Plutio vs Teamwork: Complete Comparison (2026)

Teamwork handles project management for agencies, but there are no contracts, no e-signatures, no payment collection, and proposals are limited to a basic Quotes feature with no interactive pricing. Tasks get assigned, time gets tracked, and invoices export to PDF... but once a client needs to sign a contract, pay an invoice online, or review an interactive proposal, the workflow moves to separate Teamwork products or third-party tools that each cost extra.

Plutio handles project management and the client workflow that follows: proposals with interactive pricing that convert into projects when signed, contracts with e-signatures and audit trails, time tracking that flows into payable invoices through Stripe and PayPal, and a branded portal at your domain where clients check progress without emailing you.

Last updated February 2026

4.6

Quick comparison (TLDR)

Teamwork is a project management platform built around tasks, time tracking, and team collaboration. Agencies use Teamwork for Kanban boards, Gantt charts, workload planning, and resource management. The Deliver plan starts at $13.99 per user per month (minimum 3 users), and the Grow plan at $19.99 per user per month (minimum 5 users) adds budgeting and AI scheduling. Teamwork includes basic invoicing, but invoices export to PDF and accounting tools but have no online payment collection. Contracts, e-signatures, and proposals (beyond basic Quotes on the Scale plan at $54.99 per user per month) are not part of the platform. CRM, help desk, and wiki are each separate Teamwork products with separate pricing.

Plutio is an all-in-one client management platform where proposals, contracts, projects, invoices, and client portals connect in a single workspace. When a client signs a proposal, Plutio creates the project automatically with tasks from your template. Invoices collect payments through Stripe, PayPal, and Square. Clients log into a branded portal at your custom domain. Flat pricing starts at $19 per month for Core, $49 for Pro, and $199 for Max, with no per-user fees.

Key differences at a glance

Full client workflow in one platform: Plutio handles proposals with interactive pricing, contracts with e-signatures, project management, invoicing with online payments, and a branded client portal. Teamwork handles project management and time tracking, but invoices are PDF-only, contracts don't exist, and CRM, help desk, and wiki are separate paid products.
Flat pricing vs per-user fees: Plutio charges $19, $49, or $199 per month regardless of team size. Teamwork charges $13.99-$54.99 per user per month with minimum user requirements, so a 5-person agency on the Grow plan pays $99.95 per month for project management alone, before adding CRM, help desk, or wiki.
Payment collection: Plutio invoices connect to Stripe, PayPal, and Square so clients pay online directly. Teamwork invoices export as PDF files with no payment processing built in, so agencies send PDFs and chase payments manually through a separate tool.
White-labeling and custom domain: Plutio offers a custom domain, branded login pages, custom SMTP, and complete removal of Plutio branding. Teamwork offers custom domains on Deliver+ and can hide the Teamwork logo from login, but there is no custom logo upload, no branded interface theming, and no full white-label experience.

Teamwork covers workload planning, AI scheduling, and utilization tracking for 20+ team members who already have separate tools for proposals, contracts, and payments. Plutio handles the full client workflow in one platform at flat pricing.

Project and task management

Both platforms started with project management. The question is what happens before and after the project, and how the work connects to the rest of the client relationship.

Teamwork

Project management is Teamwork's core product. Teamwork offers List, Table, Kanban, and Gantt views with task dependencies, milestones, subtasks, and task templates. The Grow plan ($19.99 per user per month) adds workload planning and an AI scheduler that distributes tasks based on availability. Resource management on the Scale plan ($54.99 per user per month) shows team capacity across projects.

Teamwork's project management stands alone from the rest of the client workflow. There are no proposals in the platform (only basic Quotes on Scale), no contracts, and no way to automatically create a project when a client signs. Every new client means manual project setup, even when the scope was already defined in a proposal sent through another tool.

List, Table, Kanban, Gantt views
Task dependencies and milestones
Subtasks and task templates
Workload planning (Grow+)
AI scheduler (Grow+)
No proposal-to-project automation
No contracts or e-signatures
Manual project creation for each client

Plutio

Project management connected to the client lifecycle. Plutio includes Kanban boards, Gantt charts with visual dependencies, List view, Table view, and Calendar view. Task templates define subtasks, dependencies, time estimates, and assignees. Recurring tasks run on daily, weekly, monthly, or custom schedules.

The difference is what triggers the project. When a client approves a proposal in Plutio, the platform creates the project automatically with tasks mapped from the proposal scope. The proposal already defined the deliverables, so the project starts with everything in place. No manual setup, no copy-pasting scope items into a task board.

5 views: Kanban, Gantt, List, Table, Calendar
Auto-create project when proposal is signed
Subtasks with unlimited nesting levels
Task dependencies with visual links
Recurring tasks (daily, weekly, monthly, custom)
Project templates with auto-task creation
Custom fields, statuses, and priorities
Time estimates and actual time per task

Time tracking and billing

When tracked hours connect directly to invoices that clients can pay online, the billing cycle shrinks from days to minutes. When they don't, someone still has to export, reformat, and chase payment through a separate tool.

Teamwork

Built-in time tracking with billable rate management. Teamwork includes timers on tasks, manual time entry, and the ability to mark hours as billable or non-billable. Each team member can have a billable rate, and time logs roll up into project budgets. Timesheet approvals are available on the Grow plan.

The gap appears at billing. Teamwork generates invoices from tracked time, but they only export to PDF, XLS, and accounting tools like QuickBooks and Xero. There is no Stripe integration, no PayPal collection, and no way for a client to click a link and pay online. Agencies export the PDF, send it through email or another invoicing tool, and wait for a bank transfer or check. The billing workflow breaks at the payment step.

Task-level time tracking with timers
Billable and non-billable separation
Billable rates per team member
Timesheet approvals (Grow+)
Invoice generation (PDF export only)
No online payment collection
No Stripe or PayPal integration
Manual billing workflow required

Plutio

Time tracking that flows directly into paid invoices. Track time at the task level with one-click timers. Time rolls up to projects automatically. When the billing period ends, select the tracked hours, click create invoice, and Plutio generates a detailed invoice with every task listed. The client receives the invoice, clicks pay, and the money arrives through Stripe, PayPal, or Square. No PDF exporting, no separate invoicing tool, no manual payment chasing.

Custom rates work per task, per project, or per client, so different clients or project types bill at different rates without switching tools. Team timesheet approvals ensure hours are verified before invoicing.

One-click timer on any task
Manual entry and timer options
Task-level AND project-level tracking
Billable vs non-billable separation
Custom rates per task, project, or client
Time reports by client, project, team
One-click invoice from time logs
Team timesheet approval workflow

Proposals and quoting

The proposal is the first document a potential client sees. When it includes interactive pricing where clients choose packages and add-ons, the client can self-select scope and commit faster. When it auto-creates the project on approval, the 15-20 minutes of manual project setup after each signed deal disappear.

Teamwork

Basic Quotes on the Scale plan only. Teamwork added a Quotes feature, but it requires the Scale plan at $54.99 per user per month (minimum 5 users, so $274.95 per month minimum). Quotes support line-item pricing with taxes and discounts, and accepted quotes can create projects. But there are no interactive pricing tables where clients pick packages, and no e-signatures on quotes, and no way for a client to approve and pay through the same document.

Most Teamwork users don't have access to Quotes at all because the Deliver ($13.99) and Grow ($19.99) plans don't include the feature. Agencies on those plans create proposals in separate tools like PandaDoc, Qwilr, or Google Docs, then manually transfer the scope into Teamwork as tasks.

Quotes feature (Scale plan only, $54.99/user/mo)
Line-item pricing with taxes and discounts
Can create project from accepted quote
No interactive pricing where clients pick packages
No e-signatures on quotes
No client approval workflow
Not available on Deliver or Grow plans

Plutio

Drag-and-drop proposals with interactive pricing. Plutio's proposal builder lets you drag sections, add interactive pricing tables where clients pick packages or select add-ons, and send a document that looks custom-built. Clients see the proposal, choose their options, and the total updates in real time. When they approve, the proposal can automatically create a project with tasks mapped from the scope.

View tracking shows exactly when someone opened the proposal, what sections they read, and how long they spent on pricing. Proposals link to contracts and invoices in the same flow, so a single approval can trigger the contract, collect a deposit, and start the project.

Drag-and-drop proposal builder
Interactive pricing tables
Package and add-on selection
Auto-convert to project on approval
Real-time view tracking and analytics
Proposal templates library
Proposal-to-contract-to-invoice flow
Available on all plans (from $19/mo)

Contracts and e-signatures

Before any project starts, there is usually a contract. When contracts live inside the same platform as proposals and projects, the paper trail is automatic and every signed agreement stays linked to the work it covers.

Teamwork

No contract features at all. Teamwork does not include contract creation, contract templates, or e-signatures anywhere in the platform, on any plan. Agencies using Teamwork create contracts in separate tools like DocuSign, PandaDoc, or HelloSign. The signed contract lives in one system, the project lives in Teamwork, and there is no automatic link between them.

When a dispute arises about project scope, the contract is in one tool and the project tasks are in another. Connecting the two requires manual cross-referencing across separate platforms.

No contract creation
No contract templates
No e-signatures
No audit trails for signatures
No contract-to-project connection
Requires external tools (DocuSign, PandaDoc)

Plutio

Contracts built into the client workflow. Plutio's contract builder uses the same drag-and-drop editor as proposals. Add clauses, payment terms, scope descriptions, and signature fields. Clients sign electronically with a full audit trail showing IP address, timestamp, and device. Contracts attach to proposals and projects, so the scope, the agreement, and the work all live in one place.

Contract templates mean repeating agreements take seconds to send. When the contract is signed, automation can trigger project creation, send a welcome email, or generate the first invoice, all without manual steps.

Drag-and-drop contract builder
E-signatures with full audit trail
Contract templates library
Attached to proposals and projects
Auto-trigger project on signing
Custom clause and terms library
Countersigning support
Available on all plans

Invoicing and payments

An invoice that requires a client to print, sign, and mail a check adds days to the payment cycle. An invoice with a pay button connected to Stripe gets paid in minutes.

Teamwork

PDF invoicing without payment collection. Teamwork generates invoices from tracked time and fixed-fee projects. But these invoices export to PDF, HTML, XLS, and accounting tools like QuickBooks and Xero. There is no payment gateway integration, no Stripe, no PayPal, and no way for a client to pay directly from the invoice. Agencies can push invoice data to QuickBooks or Xero, but payment collection still requires a separate billing tool or manual follow-up.

For agencies billing $10,000+ per month across multiple clients, having invoice data in one system and payment collection in another adds complexity to every billing cycle.

Invoice generation from time logs
Export to PDF, XLS, QuickBooks, Xero
No online payment processing
No Stripe or PayPal integration
No recurring billing
No payment plans or installments
No subscription management
Requires separate invoicing tool

Plutio

Invoicing with built-in payment collection. Plutio's invoice builder is drag-and-drop, so invoices match your brand with your layout, logo, and colors. Generate invoices from tracked time with a full task breakdown, or create fixed-fee invoices manually. Clients receive the invoice and pay directly through Stripe, PayPal, or Square, no separate tool needed.

Retainer clients get subscriptions that charge automatically every month, and large projects split into installment schedules. Payment reminders go out automatically when invoices are overdue. The full transaction history lives in the same platform as the project it belongs to.

Drag-and-drop invoice builder
Stripe, PayPal, and Square integration
One-click invoice from time logs
Subscription and auto-billing
Payment plans with installments
Automatic payment reminders
Full transaction history
Branded invoice design

Client portals and white-labeling

Your agency's brand is what clients remember. When clients log into a portal, do they see your name and domain, or your software vendor's?

Teamwork

Free client users with view-only access. Teamwork allows unlimited free client users on the Deliver plan and above. Clients can view tasks, comment on updates, and access files shared with them. Client permissions control visibility at the project level.

Teamwork offers custom domains on the Deliver plan and above, and the Teamwork logo can be hidden from the login page. But there is no custom logo upload, no branded interface theming, no custom SMTP, and no full white-label experience. Clients see a Teamwork-styled interface at your custom URL, but without your logo, your colors, or your brand identity throughout. For agencies that position themselves as premium brands, the client experience still carries the software vendor's design language.

Unlimited free client users (Deliver+)
Client task and file visibility
Comment access for clients
Custom domain on Deliver+ (workspace URL)
Can hide Teamwork logo from login
No custom logo or brand theming
No custom SMTP for emails
No full white-label experience

Plutio

A fully branded client workspace at your domain. When clients log into Plutio, they see yourcompany.com, not a third-party software name. The login page shows your logo and colors. The interface matches your brand throughout. Clients see their tasks, files, deadlines, invoices, and messages in one place. They approve deliverables, upload assets, and check progress whenever they want, without sending you an email.

Custom CSS gives complete styling control for agencies that need pixel-level branding. Custom SMTP means emails come from your domain, not from a software vendor. The entire client experience runs under your brand.

Custom domain (yourcompany.com)
Full white-label (remove all Plutio branding)
Branded login and signup pages
Custom interface theme and colors
Custom SMTP (emails from your domain)
Client task, file, and deadline visibility
Deliverable approval workflow
Custom CSS for complete styling control

Client communication

A client emails about a project change. A team member replies from their personal inbox. Another teammate has no visibility into the conversation. Without a central inbox, context fragments across email threads.

Teamwork

Comments and notifications, but no unified inbox. Teamwork includes task comments and project-level messages. Clients can comment on tasks they have access to. Email notifications go out when updates happen. But there is no shared team inbox where all client emails arrive in one place.

Teamwork Chat comes with all paid plans for internal messaging, but there is no shared team inbox for external client emails. Teamwork Desk (help desk) is a separate product at $9.50-$33 per user per month. Client emails, project comments, and Chat messages live in different places, so following a single client conversation means switching between tools. Most agencies end up managing client communication through email, Chat, and Teamwork comments simultaneously.

Task comments and @mentions
Project-level messages
Email notifications
Chat included with paid plans
No shared team inbox for client emails
No unified client threads
Help desk is a separate paid product
No embeddable live chat

Plutio

All client communication in one inbox. Plutio's unified inbox connects multiple email accounts so every client email arrives in one place. Messages automatically sort into client threads alongside project updates, file shares, and payment confirmations. When you're away, your team sees the same inbox and can reply without missing context.

Project conversations stay attached to the project. Team channels handle internal discussions. Direct messages work for quick one-on-one coordination. Embeddable live chat captures leads from your website and funnels them into the same inbox. Every plan includes all of these features, with nothing sold as a separate product.

Multi-email integration (connect all accounts)
Shared team inbox (everyone sees client emails)
Auto-sort emails into client threads
Project conversations tied to projects
Team channels for internal discussions
Direct messages between teammates
@mentions pull people into conversations
Embeddable live chat for your website

Automation and workflows

A new client signs a proposal. Does the project auto-create with tasks assigned, the welcome email sent, and the kickoff meeting scheduled? Or does someone spend 20 minutes on manual setup?

Teamwork

Automation with per-plan caps. Teamwork includes workflow automations that trigger on task status changes, due dates, and project events. Automations can update task assignees, change statuses, send notifications, and create subtasks. The Deliver plan caps automations at 5,000 actions per month, Grow at 20,000, and Scale at 100,000.

The caps work for task-based automations, but because proposals and contracts don't exist in Teamwork, automation cannot connect the pre-project workflow to project creation. A new client signing a proposal can't auto-trigger a project, a contract, or a first invoice because those features aren't part of the platform.

Task-based automations
Status change triggers
Due date triggers
Capped per plan (5K to 100K actions/mo)
No proposal-to-project automation
No contract-based triggers
No payment-received triggers

Plutio

Automation across the full client lifecycle. Plutio automation triggers on project status changes, task completions, form submissions, payment receipts, proposal approvals, and scheduled dates. The visual drag-and-drop builder makes multi-step workflows easy to create without code. Conditional logic branches handle different scenarios automatically.

When a lead fills out an intake form, automation can create the client record, send a proposal, and schedule a follow-up. When the proposal is approved, automation creates the project, assigns onboarding tasks, sends a welcome email, and generates the first invoice. Each step saves 5-10 minutes of manual work, and across 20-30 new clients per year, the savings add up to 50+ hours of admin.

Visual drag-and-drop automation builder
Triggers on proposal approval
Triggers on payment received
Triggers on form submission
Triggers on task completion
Triggers on project status change
Conditional logic branching
Webhook integrations

Team permissions and scaling

You bring on a contractor for a single project. Can they see only their assigned tasks without accessing other clients, financials, or internal conversations?

Teamwork

Role-based permissions with project-level access. Teamwork supports multiple user roles: Admin, Project Manager, Standard User, and Client. Permissions control project visibility, so team members only see projects assigned to them. Client users get free access with view-only or limited interaction permissions.

However, contractor-specific permissions are limited. There is no way to create custom roles with granular feature-level access. A contractor who needs task access but shouldn't see project budgets, time logs from other team members, or internal notes has limited options. The role system covers broad access categories but doesn't handle the edge cases that agencies deal with when managing a mix of full-time staff, freelancers, and clients.

Admin, PM, User, Client roles
Project-level visibility control
Free unlimited client users
Limited custom role creation
No granular feature-level permissions
No contractor-specific access controls

Plutio

Granular permissions for mixed teams. Plutio lets you create custom roles with feature-level access control. A contractor sees only their assigned tasks and time logs. A project manager sees projects and team workload but not client financials. A client sees their branded portal with tasks, files, and invoices but nothing internal.

When a team grows from 3 to 15 people, permissions scale without restructuring. Each new role reflects exactly what that person needs to see and do. Internal notes stay hidden from clients. Financial data stays hidden from contractors. Project data stays hidden from uninvolved team members.

Custom role creation with granular permissions
Per-project and per-task access control
Contractor access (assigned tasks only)
Client access (portal permissions)
Internal notes hidden from clients
Multi-workspace for agencies
Team workload and capacity views
Timesheet approval workflow

Resource management and budgeting

Knowing who's available and which projects are over budget before they go off track is what separates reactive agencies from proactive ones.

Teamwork

Teamwork's main differentiator. Resource management on the Grow plan shows team utilization across projects. The workload planner displays who's at capacity and who has availability. Budget tracking compares estimated versus actual hours and costs per project. The Scale plan adds an AI scheduler that distributes tasks based on team availability and skills.

For agencies running 20+ concurrent projects with 10+ team members, Teamwork's resource planning tools provide visibility into capacity that most project management tools don't offer. Resource management is where Teamwork stands out from general-purpose platforms.

Workload planner with capacity view
Project budgeting (hours and cost)
Estimated vs actual time tracking
AI task scheduler (Grow+)
Resource utilization reports
Multi-project capacity overview

Plutio

Workload visibility with connected financials. Plutio's business dashboards show team workload across projects, and because time tracking connects directly to invoicing, budget tracking includes both hours logged and revenue collected. When a project is 80% through its budget but only 50% complete, the dashboard flags the discrepancy before it becomes a problem.

Plutio's resource view is designed for agencies with 3-15 team members who need workload awareness without needing dedicated resource management software. For agencies with 20+ people running complex multi-month projects across departments, Teamwork's resource planning tools include more for that use case.

Team workload view across projects
Time-to-invoice budget tracking
Project budget vs actual dashboards
Revenue per project and per client
Custom business dashboards
Task time estimates vs actual

Running a client project: Teamwork vs Plutio

A new client fills out an inquiry form on your agency's website. The project is a 3-month brand redesign with strategy, design, and development phases. What happens next?

With Teamwork, the workflow looks like this:

The inquiry comes in through email or a form tool (Teamwork doesn't have intake forms on the Deliver plan)
You create a proposal in PandaDoc or Google Docs because Teamwork only has basic Quotes on the Scale plan
The client approves, and you send a contract through DocuSign because Teamwork has no contract features
You manually create a project in Teamwork and spend 15-20 minutes setting up tasks, dependencies, and milestones
You create an invoice in Teamwork and push it to QuickBooks or FreshBooks for payment collection, since Teamwork has no built-in way for clients to pay online
The client sees the Teamwork-branded interface when checking tasks, not your agency's brand
Communication happens across Teamwork comments, email threads, and Slack because there is no unified inbox

With Plutio, the same project plays out differently:

The inquiry arrives through a Plutio form embedded on your website
You send a proposal with interactive pricing directly from Plutio
The client picks their package, signs the attached contract with e-signatures, and pays the deposit through Stripe
Plutio automatically creates the project with your template: tasks, subtasks, dependencies, and milestones already assigned
The client logs into a branded portal at youragency.com to see progress, approve deliverables, and upload assets
At billing time, you generate invoices from tracked time and the client pays online in one click
All communication lives in one shared inbox sorted by client

Teamwork handles project management and time tracking. But the full client workflow, from proposal to payment, requires 3-4 additional tools. Plutio handles the entire journey in one platform, so the 15-20 minutes of manual setup per client and the juggling between PandaDoc, DocuSign, FreshBooks, and Slack all disappear.

Where Plutio wins (the proof)

These are verifiable differences backed by published product pages and documentation.

1. Payment collection: Plutio has it, Teamwork does not

Teamwork: Teamwork generates invoices from time logs and fixed fees, but they export to PDF, XLS, and accounting tools like QuickBooks and Xero. There is no Stripe, PayPal, or Square integration for collecting payments directly.

Plutio: Invoices include a pay button that connects to Stripe, PayPal, and Square. Clients click, pay, and the transaction records automatically. No PDF exporting, no separate billing tool, no manual payment chasing.

The proof: The Teamwork features page lists invoicing but makes no mention of payment processing, Stripe, PayPal, or any payment gateway.

2. Contracts and e-signatures: Missing from Teamwork entirely

Teamwork: Teamwork has no contract creation, no templates, and no e-signatures on any plan. The platform covers project management, time tracking, and resource planning, but contracts are absent entirely.

Plutio: Contracts use the same drag-and-drop builder as proposals. E-signatures include a full audit trail. Contracts attach to proposals and projects so the scope, agreement, and work are linked.

The proof: The Teamwork product page covers project management, time tracking, and resource planning but contracts are absent from every feature list.

3. Pricing model: Flat rate vs compounding per-user costs

Teamwork: The Grow plan at $19.99 per user per month with a 5-user minimum costs $99.95 per month, and that only covers project management. Adding Teamwork CRM at roughly $15 per user per month and Teamwork Desk at $9.50-$33 per user per month for the same 5 users adds $122-$240 per month. Total: $222-$340 per month for project management, CRM, and help desk, and the platform still has no contracts or payment collection.

Plutio: The Max plan at $199 per month includes projects, proposals, contracts, invoicing with payments, CRM, inbox, client portals, and white-labeling, with no per-user fees and no add-on products.

The proof: The Teamwork pricing page shows per-user pricing that compounds with team size, and CRM and Desk are sold as separate products.

4. White-labeling: Your brand vs Teamwork's brand

Teamwork: Custom domains are available on the Deliver plan and above, and the Teamwork logo can be hidden from the login page. But there is no custom logo upload, no interface theming, and no full white-label experience.

Plutio: Custom domain (youragency.com), branded login pages, your colors throughout, custom SMTP for emails. Clients see your brand exclusively.

The proof: The Teamwork agencies page emphasizes client collaboration but does not mention custom domains, brand replacement, or full white-labeling.

When Teamwork might be the right fit

No tool is the right fit for everyone. Teamwork might be the right fit if:

Your agency has 20+ team members running complex multi-month projects. Teamwork's resource management on the Grow and Scale plans offers workload planning, AI scheduling, and utilization tracking that works for larger teams. Plutio's workload views cover agencies up to 15 people, but Teamwork includes more for that use case for bigger operations. The trade-off: per-user pricing means a 20-person team on the Grow plan pays $399.80 per month before adding any other Teamwork products.
You already have a separate tool stack for proposals, contracts, and billing. If PandaDoc handles proposals, DocuSign handles contracts, and FreshBooks handles invoicing, and those workflows run smoothly, Teamwork fits as the project management layer. The trade-off: data lives across 4+ platforms, which means manual handoffs and no single source of truth for client history.
You need Gantt charts with resource leveling and AI scheduling. Teamwork's Gantt views on the Grow plan include resource leveling that adjusts timelines based on team capacity. For agencies where task scheduling depends heavily on individual availability, this feature reduces manual calendar juggling. The trade-off: Gantt features require the Grow plan minimum ($99.95 per month for 5 users).
Your clients don't need to see project progress under your brand. Teamwork offers free client access with task visibility. If your clients don't need a custom-branded portal and are comfortable seeing the Teamwork interface, the client access works for basic collaboration.

But if your agency needs proposals, contracts, invoicing with payment collection, and a white-labeled client portal alongside project management, all without per-user pricing, Plutio covers the full workflow in one platform.

Why they switched: real outcomes

What happens when agencies switch to a connected platform?

Kelly Wade switched to Plutio and brought proposals, contracts, invoicing, and project management into one workspace. Instead of jumping between separate tools for each step of the client workflow, every document and project lived in one place. The admin hours spent transferring data between platforms went to zero.

ZekTec moved to Plutio to connect their client workflow from first inquiry to final invoice. Time tracking linked directly to invoicing, so billing cycles that used to take a full day of data assembly shortened to minutes. Clients logged into a branded portal instead of receiving scattered email updates.

West 7th Design Studio reduced client support requests by 90% after switching. Clients got one branded portal to see progress instead of emailing for every update. The agency's work stayed in one place instead of scattered across separate tools for proposals, project management, and invoicing.

These results come from connecting the full workflow. When proposals flow into projects automatically, when invoices collect payments directly, and when clients check their own portal, the admin work that agencies accept as normal goes to zero.

Final verdict

Teamwork focuses on project management and resource planning. Plutio connects the full client workflow. Teamwork holds a 4.4/5 on G2 with roughly 1,207 reviews and a 4.5/5 on Capterra with 918 reviews. Plutio holds a 4.4/5 on G2.

Teamwork has built a project management and resource planning platform. The Deliver plan ($13.99 per user per month) covers tasks, time tracking, and basic invoicing. The Grow plan ($19.99 per user per month) adds workload planning, budgeting, and AI scheduling. For agencies with 15-50+ team members running complex multi-month projects, Teamwork's resource management tools cover more than most competitors.

The limitations appear in the full client workflow. Invoices export to accounting tools but have no payment processing. Contracts and e-signatures don't exist. Proposals are limited to basic Quotes on the $54.99 per user per month Scale plan. CRM, help desk, and wiki are each separate products with separate per-user pricing. Full white-labeling with custom branding is not available. A 5-person agency running the full client workflow through Teamwork products pays $200-$340+ per month, and still needs DocuSign for contracts and a separate payment processor for invoice collection.

Plutio handles the full client lifecycle in one platform. Proposals with interactive pricing convert to projects automatically. Contracts include e-signatures. Invoices collect payments through Stripe, PayPal, and Square. Clients log into a white-labeled portal at your domain. Flat pricing means Core at $19, Pro at $49, and Max at $199 per month with no per-user fees.

The bottom line: Teamwork covers workload planning, AI scheduling, and utilization tracking for 20+ team members. Plutio handles proposals, contracts, projects, invoicing, and a branded client portal connected in one platform at flat monthly pricing.

How to switch from Teamwork to Plutio

Switching from Teamwork to Plutio means bringing your client workflow into one connected platform instead of managing it across multiple tools.

Step 1: Export your Teamwork data
Teamwork supports data export, but the export process generates MySQL database dumps. For agencies without technical staff, Teamwork offers an export service (previously reported at around $500). An alternative: export project lists, task data, and time logs manually through the Teamwork API or CSV reports available in the platform.

Step 2: Import into Plutio
Upload CSVs to Plutio. The importer maps fields like Client Name, Email, Project Name, and Task Status directly. For agencies migrating 50+ projects, Plutio's support team can assist with bulk data mapping.

Step 3: Set up your project templates
Create templates for your common project types. Include tasks, subtasks, dependencies, time estimates, and automations. These templates auto-generate when proposals are signed, so every new client starts with a fully structured project.

Step 4: Configure your client portal
Set up your custom domain, add your branding, and choose what clients see. Invite clients to their new workspace. The branded experience starts immediately.

Step 5: Connect your payment processors
Link Stripe, PayPal, or Square to start collecting payments directly through invoices. If you previously used FreshBooks or QuickBooks alongside Teamwork for billing, Plutio replaces both the invoicing and payment collection steps.

Research and sources

Every comparison and price point on this page is backed by direct research conducted in February 2026. Data is verified across official product pages, user reviews, and third-party analysis.

Pricing verification sources

Plutio: Official pricing
Teamwork: Official pricing, G2 reviews (4.4/5, ~1,207 reviews)
Teamwork Capterra: Capterra reviews (4.5/5, ~918 reviews)
Teamwork Trustpilot: Trustpilot (3.2/5, 62 reviews)

Feature verification sources

Teamwork features: Official features page
Teamwork product: Official product page
Teamwork agencies: Teamwork for agencies
Teamwork Quotes: Quotes documentation
Teamwork export: Data export documentation

Verification methodology

For each feature in the comparison table:

We consult official product documentation
We verify with multiple third-party sources (G2, Capterra, Trustpilot)
We cross-reference with video demonstrations and user reviews
We update pricing monthly based on current published rates

If you find any inaccuracies, please let us know so we can investigate and update immediately.

Plutio vs Teamwork: full feature comparison for 2026

Project management, time tracking, proposals, contracts, invoicing, client portals, and automation compared side by side

PRICING Collapse	Plutio 198/199	Teamwork 59/199
Starting price	$19/month (Core plan)	$13.99/user/month (Deliver plan, $10.99/user annual)
Free plan	No free plan (7-day trial available)	Free plan for up to 5 users and 5 projects
Trial period	7-day free trial	30-day free trial
PROJECT MANAGEMENT Collapse	Plutio 198/199	Teamwork 59/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Full project management with List, Board, Table, and Gantt views
Project roles and permissions	Control exactly who can view or edit each part of a project	4 project access levels (full, read-only, overview, hidden)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	Single board per project
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	Limited sharing via client portal (no public links)
Project stages and milestones	Define custom project lifecycles for different types of work	Custom task statuses and milestones with dependencies
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	Only invoicing is built-in (no proposals or contracts)
Custom project data fields	Track, sort, filter, and report on custom project data	Custom fields on projects and tasks (Free: 2, Deliver: 3, Grow+: unlimited)
Kanban boards	Drag-and-drop tasks across customizable columns	Board view included on all plans
Table view	Bulk-edit tasks like a spreadsheet	Table view with bulk editing
List view	Clean task lists with clear hierarchy	List view is the default project view
Calendar view	See tasks and deadlines on a calendar	Calendar view shows tasks and deadlines
Gantt view	Plan work visually with task order and dependencies	Gantt chart with dependencies and milestones
Subtasks	Break work down into multiple nested levels	Nested subtasks supported
Email to task	Turn emails into tasks without manual copying	Forward emails to create tasks
Task comments	Keep discussions tied directly to each task	Comments with @mentions on tasks
Task attachments	Store files directly on the task they belong to	File attachments on tasks
Task priorities	Define priority levels that fit your workflow	3 default priority levels (high, medium, low) with custom options
Task labels & color coding	Use unlimited labels to visually organize tasks	Tags and color labels on tasks
Multiple task assignees	Assign tasks to one or multiple teammates	Multiple assignees per task
Task templates	Reuse task-level structures across projects	Task list templates and project templates
Task permissions	Control access at the individual task level	Project-level permissions (4 levels, not per-task)
Task dependencies	Prevent work from starting out of order	Predecessor and successor dependencies
Recurring tasks	Automate repeating work with flexible schedules	Recurring tasks with flexible schedules
Custom task data fields	Add task-level fields for tracking custom details	Custom fields on tasks (Free: 2, Deliver: 3, Grow+: unlimited)
TIME TRACKING Collapse	Plutio 198/199	Teamwork 59/199
Time tracking system	Easily track time using timers or manual entries	Timer and manual time entry built-in
Task-level tracking	Log time directly against tasks and subtasks	Track time per task and subtask
Project-level tracking	See time spent per project and per client	Track time per project and client
Billable time tracking	Clearly separate billable and non-billable time	Billable and non-billable categorization
Billable time invoicing	Turn tracked time into invoices without extra steps	Generate invoices from time logs, export to QuickBooks or Xero (no payment collection)
Timesheet reports	View detailed time reports by task, project, or client	Detailed timesheet reports with filters
Team timesheets	See how each team member tracks their time	Company timesheets (Grow+) with approval workflows (all plans)
PROPOSALS Collapse	Plutio 198/199	Teamwork 59/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	Not built-in (requires third-party tools)
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	Not supported
Reusable proposal templates	Reuse proven proposal layouts across clients	Not supported
Real-time proposal analytics	See exactly when proposals are opened and reviewed	Not supported
Live messenger on proposals	Answer questions directly while clients review proposals	Not supported
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	Not supported
Convert proposal to invoice	Create invoices directly from approved proposals	Not supported
Packages and add-ons	Offer upsells and add-ons directly inside proposals	Not supported
Interactive pricing tables	Let clients choose options before approving	Not supported
Dynamic data and variables	Auto-fill proposal content with client and project data	Not supported
Expiration dates	Automatically expire proposals after a set date	Not supported
PDF Export	Download as branded PDFs	Project reports exportable (no proposal PDFs)
Reusable content blocks	Create reusable proposal sections you can reuse on demand	Not supported
Legally binding e-signatures	Collect secure electronic signatures on proposals	Not supported
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	Not supported
CONTRACTS Collapse	Plutio 198/199	Teamwork 59/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	Not built-in
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	Not supported
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	Not supported
Multi-signature / signees	Collect signatures from multiple people on the same contract	Not supported
Reusable contract templates	Reuse contract structures to create new agreements faster	Not supported
Auto-reminders automation	Automatically follow up until contracts are signed	No contract feature
Dynamic data/variables	Auto-fill contract content with client and project data	Not supported
Contract automation triggers	Trigger automated workflows the moment a contract is signed	Not supported
View notifications	See when contracts are opened and reviewed	No contract feature
PDF download with signature certificate	Download signed contracts with official proof of signature	Not supported
Custom signer data fields	Collect structured signer information during signing	Not supported
Custom contract data fields	Create custom contract data you can sort, filter, and report on	Not supported
INVOICES & PAYMENTS Collapse	Plutio 198/199	Teamwork 59/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Basic invoicing from time logs and fixed fees (export to PDF, QuickBooks, Xero; no payment collection)
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Basic invoice layout (no drag-and-drop branding)
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Not supported
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Basic line items on invoices (time logs and fixed fees)
Item or invoice discounts	Apply discounts at the item or full invoice level	Not supported
Customizable taxes	Create tax rules that match your location and use case	Not supported
ACH payments	Accept bank transfers for lower-fee payments	Not supported
Stripe integration	Accept credit and debit cards instantly	No native Stripe payment integration
Square integration	Collect in-person payments when needed	Not supported
PayPal integration	Let clients pay using PayPal	Not supported
Flexible partial payments	Collect deposits and split payments across milestones	Not supported
Payment plans	Break invoices into scheduled installments	Not supported
Automated recurring invoices	Automatically send invoices on a recurring schedule	Not supported
Subscription management	Manage ongoing client subscriptions and billing	Not supported
Automated payment reminders	Follow up automatically until invoices are paid	Not supported
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Not supported
Multiple currency support	Bill clients globally in their local currency	Multi-currency support (1 on Free, 5 on Deliver, unlimited on Grow+)
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	Basic invoice automation via time log triggers
View notifications	See when invoices are opened and paid	Basic invoice notifications (no detailed view tracking)
Built-in expense tracking	Track project-related costs alongside invoices	Budget tracking per project (no receipt-level expenses)
Invoice deposits	Collect upfront payments before work starts	Not supported
Auto-invoice billable time	Turn tracked time into invoices automatically	Export time to QuickBooks or Xero for invoicing
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	Not supported
INBOX Collapse	Plutio 198/199	Teamwork 59/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	Project messages and Chat included with paid plans (no unified client inbox)
Full email integration	Connect and manage all your email accounts in one place	Email-to-task and email notifications (no full inbox sync)
Embeddable live chat	Add real-time chat to your website and client portals	Not supported
Instant direct messages	Message teammates privately without leaving your workspace	Direct messages via Teamwork Chat (included with paid plans)
Contextual project conversations	Keep conversations tied directly to the project they belong to	Project-level messages tied to tasks and projects
Team channels	Create shared spaces for team-wide discussions	Team channels via Teamwork Chat (included with paid plans)
Customized channels	Organize channels by team, topic, or workflow	Channels via Teamwork Chat (basic, included with paid plans)
@mentions	Notify teammates instantly inside conversations	@mentions in task comments and messages
Message read receipts	See when messages are read	Not supported
File sharing in chat	Share files directly inside conversations	File attachments in task comments (no dedicated chat)
Shared email inbox	Collaborate on incoming emails as a team	Not supported
Inbox mobile app	Access and respond to messages on mobile	iOS and Android apps include messaging
Email reply to inbox	Reply from your email client and keep conversations synced	Email replies create task comments
FILES Collapse	Plutio 198/199	Teamwork 59/199
Store and manage files	Keep all client and project files in one organized place	File storage on tasks and projects
Advanced folder organization	Organize files by project, client, or structure you choose	Project-based file organization (no nested folders)
Folder permissions	Control who can view or edit folders	Project-level permissions control file access
People folders	Group files by person when needed	Files are project-based, not person-based
Project folders	Keep files scoped to each project	Files organized within projects
In-app previews	Preview files instantly without downloading	In-app file previews supported
Custom file data fields	Capture file metadata you can sort and filter	No custom file metadata fields
Built-in documents	Create and edit documents directly inside Plutio	Teamwork Spaces is a separate product
Comments on files and docs	Leave comments directly on files and documents	Comments on task attachments
Bulk file actions	Move, tag, or manage many files at once	Bulk file select, download, move, copy, and delete
Files search & filter	Find files quickly using search and filters	Search across projects and files
External cloud sync	Sync files with Google Drive or Dropbox	Google Drive, Dropbox, OneDrive integrations
Secure sharing controls	Restrict access with permissions or passwords	Project-level access controls
File sharing links	Share files externally with controlled access	Share via project access (no direct file links)
SCHEDULING Collapse	Plutio 198/199	Teamwork 59/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Not built-in
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	Not supported
Advanced availability management	Define flexible availability rules applied automatically to bookings	Not supported
Automatic buffer times	Add buffer time automatically between meetings	Not supported
Multiple meeting types	Create unlimited booking types with different rules and setups	Not supported
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	No scheduling feature (project calendar sync only)
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	Not supported
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	Not supported
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	Not supported
Smart meeting reminders	Send automatic reminders without manual follow-ups	No scheduling feature
Automatic timezone detection	Handle timezones automatically without manual adjustments	No scheduling feature
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	Not supported
Custom booking forms	Build booking forms with full control over questions and layout	Not supported
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	Not supported
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	Not supported
AUTOMATION Collapse	Plutio 198/199	Teamwork 59/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	Rule-based automations (all plans including Free with 100 actions/month, no visual builder)
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	Task-based triggers: status change, assignee change, due date (all plans)
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	Not supported
Multi-step workflows	Chain multiple actions into one continuous automation	Single trigger with multiple actions
True/False branching	Create conditional paths instead of one-size-fits-all flows	No conditional branching
Delay-based actions	Add precise timing between steps, down to minutes or days	Not supported
Create & update records	Create, update, or move records automatically across the system	Auto-create tasks and update statuses
Move & duplicate records	Reorganize work automatically without manual cleanup	Move tasks between lists and projects
Delete & archive records	Automatically archive or remove records based on rules	Archive tasks and projects manually
API calls (webhooks)	Trigger or receive real-time events from external systems	Webhooks and REST API available
Send emails	Send automated emails tied to real workflow events	Email notifications on triggers (no custom email templates)
Post comments	Add notes or comments automatically where work happens	Auto-add comments via triggers
Complete automation logs	See exactly what ran, when, and why	Automation activity logs with run history
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	No dynamic variable support in automations
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Automations limited to tasks and projects
FORMS Collapse	Plutio 198/199	Teamwork 59/199
Create branded forms	Build fully branded forms that match your workflow and client experience	Intake forms on projects (basic, no branding control)
Drag-and-drop form builder	Design forms visually with full layout control, no code required	Drag-and-drop form builder with customization (Grow+ for branding)
Reusable form templates	Reuse form structures without rebuilding from scratch	Project templates include intake forms
Custom form data fields	Collect structured data you can sort, filter, and report on	Basic custom fields on intake forms
Smart conditional logic	Show or hide fields based on responses, not static forms	Conditional logic on forms (If/then on Grow, If/and/or/then on Scale+)
Instant email notifications	Get notified immediately when forms are submitted	Email notifications on form submission
Form automation triggers	Trigger automated workflows when a form is submitted	Form submissions can trigger task creation
Embed forms	Embed forms anywhere without layout restrictions	Embeddable forms via iframe code
Advanced field preferences	Control required, hidden, and default field behavior	Basic field settings only
Comprehensive field types	Collect text, files, dates, selections, and more	Text, date, and select fields (limited types)
Form signature field	Collect legally binding signatures directly inside forms	No signature field on forms
File upload fields	Accept file uploads as part of form submissions	File upload field available on forms
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	Not supported
CRM Collapse	Plutio 198/199	Teamwork 59/199
Manage clients and leads	Manage contacts and companies in one connected system	People section for contacts (Teamwork CRM is a separate product)
Full company management	Track organizations, not just individual contacts	Company records available (basic)
Custom contact data fields	Collect and manage structured contact data you define	Custom fields via Teamwork CRM add-on only
Complete activity timeline	See every interaction with a client in one place	Task and project activity per person (not a CRM timeline)
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Tags on people records (basic)
WIKI Collapse	Plutio 198/199	Teamwork 59/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	Teamwork Spaces (integrated on Deliver+, coming soon on Free)
Beautiful rich text pages	Write structured, formatted content without complexity	Requires Teamwork Spaces add-on
Unlimited nested pages	Build deep knowledge hierarchies without limits	Requires Teamwork Spaces add-on
Granular page permissions	Control exactly who can view or edit each page	Requires Teamwork Spaces add-on
DASHBOARDS Collapse	Plutio 198/199	Teamwork 59/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Portfolio dashboard with project overview (not fully customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	Drag-and-drop dashboard builder (all paid plans)
Charts widget	Visualize data with customizable charts	Project progress and workload charts
Metrics widget	Track key numbers without manual reporting	Profitability and utilization metrics (Grow plan+)
Goals widget	Monitor progress toward defined goals	No goals widget
Notes widget	Add contextual notes directly to dashboards	No notes widget on dashboard
Calendar widget	View upcoming events alongside work and metrics	Calendar widget on dashboard
Financial widgets	Track revenue and expenses in the same view	Budget and profitability tracking (Grow plan+)
BRANDING Collapse	Plutio 198/199	Teamwork 59/199
White-label and branding	Run the entire platform under your brand	Custom branding on Grow+ (add your own logo and branding)
Custom interface theme	Apply your brand colors across the system	Color themes on Deliver+ (no Free plan theme customization)
Stylesheet customization	Fine-tune styling beyond basic theming	No custom CSS
Custom login/signup pages	Use branded authentication pages instead of generic screens	Can hide Teamwork logo from login page (Grow+)
Email branding	Send all system emails with your branding	Company logo in notifications
Custom brand fonts	Use your own fonts throughout the platform	No custom fonts
Custom brand logos	Replace all platform logos with your own	Logo on project templates and notifications
Custom domain name	Run everything on your own domain	Custom domain with SSL (Deliver+ plans)
Custom email SMTP	Send emails from your own email infrastructure	Not supported
Full workspace embedding	Embed Plutio directly into your website or product	Not supported
CUSTOMIZATION Collapse	Plutio 198/199	Teamwork 59/199
Flexible workspace setup	Shape the platform to match how your business works	Configurable project templates and views
Main menu editor	Add, remove, or reorder navigation items freely	Customizable navigation (pin/unpin main menu items, reorder project tabs)
User-based menus	Show different navigation for different roles	Same menu for all users
Custom user roles	Create role types beyond preset permissions	Predefined roles (Site Admin, Admin, Standard, Client)
Advanced user permissions	Control access at a granular level	Project-level permissions (4 levels)
SSO / OAuth	Support enterprise-grade single sign-on	SSO available via Advanced Security add-on (Enterprise only)
INTEGRATIONS Collapse	Plutio 198/199	Teamwork 59/199
Connect with other tools	Integrate with external systems without lock-in	80+ integrations: Slack, HubSpot, Google Drive, Dropbox, QuickBooks, Xero
Zapier integration	Connect to thousands of apps without custom code	Zapier integration available
Make.com integration	Build advanced automation scenarios visually	Make.com integration available
Pabbly Connect	Connect services without usage-based limits	Possible via API
Full REST API access	Build custom integrations with full system access	Full REST API available
Incoming & outgoing webhooks	Send and receive real-time events	Webhooks supported
PLATFORM Collapse	Plutio 198/199	Teamwork 59/199
Mobile apps	Access your business from native mobile apps	iOS and Android apps available
iOS app	Full-featured iPhone app	Full iOS app available
Android app	Full-featured Android app	Full Android app available
Mac desktop app	Native macOS app for desktop workflows	Desktop app wraps the web version
Windows desktop app	Native Windows app for desktop workflows	Desktop app wraps the web version

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Plutio vs Teamwork FAQ: common questions answered

Is Plutio a good alternative to Teamwork?

Plutio and Teamwork both handle project management, time tracking, and task dependencies. The key differences: Plutio includes proposals with interactive pricing, contracts with e-signatures, invoicing with online payment collection through Stripe and PayPal, and a white-labeled client portal at your custom domain. Teamwork focuses on project management and resource planning but lacks contracts, payment processing, and white-labeling. Plutio charges flat monthly pricing ($19-$199 per month), while Teamwork charges per user per month ($13.99-$54.99) with minimum user requirements.

Does Teamwork have invoicing?

Teamwork generates invoices from tracked time and fixed fees. Invoices export to PDF, HTML, XLS, and accounting tools like QuickBooks and Xero. But there is no built-in payment processing, no Stripe or PayPal integration, and no way for clients to pay directly from the invoice. Agencies using Teamwork push invoice data to QuickBooks or Xero and collect payments through those tools separately.

Does Teamwork have proposals or contracts?

Teamwork has a Quotes feature on the Scale plan at $54.99 per user per month (minimum 5 users). Quotes support line-item pricing with taxes and discounts, and accepted quotes can create projects. But there are no e-signatures and no interactive pricing where clients pick packages. The Deliver and Grow plans do not include Quotes at all. Teamwork has no contract creation, no contract templates, and no e-signatures on any plan.

How much does Teamwork cost for a team of 5?

Teamwork's Deliver plan costs $13.99 per user per month (minimum 3 users), so $69.95 per month for 5 users. The Grow plan costs $19.99 per user per month (minimum 5 users), so $99.95 per month. The Scale plan costs $54.99 per user per month (minimum 5 users), so $274.95 per month. These prices are for project management only. Adding Teamwork CRM (roughly $15 per user per month) and Teamwork Desk ($9.50-$33 per user per month) increases the total significantly. Plutio's Max plan covers projects, proposals, contracts, invoicing, and client portals for $199 per month with no per-user fees.

Can Teamwork clients see project progress?

Teamwork allows free client users on the Deliver plan and above. Clients can view tasks, comment on updates, and access shared files. Custom domains are available on the Deliver plan and above, and the Teamwork logo can be hidden from the login page. But there is no custom logo upload, no interface theming, and no full white-label experience. Plutio clients log into a fully branded portal at your custom domain with your logo, colors, and custom SMTP, so clients see your agency's brand exclusively.

Does Teamwork have a CRM?

Teamwork CRM exists, but it is a separate product with separate per-user pricing (roughly $15 per user per month). CRM is not included in any Teamwork project management plan. Plutio includes contact and client management within the same platform as projects, proposals, and invoicing, with no additional cost.

Can I white-label Teamwork with my agency's branding?

Teamwork offers custom domains on the Deliver plan and above, and the Teamwork logo can be hidden from the login page. But there is no custom logo upload, no branded interface theming, no custom SMTP, and no full white-label experience. Plutio offers full white-labeling with custom domains (youragency.com), branded login pages, your logo and colors throughout the interface, and custom SMTP for emails from your domain.

Does Teamwork have automation?

Teamwork includes workflow automations that trigger on task status changes, due dates, and project events. Automations can update assignees, change statuses, and send notifications. However, the Deliver plan caps automations at 5,000 actions per month, and the Grow plan caps at 20,000 actions per month. Teamwork automations cannot trigger on proposal approval or payment receipt because those features don't exist in the platform.

Can Plutio replace Teamwork?

Plutio covers project management (Kanban, Gantt, List, Table, Calendar), time tracking, task dependencies, and team workload views, plus adds proposals, contracts, invoicing with payments, and a branded client portal. For agencies with 3-15 team members, Plutio replaces Teamwork plus the separate tools for proposals, contracts, and billing. For agencies with 20+ people who rely heavily on Teamwork's workload planning, AI scheduling, and utilization tracking, Teamwork's resource planning includes more for that use case.

How do I export my data from Teamwork?

Teamwork data export generates MySQL database dumps, which requires technical knowledge to work with. Teamwork previously offered an export assistance service at around $500. Alternatively, project lists, task data, and time logs can be exported as CSV reports through the platform or API. Plutio's importer accepts CSV files and maps fields like Client Name, Email, and Project Status directly.

Does Plutio have time tracking?

Yes. Plutio includes one-click timers on any task, manual time entry, billable and non-billable separation, custom rates per task, project, or client, and detailed time reports by client, project, or team member. Time data connects directly to invoicing, so generating an invoice from tracked hours takes one click and includes a full task-level breakdown.

Does Plutio have a mobile app?

Yes. Plutio has native iOS and Android apps that let you manage projects, communicate with clients, track time, and send invoices from your phone. The mobile apps sync in real-time with the web platform.

What integrations does Plutio support?

Plutio connects to 5,000+ apps through Zapier, including Google Calendar, Stripe, PayPal, QuickBooks, Slack, and more. Plutio also has a REST API for custom integrations. Native integrations include calendar sync, payment processors (Stripe, PayPal, Square), and email services.

Does Plutio offer a free trial?

Yes. Plutio offers a 14-day free trial with full access to all features. No credit card required. Explore proposals, contracts, invoicing, project management, and client portals before choosing a plan.

Is my data safe with Plutio?

Yes. Your data is private, encrypted, and never used to train AI models. Plutio uses industry-standard security practices including SSL encryption, regular backups, and GDPR compliance. Data can be exported at any time.

Does Teamwork have a free plan?

Yes. Teamwork offers a Free Forever plan for up to 5 users with 5 projects and 100MB of storage. The free plan includes basic task management and automations (100 actions per month) but does not include time tracking, invoicing, or Gantt charts. For most agencies, the free plan is too limited for client work.

Which tool is better for agencies with clients?

For agencies managing the full client relationship (proposals, contracts, projects, invoicing, and client communication), Plutio keeps everything in one platform. Teamwork handles project management and time tracking, but agencies need additional tools for proposals (PandaDoc or similar), contracts (DocuSign), invoicing with payments (FreshBooks or QuickBooks), and client communication (Slack or email). The choice depends on whether combining the full workflow matters more than Teamwork's workload planning and utilization tracking features.

How long has Plutio been around?

Plutio has been built and refined for over 10 years based on real freelancer and agency feedback. The platform is actively developed with regular updates and new features added based on user needs.

Does Teamwork have resource management?

Yes. Teamwork's Grow plan ($19.99 per user per month) includes workload planning, budget tracking, and an AI scheduler that distributes tasks based on team availability. The Scale plan ($54.99 per user per month) adds more resource utilization reports and multi-project capacity views. Resource management is one of Teamwork's main features for larger agencies running 20+ concurrent projects.

Can I use Plutio for team collaboration?

Yes. Plutio includes team features on all plans: shared inboxes, team channels, @mentions, task assignments, and workload views. Custom roles with granular permissions let team members see only what they need. Contractors see assigned tasks only. Clients see their portal only. Internal notes stay hidden from external users.

Why do agencies switch from Teamwork to Plutio?

Most agencies switch for three reasons: they want proposals, contracts, and invoicing with payment collection in the same platform as project management instead of managing 3-4 separate tools. They want a white-labeled client portal at their own domain instead of showing the Teamwork brand to clients. And they want flat monthly pricing instead of per-user fees that scale up as the team grows. Teamwork covers project management and resource planning, but the full client workflow requires multiple additional tools and subscriptions.

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