Plutio - How to Take a Vacation as a Freelancer?

How to Take a Vacation as a Freelancer?

October 1, 2021

Working as a freelancer has plenty of benefits, one of which is flexible working hours. While many freelancers work up to 12 hours a day, a long-awaited vacation becomes a necessity. So, how to take a vacation as a freelancer? Will you have to work during your leisure time or is it possible to stay away from your computer? The answer to these questions depends on many factors. The industry you work in and the type of clients you have are just some of these factors. Further in this article, you can learn how a freelancer’s vacation should look like and how this process should be planned. Take a look at how to organize your freelancer’s vacation time most efficiently.

Plan ahead

Even though your work hours are flexible, it doesn’t mean you can take a leave at any moment. No matter which industry you’re working with, you will have to plan your vacation in some way. For example, if you work as a copywriter, you will need to inform your manager about the workload you can handle before the vacation. On the other hand, if you work as a web designer, some of your projects could require your presence during specific dates. A freelancer’s vacation planning depends on many factors, but mostly on the type of projects that you are working on.

Inform your team about the leave

The most important thing a freelancer has to do before taking some time off of work is to inform their team. Without doing so, you will risk not being taken seriously. If you work with a manager or with a client directly, you will need to inform them at least 2-3 weeks before you leave. During this time, your client or your teammates will have enough time to reorganize. The timeframe of a few weeks will also help you finish the rest of your work, in case you are handling a project. Once you know the exact dates you plan to use for your vacation, inform everyone via email and give them precise information.

Make a schedule

Whether you plan to work half-time during your leave or not, you will have to schedule your tasks smartly. If you are planning your work weekly, this will not be complicated. However, when working on a long-term project, you will have to finish your work before the leave or at least one part of it. For example, if you don’t have a fixed deadline for a project, you can always communicate the details with the client. For freelancers who work in a team, ask your teammates if someone can take over any urgent tasks during your absence.

Communicate with your team

Plenty of freelancers work directly with clients. However, there is a big number of those who communicate with the entire department or their team. In order to enjoy your freelancer’s vacation, you will need to communicate all the details with your team. Whether it’s your boss, a manager, or another freelancer who can take over your work, you should speak to them directly.

In case you are taking a break from work completely, you should give notice at least one month ahead of time. Some clients let their freelancers know this policy early on. If you don’t have that much time to plan your vacation, you should ask if it will be an inconvenience. By doing so, you will look like someone who takes their job seriously.

Delegate tasks

Not every freelancer has the freedom to stop working during a vacation. If you recognize yourself in this situation, there is an easy solution. The point of your vacation might be to lower the number of projects you are working on and take it “easy”. If there are still some tasks you have to keep working on, make sure to plan ahead of time.

While you are taking time off of work, you should also think about some unpredictable situations. The hotel you’re staying in could have slow internet, which can complicate your work. If you need to work on your computer, make sure to back up important documents, files and emails so you can work offline for some time. If some of the freelancers can take over your responsibilities, you are in luck. Make sure to let people when, and if you will be online during a vacation.

Schedule invoices

Vacation time can complicate steady income flow, especially when it comes to freelancers. If you have multiple sources of income, you should send your scheduled invoices in advance. Plenty of clients will need a few days or more to transfer money to your account. In case you are on a vacation during summer, this process can take even longer since plenty of people will be absent, too. By making a plan for your invoices, you will avoid waiting for your money while relaxing on your vacation.

Take some time off of technology

One of the biggest downsides of being a freelancer is, ironically, free time. While people working from home are flexible with their time management, they often work more hours than expected. It’s not a secret that more than 60% of freelancers in the US keep working during a vacation. Although this might not seem like the best idea, some people just don’t have a choice.

One of the best ways to relax and make the most out of your vacation is to get rid of technology. If you are done with all the projects and don’t have to be online, make sure to stay away from your emails. There is an easy way to create an automated response to potential clients and let them know when you’ll be back to work.

Plan well and enjoy your free time!

Being a freelancer can pay off big time, but your success can cost you a lot of free time. If you decide to plan a long-awaited vacation, the best thing you can do is organize well. By making a work schedule and letting everyone know in advance, you’ll be able to enjoy your freelancer’s vacation without any worries!

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