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How to Write a Time Management Action Plan for Remote Teams?

June 29, 2021

Remote working seems to be here to stay. Many companies have noticed a significant decrease in their operating costs because there is no need to heat offices in the winter and cool them in the summer if the team works remotely. Fewer people working in offices also means fewer cars on roads, and that translates into better traffic and commute times, as well as reduced pollution. The “New Normality” as it came to be known has shaken the world, but it has also opened up some new possibilities and offered new insights. So many, actually, that on March 29th, 2021, even the famous New York Times said that remote work is here to stay.

To truly be able to run a business remotely, several factors need to be understood. Time Management Action Plans need to be revised. The entire hierarchy may change, with positions lost in the management layers of companies. Budgeting needs to be rethought of since the expenses are so much different. But how to put up with all this hassle of a new kind of workload? Read on.

1. Requirements

Requirements for remote work are quite different from working in the office. Many new employees never got to meet their managers and coordinators in the new normality, and many managers have almost forgotten what their offices look like. To truly be able to function remotely, a team needs not only a Microsoft Office Suite but rather an entirely virtual office. What would be the best solution is an entire packet of software that would enable one to write time management action plans, have a good overview on who is working on what project part, and how far the project has progressed. 

2. Deadlines

When there is no company atmosphere and workmates to push you into working harder and longer, deadlines are hard to keep. While some may see it as a great opportunity to work at their own pace and their peace, others may feel left out and lonely. A good manager should be able to recognize these traits in people and assign them manageable tasks, while constantly providing feedback and control to make sure that the time behind the computer is spent wisely. After all, clients do not like missed deadlines and will most probably form a negative opinion of your work. This brings us to the importance of work control.

3. Work Control

Work control, or control of the workflow and human resources, is an integral part of running a business that needs to be rethought of in light of recent events. Projects and their parts are really difficult to follow when the work is done remotely and unless milestones of a kind are set up, your team has to rework entire segments, losing precious hours and effort. To make sure this does not happen, a good work management piece of software should be employed. Ideally, it should allow managers to do their work more efficiently and free up some time to think of new ways to boost their remote team efficiency. 

Workspace Rich in Features 

A workspace rich in features would be a kind of enabling software. Almost like a digital assistant, it should be able to show you all the relevant information on a dashboard: the workload, the number of team members currently online as well as the progress that they are making. All team members should be easily accessible through the Inbox function and seems to be a perfect solution for this. Its intuitive, feature-rich Inbox provides one with private chats as well as group chats and file sharing. The design is streamlined and easy to navigate, and all team members are right where they should be: in a single window. 

Managing the Work Process

Now that the perfect virtual workspace is in place, the next frog to tackle is managing the work process. While it may seem a little strenuous to manage the workforce remotely, it has to be emphasized that remote management can be as easy as management in person and in an office. Setting realistic deadlines and goals and letting them be handled by the right people are all the skills managers already possess. Putting them in practice in a remote environment is not a question of new skills that are needed, but rather of implementing them through a different medium. EssayPro can provide you with all the information needed to accomplish exactly this. They will research for you, crank the numbers, and then even deliver them to you in the format you requested. This is yet another way to delegate some tasks and learn to function in a new (virtual) environment. 

Emphasise Breaks and Plan Accordingly

Once the work process has been reestablished, some employees may find themselves a little estranged. No communal coffee breaks and chit-chat can mean that that pleasant work routine is broken. As a good coordinator or a manager, you should recognise the need of the workers to relax and have an online chit-chat. Organize online meetings and office hours if needed and make sure that everybody feels comfortable exactly where they are. Plutio offers a Time Tracking Feature so that you know that no workers are getting paid without working and that no workers are working without getting paid. Use the tool to your advantage and avoid having burned-out workers within the next few months. All work and no play make Jake a dull boy.

Photo by Vlada Karpovich from Pexels

Final Remarks

Every workplace is different, so it should not be that the plan outlined above is a universally applicable time management action plan development. Know your team and your work and plan accordingly. Implement only those modules of online services that you truly need, and always rely on a good communication client to deliver the best possible feedback to your workers. Of course, be always open to receiving feedback as well, and planning new work victories according to the new developments in your office.

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