Best Toggl alternatives for freelancers & agencies (2026)

Toggl Track logs hours with a one-click timer and a browser extension that runs inside Asana, GitHub, and 100+ other tools. But there is no way to invoice those hours, no proposals to win the client, no contracts to protect the agreement, and no client portal where clients see what you are doing, and the billing workflow that turns those tracked hours into revenue lives entirely in separate tools.

Plutio handles time tracking and the full billing workflow that follows: a proposal goes out with scope and pricing attached, the signed contract opens the project automatically, tracked hours flow into invoice line items at billing time, and clients see their project in a branded portal at your domain without sending you status emails.

Six Toggl alternatives compared by pricing, features, and fit, so you can choose the right one without signing up for all of them.

Last updated February 2026

4.6

TLDR (summary)

Best Toggl alternative in 2026: Plutio ($19/month vs Toggl Starter at $9/user/month for time tracking alone, with no invoicing). Toggl Track logs billable hours accurately but stops at the timer. Freelancers running Toggl alongside FreshBooks for invoicing and Asana for projects pay $30-50/month across tools that share no client data and no proposal or contract layer.

Why Plutio is the best alternative: Proposals, contracts, projects, time tracking at the task level, invoicing from those tracked hours, and a branded client portal all connect in one account. When a project starts in Plutio, the proposal goes out, the contract gets signed, the project opens from a template, and time logged against tasks flows into invoice line items at billing time. Plutio starts at $19/month.

Other alternatives on this page: Harvest (time tracking plus invoicing from those hours), Clockify (free time tracking with unlimited users), FreshBooks (invoicing and accounting focused), Bonsai (proposals and contracts alongside time tracking), HoneyBook (full client intake for creative freelancers). Full comparison below.

What is Toggl Track and what does it do?

Toggl Track is a time tracking tool with a free plan for up to five users and paid tiers that add billing rates, per-project earnings reports, and team management. The free plan covers unlimited projects and basic time entry. The Starter plan ($9/user/month annual) adds billable rates and fixed-fee project tracking. The Premium plan ($18/user/month annual) adds automatic time capture via desktop activity detection, required fields on time entries, and timesheet approvals. Toggl has a browser extension that embeds a timer into 100+ web apps, including Asana, Trello, Jira, and GitHub.

Toggl Track is widely used by freelancers, designers, developers, and agencies who need accurate time records. The timer has been available since 2006 with a minimal setup path.

Toggl Track handles:

One-click time tracking from the browser extension or native apps
Time entry by project, client, and task
Billable time rates and fixed-fee project tracking (Starter+)
Per-project earnings reports (costs vs billed)
Team capacity and workload tracking
100+ native integrations and browser extension
Automatic desktop time capture (Premium)
iOS, Android, Mac, and Windows apps

Toggl Track covers the tracking side of the freelancer billing workflow. The invoice that those tracked hours generate, the proposal that started the engagement, and the project structure that organizes the deliverables all live outside Toggl in separate tools.

What are Toggl Track's limitations for freelancers?

Toggl Track does not invoice at any plan level. The free plan has no billing rates, so you cannot calculate a billable total without exporting to a spreadsheet. The Starter plan adds billable rate reports but still sends you to a different app to write and send the invoice. Every freelancer using Toggl for billing adds at least one other subscription to generate invoices from those hours.

Beyond billing, Toggl has no proposals, no contracts, no client portal, and no project management beyond basic task lists for time organization. For freelancers who need to win clients, protect agreements, manage projects, and collect payment, Toggl covers one step in a chain that still requires three or four other tools.

Freelancers using Toggl run at least three separate tools in parallel: Toggl for time tracking, an invoicing tool (FreshBooks, Wave, or QuickBooks) for billing, and a project management tool (Asana, Trello, or Notion) for delivery. Each tool holds client data the others cannot see.

Common gaps include:

No invoicing at any plan level (Starter adds billable reports, not invoice output)
No proposals with online approval
No contracts or e-signature
No client portal where clients log in to see project progress
No project management beyond basic task lists
Free plan has no billing rates (basic reports only)

The alternatives below differ in how much of that gap they close.

Toggl is the best time tracker I've used. But it doesn't invoice, doesn't send proposals, and there's no place for clients to see their project. I pay for Toggl, FreshBooks, and Asana just to manage one client from start to invoice. The combined cost is higher than one platform would be.
VR
Verified ReviewerFreelance Designer

What a complete Toggl alternative needs

A complete Toggl alternative keeps time tracking as the foundation while adding the workflow that turns those tracked hours into revenue. Time tracking without invoicing means running an export and building a bill manually. Invoicing without proposals means starting the engagement without a signed agreement. Each missing layer adds a tool, a subscription, and a data gap.

One account where the client record, project tasks, tracked hours, and final invoice all connect means billing is clicking generate, not copying data between apps.

A strong alternative should include:

Time tracking at the task level so hours connect to specific deliverables
Invoicing from tracked time so billable hours become line items without manual entry
Proposals with online approval so clients agree to scope before work starts
Contracts with e-signature tied to the proposal so client sign-off triggers the project
Project and task management to track deliverables, deadlines, and milestones
A client portal at your own domain where clients see project progress and invoices without emailing
Expense tracking connected to the invoice for reimbursable costs
White-labeling so the portal and invoices carry your branding throughout

The difference is between a tool that logs hours and one that connects those hours to proposals, signed contracts, project delivery, and the invoice that follows.

#1. Plutio, top all-in-one Toggl alternative in 2026

Toggl Track sits in the middle of the freelancer workflow. Winning the client, signing the contract, and setting up the project happen before Toggl. Building the invoice, collecting payment, and communicating with the client happen after it. Each step runs in a separate tool. Each billing cycle involves exporting Toggl data, cross-referencing an external scope document, and manually building an invoice in a separate tool.

Plutio connects the whole chain. A proposal goes out with the scope, pricing, and contract terms built into one document. When the client signs, the project opens from a saved template with tasks drawn from the agreed scope. Time tracked against those tasks through the project accumulates, and at billing time those hours become invoice line items automatically. The client monitors progress in a branded portal at your domain without sending status request emails.

What this actually looks like

A client agrees to a new engagement. In Plutio:

A proposal goes out with the scope, pricing, and contract terms in one document
The client reviews, signs, and pays the deposit from a single link
The project opens automatically from a template with tasks matching the agreed scope
The client portal goes live with their project timeline, shared files, and message thread
Time tracked against tasks accumulates through the project, logged from the web app, iOS, or Android
At billing time, tracked hours convert into invoice line items automatically
The invoice goes out through Plutio, and payment lands via Stripe or PayPal without a separate payment account setup

No separate invoicing tool, no separate contract tool, no manual export to match hours against scope line items at billing time.

Why the cost comparison matters

Toggl Starter at $9/user/month for a solo freelancer gives billable time reports but no invoices. Adding FreshBooks Lite ($19/month) for invoicing and Asana Starter ($10/month) for project management brings the total to $38/month for three tools that cannot share client data between them. Plutio at $19/month includes time tracking, invoicing, project management, proposals, contracts, and a client portal from one account.

Why auto-tracking matters for the switch

Toggl Premium's automatic desktop time capture has no equivalent in Plutio. Freelancers who rely on background activity detection for passive time logging should factor that in. For freelancers who start timers manually or via browser extension, Plutio works the same way from the web app, browser extension, and mobile apps.

Switching from Toggl

Toggl exports time entries, client records, and project data as CSV files from the Reports section. Import the client list into Plutio's CRM and set up project templates for your most common engagement types. For active projects mid-cycle, running both tools through one billing period lets open Toggl projects wrap up before the full switch. Plutio has been active for over 10 years, with pricing that has stayed flat and a feature set shaped by freelancer feedback across the UK, US, and Australia.

Switching to Plutio meant I could finally stop switching apps. The project, the invoice, and the client portal are all in one place with my branding throughout.
Kelly WadeCreative Director

#2. Harvest, time tracking plus invoicing from those hours

Harvest adds the one feature Toggl lacks for billing: invoice generation directly from tracked time. Harvest Teams ($9/seat/month annual) lets freelancers log hours against projects and tasks, then generate an invoice from those logged hours without exporting to a spreadsheet. The product also connects directly to QuickBooks and Xero for accounting reconciliation.

Harvest has no proposals beyond simple estimates, no contracts, no client portal, and project management consists of task lists used for time organization rather than deliverable tracking. For freelancers whose only frustration with Toggl is the missing invoice step, Harvest solves that specific gap without adding the broader workflow tools. At the same price as Toggl Starter, Harvest adds invoice generation but no proposals, no contracts, and no client portal.

Harvest works for freelancers who want to move from time tracking alone to time tracking with direct invoice generation, without changing anything else about the billing workflow.

Harvest has no proposals, contracts, or client portal, and project management is a basic task list for time organization only. Switching from Toggl to Harvest solves the invoicing gap but not the proposal, contract, or client portal gaps.

Harvest solved the invoicing problem that Toggl didn't. I could finally generate invoices from my tracked hours without exporting to a spreadsheet. But I still needed Asana for project management and a separate tool for proposals and contracts. The stack didn't shrink much.
VR
Verified ReviewerFreelance Consultant

#3. Clockify, free unlimited time tracking, no invoicing on the free tier

Clockify offers free time tracking for an unlimited number of users with unlimited projects and basic time reports. The free tier is broader than Toggl's free plan (which caps at five users) and makes Clockify popular for small agencies or teams that need many people tracking time without a per-seat cost. Paid plans (Basic $3.99/seat, Standard $5.49/seat, Pro $7.99/seat, all annual) add approval workflows, scheduling, and basic invoicing.

Clockify's free plan has no invoicing and no billing rates. The Standard plan adds basic invoice generation, but Clockify invoicing is simpler than Harvest's and disconnected from proposals or project scope. There are no contracts, no client portal, and no project management beyond task lists. Clockify covers the same core use case as Toggl (accurate hour logging) and extends the free plan to unlimited users instead of capping at five.

Clockify works for teams and freelancers who want unlimited free time tracking across any number of users with no per-seat cost.

Clockify's free plan has no billing rates and no invoicing. Paid plans add basic invoice generation but no proposals, contracts, or client portal. Freelancers using Clockify for a full billing workflow still need additional paid tools for anything beyond tracking hours.

Clockify is free and that's hard to argue with. But even on a paid plan, I still needed a separate invoicing tool, a proposal tool, and Notion for project organization. The total monthly cost ended up the same as one platform would have been from the start.
VR
Verified ReviewerFreelance Strategist

#4. FreshBooks, invoicing and time tracking combined, no proposals or project management

FreshBooks combines invoicing and time tracking in one tool aimed at freelancers and small service businesses. Starting at $19/month for the Lite plan (5 active clients), FreshBooks lets users track time, build invoices from those hours, and send payment reminders automatically. For someone leaving Toggl because the missing invoicing step is the main frustration, FreshBooks adds that connection without requiring a separate invoicing subscription.

FreshBooks limits active clients by plan: five on Lite ($19/month), fifty on Plus ($33/month), and unlimited on Premium ($60/month). The tool has no proposals, no contracts, and project management covers only a basic tasks feature. Freelancers who want only invoicing connected to their tracked hours will find FreshBooks covers that gap. The five-client cap on the Lite plan ($19/month) becomes the next constraint as the business grows.

FreshBooks works for freelancers who want time tracking and invoicing in one tool with a clean billing interface, without the accounting complexity of Xero or QuickBooks.

FreshBooks caps active clients by plan, has no proposals, no contracts, and no project management beyond basic tasks. Growing freelancers hit the client cap before they outgrow the feature set, and adding proposal and PM tools restores the same multi-tool setup they wanted to leave.

FreshBooks solved the invoicing step I was missing with Toggl. But I still couldn't send proposals, and the project management is too basic for managing complex client work. I added Asana again and ended up back where I started, just with a different invoicing tool.
VR
Verified ReviewerFreelance Copywriter

#5. Bonsai, proposals and contracts alongside time tracking, US-focused

Bonsai handles proposals, contracts, invoicing, and time tracking for US-based independent contractors. Basic starts at $9/month (annual). For a freelancer leaving Toggl because proposals and contracts are the missing pieces, Bonsai adds those alongside time tracking and invoicing in one account, eliminating the need for a separate contract signing tool.

Bonsai's tax features (1099 tracking, Schedule C preparation, quarterly estimates) target US self-employment, which makes those features irrelevant for UK, Australian, and European freelancers. Project management consists of basic task lists with no Gantt charts, no task dependencies, and no milestone tracking. The client portal shows documents (proposals and invoices) rather than live project progress with task status updates.

Bonsai works for US-based solo freelancers who want proposals, contracts, invoicing, and time tracking in one tool without needing full project management.

Bonsai's tax and legal features are built for US self-employment, limiting it for international freelancers. Project management is a basic task list, and the client portal shows documents rather than live task and progress status. Teams and agencies outgrow the tool at the delivery layer.

Bonsai replaced my proposal and contract tools and added invoicing with time tracking. But the project management is very basic and the client area is really just document access. For larger projects with multiple deliverables and deadlines, I still needed a separate PM tool.
VR
Verified ReviewerFreelance Brand Designer

#6. HoneyBook, creative client intake and booking, no time tracking

HoneyBook handles client inquiry, proposals, contracts, invoices, and scheduling for creative freelancers. Starter is $19/month, Essentials is $49/month, and Premium is $109/month (annual: $16/$32/$66). HoneyBook is built for photographers, event planners, and other creative service providers who book session-based or project-based work with a clear start and end.

HoneyBook has no time tracking at all. Moving from Toggl to HoneyBook means gaining proposals, contracts, and the booking intake flow while losing time tracking entirely, which forces a return to Toggl or Clockify for hour logging. For freelancers who bill by the hour, HoneyBook has no way to track those hours, which is the main reason they use Toggl in the first place.

HoneyBook works for creative freelancers who want proposals, contracts, and client booking in one sequence for photography, events, or session-based work with flat-rate pricing.

HoneyBook has no time tracking, which means replacing Toggl with HoneyBook leaves the billing mechanism that Toggl provides. Hourly freelancers still need Toggl or Clockify running alongside HoneyBook to log the hours they bill.

HoneyBook is great for the client intake flow: inquiry, proposal, contract, deposit collected in one sequence. But there's no time tracking, no way to bill by the hour, and the project area shows documents rather than actual task progress. It replaced half of my stack but not the time tracking half.
VR
Verified ReviewerWedding Photographer

The verdict: Why Plutio is the best Toggl alternative

Toggl Track is built around one feature: the timer. One click starts it, the browser extension puts it inside tools like Asana and GitHub, and the mobile app syncs in real time. Hour logging works.

For freelancers, accurate time tracking is one step in a chain that starts with winning the client and ends with getting paid. Toggl covers that one step. The proposal that starts the engagement, the contract that protects the scope, the project that organizes the deliverables, and the invoice that collects payment all live outside Toggl in separate tools. The combined cost of Toggl plus the tools that cover those gaps runs higher than a single platform would.

Plutio builds around the full chain from the first client conversation. The comparison table below shows the specific gaps side by side. When a project starts, the proposal goes out, the contract gets signed, the project opens from a template, time tracks against tasks, and the invoice generates from those hours at billing time. The client monitors progress at your domain throughout. At $19/month, Plutio costs less than Toggl Starter plus one invoicing subscription alone.

What changes when you switch from Toggl to Plutio?

Freelancers who move from Toggl describe three consistent changes in how the work week runs:

The invoice stops being a manual assembly job. With Toggl as the time tracker, billing means exporting hour totals, matching them to a scope document stored in Notion or Google Drive, and building the invoice by hand in FreshBooks or Wave. In Plutio, time tracked against project tasks becomes invoice line items automatically. The invoice matches the work because hours and scope live in the same account.
Proposals and contracts stop being separate steps. In a Toggl-centered stack, winning a new client means a proposal tool, then a DocuSign or HelloSign step, then project setup in a project management tool, then starting the timer in Toggl. In Plutio, the proposal includes the contract, and the client's signature opens the project from a template. Time tracking starts from inside that project.
Clients stop asking for status updates by email. Toggl has no client-facing component. Every progress question and file request arrives by email. In Plutio, clients log into a branded portal at your domain and see their project tasks, timeline, shared files, and invoices without needing to reach out.

How does Plutio compare to Toggl on price and features?

The comparison starts with the total workflow cost. Toggl Starter at $9/user/month covers accurate time tracking with billable rates and reports, but no invoice output. The billing stack for a solo freelancer running Toggl typically adds: FreshBooks Lite ($19/month) for invoicing, and Asana ($10/month) for project management. The total runs $38/month across three tools with no shared client data.

Plutio Core at $19/month includes time tracking at the task level, invoicing from those tracked hours, proposals with e-signature, contracts, project management with Gantt and kanban views, a white-labeled client portal at your domain, and a CRM. Multi-currency invoicing runs on all plans. Switching from that three-tool stack at $38/month to Plutio at $19/month saves money and removes all the manual copying between apps.

One feature Plutio does not replicate is Toggl Premium's automatic desktop time capture at $18/user/month, which logs time without a manual timer start. Freelancers who rely specifically on that passive logging feature should factor it into the comparison. For the majority who track time with manual timers or browser extension triggers, Plutio's time tracking covers the same workflow.

Which tool wins? The feature and pricing comparison

What Toggl Track includes: One-click time tracking, browser extension for 100+ apps, billable rates and per-project earnings reports (Starter+), automatic desktop time capture (Premium), team capacity views, iOS and Android apps, Mac and Windows desktop apps. Free plan: 5 users, unlimited projects, no billing rates. Starter: $9/user/month annual. Premium: $18/user/month annual.

What Toggl lacks: Invoice generation at any plan level, proposals with online approval, contracts with e-signature, client portal where clients log in to see project progress, project management beyond basic task lists for time organization, and CRM for tracking the client relationship.

What Plutio adds: All of the above. Invoicing from tracked time, proposals with embedded contracts that trigger project creation on signature, project management with Gantt and kanban views, time tracking at the task level, a white-labeled client portal at your domain, and CRM with full client history. Starting at $19/month.

The math: Toggl Starter ($9/month) plus FreshBooks Lite ($19/month) plus Asana ($10/month) = $38/month for three tools with no shared client data. Plutio covers all of that for $19/month.

The deciding question: Do you need only a time tracker, or do you need the time tracker connected to the rest of what runs a freelance business?

How do you migrate from Toggl to Plutio?

Toggl exports time entries, project lists, and client records as CSV files from the Reports section. The migration takes under a week for most freelancers, with both tools running in parallel through one billing cycle.

Start your free Plutio trial: Sign up at plutio.com. The 14-day free trial includes full feature access with no credit card required. Use the trial period to build your first proposal template and project template before moving active clients.
Export your Toggl client and project list: Go to Reports in Toggl and export client and project data as CSV. Time entry history exports by date range or project from the same section.
Import clients into Plutio: Upload the CSV to Plutio's CRM. The importer matches Toggl contact fields to the equivalent Plutio fields automatically. Historical time data can be referenced from the Toggl export or noted as reference on each client record.
Build your proposal template: Draft your standard scope, pricing structure, and payment terms in Plutio. Proposals and contracts share one document, so clients approve and sign from a single link without a separate DocuSign or HelloSign step.
Set up project templates: Create project templates for your most common engagement types. Each template includes task lists, milestones, file folders, and default deadlines. When a proposal gets signed, the project opens automatically from the matching template.
Configure time tracking in Plutio: Plutio tracks time at the task level with running timers from the web app, browser extension, iOS app, or Android app. Time entries connect to specific project tasks, and those hours flow into invoice line items automatically at billing time.
Set up your branded portal: Add your domain, logo, brand colors, and email templates. The client portal goes live at your domain. Clients see your brand on proposals, invoices, the portal login, and project updates throughout the engagement.
Connect payment processing: Link Stripe or PayPal for invoice payment collection. Clients pay directly from the portal or from payment links in invoice emails.
Run Toggl and Plutio in parallel briefly: Keep Toggl active through one billing cycle. New client work runs in Plutio from the first new project, while existing Toggl projects close out through their current billing period.
Connect your accounting tool if needed: If you use QuickBooks or Xero for tax accounting, the Zapier integration passes invoice data from Plutio to your accounting tool automatically, so income records stay current without manual exports.

Need help with setup? Start your free trial and connect with the support team through the built-in live chat. The support team answers setup questions the same day.

Research & Sources

All comparisons and pricing on this page reflect research conducted in February 2026. We verified pricing directly from official product pages and cross-referenced it against user reviews and third-party analysis. If any information is out of date, let us know and we'll investigate immediately.

Pricing verification sources

Plutio: Official pricing
Toggl Track: Official pricing, G2 reviews, Capterra reviews
Harvest: Official pricing
Clockify: Official pricing
FreshBooks: Official pricing
Bonsai: Official pricing
HoneyBook: Official pricing

Verification methodology

Feature data is verified from official product documentation and cross-referenced with G2, Capterra, and TrustRadius user reviews. Pricing updates monthly based on published rates.

What is the best Toggl alternative for freelancers in 2026?

Compare time tracking, invoicing, project management, proposals, and client portal capabilities.

PRICING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Starting price	$19/month (Core plan)	$9/user/month (Starter, annual) or $10/user/month (monthly). Free plan for up to 5 users.	$9/seat/month (Teams, annual) or $10.80/seat/month (monthly). Free plan for 1 seat and 2 projects.	Free plan for unlimited users. Paid from $3.99/seat/month (Basic, annual).	$21/month (Lite, 5 clients)	$15/month (Basic, $9/month annual)	$36/month (Starter, $29/month annual)
Free plan	No free plan (14-day trial available)	Free plan for up to 5 users (unlimited projects, basic reports, no billable rates)	Free plan for 1 seat and up to 2 projects (unlimited time tracking and invoicing)	Free plan for unlimited users (unlimited time tracking, basic reports, basic billable rates)	No free plan (30-day trial)	No free plan (trial available)	No free plan (7-day trial)
Trial period	14-day free trial	Free plan available (no trial needed)	30-day free trial on Teams plan	Free plan available (no trial needed)	30-day free trial	7-day free trial	7-day trial + 60-day money-back guarantee
PROJECT MANAGEMENT Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Basic project and task management (no kanban, no Gantt, no dependencies)	Basic project and task structure for time and budget tracking only (no kanban, no Gantt, no dependencies)	Basic project and task management (no kanban, no Gantt, no dependencies)	Basic project tracking with profitability focus	Basic project and task management	Projects with task lists and pipeline
Project roles and permissions	Control exactly who can view or edit each part of a project	Admin and member roles (Premium plan adds billable rate visibility controls)	Admin and member roles only (no granular project-level permissions)	Admin, member, and project manager roles (Enterprise adds advanced controls)	Team member permissions (Admin, Manager, Employee)	4 fixed roles (PMs cannot view financials)	5 team roles with project access control
Multiple task boards	Unlimited boards to run parallel workflows in the same project	No board views (list-only task display)	No board views (list-only task display)	No board views (list-only task display)	No task boards (list-based tracking only)	Strictly restricted to 1 board per project	You cannot use task boards
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable boards	No embeddable project boards	No embeddable boards	No embeddable project views	Embedding live project boards is not supported	You cannot embed project views
Sharable project boards	Read-only public links for sharing progress without risk	No sharable project boards	No shareable project boards	No sharable project boards	Clients can view documents in portal only	Portal access only (no public read-only links)	You can share projects via the client portal only
Project stages and milestones	Define custom project lifecycles for different types of work	Project status and estimates only (no milestones or stage tracking)	No project stages or milestones	Project status and budget tracking (no milestone tracking)	No project stages or milestones	Milestones with Gantt chart visualization	You can use pipeline stages, but they are predefined
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	No proposals, contracts, or invoicing workflow	Invoices link to tracked time (no proposals or contracts)	No proposals or contracts. Basic invoicing on Standard+ plan.	Estimates and invoices connect (no contracts)	Manual linking (no automatic project integration)	Integrated via Smart Files
Custom project data fields	Track, sort, filter, and report on custom project data	No custom project fields	No custom project data fields	No custom project fields	No custom project fields	Text, number, date, URL (no filtering)	Basic custom fields
Kanban boards	Drag-and-drop tasks across customizable columns	No kanban boards	No kanban boards	No kanban boards	No Kanban boards	Kanban view (limited customization)	You cannot view tasks in a kanban board
Table view	Bulk-edit tasks like a spreadsheet	Basic list/table view for tasks	Basic list view for tasks (no advanced table features)	Basic list view for tasks and timesheets	No table view for tasks	Basic table view (no bulk editing)	You cannot view tasks in a table
List view	Clean task lists with clear hierarchy	Default list view for tasks	Default list view for tasks and projects	Default list view for tasks	Task list view available	Simple list view with basic sorting	You can view projects in a list
Calendar view	See tasks and deadlines on a calendar	Calendar integrations (Google/Outlook) available but no native calendar view	No calendar view for tasks	Calendar view for timesheets only (not task management)	Calendar shows events, not tasks	Calendar view for tasks and deadlines	You can see bookings on a calendar
Gantt view	Plan work visually with task order and dependencies	No Gantt view	No Gantt view	No Gantt view	No Gantt charts	Gantt chart with drag-and-drop	You cannot view work on a gantt chart
Subtasks	Break work down into multiple nested levels	Tasks and checklists (no nested subtask hierarchy)	Tasks within projects (no nested subtasks)	Tasks within projects (no nested subtasks)	No subtasks	Nested subtasks supported	You cannot split tasks into subtasks
Email to task	Turn emails into tasks without manual copying	No email-to-task feature	No email-to-task feature	No email-to-task feature	No email-to-task conversion	No email-to-task conversion	Not supported (email sync only)
Task comments	Keep discussions tied directly to each task	Comments on time entries and projects	Notes on time entries (no dedicated task comment threads)	Comments on tasks and time entries	Team discussion on projects	Comments stay attached to tasks only	You cannot comment on tasks
Task attachments	Store files directly on the task they belong to	File attachments on time entries	No file attachments on tasks	File attachments on tasks	Files can be attached to projects	File attachments (no file manager)	You can share files, but not attach them to tasks
Task priorities	Define priority levels that fit your workflow	No task priority levels	No task priority levels	No task priority levels	No task priorities	No priority levels	You cannot set task priorities
Task labels & color coding	Use unlimited labels to visually organize tasks	Project color coding	No task labels or color coding	Project color coding and tags	No task labels or color coding	No color coding (labels only)	You cannot label or color-code tasks
Multiple task assignees	Assign tasks to one or multiple teammates	Single assignee per task	Single assignee per task	Single assignee per task	Tasks can be assigned to team members	One assignee per task (no multi-assign)	You cannot assign tasks to multiple people
Task templates	Reuse task-level structures across projects	Project templates (Starter+)	No task or project templates	Project templates (Pro+)	Project templates available	Task templates with dependencies	You cannot reuse task templates
Task permissions	Control access at the individual task level	Admin and member role permissions only	No task-level permissions	Role-based permissions (no per-task permissions)	No task-level permissions	Project-level only (no task-level)	You cannot set permissions per task
Task dependencies	Prevent work from starting out of order	No task dependencies	No task dependencies	No task dependencies	No task dependencies	Waiting on, Blocking, Related to	You cannot link tasks together
Recurring tasks	Automate repeating work with flexible schedules	No recurring tasks	No recurring tasks (recurring time entries only)	No recurring tasks	No recurring tasks	Daily, weekly, monthly, milestones	You cannot create recurring tasks
Custom task data fields	Add task-level fields for tracking custom details	No custom task fields	No custom task data fields	No custom task fields	No custom task fields	Custom fields (text and number only)	Basic custom fields
TIME TRACKING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Time tracking system	Easily track time using timers or manual entries	Full-featured time tracker with start/stop timer, manual entry, browser extension, offline sync, and Pomodoro mode	Start/stop timer and manual time entry (browser extension, desktop, and mobile)	Full-featured time tracker with start/stop timer, manual timesheet, kiosk clock-in, auto-tracker, offline mode, and Pomodoro mode	Timer and manual time entry	Timer and manual time entry	Basic time tracking (manual entry on desktop, stopwatch on mobile)
Task-level tracking	Log time directly against tasks and subtasks	Track time per task with start/stop timer and manual entry	Track time per task with start/stop timer and manual entry	Track time per task with timer and timesheet entry	Time tracked per service, not per task	Limited to task-level only (no subtask tracking)	Project-level only, no task-level tracking
Project-level tracking	See time spent per project and per client	Time rolled up per project with reports	Time and budget tracking per project with rollup reports and cost analysis	Time and budget tracking per project with rollup reports	Time tracked per project and client	Time tracked per project	Time tracked at project level
Billable time tracking	Clearly separate billable and non-billable time	Billable rates on Starter+ plan ($9/user/month annual)	Billable and non-billable categorization with hourly rates per person or project	Billable rates available on free plan (basic) and all paid plans	Billable and non-billable hours supported	Billable and non-billable categorization	Billable time tracking available
Billable time invoicing	Turn tracked time into invoices without extra steps	Basic PDF invoice export (limited — no discounts, no payment tracking, Toggl branding on free)	Auto-populate invoices from tracked billable time (core Harvest feature)	Invoice from tracked time on Standard+ plan ($5.49/seat/month annual). Includes taxes, discounts, recurring invoices.	Time entries convert to invoices	One-click invoice from time entries	Invoice from time logs (desktop only)
Timesheet reports	View detailed time reports by task, project, or client	5 report types: Summary, Detailed, Workload, Profitability, My Reports. 11+ filter properties.	Detailed timesheet reports with filters by project, client, team member, and date range	Summary, detailed, and weekly reports. Exportable. Labor cost and profit analysis.	Detailed time reports available	Detailed timesheet reports	Basic time logs per project
Team timesheets	See how each team member tracks their time	Team timesheet views with member-level breakdowns (Starter+)	Team timesheet views with member-level breakdowns and capacity reporting	Team timesheets with member activity views and approval workflows (Standard+)	Team time tracking on higher plans	Per-member timesheets with locking	Team members can log time on shared projects
PROPOSALS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposals	Estimates/quotes only (not full proposals with contracts or e-signatures)	No proposals	Estimates only (not full proposals)	Customizable proposals with e-signatures	Smart files combine proposals and contracts
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	Not supported	No proposal builder	Not supported	No visual proposal builder	Visual editor (no true drag-and-drop)	You can edit sections, not free drag-and-drop)
Reusable proposal templates	Reuse proven proposal layouts across clients	Not supported	No reusable proposal templates	Not supported	Estimate templates available	Industry templates plus custom templates	You can use proposal templates
Real-time proposal analytics	See exactly when proposals are opened and reviewed	Not supported	No proposal analytics	Not supported	No proposal view tracking	Real-time view tracking	You can see when a proposal is viewed
Live messenger on proposals	Answer questions directly while clients review proposals	Not supported	No live messenger on proposals	Not supported	No in-proposal messaging	No live chat in proposals	You cannot chat inside proposals
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	Not supported	No proposal flow automation	Not supported	Estimate to invoice only	Proposal-contract link only (no scheduler)	Complete Smart Files flow
Convert proposal to invoice	Create invoices directly from approved proposals	Not supported	No proposal-to-invoice conversion (estimates only)	Not supported	Convert estimates to invoices	Auto-generate invoice from accepted proposal	Accepted proposals create invoices
Packages and add-ons	Offer upsells and add-ons directly inside proposals	Not supported	No packages or add-ons in proposals	Not supported	No packages or add-ons	Packages with single, multi-select options	You can offer packages and add-ons
Interactive pricing tables	Let clients choose options before approving	Not supported	No interactive pricing tables	Not supported	Static pricing only	Static pricing only (no client selection)	Pricing updates dynamically
Dynamic data and variables	Auto-fill proposal content with client and project data	Not supported	No dynamic data or variables in proposals	Not supported	Basic placeholders available	Basic smart fields (limited variables)	You can use smart fields
Expiration dates	Automatically expire proposals after a set date	Not supported	Expiration dates on estimates only (no proposals)	Not supported	Manual expiry dates on estimates	Manual expiry dates (no automation)	You can set proposal expiry
PDF Export	Download as branded PDFs	Not supported	PDF export available for invoices and estimates	Not supported	PDF export included	Basic PDF export (limited branding)	You can download proposal PDFs
Reusable content blocks	Create reusable proposal sections you can reuse on demand	Not supported	No reusable content blocks	Not supported	No reusable content blocks	Reusable blocks not supported (templates only)	You can reuse proposal sections
Legally binding e-signatures	Collect secure electronic signatures on proposals	Not supported	No e-signatures	Not supported	No e-signatures	Basic e-signatures (limited audit trail)	Clients can sign online
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	Not supported	No proposal custom data fields	Not supported	No custom proposal fields	Text and date custom fields only	Basic custom fields
CONTRACTS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	No contracts	No contracts	No contracts	Contracts not supported	Legally vetted templates with e-signatures	Smart files combine contracts and invoices
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	Not supported	No drag-and-drop contract builder	Not supported	No contract builder	Visual editor (no full drag-and-drop)	You cannot visually build contracts
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	Not supported	No e-signatures on contracts	Not supported	No e-signatures	Legally binding e-signatures	Contracts support legal e-signatures
Multi-signature / signees	Collect signatures from multiple people on the same contract	Not supported	No multi-signature support	Not supported	Not supported	Multiple signers and recipients	You can collect multiple signatures, with fixed roles
Reusable contract templates	Reuse contract structures to create new agreements faster	Not supported	No contract templates	Not supported	No contract templates	Industry-specific and custom templates	You can use contract templates
Auto-reminders automation	Automatically follow up until contracts are signed	Not supported	No contract auto-reminders	Not supported	No contract reminders	Auto-reminders (stop after 16 days overdue)	You can send automatic reminders
Dynamic data/variables	Auto-fill contract content with client and project data	Not supported	No dynamic data variables in contracts	Not supported	Not applicable	Basic smart fields (limited variables)	You can use smart fields in contracts
Contract automation triggers	Trigger automated workflows the moment a contract is signed	Not supported	No contract automation triggers	Not supported	Not supported	Contract & proposal triggers only	Contracts can trigger workflows
View notifications	See when contracts are opened and reviewed	Not supported	No contract view notifications	Not supported	Email notifications when viewed	Basic email notifications (no detailed tracking)	You receive contract notifications
PDF download with signature certificate	Download signed contracts with official proof of signature	Not supported	No signed contract PDF download	Not supported	Not applicable	Basic PDF download (limited certificate)	You can download signed PDFs
Custom signer data fields	Collect structured signer information during signing	Not supported	No custom signer data fields	Not supported	Not applicable	Standard fields only (name & email)	You cannot customize signer fields
Custom contract data fields	Create custom contract data you can sort, filter, and report on	Not supported	No custom contract data fields	Not supported	Not applicable	Custom fields (contact info only)	Basic custom fields
INVOICES & PAYMENTS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Basic PDF invoice generation from time reports (Toggl branding on free, limited fields)	Create and send invoices from tracked time with Stripe and PayPal payment collection	Invoice creation from tracked time on Standard+ plan. Includes line items, taxes, discounts.	Full invoicing with online payments	Invoicing with multiple payment options	Invoices with instant online payments
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Toggl branding on free plan. No custom branding on paid plans either.	Branded invoices with logo and custom colors	No custom invoice branding	Customizable invoice branding	Limited branding (logo and colors only)	You can brand invoices
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Not supported	No drag-and-drop invoice builder (template-based)	Not supported	Template-based editor only	Pre-built templates (no drag-drop)	Fixed themes (non-customizable layouts)
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	No customizable line items (time entries only)	Customizable line items with services catalog	Line items on Standard+ invoices	Fully customizable line items	Line items (no advanced customization)	You can edit line items
Item or invoice discounts	Apply discounts at the item or full invoice level	No discount fields	Discounts supported on invoices	Invoice discounts on Standard+ plan	Discounts supported	Discounts (percentage or fixed, no tiered)	You can apply discounts
Customizable taxes	Create tax rules that match your location and use case	No tax configuration	Custom tax rates supported on invoices	Tax configuration on Standard+ plan (item-level taxes added Q1 2025)	Custom tax rates	Basic tax configuration (no automation)	You can set tax rates
ACH payments	Accept bank transfers for lower-fee payments	Not supported	ACH bank transfers via Stripe integration	Not supported	ACH bank payments supported	ACH via Bonsai Payments (US, UK, CA, AU only)	You can accept bank transfers
Stripe integration	Accept credit and debit cards instantly	Via Zapier or API	Native Stripe integration for invoice payments	Via Zapier or API	Stripe payments supported	Stripe payments supported	You can accept payments via Stripe
Square integration	Collect in-person payments when needed	Not supported	No Square integration	Not supported	Square not integrated	Not supported	You cannot accept payments via Square
PayPal integration	Let clients pay using PayPal	Not supported	Native PayPal integration for invoice payments	Not supported	PayPal payments supported	PayPal payments supported	You cannot accept payments via PayPal
Flexible partial payments	Collect deposits and split payments across milestones	Not supported	No partial payment support	Not supported	Partial payments supported	Partial payments (manual milestone setup)	You can accept partial payments
Payment plans	Break invoices into scheduled installments	Not supported	No payment plans or installment schedules	Not supported	Manual setup required	Payment plans (limited automation)	You can split invoices into payments
Automated recurring invoices	Automatically send invoices on a recurring schedule	No recurring invoices	Automated recurring invoices with flexible frequency options	Recurring invoices (weekly, bi-weekly, monthly) on Pro+ plan	Recurring invoices supported	Weekly, biweekly, monthly, yearly recurrence	You can schedule payments, not subscriptions
Subscription management	Manage ongoing client subscriptions and billing	Not supported	No subscription management	Not supported	Retainers available on Plus plan	Recurring invoices (no subscription portal)	You cannot manage subscriptions
Automated payment reminders	Follow up automatically until invoices are paid	No payment reminders	Automated payment reminders for overdue invoices	Overdue invoice notifications (added Q3 2025)	Automated late payment reminders	Automated reminders (stop after 16 days)	Payment reminders send automatically
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Not supported	Reusable invoice templates available	Not supported	Invoice templates available	Templates available (limited customization)	You can reuse invoice templates
Multiple currency support	Bill clients globally in their local currency	Multiple currencies in reports (no multi-currency invoicing)	Multiple currency support on invoices	Multi-currency invoicing on Standard+ plan	Multi-currency supported	Multi-currency (manual exchange rates)	You can use one account currency only
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	Not supported	No invoice automation triggers	Not supported	Limited automation	Payment & form triggers only	Contracts can trigger workflows
View notifications	See when invoices are opened and paid	Not supported	Email notifications when invoices are viewed and paid	Not supported	Email notifications when viewed	Email notifications (no real-time tracking)	You receive contract notifications
Built-in expense tracking	Track project-related costs alongside invoices	No built-in expense tracking	Built-in expense tracking with receipt photos and reimbursements	Expense tracking on Pro+ plan	Full expense tracking with receipts	Expense tracking (auto-categorization via bank sync)	You cannot track expenses
Invoice deposits	Collect upfront payments before work starts	Not supported	No invoice deposit support	Not supported	Deposit invoicing supported	Deposits supported (manual collection)	You can request deposits
Auto-invoice billable time	Turn tracked time into invoices automatically	Manual export to invoice from time reports	Core feature — auto-populate invoices from tracked billable time	Manual generation from tracked time on Standard+ (no true automation)	Time to invoice conversion	Time-to-invoice (manual confirmation required)	There is no time to convert
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	Not supported	No custom invoice data fields	Not supported	No custom invoice fields	Text and date custom fields only	Basic custom fields
INBOX Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	No unified inbox	No unified inbox	No unified inbox	No unified inbox	A unified client inbox is not supported	Messages and emails live in one inbox
Full email integration	Connect and manage all your email accounts in one place	Not supported	No email integration	Not supported	No email integration	Send-only (no inbox sync)	You can sync your email
Embeddable live chat	Add real-time chat to your website and client portals	Not supported	No embeddable live chat	Not supported	No live chat	Not supported	You cannot add live chat to your site
Instant direct messages	Message teammates privately without leaving your workspace	Not supported	No direct messaging	Not supported	No direct messaging	Direct messaging is not supported	You cannot DM teammates
Contextual project conversations	Keep conversations tied directly to the project they belong to	Not supported	No project conversations	Not supported	Project discussions available	No in-app project messaging	Messages are tied to projects
Team channels	Create shared spaces for team-wide discussions	Not supported	No team channels	Not supported	No team channels	Team chat is not supported	You cannot create team channels
Customized channels	Organize channels by team, topic, or workflow	Not supported	No customized channels	Not supported	Not applicable	Not supported	Channels are not supported
@mentions	Notify teammates instantly inside conversations	Not supported	No @mentions	Not supported	No @mentions	Not supported	You cannot mention teammates
Message read receipts	See when messages are read	Not supported	No message read receipts	Not supported	No read receipts	Read receipts are not supported	You can see when clients read messages
File sharing in chat	Share files directly inside conversations	Not supported	No file sharing in chat	Not supported	No chat feature	Share files and links in portal messages	You can share files in messages
Shared email inbox	Collaborate on incoming emails as a team	Not supported	No shared email inbox	Not supported	No shared inbox	Not supported	Team email is not shared
Inbox mobile app	Access and respond to messages on mobile	Not supported	No inbox mobile app	Not supported	No inbox in app	Not supported	Mobile inbox available
Email reply to inbox	Reply from your email client and keep conversations synced	Not supported	No email reply to inbox	Not supported	No inbox sync	Not supported	Email replies sync to conversations
FILES Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Store and manage files	Keep all client and project files in one organized place	No built-in file storage	No built-in file storage	No built-in file storage	Basic file storage in projects	Project document storage with client access	Files exist per project only
Advanced folder organization	Organize files by project, client, or structure you choose	Not supported	No folder organization	Not supported	No folder organization	Project-level only (no granular)	Fixed themes (non-customizable layouts)
Folder permissions	Control who can view or edit folders	Not supported	No folder permissions	Not supported	No folder permissions	Project-level only (no granular)	Fixed themes (non-customizable layouts)
People folders	Group files by person when needed	Not supported	No people folders	Not supported	Not supported	Not supported	Fixed themes (non-customizable layouts)
Project folders	Keep files scoped to each project	Not supported	No project file folders	Not supported	Files organized by project	Project-based file sections in portal	Fixed themes (non-customizable layouts)
In-app previews	Preview files instantly without downloading	Not supported	No in-app file previews	Not supported	Basic file previews	Not supported	Fixed themes (non-customizable layouts)
Custom file data fields	Capture file metadata you can sort and filter	Not supported	No custom file data fields	Not supported	No custom file fields	Contact info only (no CRM fields)	You can add custom fields
Built-in documents	Create and edit documents directly inside Plutio	Not supported	No built-in document editor	Not supported	No document editor	No built-in document editor	Fixed themes (non-customizable layouts)
Comments on files and docs	Leave comments directly on files and documents	Not supported	No file comments	Not supported	No file comments	No file commenting system	Fixed themes (non-customizable layouts)
Bulk file actions	Move, tag, or manage many files at once	Not supported	No bulk file actions	Not supported	No bulk actions	Not supported	Fixed themes (non-customizable layouts)
Files search & filter	Find files quickly using search and filters	Not supported	No file search or filter	Not supported	Basic search	Not supported	Fixed themes (non-customizable layouts)
External cloud sync	Sync files with Google Drive or Dropbox	Not supported	No external cloud sync	Not supported	Dropbox and Google Drive integrations	Not supported	Fixed themes (non-customizable layouts)
Secure sharing controls	Restrict access with permissions or passwords	Not supported	No secure sharing controls	Not supported	Basic sharing via portal	Not supported	Fixed themes (non-customizable layouts)
File sharing links	Share files externally with controlled access	Not supported	No file sharing links	Not supported	No shareable file links	Portal sharing only (no direct file links)	Fixed themes (non-customizable layouts)
SCHEDULING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	No scheduling or booking feature	No scheduling or booking feature	Employee scheduling on Pro+ (not client booking)	No scheduling features	Booking pages with calendar sync	Scheduler with intake forms
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	Not supported	No booking pages	Not supported	No booking pages	Custom branding on booking pages	Branding options are limited
Advanced availability management	Define flexible availability rules applied automatically to bookings	Not supported	No availability management	Staff availability on Pro+	Not applicable	Event types with availability windows	You can control availability
Automatic buffer times	Add buffer time automatically between meetings	Not supported	No buffer times	Not supported	Not applicable	Buffer times (no daily limits)	You can add buffer times
Multiple meeting types	Create unlimited booking types with different rules and setups	Not supported	No meeting types	Not supported	Not applicable	Custom event types with different durations	You can offer multiple session types
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google and Outlook Calendar integrations available	No scheduling or calendar sync	Google Calendar sync available	Calendar sync for late payments only	Calendar sync (Google and Outlook only)	Fixed themes (non-customizable layouts)
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	Not supported	No booking confirmations	Not supported	Not applicable	Email customization (limited template control)	Confirmation customization is limited
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	Not supported	No booking redirects	Not supported	Not applicable	Redirect supported (basic URL redirect)	You cannot redirect after booking
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	Not supported	No booking automation	Not supported	Not applicable	Booking triggers (limited action types)	Contracts can trigger workflows
Smart meeting reminders	Send automatic reminders without manual follow-ups	Not supported	No meeting reminders	Not supported	Not applicable	Auto-reminders (email only, no SMS)	Meeting reminders send automatically
Automatic timezone detection	Handle timezones automatically without manual adjustments	Automatic timezone detection per user	No scheduling feature	Automatic timezone detection per user	Timezone support for invoicing	Timezone detection (basic support)	Timezones adjust automatically
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	Not supported	No paid appointments	Not supported	Not applicable	Require payment to book via Bonsai Payments or Stripe	Fixed themes (non-customizable layouts)
Custom booking forms	Build booking forms with full control over questions and layout	Not supported	No booking forms	Not supported	Not applicable	Custom intake questions and forms on booking events	Booking forms are fixed
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	Not supported	No booking limits	Not supported	Not applicable	Notice periods (no per-event daily limits)	You can set booking limits
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	Not supported	No rescheduling or cancellation controls	Not supported	Not applicable	Clients can reschedule or cancel from confirmation email	Clients can reschedule or cancel
AUTOMATION Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	No workflow automation builder	No automation builder	No workflow automation builder	No workflow builder	Contract, proposal, invoice, form triggers	AI-powered workflow builder with branching
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	Not supported	No trigger-based workflows	Not supported	Limited payment and invoice triggers	Contract signed, proposal accepted, form filled	You can automate actions with workflows
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	Not supported	No scheduled workflows	Not supported	Recurring invoices only	Not supported	Workflows cannot repeat on a schedule
Multi-step workflows	Chain multiple actions into one continuous automation	Not supported	No multi-step workflows	Not supported	No multi-step automation	Not supported	Workflows can include multiple steps
True/False branching	Create conditional paths instead of one-size-fits-all flows	Not supported	No conditional branching	Not supported	No conditional logic	Not supported	Branching exists, but options are limited
Delay-based actions	Add precise timing between steps, down to minutes or days	Not supported	No delay-based actions	Not supported	Payment reminder delays	Not supported	You can delay workflow steps
Create & update records	Create, update, or move records automatically across the system	Not supported	No record automation	Not supported	No record automation	Auto-create (projects and clients only)	Creation actions are limited
Move & duplicate records	Reorganize work automatically without manual cleanup	Not supported	No duplicate actions	Not supported	Not supported	Not supported	Items cannot be duplicated automatically
Delete & archive records	Automatically archive or remove records based on rules	Not supported	No delete automation	Not supported	Not supported	Not supported	Items cannot be deleted via automation
API calls (webhooks)	Trigger or receive real-time events from external systems	Via Zapier or REST API	REST API and webhooks available	Incoming webhooks via API (Zapier for complex flows)	Limited webhook support	Webhooks (outgoing only, no incoming)	You cannot use APIs or webhooks
Send emails	Send automated emails tied to real workflow events	Not supported	Automated invoice and reminder emails	Not supported	Automated invoice and reminder emails	Logo & colors (no custom domain)	Workflows can send emails
Post comments	Add notes or comments automatically where work happens	Not supported	No comment automation	Not supported	No automated comments	Not supported	You cannot post comments via automation
Complete automation logs	See exactly what ran, when, and why	Not supported	No automation logs	Not supported	Basic activity history	Not supported	You cannot view automation logs
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	Not supported	No auto-fill variables	Not supported	Basic invoice placeholders	Not supported	You can use smart fields
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Not supported	No cross-entity automation	Not supported	Clients link to invoices and projects	Not supported	Forms, bookings, and payments trigger workflows
FORMS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Create branded forms	Build fully branded forms that match your workflow and client experience	Not supported	No form builder	Not supported	No form builder	Branded intake and questionnaire forms	Questionnaires with limited styling
Drag-and-drop form builder	Design forms visually with full layout control, no code required	Not supported	No visual form builder	Not supported	Not applicable	Form editor (no true drag-and-drop)	You cannot visually build contracts
Reusable form templates	Reuse form structures without rebuilding from scratch	Not supported	No form templates	Not supported	Not applicable	Form templates with auto-CRM sync	You cannot reuse form templates
Custom form data fields	Collect structured data you can sort, filter, and report on	Not supported	No custom form fields	Not supported	Not applicable	Custom fields (limited field types)	You can add custom fields
Smart conditional logic	Show or hide fields based on responses, not static forms	Not supported	No conditional logic	Not supported	Not applicable	Conditional logic (limited complexity)	Fields cannot change based on answers
Instant email notifications	Get notified immediately when forms are submitted	Not supported	No form notifications	Not supported	Not applicable	Email notifications (no customization)	You can email on submission
Form automation triggers	Trigger automated workflows when a form is submitted	Not supported	No form automation	Not supported	Not applicable	Basic automation triggers (limited actions)	Contracts can trigger workflows
Embed forms	Embed forms anywhere without layout restrictions	Not supported	No embeddable forms	Not supported	Not applicable	Embed via iframe (limited styling control)	You can embed forms
Advanced field preferences	Control required, hidden, and default field behavior	Not supported	No advanced field preferences	Not supported	Not applicable	Not supported	Field behavior is fixed
Comprehensive field types	Collect text, files, dates, selections, and more	Not supported	No form field types	Not supported	Not applicable	Not supported	Field types are limited
Form signature field	Collect legally binding signatures directly inside forms	Not supported	No signature field on forms	Not supported	Not applicable	E-signature field (basic, no advanced options)	Forms can include signatures
File upload fields	Accept file uploads as part of form submissions	Not supported	No form file uploads	Not supported	Not applicable	Clients can upload files to projects	File uploads are limited
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	Not supported	No form redirects	Not supported	Not applicable	Not supported	You cannot redirect after submit
CRM Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Manage clients and leads	Manage contacts and companies in one connected system	Client/project tracking in reports only (no CRM features)	Basic client and contact list (no CRM pipeline or lead tracking)	Client and project tracking (no CRM pipeline or contact management)	Client management included	CRM with Deals pipeline for leads	Pipeline with AI lead prioritization
Full company management	Track organizations, not just individual contacts	Not supported	No company management	Not supported	Client records only (no companies)	Companies (basic info only, no hierarchy)	Companies exist, but contacts come first
Custom contact data fields	Collect and manage structured contact data you define	Not supported	No custom contact fields	Not supported	No custom client fields	Custom fields (text and select only)	You can add CRM fields
Complete activity timeline	See every interaction with a client in one place	Not supported	No activity timeline	Not supported	Client activity history available	Activity log (projects and invoices only)	You can see full activity history
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Not supported	No contact labeling or grouping	Not supported	No labels or grouping	Tags (no advanced segmentation)	You can tag and segment contacts
WIKI Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	Not supported	No knowledge base	Not supported	No knowledge base	Not supported	You cannot create an internal wiki
Beautiful rich text pages	Write structured, formatted content without complexity	Not supported	No rich text pages	Not supported	Not applicable	Not supported	Not supported (requires integration)
Unlimited nested pages	Build deep knowledge hierarchies without limits	Not supported	No nested pages	Not supported	Not applicable	Not supported	Not supported (requires integration)
Granular page permissions	Control exactly who can view or edit each page	Not supported	No page permissions	Not supported	Not applicable	Not supported	Not supported (requires integration)
DASHBOARDS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Basic reporting dashboard (not a customizable dashboard builder)	Basic project and time reporting dashboard (not customizable)	Basic reporting dashboard (not a customizable dashboard builder)	Financial dashboard only	Dashboard (fixed layout, no customization)	HoneyBook does not have custom dashboards
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	Not supported	No drag-and-drop dashboard builder	Not supported	No custom dashboard builder	Pre-configured widgets only	Limited dashboard widgets
Charts widget	Visualize data with customizable charts	Charts in reports only	Charts in time and budget reports only	Charts in reports only	Financial charts available	Charts (revenue and time only)	Basic charts only
Metrics widget	Track key numbers without manual reporting	Not supported	Time and budget metrics in reports only	Not supported	Key financial metrics displayed	Metrics (revenue and project totals only)	Basic metrics only
Goals widget	Monitor progress toward defined goals	Not supported	No goals widget	Not supported	No goals widget	Not supported	Not supported (requires integration)
Notes widget	Add contextual notes directly to dashboards	Not supported	No notes widget	Not supported	No notes widget	No notes widget	Not supported (requires integration)
Calendar widget	View upcoming events alongside work and metrics	Not supported	No calendar widget	Not supported	No calendar widget	Calendar widget (upcoming tasks only)	Calendar on dashboard
Financial widgets	Track revenue and expenses in the same view	Not supported	Revenue, expense, and invoice reporting but no custom dashboard widgets	Not supported	Comprehensive financial widgets	Revenue tracking (invoices only, no expenses)	Revenue & invoice tracking
BRANDING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
White-label and branding	Run the entire platform under your brand	No white-labeling	No white-labeling	No white-labeling	Branding on invoices only	Documents and portal only (no admin theming)	HoneyBook branding, not white-label
Custom interface theme	Apply your brand colors across the system	Not supported	No interface theming	Not supported	No interface customization	No admin interface theming	Color themes on Deliver+ (no Free plan theme customization)
Stylesheet customization	Fine-tune styling beyond basic theming	Not supported	No CSS customization	Not supported	No CSS customization	No CSS customization	You cannot apply custom CSS
Custom login/signup pages	Use branded authentication pages instead of generic screens	Not supported	No custom login pages	Not supported	No custom login pages	Branded login (fixed layout)	Login pages cannot be customized
Email branding	Send all system emails with your branding	Not supported	Logo and branding on invoice emails	Not supported	Logo on emails (Premium only)	Logo in emails (no custom templates)	You can brand outgoing emails
Custom brand fonts	Use your own fonts throughout the platform	Not supported	No custom fonts	Not supported	No custom fonts	No custom fonts	You cannot use custom fonts
Custom brand logos	Replace all platform logos with your own	Not supported	Logo upload on invoices and branded documents	Not supported	Logo upload supported	Logo (documents and portal only)	You can add your logo
Custom domain name	Run everything on your own domain	Not supported	No custom domain	Not supported	No custom domain	No custom domain	Not supported (requires integration)
Custom email SMTP	Send emails from your own email infrastructure	Not supported	No custom SMTP	Not supported	No custom SMTP	No custom SMTP	Not supported (requires integration)
Full workspace embedding	Embed Plutio directly into your website or product	Not supported	No workspace embedding	Not supported	No workspace embedding	No workspace embedding	Not supported (requires integration)
CUSTOMIZATION Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Flexible workspace setup	Shape the platform to match how your business works	Workspaces, projects, and clients only (no nested hierarchy)	Workspaces, projects, tasks, and clients only (no flexible hierarchy)	Workspaces, projects, and clients (no nested hierarchy)	Fixed workspace structure	No workspace customization	HoneyBook has fixed workspace
Main menu editor	Add, remove, or reorder navigation items freely	Not supported	Fixed menu	Not supported	No menu customization	Fixed menu (no customization)	You cannot customize navigation
User-based menus	Show different navigation for different roles	Not supported	Fixed menus for all users	Not supported	Fixed menus for all users	Same menu for all users	Menus are the same for all users
Custom user roles	Create role types beyond preset permissions	Admin and member roles (Premium adds rate visibility)	Admin and member roles only	Admin, project manager, and member roles (Enterprise adds custom roles)	3 fixed roles only	4 fixed roles (no custom)	You cannot define custom roles
Advanced user permissions	Control access at a granular level	Admin and member permissions by workspace and project	Project-level permissions only (admin and member roles)	Role-based permissions by project (Enterprise adds advanced controls)	Basic permission levels	Project permissions (no granular control)	Permissions are not configurable
SSO / OAuth	Support enterprise-grade single sign-on	SSO on Premium plan ($18/user/month annual)	No SSO on Teams plan (Enterprise only)	SSO on Enterprise plan ($11.99/seat/month annual)	No SSO support	Email & password login only	You cannot use SSO
INTEGRATIONS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Connect with other tools	Integrate with external systems without lock-in	100+ integrations via browser extension and native connections (Jira, Asana, Salesforce, QuickBooks, Trello, Todoist)	50+ native integrations including Asana, Trello, Jira, Slack, QuickBooks, Xero, Basecamp, and more	80+ native integrations including Jira, Asana, ClickUp, Monday.com, Notion, QuickBooks, Google Drive	100+ integrations available	Integrations (Zapier and Make only)	Zapier only
Zapier integration	Connect to thousands of apps without custom code	Full Zapier integration	Full Zapier integration	Full Zapier integration (2,900+ additional apps)	Zapier supported	Zapier (limited triggers and actions)	You can connect HoneyBook to Zapier
Make.com integration	Build advanced automation scenarios visually	Make.com integration via API	Make.com integration supported	Make.com integration	Make.com supported	Make.com (limited modules)	You cannot connect via Make
Pabbly Connect	Connect services without usage-based limits	Possible via API	Possible via API	Possible via API	Limited Pabbly support	No Pabbly integration	You cannot connect via Pabbly
Full REST API access	Build custom integrations with full system access	Full REST API available	Full REST API available	Full REST API available	Developer API available	REST API (read-only, limited endpoints)	You cannot access an API
Incoming & outgoing webhooks	Send and receive real-time events	Webhooks via API and Zapier	Incoming and outgoing webhooks supported	Outgoing webhooks via API (limited)	Limited webhook support	Webhooks (outgoing only, limited events)	You cannot use webhooks
PLATFORM Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199	Clockify 22/199	FreshBooks 49/199	Bonsai 43/199	HoneyBook 83/199
Mobile apps	Access your business from native mobile apps	iOS and Android apps	iOS and Android apps with timer and time tracking	iOS, Android apps plus kiosk mode	iOS and Android apps	Mobile apps (iOS and Android, limited features)	Full-featured iOS and Android apps
iOS app	Full-featured iPhone app	Full iOS app available	Full iOS app available	Full iOS app available	Full iOS app available	iOS app (basic features only)	You can use HoneyBook on iOS
Android app	Full-featured Android app	Full Android app available	Full Android app available	Full Android app available	Full Android app available	Android app (basic features only)	You can use HoneyBook on Android
Mac desktop app	Native macOS app for desktop workflows	Native Mac desktop app	Mac menubar app and browser extension (no full standalone desktop app)	Desktop app available (Mac and Windows)	No Mac desktop app	Web only (no Mac app)	There is no desktop app
Windows desktop app	Native Windows app for desktop workflows	Native Windows desktop app	Windows menubar app and browser extension (no full standalone desktop app)	Desktop app available (Mac and Windows)	No Windows desktop app	Web only (no Windows app)	There is no desktop app

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Frequently asked questions about Toggl alternatives

What is the best Toggl alternative for freelancers in 2026?

Plutio is the best Toggl alternative for freelancers who need more than time tracking. Toggl logs hours accurately but cannot generate invoices, send proposals, get contracts signed, or show clients project progress. Plutio adds all of those at $19/month. When a client agrees to a project in Plutio, a proposal goes out, the contract gets signed, the project opens from a template, time tracks against tasks, and the invoice generates from those tracked hours automatically. The total for the Toggl-plus-FreshBooks-plus-Asana stack runs $38/month or more, versus $19/month for Plutio with everything connected.

Does Toggl have invoicing?

No. Toggl Track does not generate invoices at any plan level. The free plan has no billing rates at all. The Starter plan ($9/user/month annual) adds billable rates so you can see billable totals in reports, but there is no way to generate or send an invoice from within Toggl. Freelancers using Toggl for billing export their data and build invoices in FreshBooks, Wave, or QuickBooks. Plutio connects tracked time to invoice line items automatically so the invoice goes out from the same platform where hours were logged.

Does Toggl have a free plan?

Yes. Toggl's free plan covers up to five users with unlimited projects, clients, and basic time reports. The free plan has no billing rates, no per-project earnings reports, and no invoicing. Teams of five or fewer who need only hour logging with no billing will find the free Toggl plan handles it. For anything beyond logging, invoicing, proposals, or project tracking, it does not. Clockify also offers a free plan with no user cap if team size is a constraint. Plutio has no free plan but offers a 14-day free trial with full feature access and no credit card required.

Can Toggl replace FreshBooks for invoicing?

No. Toggl cannot generate or send invoices. Toggl shows what hours were tracked and what the billable total is in reports, but you still need to write and send the invoice from a different app. FreshBooks or another invoicing tool stays in the stack alongside Toggl for billing. Plutio replaces both: tracked time connects directly to invoice line items, and the invoice goes out from the same account where hours were logged, without exporting data between tools.

What are Toggl Track's main limitations for freelancers?

Toggl has no invoicing at any plan level, no proposals, no contracts, and no client portal. Project management in Toggl is limited to basic task lists used only to categorize time entries. The free plan has no billing rates, so there is no way to calculate a billable total without exporting to a spreadsheet. The paid Starter plan adds billing reports but not invoice output. Freelancers running a full billing workflow with Toggl typically add two or three paid subscriptions alongside it to cover those gaps.

How does Plutio's time tracking compare to Toggl?

Both Plutio and Toggl track time with running timers, manual entry, and mobile apps. The differences are in context and output. In Plutio, time entries connect to specific project tasks drawn from the agreed proposal scope. Those hours automatically become invoice line items at billing time. The client portal shows accumulated logged hours per project so clients see work in progress without asking for updates. In Toggl, time entries connect to projects and tasks, but the invoice must be built manually in a separate tool after exporting the data. Toggl Premium adds automatic desktop time capture via background activity detection, which Plutio does not replicate for freelancers who rely on passive logging. For everyone else, Plutio's time tracking connects those hours directly to invoice line items at billing time with no export or separate invoicing tool required.

Is there a free Toggl alternative?

Clockify offers free unlimited time tracking with no user cap. For teams of any size who need only time tracking at no cost, Clockify's free tier goes further than Toggl's five-user limit. Clockify carries the same gaps as Toggl: no invoicing on the free plan, no proposals, no contracts, and no client portal. Plutio has no free plan but offers a 14-day free trial with full feature access including proposals, contracts, invoicing, and the client portal, with no credit card required.

Can I migrate from Toggl to Plutio without losing my data?

Yes. Toggl exports time entries, project lists, and client records as CSV files from the Reports section. Import the client list into Plutio's CRM using the CSV importer. Historical time data can be noted as reference on each client record. For active projects mid-cycle, running both tools through one billing period lets open Toggl projects wrap up before the full switch. Most freelancers complete the migration in under a week of parallel use, then move all new project work to Plutio from the first project.

How much does Toggl Track cost per month?

Toggl's free plan covers five users with unlimited projects and basic reports but no billing rates. The Starter plan is $9/user/month billed annually (or $10/month billed monthly) and adds billable rates and per-project earnings reports. The Premium plan is $18/user/month (annual) and adds automatic desktop time capture, required fields on time entries, and timesheet approvals. Enterprise pricing requires a custom quote. Plutio starts at $19/month for one user and includes time tracking, invoicing, proposals, contracts, project management, and the client portal.

Does Toggl handle project management?

Toggl has a project and task structure, but it exists to organize time entries rather than manage project delivery. Tasks exist to categorize hours logged, not to track deliverables with deadlines, dependencies, or assigned team members. There are no kanban boards, no Gantt charts, no task dependencies, no milestones, and no project stage tracking. For managing client deliverables, tracking deadlines, and showing clients project progress, Toggl is not a project management tool. Most users add Asana, Trello, or another PM tool alongside Toggl for the delivery side.

Does Toggl Track have a client portal?

No. Toggl has no client-facing component. Clients receive invoice links and update emails from the invoicing tool you use alongside Toggl, but there is no branded space where clients log in to see project progress, shared files, or communication history. In Plutio, the client portal runs at your own domain and shows clients their project tasks, timeline, shared files, and invoices without requiring an update from you.

Can I white-label Plutio for my clients?

Yes. Plutio's white-labeling includes a custom domain for the client portal, your logo and brand colors on all client-facing pages, custom email templates sent from your own SMTP address, and CSS customization to match your exact brand guidelines. Clients see your brand on proposals, contracts, invoices, the portal login, and project updates throughout. Toggl has no white-labeling, and Toggl branding appears on any shared reports or links sent to clients.

Does Toggl have automatic time tracking?

Yes, on the Premium plan ($18/user/month annual). Toggl's automatic desktop tracking detects active applications and websites and suggests time entries based on that activity. The feature runs in the background and logs time without requiring a manual timer start. Plutio's time tracking uses manual timers triggered from the web app, browser extension, or mobile apps. Freelancers whose workflow depends specifically on passive background time capture should factor that into their comparison, as Plutio does not replicate that automatic detection feature.

Which Toggl alternative is best for agencies with a team?

Plutio is the best Toggl alternative for agencies because it keeps time tracking and adds the tools that Toggl lacks for the full agency workflow: proposals, contracts, project management with role-based access, and a white-labeled client portal per client. Team members get role-based access to specific projects without seeing unrelated client data. Each client gets a portal at your domain rather than a generic link. At $19/month for the base plan versus Toggl Starter at $9/user/month for time tracking alone, which becomes $45/month for a five-person team with no invoicing or project management, Plutio gives agencies more at a lower per-seat cost.

Does Plutio offer a free trial?

Yes. Plutio offers a 14-day free trial with full access to all features, including proposals, contracts, project management, time tracking, invoicing, and the client portal. No credit card is required to start. Track time on a test project, build a proposal template, explore the client portal, and send a test invoice before committing to a plan.

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The complete Toggl alternative

All the time tracking Toggl does, plus the invoicing, proposals, and client portal it doesn't

Proposal to signed contract to completed project to final invoice, all from one account at $19/month.

No credit card required

Plutio - Your entire business, one login away

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