Plutio vs Toggl: Complete Comparison (2026)
Toggl Track's invoicing is a downloadable PDF with no payment link, no tracking, and no way for a client to pay inside the tool. Hours get tracked and reports get exported... but the proposal that started the project, the contract that locked in scope, and the invoice that closes it all live in separate tools that Toggl never connects to.
Plutio handles time tracking and the client workflow that follows: proposals that convert to projects on client signature, tracked hours that flow directly into payable invoices, contracts with e-signatures that protect scope before work starts, and a branded portal at your domain where clients check progress without emailing you.
Last updated February 2026
Winner
9out of 10
Time Tracking
Invoicing
Proposals
Contracts
Client Portal
6out of 10
Time Tracking
Invoicing
Proposals
Contracts
Client Portal
Quick comparison (TLDR)
Toggl Track focuses on time tracking and reporting. Five million freelancers, agencies, and distributed teams use it. The Starter plan costs $10/seat/month ($9 annual). Time tracking runs on web, desktop, mobile, and through browser extensions. The Premium plan at $20/seat/month ($18 annual) adds detailed reporting, fixed fee projects, timesheet approvals, and Jira integration. Toggl has no proposals, contracts, client portal, CRM, or scheduling at any plan level.
Plutio covers the same time tracking and adds the client workflow that surrounds it. When a client accepts a proposal in Plutio, Plutio creates a project automatically with the agreed scope loaded. Tracked hours flow into invoice line items in one click. Clients log into a branded portal at your domain to review work, sign documents, and pay invoices, so they stop emailing you for status updates.
Key differences at a glance
- Invoicing: Plutio includes a full billing system with payment tracking, recurring invoices, and automated reminders. Toggl generates downloadable PDF invoices with no payment tracking or recurring billing.
- Proposals and contracts: Plutio includes a proposal builder, interactive pricing tables, e-signatures, and contract templates on every plan. Toggl has no proposals or contracts at any plan level.
- Client portal: Plutio includes a white-labeled portal at your own domain. Toggl has no client-facing environment at any plan level.
- Project management: Plutio includes task boards, dependencies, milestones, and project templates connected to time tracking and invoicing. Toggl tracks time against projects but has no task workflows or boards.
- Pricing: Plutio starts at $19/month for one user covering every feature. Toggl Starter costs $9/seat/month for time tracking only, with proposals, invoicing, and a portal each requiring separate tools on top.
Toggl fits if your team already runs separate invoicing and project management tools and just needs time tracking that connects to them. Plutio fits if you want time tracking, proposals, contracts, invoicing, and a branded client portal in one place at a lower total monthly cost than running Toggl alongside three to four other tools.
Time tracking
Can you track billable hours accurately and turn them into invoices without a manual step?
Toggl Track
Toggl Track's time tracking is the core of the product, and the UX is among the fastest available. A one-click timer starts from the web app, the desktop app (Mac and Windows), the mobile app (iOS and Android), or a browser extension that embeds a timer in 100+ third-party tools including Asana, Jira, GitHub, and Linear. A calendar view connects to Google Calendar and Outlook, converting calendar events to time entries. Timeline auto-tracking logs which apps and websites you used so no hours get missed. Offline tracking syncs automatically once you're back online.
Billable rates configure at the workspace, team member, project, or task level (task-level rates added in Q2 2024). Toggl's anti-surveillance policy rules out screenshots, keystroke logging, and GPS tracking. Timesheet approvals, fixed fee projects, margin analysis, scheduled reports, and Jira and Salesforce integrations all require the Premium plan at $18/seat/month billed annually.
- One-click timer on web, desktop, mobile, and browser extension
- Calendar integration with Google Calendar and Outlook
- Timeline auto-tracking of apps and sites used
- Offline tracking with automatic sync
- Billable rates per workspace, member, project, or task
- Timesheet approvals: Premium plan only ($18/seat/month annual)
- Margin reporting locked to Premium plan
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Plutio
Plutio's time tracking connects directly to projects and invoices. A timer starts from any task in any project. Tracked hours count toward the project budget in real time and flow into invoice line items without a manual export step. Billable rates configure per user, per project, or per task. Time logs attach to the specific task they belong to, so a client reviewing the invoice can see exactly what work each hour went to. Manual time entry lets you log hours you forgot to track in the moment.
- Timer from any task, with real-time project budget tracking
- Tracked hours populate invoice line items in one click
- Configurable billable rates per user, project, or task
- Manual time entry for hours logged after the fact
- Time log connects to the task it belongs to for client-visible detail
- Available on every plan from $19/month
Invoicing and billing
What happens when it's time to send the invoice and collect payment?
Toggl Track
Toggl Track generates downloadable PDF invoices from tracked time, but what Toggl calls invoicing is not a billing system. From a project's time summary, Toggl pre-fills an invoice with hours, billable rates, and totals. The freelancer downloads the PDF and emails it manually. There is no payment link inside the invoice, no payment tracking, no automated payment reminders, no client-facing invoice portal, and no recurring invoice scheduling. Toggl does integrate with QuickBooks Online so that time entries can flow into QuickBooks-generated invoices, but the invoice itself lives in QuickBooks, not Toggl. Toggl's invoicing is a PDF you download and email manually, with no payment link, no tracking, and no recurring billing at any plan level.
- PDF invoice generator from tracked time (downloaded and sent manually)
- QuickBooks Online integration for sending tracked hours to QuickBooks invoices
- No payment links, no payment processing inside Toggl
- No payment tracking or automated reminders
- No recurring invoices or retainer billing
- No branded invoice delivery portal for clients
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Plutio
Plutio's invoicing covers the full billing cycle. A proposal accepted by a client creates a project automatically. When the project ends, tracked hours become invoice line items in one click. Invoices go out branded with your logo and colors, not Plutio's, so the client never sees which platform you use. Payment collection runs through Stripe and PayPal. Automatic payment reminders send on a schedule for unpaid invoices. Recurring invoices handle ongoing retainer clients. The invoice connects to the project it came from, so the client can see the scope, the work, and the payment history in one place.
- Invoice generation from tracked hours in one click
- Proposals that convert to invoices and projects automatically
- Branded invoices with your logo and colors
- Online payment via Stripe and PayPal
- Recurring invoices and automatic payment reminders
- Full invoice history accessible in the client portal
Proposals and contracts
How does each tool handle the work before the project starts?
Toggl Track
Toggl Track has no proposal or contract functionality at any plan level. Freelancers who need to send a project scope and collect a signature before work begins use a separate tool: Bonsai, PandaDoc, HoneyBook, DocuSign, or another contract service. The signed document lives outside Toggl. When the project becomes active in Toggl, the link between the proposal scope and the tracked hours does not exist inside Toggl. There is no proposal builder, no interactive pricing table, no branded proposal delivery, no contract template library, and no e-signature workflow anywhere in Toggl Track, including on Premium at $18/seat/month annual or Enterprise.
- No proposal builder at any plan level
- No contract templates or e-signature capability
- No proposal-to-project conversion on client acceptance
- Separate tools required for both proposals and contracts
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Plutio
Plutio's proposals and contracts connect directly to the project that follows. A proposal in Plutio includes a scope narrative, line items with pricing, and optional deposit collection. The client receives a branded link and signs using a built-in e-signature field. Acceptance creates a project automatically with the agreed scope loaded. A contract can attach to the same proposal or send separately for projects with existing scopes. Every signed document gets a timestamped audit trail.
Because proposals and projects share the same platform as time tracking, you track hours against the exact tasks that were scoped in the proposal, then generate an invoice from those tracked hours, and a one-click export turns them into a payable invoice.
- Proposal builder with branded delivery and e-signatures
- Interactive pricing tables and scope narratives
- Proposal acceptance automatically creates a project
- Contract templates with e-signature and audit trail
- Deposit collection on proposal acceptance
- Connected to time tracking and invoicing in the same workflow
Project management
Can each tool manage the actual work, or just log the time?
Toggl Track
Toggl Track has projects as containers for time entries, not as a project management environment. A project in Toggl holds tasks that team members log time against. Budget alerts fire when a project nears its estimated hours. Project-level reporting shows time spent by task and team member. The Q1 2025 reports redesign added workload and margin reporting tabs for Premium users. Toggl Goals (added Q3 2024) let teams set and track time targets. Toggl has no task boards, no Kanban views, no task dependencies, no subtasks, no milestones, and no project templates at any plan level.
- Project containers with budget tracking and time estimates
- Task creation and assignment for time logging
- Project alerts when hours approach budget
- Integrations with Asana, Linear, Jira, Basecamp
- No task boards, no Kanban views, no visual workflow
- No task dependencies, subtasks, or milestones
- No project templates that auto-populate on client sign-off
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Plutio
Plutio's project management connects tasks directly to time tracking and billing. Projects include task boards with custom statuses, task dependencies, file attachments, comments, and milestone tracking. A task you work for two hours adds two hours to the time log automatically, without switching apps. Project templates pre-populate tasks and scope for recurring project types, and a new proposal loads the matching template automatically when the client signs. Budget tracking shows how much of the quoted scope has been consumed as hours accumulate.
For freelancers managing multiple clients simultaneously, Plutio's project list shows all active work with status, budget health, and upcoming deadlines in one place, with no separate project management tool needed.
- Task boards with custom statuses and drag-and-drop
- Task dependencies and milestone tracking
- Time tracking attached to individual tasks
- Project templates that auto-populate on proposal signature
- Budget tracking connected to time logs
- File attachments and comments on every task
Client portal and communication
What does a client experience when working with you?
Toggl Track
Toggl Track has no client-facing environment at any plan level. Clients do not log into Toggl. They do not see project progress, access files, review proposals, sign contracts, or pay invoices inside Toggl. Sharing scope, delivering work, collecting payment, and answering status questions all happen outside Toggl, by email or through separate tools. Toggl has no client portal at any plan level, so clients see your tracked time only as an emailed PDF invoice, with no shared environment for files, communication, or payments.
- No client portal at any plan level
- Clients have no way to see project status or task progress
- No file sharing or deliverable delivery in Toggl
- No messaging or client communication tools
- Client contact happens outside Toggl entirely
VS
Plutio
Plutio includes a white-labeled client portal at your own domain. Clients log in to a branded environment that carries your logo, colors, and domain name, not Plutio's. Inside the portal, clients see project progress, review and comment on files, sign documents, and pay invoices, all without digging through email threads. Messaging between the freelancer and client stays inside the portal, keeping communication attached to the relevant project.
Clients log in once and see your name, your colors, and your domain. The first touchpoint is a branded proposal and the last is a receipt, both inside the same environment. No client ever sees a Toggl dashboard or a Plutio subdomain.
- White-labeled portal at your own custom domain
- Clients see project progress, tasks, and milestones
- File sharing and deliverable review inside the portal
- Document signing (proposals, contracts) in the portal
- Invoice payment directly inside the portal
- Messaging thread attached to each project
Reporting and analytics
Which tool tells you where your time went and how much you made?
Toggl Track
Toggl Track's Q1 2025 reports redesign added five tabs: Summary, Detailed, Workload, Margin reporting, and My Reports. Each tab has 11 filter properties with AND/OR logic. Summary reports show time by project, client, task, and team member. Detailed reports show individual entries. Workload shows team utilization. The margin reporting tab compares billable revenue to labor cost. Scheduled email reports send automatically on a cadence. Margin reporting, fixed fee project tracking, scheduled reports, and Jira and Salesforce integrations are exclusive to the Premium plan at $18/seat/month billed annually.
- Summary, detailed, and workload reports
- 11+ filter properties with AND/OR logic (Q1 2025 redesign)
- Toggl Goals for personal and team time targets
- Margin reporting: Premium plan only ($18/seat/month annual)
- Scheduled reports locked to Premium plan
- No revenue or payment trend reporting (invoicing is external)
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Plutio
Plutio connects time data, project data, and billing data in the same reporting environment. A freelancer can see billable hours tracked against a project, how much of the quoted budget those hours consumed, and whether the invoice went out on time. Payment reports show unpaid invoices, average payment time, and revenue by client. The business dashboard surfaces the metrics that matter most: active projects, unbilled hours, pending payments, and upcoming deadlines.
You see the full picture in one place because proposals, time logs, and invoices all live in Plutio from day one, so reporting is always current with no manual reconciliation.
- Business dashboard with active project and payment metrics
- Time reports by project, client, and task
- Budget vs actuals tracking per project
- Payment and revenue reporting by client
- Unbilled hours summary for open projects
- Connected data across proposals, time logs, and invoices
Pricing
What does each tool actually cost when you factor in everything you need?
Toggl Track
Toggl Track has a free plan and two paid tiers. The Free plan covers up to 5 users with time tracking, calendar integration, 100+ app integrations, and basic reporting, enough for a solo freelancer who needs only time tracking. The Starter plan at $10/seat/month ($9 annual) adds billable rates, project management features, revenue analysis, and team collaboration. The Premium plan at $20/seat/month ($18 annual) adds margin reporting, fixed fee projects, timesheet approvals, scheduled reports, and Jira and Salesforce integrations. Toggl covers time tracking and reporting only; proposals, contracts, a client portal, proper invoicing, and CRM each require a separate tool and a separate subscription.
- Free plan: up to 5 users, full time tracking
- Starter: $9/seat/month annual, billable rates and revenue reports
- Premium: $18/seat/month annual, adds margin reporting and approvals
- Margin reporting locked to Premium plan
- Per-seat pricing grows with team size
- Full invoicing, proposals, and portal require separate tools
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Plutio
Plutio starts at $19/month for one user with access to every feature on the platform. That single subscription covers proposals, contracts, e-signatures, project management, time tracking, invoicing, a white-labeled client portal, messaging, forms, scheduling, and a business dashboard. There are no feature tiers that lock key tools behind higher plans, with higher plans adding more seats and storage rather than unlocking tools you couldn't use before. See Plutio pricing for the full breakdown.
A freelancer running Toggl Starter ($9/seat/month annual) alongside an invoicing tool ($15/month), a proposal and contract tool ($21/month), and a client portal ($39/month) pays approximately $84/month for the combined stack. Plutio covers all of that for $19/month.
- All features from $19/month: no feature tiers
- Proposals, contracts, time tracking, invoicing, portal all included
- 14-day free trial, no credit card required
- Cheaper than Toggl plus three supplementary tools
- No per-seat pricing at the entry level
- White-labeling included at no additional cost
Plutio vs Toggl: full feature comparison for 2026
Time tracking, invoicing, proposals, contracts, client portal, and project management compared
PRICING | Plutio 198/199 | Toggl Track 21/199 |
Starting price | $19/month (Core plan) | $9/user/month (Starter, annual) or $10/user/month (monthly). Free plan for up to 5 users. |
Free plan | No free plan (14-day trial available) | Free plan for up to 5 users (unlimited projects, basic reports, no billable rates) |
Trial period | 14-day free trial | Free plan available (no trial needed) |
PROJECT MANAGEMENT | Plutio 198/199 | Toggl Track 21/199 |
Manage projects and tasks | Fully flexible project and task setup you can shape to your workflow | Basic project and task management (no kanban, no Gantt, no dependencies) |
Project roles and permissions | Control exactly who can view or edit each part of a project | Admin and member roles (Premium plan adds billable rate visibility controls) |
Multiple task boards | Unlimited boards to run parallel workflows in the same project | No board views (list-only task display) |
Embeddable project boards | Live project boards embedded into client portals or websites | No embeddable boards |
Sharable project boards | Read-only public links for sharing progress without risk | No sharable project boards |
Project stages and milestones | Define custom project lifecycles for different types of work | Project status and estimates only (no milestones or stage tracking) |
Connected proposals, contracts, and invoices | Everything related stays connected to the project automatically | No proposals, contracts, or invoicing workflow |
Custom project data fields | Track, sort, filter, and report on custom project data | No custom project fields |
Kanban boards | Drag-and-drop tasks across customizable columns | No kanban boards |
Table view | Bulk-edit tasks like a spreadsheet | Basic list/table view for tasks |
List view | Clean task lists with clear hierarchy | Default list view for tasks |
Calendar view | See tasks and deadlines on a calendar | Calendar integrations (Google/Outlook) available but no native calendar view |
Gantt view | Plan work visually with task order and dependencies | No Gantt view |
Subtasks | Break work down into multiple nested levels | Tasks and checklists (no nested subtask hierarchy) |
Email to task | Turn emails into tasks without manual copying | No email-to-task feature |
Task comments | Keep discussions tied directly to each task | Comments on time entries and projects |
Task attachments | Store files directly on the task they belong to | File attachments on time entries |
Task priorities | Define priority levels that fit your workflow | No task priority levels |
Task labels & color coding | Use unlimited labels to visually organize tasks | Project color coding |
Multiple task assignees | Assign tasks to one or multiple teammates | Single assignee per task |
Task templates | Reuse task-level structures across projects | Project templates (Starter+) |
Task permissions | Control access at the individual task level | Admin and member role permissions only |
Task dependencies | Prevent work from starting out of order | No task dependencies |
Recurring tasks | Automate repeating work with flexible schedules | No recurring tasks |
Custom task data fields | Add task-level fields for tracking custom details | No custom task fields |
TIME TRACKING | Plutio 198/199 | Toggl Track 21/199 |
Time tracking system | Easily track time using timers or manual entries | Full-featured time tracker with start/stop timer, manual entry, browser extension, offline sync, and Pomodoro mode |
Task-level tracking | Log time directly against tasks and subtasks | Track time per task with start/stop timer and manual entry |
Project-level tracking | See time spent per project and per client | Time rolled up per project with reports |
Billable time tracking | Clearly separate billable and non-billable time | Billable rates on Starter+ plan ($9/user/month annual) |
Billable time invoicing | Turn tracked time into invoices without extra steps | Basic PDF invoice export (limited — no discounts, no payment tracking, Toggl branding on free) |
Timesheet reports | View detailed time reports by task, project, or client | 5 report types: Summary, Detailed, Workload, Profitability, My Reports. 11+ filter properties. |
Team timesheets | See how each team member tracks their time | Team timesheet views with member-level breakdowns (Starter+) |
PROPOSALS | Plutio 198/199 | Toggl Track 21/199 |
Create and send proposals | Create proposals clients can review, approve, and sign in one flow | No proposals |
Drag-and-drop proposal builder | Create custom, branded proposals without layout limits or code | Not supported |
Reusable proposal templates | Reuse proven proposal layouts across clients | Not supported |
Real-time proposal analytics | See exactly when proposals are opened and reviewed | Not supported |
Live messenger on proposals | Answer questions directly while clients review proposals | Not supported |
Proposal flow automation | Move from proposal to contract, invoice, or booking automatically | Not supported |
Convert proposal to invoice | Create invoices directly from approved proposals | Not supported |
Packages and add-ons | Offer upsells and add-ons directly inside proposals | Not supported |
Interactive pricing tables | Let clients choose options before approving | Not supported |
Dynamic data and variables | Auto-fill proposal content with client and project data | Not supported |
Expiration dates | Automatically expire proposals after a set date | Not supported |
PDF Export | Download as branded PDFs | Not supported |
Reusable content blocks | Create reusable proposal sections you can reuse on demand | Not supported |
Legally binding e-signatures | Collect secure electronic signatures on proposals | Not supported |
Custom proposal data fields | Create custom proposal data you can sort, filter, and report on | Not supported |
CONTRACTS | Plutio 198/199 | Toggl Track 21/199 |
Create and sign contracts | Create, send, and sign contracts in one continuous flow | No contracts |
Drag-and-drop contract builder | Create fully custom contracts with flexible layouts, no code or formatting limits | Not supported |
Legally binding e-signatures | Collect secure signatures with audit trails and signer verification | Not supported |
Multi-signature / signees | Collect signatures from multiple people on the same contract | Not supported |
Reusable contract templates | Reuse contract structures to create new agreements faster | Not supported |
Auto-reminders automation | Automatically follow up until contracts are signed | Not supported |
Dynamic data/variables | Auto-fill contract content with client and project data | Not supported |
Contract automation triggers | Trigger automated workflows the moment a contract is signed | Not supported |
View notifications | See when contracts are opened and reviewed | Not supported |
PDF download with signature certificate | Download signed contracts with official proof of signature | Not supported |
Custom signer data fields | Collect structured signer information during signing | Not supported |
Custom contract data fields | Create custom contract data you can sort, filter, and report on | Not supported |
INVOICES & PAYMENTS | Plutio 198/199 | Toggl Track 21/199 |
Create invoices and get paid | Send invoices and collect payments in one connected flow | Basic PDF invoice generation from time reports (Toggl branding on free, limited fields) |
Fully branded invoices | Match invoices to your brand with custom logos, colors, and layout | Toggl branding on free plan. No custom branding on paid plans either. |
Drag and drop invoice builder | Create custom invoice layouts visually without formatting limits | Not supported |
Customizable line items | Edit pricing, quantities, descriptions, and structure freely | No customizable line items (time entries only) |
Item or invoice discounts | Apply discounts at the item or full invoice level | No discount fields |
Customizable taxes | Create tax rules that match your location and use case | No tax configuration |
ACH payments | Accept bank transfers for lower-fee payments | Not supported |
Stripe integration | Accept credit and debit cards instantly | Via Zapier or API |
Square integration | Collect in-person payments when needed | Not supported |
PayPal integration | Let clients pay using PayPal | Not supported |
Flexible partial payments | Collect deposits and split payments across milestones | Not supported |
Payment plans | Break invoices into scheduled installments | Not supported |
Automated recurring invoices | Automatically send invoices on a recurring schedule | No recurring invoices |
Subscription management | Manage ongoing client subscriptions and billing | Not supported |
Automated payment reminders | Follow up automatically until invoices are paid | No payment reminders |
Reusable invoice templates | Reuse invoice layouts without rebuilding each time | Not supported |
Multiple currency support | Bill clients globally in their local currency | Multiple currencies in reports (no multi-currency invoicing) |
Invoice automation triggers | Trigger automated workflows when invoices are sent or paid | Not supported |
View notifications | See when invoices are opened and paid | Not supported |
Built-in expense tracking | Track project-related costs alongside invoices | No built-in expense tracking |
Invoice deposits | Collect upfront payments before work starts | Not supported |
Auto-invoice billable time | Turn tracked time into invoices automatically | Manual export to invoice from time reports |
Custom invoice data fields | Create custom invoice data you can sort, filter, and report on | Not supported |
INBOX | Plutio 198/199 | Toggl Track 21/199 |
Centralized unified inbox | Manage email, chat, and messages from one shared inbox | No unified inbox |
Full email integration | Connect and manage all your email accounts in one place | Not supported |
Embeddable live chat | Add real-time chat to your website and client portals | Not supported |
Instant direct messages | Message teammates privately without leaving your workspace | Not supported |
Contextual project conversations | Keep conversations tied directly to the project they belong to | Not supported |
Team channels | Create shared spaces for team-wide discussions | Not supported |
Customized channels | Organize channels by team, topic, or workflow | Not supported |
@mentions | Notify teammates instantly inside conversations | Not supported |
Message read receipts | See when messages are read | Not supported |
File sharing in chat | Share files directly inside conversations | Not supported |
Shared email inbox | Collaborate on incoming emails as a team | Not supported |
Inbox mobile app | Access and respond to messages on mobile | Not supported |
Email reply to inbox | Reply from your email client and keep conversations synced | Not supported |
FILES | Plutio 198/199 | Toggl Track 21/199 |
Store and manage files | Keep all client and project files in one organized place | No built-in file storage |
Advanced folder organization | Organize files by project, client, or structure you choose | Not supported |
Folder permissions | Control who can view or edit folders | Not supported |
People folders | Group files by person when needed | Not supported |
Project folders | Keep files scoped to each project | Not supported |
In-app previews | Preview files instantly without downloading | Not supported |
Custom file data fields | Capture file metadata you can sort and filter | Not supported |
Built-in documents | Create and edit documents directly inside Plutio | Not supported |
Comments on files and docs | Leave comments directly on files and documents | Not supported |
Bulk file actions | Move, tag, or manage many files at once | Not supported |
Files search & filter | Find files quickly using search and filters | Not supported |
External cloud sync | Sync files with Google Drive or Dropbox | Not supported |
Secure sharing controls | Restrict access with permissions or passwords | Not supported |
File sharing links | Share files externally with controlled access | Not supported |
SCHEDULING | Plutio 198/199 | Toggl Track 21/199 |
Schedule meetings | Let clients book meetings directly without back-and-forth emails | No scheduling or booking feature |
Branded booking page | Build a fully branded, customizable booking system using a drag-and-drop editor | Not supported |
Advanced availability management | Define flexible availability rules applied automatically to bookings | Not supported |
Automatic buffer times | Add buffer time automatically between meetings | Not supported |
Multiple meeting types | Create unlimited booking types with different rules and setups | Not supported |
Calendar sync (Google/Outlook) | Two-way calendar sync that stays up to date automatically | Google and Outlook Calendar integrations available |
Customizable booking confirmations | Fully customizable confirmation pages with no layout or branding limits | Not supported |
Redirect after booking | Send bookers anywhere after scheduling, not just a fixed thank-you page | Not supported |
Booking automation triggers | Trigger automated workflows the moment a meeting is booked | Not supported |
Smart meeting reminders | Send automatic reminders without manual follow-ups | Not supported |
Automatic timezone detection | Handle timezones automatically without manual adjustments | Automatic timezone detection per user |
Paid appointments (Stripe/PayPal) | Collect payments during booking without extra steps | Not supported |
Custom booking forms | Build booking forms with full control over questions and layout | Not supported |
Minimum notice / daily booking limits | Set booking limits to control lead time and daily volume | Not supported |
Rescheduling and cancellation controls | Define flexible rules for rescheduling and cancellations | Not supported |
AUTOMATION | Plutio 198/199 | Toggl Track 21/199 |
Automated workflows builder | Build advanced workflows visually without code or rigid templates | No workflow automation builder |
Trigger-based workflows | Start workflows from real events across projects, clients, and payments | Not supported |
Schedule-based workflows | Run workflows on schedules you control, not fixed intervals | Not supported |
Multi-step workflows | Chain multiple actions into one continuous automation | Not supported |
True/False branching | Create conditional paths instead of one-size-fits-all flows | Not supported |
Delay-based actions | Add precise timing between steps, down to minutes or days | Not supported |
Create & update records | Create, update, or move records automatically across the system | Not supported |
Move & duplicate records | Reorganize work automatically without manual cleanup | Not supported |
Delete & archive records | Automatically archive or remove records based on rules | Not supported |
API calls (webhooks) | Trigger or receive real-time events from external systems | Via Zapier or REST API |
Send emails | Send automated emails tied to real workflow events | Not supported |
Post comments | Add notes or comments automatically where work happens | Not supported |
Complete automation logs | See exactly what ran, when, and why | Not supported |
Auto-fill data/variables | Pass data between steps dynamically without manual mapping | Not supported |
Cross-entity connections | Run workflows that span projects, tasks, proposals, invoices, and more | Not supported |
FORMS | Plutio 198/199 | Toggl Track 21/199 |
Create branded forms | Build fully branded forms that match your workflow and client experience | Not supported |
Drag-and-drop form builder | Design forms visually with full layout control, no code required | Not supported |
Reusable form templates | Reuse form structures without rebuilding from scratch | Not supported |
Custom form data fields | Collect structured data you can sort, filter, and report on | Not supported |
Smart conditional logic | Show or hide fields based on responses, not static forms | Not supported |
Instant email notifications | Get notified immediately when forms are submitted | Not supported |
Form automation triggers | Trigger automated workflows when a form is submitted | Not supported |
Embed forms | Embed forms anywhere without layout restrictions | Not supported |
Advanced field preferences | Control required, hidden, and default field behavior | Not supported |
Comprehensive field types | Collect text, files, dates, selections, and more | Not supported |
Form signature field | Collect legally binding signatures directly inside forms | Not supported |
File upload fields | Accept file uploads as part of form submissions | Not supported |
Redirect after submission | Send submitters to a custom next step, not a fixed thank-you page | Not supported |
CRM | Plutio 198/199 | Toggl Track 21/199 |
Manage clients and leads | Manage contacts and companies in one connected system | Client/project tracking in reports only (no CRM features) |
Full company management | Track organizations, not just individual contacts | Not supported |
Custom contact data fields | Collect and manage structured contact data you define | Not supported |
Complete activity timeline | See every interaction with a client in one place | Not supported |
Contacts labeling and grouping | Organize contacts flexibly without rigid pipelines | Not supported |
WIKI | Plutio 198/199 | Toggl Track 21/199 |
Comprehensive knowledge base | Create an internal wiki for processes, docs, and guides | Not supported |
Beautiful rich text pages | Write structured, formatted content without complexity | Not supported |
Unlimited nested pages | Build deep knowledge hierarchies without limits | Not supported |
Granular page permissions | Control exactly who can view or edit each page | Not supported |
DASHBOARDS | Plutio 198/199 | Toggl Track 21/199 |
Custom dashboards and pages | Build dashboards around what matters to you, not fixed metrics | Basic reporting dashboard (not a customizable dashboard builder) |
Drag-and-drop dashboard builder | Design dashboards visually with full layout control | Not supported |
Charts widget | Visualize data with customizable charts | Charts in reports only |
Metrics widget | Track key numbers without manual reporting | Not supported |
Goals widget | Monitor progress toward defined goals | Not supported |
Notes widget | Add contextual notes directly to dashboards | Not supported |
Calendar widget | View upcoming events alongside work and metrics | Not supported |
Financial widgets | Track revenue and expenses in the same view | Not supported |
BRANDING | Plutio 198/199 | Toggl Track 21/199 |
White-label and branding | Run the entire platform under your brand | No white-labeling |
Custom interface theme | Apply your brand colors across the system | Not supported |
Stylesheet customization | Fine-tune styling beyond basic theming | Not supported |
Custom login/signup pages | Use branded authentication pages instead of generic screens | Not supported |
Email branding | Send all system emails with your branding | Not supported |
Custom brand fonts | Use your own fonts throughout the platform | Not supported |
Custom brand logos | Replace all platform logos with your own | Not supported |
Custom domain name | Run everything on your own domain | Not supported |
Custom email SMTP | Send emails from your own email infrastructure | Not supported |
Full workspace embedding | Embed Plutio directly into your website or product | Not supported |
CUSTOMIZATION | Plutio 198/199 | Toggl Track 21/199 |
Flexible workspace setup | Shape the platform to match how your business works | Workspaces, projects, and clients only (no nested hierarchy) |
Main menu editor | Add, remove, or reorder navigation items freely | Not supported |
User-based menus | Show different navigation for different roles | Not supported |
Custom user roles | Create role types beyond preset permissions | Admin and member roles (Premium adds rate visibility) |
Advanced user permissions | Control access at a granular level | Admin and member permissions by workspace and project |
SSO / OAuth | Support enterprise-grade single sign-on | SSO on Premium plan ($18/user/month annual) |
INTEGRATIONS | Plutio 198/199 | Toggl Track 21/199 |
Connect with other tools | Integrate with external systems without lock-in | 100+ integrations via browser extension and native connections (Jira, Asana, Salesforce, QuickBooks, Trello, Todoist) |
Zapier integration | Connect to thousands of apps without custom code | Full Zapier integration |
Make.com integration | Build advanced automation scenarios visually | Make.com integration via API |
Pabbly Connect | Connect services without usage-based limits | Possible via API |
Full REST API access | Build custom integrations with full system access | Full REST API available |
Incoming & outgoing webhooks | Send and receive real-time events | Webhooks via API and Zapier |
PLATFORM | Plutio 198/199 | Toggl Track 21/199 |
Mobile apps | Access your business from native mobile apps | iOS and Android apps |
iOS app | Full-featured iPhone app | Full iOS app available |
Android app | Full-featured Android app | Full Android app available |
Mac desktop app | Native macOS app for desktop workflows | Native Mac desktop app |
Windows desktop app | Native Windows app for desktop workflows | Native Windows desktop app |
Plutio vs Toggl FAQ: common questions answered
Does Plutio replace Toggl Track?
For freelancers who need proposals, contracts, full invoicing, a client portal, and project management alongside time tracking, Plutio handles all of that in one subscription. Toggl fits teams already using QuickBooks, Asana, or Jira who need reliable time tracking layered on top without a platform change.
What does Plutio cover that Toggl doesn't?
Plutio adds the workflow surrounding time tracking: a proposal builder with interactive pricing tables, contract templates with e-signatures, a full billing system with Stripe and PayPal payment processing, a project management layer with task boards and dependencies, and a white-labeled client portal at your own domain. Toggl covers time tracking and reporting. The practical difference is that Toggl requires three to four additional tools to handle the work before a project starts and after a PDF invoice is emailed.
Does Plutio offer a free trial?
Yes. Plutio offers a 14-day free trial with full access to all features. No credit card required. The trial includes proposals, contracts, time tracking, invoicing, project management, and client portals.
Does Toggl have proposals or contracts?
No. Toggl Track has no proposal builder, no contract templates, and no e-signature capability at any plan level, including Premium and Enterprise. Freelancers who use Toggl for time tracking use separate tools for proposals and contracts, such as Bonsai, PandaDoc, or DocuSign. Plutio includes proposals and contracts with e-signatures as part of the base plan at $19/month.
Does Toggl have invoicing?
Toggl generates downloadable PDF invoices from tracked time reports, but the invoicing is not a billing system. There is no payment link inside the invoice, no payment tracking, no automated payment reminders, no recurring billing, and no client-facing payment portal. Toggl's own documentation describes invoicing as a report export feature. For full invoicing with payment processing and tracking, freelancers pair Toggl with FreshBooks, QuickBooks, or another billing platform. Plutio includes all of that at $19/month.
Does Toggl have a client portal?
No. Toggl has no client portal at any plan level. Clients do not log into Toggl. They do not see project progress, access files, or pay invoices inside a Toggl environment. Every client interaction happens outside Toggl, typically by email or through other tools. Plutio includes a white-labeled portal at your own domain on every plan.
How much does Plutio cost compared to Toggl?
Plutio starts at $19/month for one user with access to all features. Toggl Starter costs $10/seat/month ($9 annual) for time tracking and reporting. A freelancer running Toggl alongside an invoicing tool ($15/month), a proposal and contract tool ($21/month), and a client portal ($39/month) pays approximately $84/month. Plutio covers the same scope for $19/month. See Plutio pricing for full details.
Which is right for agencies, Toggl or Plutio?
For agencies running proposals, contracts, time tracking, and client portals in one workflow, Plutio covers all of that under a single login. If the team is already embedded in Jira or Asana and the only gap is time tracking with margin reporting, Toggl Premium adds that without a platform change. Proposals, invoicing, and client communication still need separate tools in that setup.
Can I import data from Toggl into Plutio?
Yes. Export your time entries from Toggl as CSV files (available under Reports). Import the CSV into Plutio, mapping Toggl's project and client fields to Plutio's equivalent fields. Create client and project records in Plutio before importing time entries so the data lands in the right place. Plutio's support team can assist with the migration.
Does Toggl have project management?
Toggl has projects as containers for time entries, with budget tracking and task-level time logging. There are no task boards, no Kanban views, no task dependencies, no subtasks, no milestones, and no project templates that auto-populate from a proposal. Toggl's own integrations page recommends pairing it with Asana, Linear, Jira, or Basecamp for actual project management. Plutio includes task boards, dependencies, milestones, and project templates connected to time tracking and invoicing.
Does Toggl have a free plan?
Yes. Toggl's Free plan covers up to 5 users with unlimited time tracking, calendar integrations, and 100+ app integrations. For a solo freelancer who needs only time tracking, the Free plan is fully functional. The limitation is that the Free plan has no billable rates, no revenue analysis, and no timesheet approvals. Plutio has a 14-day free trial that covers every feature on the platform with no credit card required.
Does Plutio have time tracking like Toggl?
Yes. Plutio includes a live timer that runs from any task in any project. Time entries populate invoice line items directly without a manual export. Billable rates configure per user, project, or task. The Plutio timesheets page covers the full feature set. The key difference from Toggl: Plutio's time tracking connects to a proposal-to-project workflow, so hours track against the exact scope the client approved, and flow directly into a payable invoice when the project closes.
What integrations does Plutio support?
Plutio connects to 5,000+ apps through Zapier, including Google Calendar, Stripe, PayPal, Slack, and more. Plutio also has a REST API for custom integrations. Toggl connects directly to QuickBooks Online, Xero, Asana, Jira, Salesforce, Basecamp, Linear, GitHub, and Slack. Plutio handles those connections through Zapier rather than direct integrations, which covers the same apps and 5,000+ more.
Does Plutio have a mobile app?
Yes. Plutio has iOS and Android apps for managing projects, communicating with clients, tracking time, and sending invoices on the go. The mobile apps sync in real time with the web platform. Toggl has mobile apps as well. Plutio's mobile app covers the same time tracking features inside a platform that handles proposals, projects, and client communication.
Is my data safe with Plutio?
Yes. All data is private, encrypted, and never used to train AI models. Plutio uses industry-standard security practices including SSL encryption, regular backups, and GDPR compliance. Data can be exported at any time. Toggl holds ISO 27001 certification (achieved Q1 2025) and also commits to GDPR and CCPA compliance.
How long has Plutio been around?
Plutio has been built and refined for over 10 years based on real freelancer and agency feedback. The platform receives regular updates and new features based on user needs. Toggl Track has been in the market for over 15 years, and its feature set has stayed within time tracking and reporting. Freelancers who need proposals, invoicing, and a client portal alongside time tracking use other tools to fill the gaps Toggl has not addressed.
Does Plutio have a unified inbox?
Yes. Plutio has a unified inbox where multiple email accounts connect in one place. Client emails sort automatically into conversation threads. The whole team shares one inbox so no one misses client emails. Live chat can also be embedded on a website. Toggl has no messaging or inbox capability; client communication happens outside the platform.
Why do freelancers switch from Toggl to Plutio?
Three main reasons: Toggl has no proposal or contract workflow, which means every project starts with a manual data transfer from a separate tool. Toggl's invoicing is a PDF download with no payment tracking or automated reminders, so collecting payment requires a second platform. And the combined cost of Toggl plus the supplementary tools needed to fill those gaps exceeds what Plutio charges to cover all of it. Freelancers who want the full workflow in one subscription switch when managing multiple tools costs more than moving to Plutio.
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