Toggl Track vs Clockify pricing breakdown
Toggl costs more per user but includes better reporting and integrations on lower tiers. Clockify is significantly cheaper and offers unlimited users for free. Both charge more to reach invoicing than the base price suggests.
Toggl Track Pricing (2026)
- Free: $0. Up to 5 users, unlimited projects, basic reports, calendar integrations, browser extension. No billable rates, no invoicing.
- Starter: $9/user/month (annual) or $10/user/month (monthly). Adds billable rates, project estimates, basic PDF invoicing, and project alerts.
- Premium: $18/user/month (annual) or $20/user/month (monthly). Adds revenue vs. hours reports, timesheet approvals, Jira, Salesforce, and SSO.
- Enterprise: Custom pricing. Adds priority support and custom contracts.
Clockify Pricing (2026)
- Free: $0. Unlimited users, unlimited time tracking, basic billable rates, basic reports, kiosk, auto-tracker.
- Basic: $3.99/seat/month (annual) or $4.99/seat/month (monthly). Adds time off, custom fields, historical rates.
- Standard: $5.49/seat/month (annual) or $6.99/seat/month (monthly). Adds invoicing, timesheet approvals, overtime.
- Pro: $7.99/seat/month (annual) or $9.99/seat/month (monthly). Adds GPS, screenshots, scheduling, recurring invoices, expense tracking.
- Enterprise: $11.99/seat/month (annual) or $14.99/seat/month (monthly). Adds SSO, custom roles, priority support.
What teams actually pay to reach invoicing
Invoicing is not included in the entry-level paid plan for either tool. Teams that want to bill clients from tracked time pay:
- Toggl Starter: $9/user/month (annual): basic PDFs only, limited fields
- Clockify Standard: $5.49/seat/month (annual): more capable invoicing with taxes and discounts
For a 5-person team invoicing clients: Toggl costs $45/month (annual), Clockify costs $27.45/month (annual). Both still require a separate tool for proposals, contracts, and client portals.
The real cost: supplementary tools
Since neither tool handles proposals, contracts, project management, or client portals, most freelancers build a stack on top:
- Proposal tool: PandaDoc or Better Proposals ($19-49/month)
- Contract tool: DocuSign or HelloSign ($10-25/month)
- Project management: Asana or ClickUp ($7-19/user/month)
- Client portal: Copilot or custom ($29-99/month)
A four-tool stack adds $65-192 per month on top of the time tracker. Platforms like Plutio cover that complete workflow, proposals, contracts, projects, time tracking, invoicing, and client portals, for $19/month.
Which tool is better for your business type?
Toggl and Clockify both track time, but they suit different business models. The decision usually comes down to team size, monitoring needs, and how much invoicing capability is needed from the time tracker itself.
Solo freelancers billing hourly
Toggl's free plan covers one user with unlimited projects and basic reporting. Clockify's free plan also covers one user with the same capabilities plus kiosk mode (irrelevant for solo work). At the paid level, Clockify costs $5.49 per month to reach invoicing versus $9 per month for Toggl. Neither handles proposals or contracts, so both require a proposal tool and contract tool on top regardless of which is chosen.
Small agencies (2-10 people)
For teams up to 5, both tools offer free tiers. Above 5, Clockify stays free while Toggl starts charging. For a 6-person agency on Toggl Starter, that's $54 per month. For the same team on Clockify Standard with invoicing, that's $32.94 per month. Toggl's browser extension and deeper Jira/Asana integrations matter more for agencies already using those project management tools. Clockify's unlimited free tier matters more for budget-constrained agencies.
Field service and hourly workforce teams
Clockify is the clear fit. GPS tracking, kiosk clock-in, screenshots, and forced-timer mode exist specifically for teams where physical attendance needs documenting. Toggl has none of these features by design. Construction companies, cleaning services, and similar businesses use Clockify Pro+ for the full monitoring stack.
Privacy-conscious creative teams
Toggl is the choice for teams where trust-based tracking is the expectation. Designers, writers, and developers who work independently and track time without manager oversight tend to prefer Toggl's approach. The absence of monitoring features is positioned as a feature, not a gap.
Client-facing service businesses
Neither tool handles the client-facing side of the business. Proposals, contracts, project delivery, and client communication all require separate tools for both Toggl and Clockify. Platforms like Plutio handle the complete workflow from proposal acceptance through invoice payment.
What both tools are missing
Toggl and Clockify both cover time tracking well. Once the work involves clients, deliverables, or billing beyond basic invoices, most users find themselves opening three or four other apps.
No proposals or contracts
Neither tool can create a proposal, send a contract, or collect an e-signature. Freelancers scope work in a proposal tool, get the signature in a contract tool, then start tracking time in Toggl or Clockify. Each of those is a separate subscription and a separate login. When a project scope changes, updating the contract and the tracked project are two separate actions in two separate tools with no connection between them.
Invoicing that stops short of getting paid
Toggl's invoicing generates PDFs. Clockify's invoicing on Standard+ is more capable but still sends invoices without payment processing. Neither tool includes payment links, ACH processing, or client-side payment portals. An invoice generated in Clockify still requires the client to pay through a separate channel: bank transfer, PayPal, or another payment tool. Tracked time connects to an invoice, but the invoice doesn't record when money changed hands.
No client portal or branded experience
Neither tool has a place for clients to log in and see project progress, access deliverables, or pay invoices. Toggl and Clockify are internal tools. The client never touches them. Status updates still go out by email, deliverables still get shared through Dropbox or Google Drive, and invoices still arrive in the client's inbox without context about what was done. Platforms like Plutio give clients a branded portal on a custom domain where they see project progress, approve work, and pay invoices without emailing for updates.
Project management that stops at tasks
Both tools offer basic project and task structures for organizing tracked time. Neither has kanban boards, Gantt charts, task dependencies, or milestones. For simple project tracking alongside time, both work. For agencies managing complex projects with multiple deliverables and dependencies, both need to be paired with a dedicated project management tool, adding another subscription and another place where data lives.
No CRM or lead pipeline
Client records in Toggl and Clockify are billing entities, just a client name attached to projects for report filtering. There's no contact management, no lead pipeline, no activity timeline, and no way to track where a prospect is in the sales process. Freelancers who manage multiple active prospects alongside active projects maintain a separate CRM or spreadsheet.
What users do when neither tool is enough
When Toggl or Clockify can't handle the full client workflow alone, users take one of two paths: build a multi-tool stack and accept the manual handoffs, or switch to a platform that connects time tracking to everything that follows it.
The typical workaround stack
- Toggl Track or Clockify for time tracking ($0-18/user/month)
- PandaDoc or Better Proposals for proposals ($19-49/month)
- DocuSign or HelloSign for contracts ($10-25/month)
- Asana or ClickUp for project management ($7-19/user/month)
- FreshBooks or QuickBooks for invoicing and payment ($17-55/month)
- Copilot or custom solution for client portal ($29-99/month)
A full stack runs $82-265 per month before accounting for per-user costs on project management and time tracking. That's five or six logins, five or six subscriptions, and constant manual data transfer between each tool.
The hidden cost: time spent on handoffs
Each tool handoff takes 5-15 minutes. A proposal accepted in PandaDoc needs a project created in Asana, tracked in Toggl, then invoiced in FreshBooks. Across 20 client projects per year, those handoffs consume 30-60 hours annually on data transfer alone. A platform where those steps are already connected handles the handoffs automatically, with no copy-paste or duplicate entry required.
The one-platform alternative
All-in-one platforms connect the full workflow, covering proposals, contracts, project management, time tracking, invoicing, and client portals, in a single system. The trade-off is learning a new interface versus maintaining the existing multi-tool stack. For teams deeply embedded in Toggl's browser extension or Clockify's monitoring features, migration takes a focused weekend and most users make up that time within the first month.
What one platform looks like in practice
Plutio is one platform that covers the complete workflow. A proposal accepted by the client auto-creates a project with task templates. Time tracked against those tasks flows directly into an invoice. The client checks project progress and pays the invoice through a branded portal on a custom domain.
Final verdict: Toggl Track vs Clockify
Toggl and Clockify both track time well. The differences come down to team size, monitoring philosophy, and how much invoicing capability is needed from the time tracker itself.
Toggl Track trade-offs:
- Timer-first interface with deeper reporting than Clockify, but the free plan caps at 5 users, a limit Clockify doesn't have
- 100+ browser extension integrations and native Jira/Salesforce connections, but those require the Premium plan at $18 per user per month
- Invoicing generates basic PDFs without payment tracking, discounts, or recurring billing, so most users export to FreshBooks or QuickBooks instead.
- Privacy-first design means no GPS, no screenshots, and no monitoring tools, a deliberate choice that suits trust-based teams but creates a gap for field workforce management
- Trustpilot rating of 2.4/5 (63 reviews) driven largely by unresponsive customer support complaints
The cost: No proposals, no contracts, no client portal. Freelancers need 3-4 additional tools to run client work from proposal to invoice.
Clockify trade-offs:
- Unlimited free users makes it the default choice for teams that need multiple people tracking time without paying per seat
- Significantly cheaper at every paid tier than Toggl. A 10-person team on Clockify Standard pays $54.90/month versus $90/month on Toggl Starter
- Invoicing on Standard+ is more capable than Toggl's (taxes, discounts, recurring, overdue alerts), but still requires an upgrade and doesn't include payment processing
- GPS, screenshots, and kiosk clock-in on Pro+ serve field workforce teams that Toggl can't support at all
- Trustpilot reviews cite billing surprises and refund denials. The 3.8/5 rating masks a 26% one-star share
The cost: No proposals, no contracts, no client portal. The CAKE.com bundle adds project management and chat but doesn't close the client workflow gap.
Consider switching to one platform if:
- The current workflow spans four or more tools: time tracking in one, proposals in another, contracts in a third, invoicing in a fourth
- Manual data transfer between tools consumes 2+ hours per week
- Clients need a place to check project progress, approve deliverables, and pay invoices without emailing for updates
- Tracked time needs to connect directly to invoicing in the same system rather than going through CSV exports
- The per-user pricing model in Toggl becomes a barrier as the team grows
But know that: Switching means learning a new system and migrating existing data. For most users, migration takes a focused weekend. Most users make up that time within the first month.
The bottom line: Clockify costs less and offers more free users. Toggl has deeper reporting and more integrations. Both track time but stop there: no proposals, no contracts, no client portal. If the workflow already spans multiple tools and manual handoffs are eating hours each week, the comparison table below shows how all-in-one platforms like Plutio stack up against both.
Research & Sources
This comparison is based on hands-on testing, official docs, and analysis of user feedback across major review platforms. All data was verified in February 2026.
Research methodology
Each tool was evaluated through active trial accounts, official feature documentation, and analysis of thousands of user reviews across G2, Capterra, and Trustpilot. Pricing was verified directly from official pricing pages. The focus was on common pain points from 1-3 star reviews where users share honest limitations.
Platform ratings (February 2026)
- Toggl Track: 4.6/5 on G2, 4.7/5 on Capterra (~2,580 reviews), 2.4/5 on Trustpilot (63 reviews, with most citing unresponsive customer support)
- Clockify: 4.5/5 on G2, 4.8/5 on Capterra (~9,200 reviews), 3.8/5 on Trustpilot (57 reviews, bimodal: 61% five-star, 26% one-star)
- Plutio: 4.6/5 on G2 (200+ reviews), praised for all-in-one coverage and white-labeling
Common user complaints (from 1-3 star reviews)
Toggl Track users frequently mention: "Customer support never responds to emails," "$10-20/user is expensive for a tool that mainly tracks time," "No pause button, which creates fragmented entries," "Mobile sync issues between devices"
Clockify users frequently mention: "Admin accounts count as paid seats without clear disclosure," "They told me they are not providing refunds," "Timer stops randomly on Android," "GPS drains battery faster than expected"
Pricing sources (verified February 2026)
- Toggl Track: Official pricing page
- Clockify: Official pricing page
- Plutio: Official pricing page
Feature verification
If you find any inaccuracies or outdated information, please let us know so we can investigate and update.
