Plutio vs Bloom: Complete Comparison (2026)

Bloom caps active projects at 3 on the Starter plan, has no time tracking, no Gantt charts, no task dependencies, and no proposals on any tier. A freelancer with five clients hits the project cap in the first month and upgrades to Standard at $34/mo... but even after upgrading, time tracking is still missing, Gantt views don't exist, and removing "Powered by Bloom" branding requires the Plus plan at $66/mo.

Plutio handles client work with no project caps and the workflow that follows: proposals that convert to projects with tasks already assigned, Gantt charts and Kanban boards for tracking milestones, time tracking that flows into invoices, and a branded portal at your domain where clients check progress without emailing you.

Last updated February 2026

4.6

Quick comparison (TLDR)

Bloom offers lead capture, scheduling, contracts, invoicing, and image gallery hosting for photographers and creatives. Pricing starts at $14/mo for the Starter plan, but Starter caps active projects at 3, automations at 1, and charges a 1.5% fee on every payment on top of Stripe's 2.9%. Upgrading to Standard ($34/mo) removes the cap and the fee, but there's still no time tracking (on the roadmap for over two years), no Gantt charts, no task dependencies, and no subtasks. Removing "Powered by Bloom" branding requires the Plus plan at $66/mo. The free plan allows only 6 lifetime projects total, not concurrent, so even testing the platform eats into the limit permanently.

Plutio is an all-in-one platform where proposals convert to projects automatically, time tracking at the task level flows into invoices, and clients log into a white-labeled portal at a custom domain. Project management, time tracking, and Gantt charts come with every paid plan starting at $19/mo, and white-labeling with a custom domain is a $9/mo add-on. No processing fees on any tier.

Key differences at a glance

Pricing transparency: Plutio includes time tracking, Gantt charts, and full project management on all plans starting at $19/mo with no processing fees. White-labeling is a $9/mo add-on. Bloom's Starter plan ($14/mo) caps projects at 3 and charges 1.5% per payment, so most freelancers need Standard ($34/mo) or Plus ($66/mo) to run a business.
Time tracking: Plutio tracks time at the task level with one-click timers, billable and non-billable separation, and one-click invoice generation from time logs. Bloom does not have time tracking on any plan, so hours have to be tracked in a separate app or estimated manually.
Project management: Plutio offers five views (Kanban, Gantt, List, Table, Calendar), task dependencies, subtasks with unlimited nesting, and project templates that auto-create from signed proposals. Bloom has basic task lists without Gantt charts, dependencies, or subtasks on any plan.
White-labeling: Plutio offers full white-labeling as a $9/mo add-on on any paid plan, so $19 + $9 = $28/mo total. Bloom requires the Plus plan ($66/mo) to remove "Powered by Bloom" branding, and custom domain support is limited to the highest tier.
Client portal: Plutio clients log in at a custom domain and see tasks, files, deadlines, and real-time progress. Bloom clients can view contracts and invoices, but there's no task visibility, no project timeline, and no real-time status updates on active work.

The bottom line: Bloom covers lead capture and image galleries for solo photographers, but with no time tracking, no Gantt charts, and branding removal locked to the $66/mo Plus plan, most growing businesses outgrow the platform quickly. Plutio covers the same booking and invoicing workflow, then continues into full project management, time tracking, and white-labeled client portals for a total of $28/mo ($19 Core + $9 white-label).

Project and task management

The job is booked. Now there's a team of three, 40 tasks across three phases, and a three-month timeline. Can every dependency be mapped out, or does the work run on a flat checklist and hope?

Bloom

Basic task lists with no project management depth. Bloom keeps files, notes, and dates organized in a project record, and task checklists track what needs doing. But there are no Gantt charts to visualize timelines, no task dependencies to show which work blocks other work, and no subtasks to break larger tasks into smaller steps. When a delay in one phase pushes everything else back, the connections between tasks aren't visible because they don't exist in Bloom. Custom fields, priorities, and recurring tasks are also missing, so any project with more than a handful of steps requires a separate tool for tracking.

Simple task checklists per project
File and note organization per project
No Gantt charts or timeline views
No task dependencies
No subtasks or nested tasks
No task priorities or custom fields
No recurring tasks

Plutio

Five ways to see the work, with dependencies that keep everything connected. Kanban boards move tasks through stages. Gantt charts show how a delay in "Discovery" shifts the "Launch" date automatically. List view handles quick triage. When a contractor joins, they only see their assigned tasks. When a project finishes, the entire structure reuses for the next client in one click. Proposals that get signed auto-create projects from templates with tasks, deadlines, and assignments already in place.

Kanban, Gantt, List, Table, and Calendar views
Nested subtasks with unlimited levels
Task dependencies with automatic rescheduling
Granular permissions (hide specific tasks from clients)
Project templates with task-level automation
Custom fields, statuses, and priorities per project
Task-level timers and time estimates
Recurring tasks on custom schedules

Time tracking and billing

Hourly work needs a time tracker. When the platform has no built-in timer, hours get estimated instead of tracked, and estimates almost always favor the client.

Bloom

Time tracking is not available on any plan. Bloom's community has requested time tracking for over two years, and the feature is still listed as "on the roadmap." Without a built-in timer, hours have to be tracked in a separate app like Toggl or Clockify, or estimated manually. When invoicing hourly work, the numbers come from memory or spreadsheets rather than actual logged data. For freelancers billing by the hour, the missing time tracker means either undercharging from conservative estimates or spending 15-20 minutes per project reconciling numbers from external tools before every invoice.

No built-in time tracking on any plan
No task-level or project-level timers
No billable vs non-billable separation
No time-to-invoice conversion
No team timesheet reports
Feature listed as "coming soon" since 2023

Plutio

Time tracking built into every task. A timer button sits on every task. A click starts logging time against the task, the project, and the client simultaneously. At the end of the week, pull up time logs and generate an invoice with one click. The hours are already there, broken down by task. Different rates for different clients or different types of work are built in. Team members log their own time, and timesheets go through an approval flow before reaching invoices.

One-click timer on any task
Manual entry and timer options
Task-level AND project-level tracking
Billable vs non-billable separation
Custom rates per task, project, or client
Time reports by client, project, team
One-click invoice from time logs
Team timesheet approval workflow

Client portals and visibility

"Hey, just checking in on the project status?" When clients can log in and see progress on their own, those emails stop. When they can't, every update has to come from you.

Bloom

Clients see contracts and invoices, but not the work. Bloom gives clients access to signed contracts, invoices, and image galleries through a portal. But the portal stops at the booking phase. Clients cannot see task progress, project timelines, or real-time status updates on active work. When a client wants to know where things stand, the only option is emailing or messaging directly, because the portal doesn't show what's happening between booking and the finished project. On the Starter and Standard plans, "Powered by Bloom" branding stays visible on every client-facing page.

Client access to contracts and invoices
Image gallery viewing and downloads
No task visibility for clients
No real-time project progress view
No custom domain (uses Bloom URLs)
Bloom branding on Starter and Standard plans
No custom CSS or interface theming

Plutio

Clients log in at a custom domain and see their work in real time. The portal shows tasks, files, deadlines, and messages in one place. Clients check progress whenever they want instead of emailing for updates. When a task is done, approval happens right there. When they need to upload assets, they do it in the same place. The entire portal runs at a custom domain (portal.yourcompany.com) with full branding control, so clients see the freelancer's brand rather than third-party software.

Custom domain (yourcompany.com)
White-label branding (remove all Plutio branding)
Custom CSS for full styling control
Tasks, files, deadlines visible to clients
In-app messaging tied to projects
Task approval workflow
File uploads from clients
Invoice and payment history

Client communication and inbox

A client emails a project change. A teammate asks about task progress. A partner sends updated timelines. Without a central inbox, three apps get checked and something still gets missed.

Bloom

Project-level messaging with no shared team inbox. Bloom includes in-app messaging that keeps client conversations attached to the right project. But there's no shared team inbox, so when a team member is away and a client sends an urgent request, nobody else sees it. Client emails don't auto-sort into their project history alongside previous conversations. Multiple reviewers report that messages don't always reach clients inside the platform, which means following up by email anyway. Without team channels, @mentions, or embeddable live chat, internal coordination and lead capture happen in separate tools.

In-app messaging with clients
Messages tied to projects
No shared team inbox
No auto-sort into client threads
No team channels
No @mentions
No embeddable live chat

Plutio

All client conversations in one shared inbox. When a client sends an email, the message shows up in their thread alongside every previous conversation: project updates, file shares, payment confirmations. The whole team sees the same inbox, so when one person is away and a client sends something urgent, someone else picks up the conversation. Replies from a regular email client sync back automatically. Internal discussions happen in team channels. Leads from a website get captured through an embeddable live chat widget that routes straight into the inbox.

Multi-email integration (connect all accounts)
Shared team inbox (everyone sees client emails)
Auto-sort emails into client 1:1 threads
Project conversations stay with the project
Team channels for internal discussions
Direct messages between teammates
@mentions pull people into conversations
Embeddable live chat for your website

Image galleries vs connected workflows

Bloom has built-in image galleries that Plutio doesn't offer natively. The question is what happens to all the work before and after the gallery goes out.

Bloom

Native image galleries for photo and asset handoff. Bloom includes built-in image galleries where clients view, favorite, and download images. For photographers handing off final photo sets, the gallery experience is where Bloom puts most of its focus. But the workflow surrounding galleries is limited. After a client books, task creation is manual because there are no auto-populated project templates. There are no Gantt charts or dependencies to manage the editing and culling process, and no time tracking to log hours spent on each shoot. The gallery feature handles image handoff, but the project management and billing around the gallery require separate tools or manual work.

Native image gallery with favorites and downloads
Client-facing gallery presentation
No automatic project creation from proposals
No task mapping from booking scope
No time tracking for shoot and editing hours
Limited automation after booking
No print fulfillment support

Plutio

Connected workflows from proposal to final invoice. Plutio focuses on the full project lifecycle rather than specialized image hosting. When a client signs a proposal, Plutio creates a project from a template automatically, assigns tasks to team members, sets deadlines based on the start date, sends a welcome email, and schedules the first invoice. For image handoff specifically, photographers integrate with gallery tools like Pic-Time or Pixieset while managing the scheduling, contracts, time tracking, and invoicing in Plutio. The result is a connected system where booking flows into project management, which flows into billing.

Auto-create projects from templates on signing
Visual drag-and-drop workflow builder
Triggers on 20+ events (forms, payments, tasks)
Conditional logic branching
Multi-step workflow sequences
Integration with gallery tools via links
Webhook integrations for external tools
Automation logs for troubleshooting

Automation and workflow

Both tools automate follow-ups and reminders. The difference is whether automation stops at the booking or continues through tasks, milestones, and invoicing.

Bloom

Automation covers the intake pipeline, but stops after booking. Bloom runs automated follow-ups when leads come in, reminders when contracts are unsigned, and notifications when dates approach. The Starter plan limits automations to 1, so anything beyond a single lead sequence requires upgrading to Standard at $34/mo. After the client books, automation options narrow. Projects don't create themselves from signed proposals with populated task templates. There's no conditional branching logic, so every lead and every project follows the same linear sequence regardless of type.

Lead and booking automations
Follow-up sequences
Date-based reminders
Starter plan limited to 1 automation
No conditional branching logic
No auto-project creation from proposals
No task-completion triggers
Limited post-booking automation

Plutio

Automation that runs from first contact through final invoice. Workflows are built with a visual drag-and-drop builder. Automations start on form submission, payment received, task completion, project status change, or specific dates. Conditional logic routes different project types or client tiers through different paths. When a proposal gets signed, Plutio creates the project with tasks from a template, assigns team members, sets deadlines relative to the start date, and sends the welcome email. If an invoice goes overdue, reminders go out automatically. No automation limits on any plan.

Visual drag-and-drop workflow builder
Start on 20+ events (forms, payments, tasks, dates)
Auto-create projects from templates
Auto-assign tasks to team members
Conditional logic branching
Multi-step workflow sequences
Webhook integrations for external tools
Automation logs for troubleshooting

Team and agency scaling

The first contractor gets hired. Can they see their assignments without accessing client payments? When permissions are granular, growth doesn't mean giving everyone access to everything.

Bloom

Team access is locked to the Plus plan at $66/mo. Bloom's Starter and Standard plans don't include team members at all. On Plus, team members can see projects and manage assigned work, but roles are limited to preset options (Admin, Member, Client) with minimal customization. There's no per-task access control, so a contractor can't be limited to just their assigned work within a project. When an agency needs multiple workspaces for different brands or granular visibility controls per team member, Bloom's team structure doesn't support it. Workload views and timesheet approval aren't available either.

No team members on Starter or Standard plans
Team access on Plus plan ($66/mo)
Preset roles only (Admin, Member, Client)
No per-task access control
No contractor-specific permissions
No multi-workspace for agencies
No team workload views

Plutio

Custom roles and granular permissions on every plan. When a new team member joins, a custom role defines exactly what they see and do. One person might see their tasks but not client payments. Another might access some projects but not others. Contractors who join for one project only see that project, while other clients stay private. Agencies with multiple brands run separate workspaces under one account. Everyone's workload shows up in one dashboard, and timesheets go through an approval flow before reaching invoices.

Custom role creation with granular permissions
Per-project and per-task access control
Contractor access (assigned tasks only)
Client access (portal permissions)
Internal notes hidden from clients
Multi-workspace for agencies
Team workload and capacity views
Timesheet approval workflow

White-labeling and branding

When a client logs in to check progress or pay an invoice, should they see the freelancer's brand or a software company's logo and URL?

Bloom

Removing "Powered by Bloom" costs $33-66/mo. Bloom adds a logo and colors to documents on all plans, but the "Powered by Bloom" badge stays visible on Starter ($14/mo) and Standard ($34/mo). Only the Plus plan ($66/mo monthly, $33/mo annual) removes the badge. Even on Plus, there's no custom CSS for interface theming, no custom SMTP for sending emails from a personal domain, and no custom brand fonts. Client-facing pages run on Bloom's infrastructure and URLs. For freelancers who want clients to see only their brand, the cost of branding removal alone is higher than Plutio's full plan.

Logo and color branding on documents
Remove branding on Plus plan only ($33-66/mo)
Custom domain on Plus plan only
No custom CSS for interface theming
No custom SMTP for email domain
No custom brand fonts

Plutio

Full white-labeling as a $9/mo add-on on any paid plan. Plutio removes all its branding. A custom domain means clients log in at portal.yourdomain.com. Colors and fonts match the existing website. Custom SMTP servers mean emails come from you@yourdomain.com with no mention of Plutio anywhere. Custom CSS restyles the entire interface for total control. Clients interact with what feels like a custom-built portal designed specifically for the agency.

Custom domains (yourbrand.com)
Full white-labeling (remove all Plutio branding)
Customized login and signup pages
Branded client portal with custom CSS support
Custom SMTP for emails from your domain
Embeddable workspace for your website

Invoicing and recurring billing

Getting paid is the point. But when the platform takes a percentage on top of payment processor fees, the invoicing tool itself becomes a cost center.

Bloom

Invoicing with a hidden surcharge on the lowest plan. Bloom processes payments through Stripe and Square. On the Standard and Plus plans, there's no extra fee beyond what Stripe or Square charge. But on the Starter plan ($14/mo), Bloom adds a 1.5% processing fee on top of Stripe's standard 2.9% + $0.30, bringing the total cost per transaction to roughly 4.4%. On a $5,000 project, the Bloom surcharge alone is $75. The invoice editor uses fixed templates rather than a drag-and-drop builder, and there's no time tracking to convert logged hours into invoices automatically. Expense tracking is also missing from every plan.

Stripe, Square, and PayPal integrations
Recurring billing and retainer management
1.5% processing surcharge on Starter plan
Fixed invoice templates (no drag-and-drop builder)
No time-to-invoice conversion (no time tracking)
No expense tracking

Plutio

Visual invoicing with no platform fees on any plan. Plutio includes a drag-and-drop invoice builder where the layout is designed visually. Monthly retainer clients get billed automatically on a set schedule. Payment plans split invoices into installments. Task-level time logs convert into invoices with one click, so the hours are already itemized without manual entry. Plutio connects to Stripe, Square, PayPal, and ACH bank transfers. No processing surcharge on any plan, ever.

Drag-and-drop visual invoice builder
Automatic subscription and recurring billing
One-click invoicing from task time logs
Payment plans and installment scheduling
Support for Stripe, Square, PayPal, and ACH
Built-in expense tracking and reporting
No platform processing fees on any plan

Running a client project: Bloom vs Plutio

A new client finds the website, likes the portfolio, and fills out the inquiry form. What happens from that point forward?

With Bloom, the process typically goes like this:

The lead fills out a capture form and books through the Bloom page.
The contract gets signed and the deposit comes through Stripe (minus 2.9% + $0.30, plus an additional 1.5% on the Starter plan).
The date is locked and the money is in. Now the actual work starts.
A task list gets created manually because there's no auto-project from the signed contract.
There's no timeline view, so when the editing phase runs long, nobody can see how the delay affects the final deadline.
Hours can't be tracked inside Bloom (no time tracking exists), so a separate app or spreadsheet handles the billing math.
The client emails asking for a status update because the portal only shows contracts and invoices, not task progress.

With Plutio, the same project runs differently:

The client signs the proposal and pays the deposit (no platform processing fee on any plan).
Plutio automatically creates a project from a template with all tasks already assigned to the right team members.
Prep tasks, milestones, and completion phases appear on a Gantt chart with dependencies mapped out.
The team member gets an email with their assigned tasks and clicks a button to start a timer.
The client logs into a branded portal at the agency's domain and sees project files, deadlines, and real-time progress without sending a single email.
When the work finishes, billable hours flow directly into the final invoice with one click.

Bloom processes the booking. Plutio processes the booking, then auto-creates the project, tracks the hours, shows clients real-time progress, and bills from the time logs, with no extra fees and no external tools needed.

Where Plutio wins (the proof)

These are verifiable differences, not opinions. Every claim links to the source.

1. Starter plan restrictions and processing fees

Bloom: The Starter plan ($14/mo) caps active projects at 3, automations at 1, workflows at 1, and packages at 1. On top of Stripe's standard 2.9% + $0.30 per transaction, Bloom adds a 1.5% processing surcharge. On a $5,000 invoice, the surcharge alone costs $75.

Plutio: All features are available on every paid plan starting at $19/mo. No project caps. No processing fees beyond what Stripe or PayPal charges directly.

The proof: Bloom's pricing page lists Starter plan limits. Bloom's Stripe help article confirms the 1.5% surcharge on Starter.

2. Time tracking: Plutio has it, Bloom does not

Bloom: Time tracking does not exist on any plan. The feature has been requested by the community for over two years and remains listed as "on the roadmap."

Plutio: One-click timers on any task. Track time at the task level and project level. Generate invoices directly from time logs with itemized breakdown.

The proof: Bloom's community feature requests shows time tracking as one of the most requested features. Bloom's features page does not list time tracking.

3. White-labeling cost: $66/mo vs $28/mo

Bloom: Removing "Powered by Bloom" requires the Plus plan at $66/mo (monthly) or $33/mo (annual). Starter and Standard plans show Bloom branding on all client-facing pages.

Plutio: White-labeling with custom domains, branded login pages, and custom SMTP is a $9/mo add-on on any paid plan, so $19 + $9 = $28/mo total on Core.

The proof: Bloom's pricing page shows branding removal exclusively on the Plus tier. Plutio's white-labeling is visible on the pricing page under every plan.

4. Project management: full suite vs basic lists

Bloom: Task checklists and file organization. No Gantt charts, no task dependencies, no subtasks, no recurring tasks, no custom fields.

Plutio: Five project views (Kanban, Gantt, List, Table, Calendar), subtasks with unlimited nesting, task dependencies that shift deadlines automatically, and project templates that auto-create from signed proposals.

The proof: Bloom's features page shows file storage and basic tasks but no Gantt, dependency, or subtask features.

When Bloom might still work

No tool fits every workflow. Bloom might fit if:

Image gallery hosting is the main output. Bloom has built-in galleries with favorites and downloads. Plutio integrates with gallery tools like Pic-Time or Pixieset instead of hosting galleries natively. For photographers whose entire output is a photo set, Bloom has galleries that Plutio doesn't, but the trade-off is no time tracking, no Gantt charts, and limited project management around the gallery.
The business is solo with 3 or fewer active projects. The Starter plan at $14/mo covers simple booking-to-invoicing workflows for solo operators. But once a fourth client signs, the project cap forces an upgrade to $34/mo.
Migration from an existing Bloom setup would cost too much time. Freelancers with years of client history in Bloom face a time investment to switch. Bloom's data export is CSV-only with limited field coverage, which makes migration slower than it needs to be.

But for freelancers who bill hourly, manage multi-phase projects, work with teams, or want clients to see real-time progress at a branded domain, Plutio covers those gaps without paywalls or processing fees.

Why they switched: real outcomes

What happens when creatives switch from Bloom-style tools to Plutio?

West 7th Design Studio reduced client support requests by 90% after switching. Clients got one branded portal to see progress instead of emailing for every update. Their work stayed in one place instead of scattered across booking software and separate project tools.

YazMarketing increased their sales pipeline by 80% after moving to Plutio. Connecting proposals directly to projects meant less manual handoff, faster client onboarding, and more capacity to take on new work.

These results come from connecting proposals to projects to invoicing in one platform. When proposals flow into projects automatically, when clients can check their own portal, and when branding stays consistent across every touchpoint, the admin overhead drops and more hours go to billable client work.

Final verdict

Bloom and Plutio both handle client intake, contracts, and invoicing. Plutio holds a 4.4/5 on G2. Bloom rates 4.2/5 on Capterra from a smaller review pool but has a 2.0/5 features score from Sonary's expert review.

Bloom's lead capture and image gallery features work for solo photographers with short booking-to-invoicing workflows. But the pricing structure tells the real story: the Starter plan ($14/mo) caps projects at 3, limits automations to 1, and charges a 1.5% surcharge on every payment. The Standard plan ($34/mo) lifts those restrictions but still has no time tracking, no Gantt charts, no task dependencies, and no subtasks. White-label branding removal requires Plus at $66/mo. The platform positions itself as all-in-one, but fundamental features like time tracking have been on the roadmap for over two years.

Plutio handles the same intake workflow, then continues into project management with five views, task dependencies, and Gantt timelines. Time tracking is built into every task and converts to invoices with one click. White-labeling with custom domains is a $9/mo add-on on any plan, so $19 + $9 = $28/mo total vs Bloom's $66/mo for branding removal. No processing surcharges on any tier. Clients log into a branded portal at the agency's own domain and see real-time project progress without sending status request emails.

The bottom line: Bloom covers lead capture and image galleries for solo photographers, but with a 3-project cap on Starter, no time tracking on any plan, and branding removal locked to the $66/mo Plus plan, most freelancers hit the 3-project cap and face a $34/mo upgrade before finishing the first quarter. Plutio covers the same booking and invoicing workflow, then continues into full project management, time tracking, and white-labeled client portals for a total of $28/mo ($19 Core + $9 white-label), with no processing fees.

How to switch from Bloom to Plutio

Switching from Bloom to Plutio preserves your client records while giving you deeper project control and full white-labeling.

Step 1: Export your Bloom data
Download your clients, project records, and transaction history as CSV files from your Bloom dashboard.

Step 2: Import into Plutio
Upload the CSVs to Plutio. The importer maps Bloom fields (Client Name, Email, Total Invoiced) directly to your new workspace. Your history moves with you.

Step 3: Set up your project templates
Turn your Bloom task lists into automated Plutio project templates with subtasks, dependencies, and assigned roles. Each new client project creates itself from the template.

Step 4: Configure your client portal
Set up your portal on a custom domain (e.g., clients.yourbrand.com), add your branding, and configure what clients can see. When ready, invite clients to their new branded home.

Research & Sources

Every comparison and price point on this page is backed by direct research conducted in February 2026. Data is verified across official product pages, user reviews, and third-party analysis.

Pricing verification sources

Plutio: Official pricing, GetApp reviews
Bloom: Official pricing, Stripe payment help

Review sources

Verification methodology

For each feature in the comparison table:

Check official product documentation
Verify against multiple third-party sources (G2, GetApp, Capterra)
Cross-reference user reviews and community forums
Update pricing monthly based on current published rates

If you find any inaccuracies, please let us know so the information can be updated immediately.

Plutio vs Bloom: full feature comparison for 2026

Project management, time tracking, client portals, proposals, invoicing, and automation compared side by side

PRICING Collapse	Plutio 198/199	Bloom 104/199
Starting price	$19/month (Core plan)	$14/month (Starter plan, $7/month annual)
Free plan	No free plan (14-day trial available)	No free plan (7-day trial)
Trial period	14-day free trial	7-day free trial
PROJECT MANAGEMENT Collapse	Plutio 198/199	Bloom 104/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Project tracker (focus on booking, limited task management)
Project roles and permissions	Control exactly who can view or edit each part of a project	Team collaboration on Plus plan only
Multiple task boards	Unlimited boards to run parallel workflows in the same project	Single board view per project; focus on simple lists
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	Project access via client portal only
Project stages and milestones	Define custom project lifecycles for different types of work	No milestones supported (simple workflow steps only)
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	Connected lifecycle (contracts and invoices inside projects)
Custom project data fields	Track, sort, filter, and report on custom project data	No custom project fields
Kanban boards	Drag-and-drop tasks across customizable columns	Drag-and-drop workflows act as Kanban boards
Table view	Bulk-edit tasks like a spreadsheet	No task table view
List view	Clean task lists with clear hierarchy	Included
Calendar view	See tasks and deadlines on a calendar	Included
Gantt view	Plan work visually with task order and dependencies	No native Gantt view
Subtasks	Break work down into multiple nested levels	No nested subtasks
Email to task	Turn emails into tasks without manual copying	No email-to-task
Task comments	Keep discussions tied directly to each task	Built-in chat widget for client communication
Task attachments	Store files directly on the task they belong to	Asset delivery via online galleries and project file sharing
Task priorities	Define priority levels that fit your workflow	No task priorities
Task labels & color coding	Use unlimited labels to visually organize tasks	Custom lead statuses and workflow stages
Multiple task assignees	Assign tasks to one or multiple teammates	Single assignee (focus on solo creative)
Task templates	Reuse task-level structures across projects	Full project workflows can be templated and reused
Task permissions	Control access at the individual task level	No task-level permissions
Task dependencies	Prevent work from starting out of order	No task dependencies
Recurring tasks	Automate repeating work with flexible schedules	No recurring tasks
Custom task data fields	Add task-level fields for tracking custom details	No custom task fields
TIME TRACKING Collapse	Plutio 198/199	Bloom 104/199
Time tracking system	Easily track time using timers or manual entries	Time tracking is currently in development (Roadmap)
Task-level tracking	Log time directly against tasks and subtasks	Time tracking not yet available
Project-level tracking	See time spent per project and per client	Time tracking not yet available
Billable time tracking	Clearly separate billable and non-billable time	Time tracking not yet available
Billable time invoicing	Turn tracked time into invoices without extra steps	Time tracking not yet available
Timesheet reports	View detailed time reports by task, project, or client	Time tracking not yet available
Team timesheets	See how each team member tracks their time	Time tracking not yet available
PROPOSALS Collapse	Plutio 198/199	Bloom 104/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	Integrated proposals with automatic contract linking
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	Professional, customizable proposal templates with branding
Reusable proposal templates	Reuse proven proposal layouts across clients	Reusable templates for different service types
Real-time proposal analytics	See exactly when proposals are opened and reviewed	Basic status tracking (sent, viewed, accepted)
Live messenger on proposals	Answer questions directly while clients review proposals	Built-in chat widget for client questions
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	Smooth flow from lead capture to booking and contract
Convert proposal to invoice	Create invoices directly from approved proposals	Auto-generate invoices once a booking is confirmed
Packages and add-ons	Offer upsells and add-ons directly inside proposals	Define service packages and offer optional add-ons
Interactive pricing tables	Let clients choose options before approving	Static pricing with optional selections
Dynamic data and variables	Auto-fill proposal content with client and project data	Automatic data merging for client and booking details
Expiration dates	Automatically expire proposals after a set date	No automated proposal expiration
PDF Export	Download as branded PDFs	Downloadable PDF versions for all documents
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No reusable content blocks
Legally binding e-signatures	Collect secure electronic signatures on proposals	Integrated e-signatures for proposals and contracts
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	No custom proposal fields
CONTRACTS Collapse	Plutio 198/199	Bloom 104/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	Legally binding contracts built into the booking flow
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	Template-based contract builder with visual editor
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	Full e-signature support with audit trails
Multi-signature / signees	Collect signatures from multiple people on the same contract	Support for multiple signers per document
Reusable contract templates	Reuse contract structures to create new agreements faster	Reusable contract templates included
Auto-reminders automation	Automatically follow up until contracts are signed	Automated follow-ups for unsigned contracts
Dynamic data/variables	Auto-fill contract content with client and project data	Auto-fill contract data with booking information
Contract automation triggers	Trigger automated workflows the moment a contract is signed	Automated invoice generation upon contract signature
View notifications	See when contracts are opened and reviewed	Real-time notifications for contract activity
PDF download with signature certificate	Download signed contracts with official proof of signature	Download signed contracts in PDF format
Custom signer data fields	Collect structured signer information during signing	Standard signer fields (name and email)
Custom contract data fields	Create custom contract data you can sort, filter, and report on	Basic custom fields for contact information
INVOICES & PAYMENTS Collapse	Plutio 198/199	Bloom 104/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Professional invoices with integrated payments
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Customizable logos and brand colors on all invoices
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Visual editor based on fixed templates
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Flexible line item management
Item or invoice discounts	Apply discounts at the item or full invoice level	Automated and manual discount calculations
Customizable taxes	Create tax rules that match your location and use case	Custom tax group assignments
ACH payments	Accept bank transfers for lower-fee payments	Supported via Stripe and Bloom Payments
Stripe integration	Accept credit and debit cards instantly	Full Stripe integration with automated tracking
Square integration	Collect in-person payments when needed	Integrated Square payment processing
PayPal integration	Let clients pay using PayPal	Standard PayPal integration included
Flexible partial payments	Collect deposits and split payments across milestones	Retainers and split payment schedules
Payment plans	Break invoices into scheduled installments	Automated payment schedules and installments
Automated recurring invoices	Automatically send invoices on a recurring schedule	Automated recurring billing for retainers
Subscription management	Manage ongoing client subscriptions and billing	Subscription and retainer management tools
Automated payment reminders	Follow up automatically until invoices are paid	Automated follow-ups for overdue invoices
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Save and reuse invoice structures
Multiple currency support	Bill clients globally in their local currency	Manual currency selection per project
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	Basic payment triggers in workflow automations
View notifications	See when invoices are opened and paid	Email and in-app notifications for invoice activity
Built-in expense tracking	Track project-related costs alongside invoices	No native expense tracking features
Invoice deposits	Collect upfront payments before work starts	Flexible deposit and retainer requests
Auto-invoice billable time	Turn tracked time into invoices automatically	Not available (Time tracking is on roadmap)
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	Standard custom field support on invoices
INBOX Collapse	Plutio 198/199	Bloom 104/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	Project-based messenger (no global unified inbox)
Full email integration	Connect and manage all your email accounts in one place	Gmail and Outlook sync for project threads
Embeddable live chat	Add real-time chat to your website and client portals	No native website live chat
Instant direct messages	Message teammates privately without leaving your workspace	Built-in messenger for clients and leads
Contextual project conversations	Keep conversations tied directly to the project they belong to	All messages tied directly to projects and leads
Team channels	Create shared spaces for team-wide discussions	No internal team communication channels
Customized channels	Organize channels by team, topic, or workflow	No channel system
@mentions	Notify teammates instantly inside conversations	No @mentions in client messenger
Message read receipts	See when messages are read	See when client views messages and documents
File sharing in chat	Share files directly inside conversations	Direct asset sharing within the messenger
Shared email inbox	Collaborate on incoming emails as a team	No shared team email inbox
Inbox mobile app	Access and respond to messages on mobile	Mobile messenger app available
Email reply to inbox	Reply from your email client and keep conversations synced	Email replies sync back to the project messenger
FILES Collapse	Plutio 198/199	Bloom 104/199
Store and manage files	Keep all client and project files in one organized place	Centralized project asset and document management
Advanced folder organization	Organize files by project, client, or structure you choose	Project-level organization (no complex hierarchy)
Folder permissions	Control who can view or edit folders	Granular control over portal asset visibility
People folders	Group files by person when needed	No person-based file organization
Project folders	Keep files scoped to each project	Automatic file grouping by project and lead
In-app previews	Preview files instantly without downloading	Native image and document previews
Custom file data fields	Capture file metadata you can sort and filter	No custom file fields
Built-in documents	Create and edit documents directly inside Plutio	No built-in document editor
Comments on files and docs	Leave comments directly on files and documents	No file comments
Bulk file actions	Move, tag, or manage many files at once	No bulk file actions
Files search & filter	Find files quickly using search and filters	Basic search within projects
External cloud sync	Sync files with Google Drive or Dropbox	No external cloud sync
Secure sharing controls	Restrict access with permissions or passwords	Client portal access controls
File sharing links	Share files externally with controlled access	Gallery delivery links for client review
SCHEDULING Collapse	Plutio 198/199	Bloom 104/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Integrated scheduler with lead capture forms
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	Customizable booking pages with brand colors
Advanced availability management	Define flexible availability rules applied automatically to bookings	Flexible scheduling windows and availability rules
Automatic buffer times	Add buffer time automatically between meetings	Automatic padding between booked sessions
Multiple meeting types	Create unlimited booking types with different rules and setups	Unlimited meeting types with custom rules
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Automatic two-way sync with major calendars
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	Customizable confirmation emails and pages
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	Redirect users to any URL after successful booking
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	Trigger automated workflows upon booking confirmation
Smart meeting reminders	Send automatic reminders without manual follow-ups	Automated email and SMS appointment reminders
Automatic timezone detection	Handle timezones automatically without manual adjustments	Automatic timezone detection on booking pages
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	Collect payments at booking (Stripe, Square)
Custom booking forms	Build booking forms with full control over questions and layout	Customizable intake questionnaires on booking
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	Set custom lead times and daily meeting caps
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	Self-service rescheduling and cancellation options
AUTOMATION Collapse	Plutio 198/199	Bloom 104/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	Sequence-based workflows (no visual branching builder)
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	Triggers for leads, bookings, projects, and payments
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	Automated follow-up sequences on custom schedules
Multi-step workflows	Chain multiple actions into one continuous automation	Chain multiple automated actions in a sequence
True/False branching	Create conditional paths instead of one-size-fits-all flows	Linear sequences only (no conditional branching)
Delay-based actions	Add precise timing between steps, down to minutes or days	Add delays between sequence steps
Create & update records	Create, update, or move records automatically across the system	Limited to lead and project status updates
Move & duplicate records	Reorganize work automatically without manual cleanup	Automated status transitions move leads through pipeline
Delete & archive records	Automatically archive or remove records based on rules	Manual archiving preferred for project security
API calls (webhooks)	Trigger or receive real-time events from external systems	Zapier integration and outgoing webhooks supported
Send emails	Send automated emails tied to real workflow events	Automated email sequences with smart fields
Post comments	Add notes or comments automatically where work happens	No automated comment posting
Complete automation logs	See exactly what ran, when, and why	Basic sequence history and activity log
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	Smart fields and tokens for dynamic data injection
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Workflow triggers span leads, booking, and projects
FORMS Collapse	Plutio 198/199	Bloom 104/199
Create branded forms	Build fully branded forms that match your workflow and client experience	Professional, branded lead capture and intake forms
Drag-and-drop form builder	Design forms visually with full layout control, no code required	Visual form builder with custom field support
Reusable form templates	Reuse form structures without rebuilding from scratch	Save and reuse common form structures
Custom form data fields	Collect structured data you can sort, filter, and report on	Capture custom project and client data via forms
Smart conditional logic	Show or hide fields based on responses, not static forms	Static forms (no native conditional branching logic)
Instant email notifications	Get notified immediately when forms are submitted	Immediate email alerts for all form submissions
Form automation triggers	Trigger automated workflows when a form is submitted	Submit forms to trigger project creation and sequences
Embed forms	Embed forms anywhere without layout restrictions	Easy embedding on any website or landing page
Advanced field preferences	Control required, hidden, and default field behavior	Standard required/optional field settings
Comprehensive field types	Collect text, files, dates, selections, and more	Support for text, choice, date, and file types
Form signature field	Collect legally binding signatures directly inside forms	Basic e-signatures (primarily via contract documents)
File upload fields	Accept file uploads as part of form submissions	Allow clients to upload assets directly via forms
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	Redirect to custom URL or thank-you page
CRM Collapse	Plutio 198/199	Bloom 104/199
Manage clients and leads	Manage contacts and companies in one connected system	Integrated CRM for tracking leads and active projects
Full company management	Track organizations, not just individual contacts	Contact-first organization (basic company grouping)
Custom contact data fields	Collect and manage structured contact data you define	Add custom CRM fields for contacts and leads
Complete activity timeline	See every interaction with a client in one place	Activity feed with project and message history
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Segment contacts by project type and lead status
WIKI Collapse	Plutio 198/199	Bloom 104/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	No native internal wiki or document builder
Beautiful rich text pages	Write structured, formatted content without complexity	No native rich-text page builder
Unlimited nested pages	Build deep knowledge hierarchies without limits	No native nested page support
Granular page permissions	Control exactly who can view or edit each page	No native knowledge base permissions
DASHBOARDS Collapse	Plutio 198/199	Bloom 104/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Fixed overview dashboard (not customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	Fixed dashboard layout with preset widgets
Charts widget	Visualize data with customizable charts	Basic financial and lead conversion charts
Metrics widget	Track key numbers without manual reporting	Track key revenue and booking metrics
Goals widget	Monitor progress toward defined goals	No native goal tracking widget
Notes widget	Add contextual notes directly to dashboards	No native dashboard notes widget
Calendar widget	View upcoming events alongside work and metrics	Integrated calendar with project and booking events
Financial widgets	Track revenue and expenses in the same view	High-level revenue and invoice tracking
BRANDING Collapse	Plutio 198/199	Bloom 104/199
White-label and branding	Run the entire platform under your brand	Remove Bloom branding on the Premium plan
Custom interface theme	Apply your brand colors across the system	Fixed interface colors (no admin theming)
Stylesheet customization	Fine-tune styling beyond basic theming	No custom CSS access for the interface
Custom login/signup pages	Use branded authentication pages instead of generic screens	Logo branding on fixed login structures
Email branding	Send all system emails with your branding	Logo inclusion (no complex template customization)
Custom brand fonts	Use your own fonts throughout the platform	No custom font upload support
Custom brand logos	Replace all platform logos with your own	Add your logo to portal, documents, and emails
Custom domain name	Run everything on your own domain	Connect a custom domain on the Premium plan
Custom email SMTP	Send emails from your own email infrastructure	Standard integrated email delivery (no custom SMTP)
Full workspace embedding	Embed Plutio directly into your website or product	No native option to embed the full workspace
CUSTOMIZATION Collapse	Plutio 198/199	Bloom 104/199
Flexible workspace setup	Shape the platform to match how your business works	Fixed creative-focused project hierarchy
Main menu editor	Add, remove, or reorder navigation items freely	Fixed navigation (cannot rearrange main menu)
User-based menus	Show different navigation for different roles	Same menu structure for all user types
Custom user roles	Create role types beyond preset permissions	Limited preset roles (Admin, Member, Client)
Advanced user permissions	Control access at a granular level	Project and lead visibility controls
SSO / OAuth	Support enterprise-grade single sign-on	No enterprise-grade SSO support
INTEGRATIONS Collapse	Plutio 198/199	Bloom 104/199
Connect with other tools	Integrate with external systems without lock-in	Zapier, Gmail, Outlook, and major payment gateways
Zapier integration	Connect to thousands of apps without custom code	Full Zapier connectivity with triggers and actions
Make.com integration	Build advanced automation scenarios visually	Possible via Zapier (no direct Make module)
Pabbly Connect	Connect services without usage-based limits	No native Pabbly Connect integration
Full REST API access	Build custom integrations with full system access	No public REST API available for custom dev
Incoming & outgoing webhooks	Send and receive real-time events	Outgoing webhooks available via settings
PLATFORM Collapse	Plutio 198/199	Bloom 104/199
Mobile apps	Access your business from native mobile apps	Native iOS and Android companion apps
iOS app	Full-featured iPhone app	Native iPhone app for on-the-go management
Android app	Full-featured Android app	Native Android app with basic project features
Mac desktop app	Native macOS app for desktop workflows	Web-based only (no native Mac desktop app)
Windows desktop app	Native Windows app for desktop workflows	Web-based only (no native Windows desktop app)

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Plutio vs Bloom FAQ: everything you need to know

Can Plutio replace Bloom for photographers?

Yes. Plutio handles proposals, contracts, e-signatures, invoicing, and scheduling. The main difference is image galleries. Bloom has built-in galleries, while Plutio integrates with specialized gallery tools like Pic-Time or Pixieset to share high-volume photo sets with clients.

Is Plutio better for agencies than Bloom?

Bloom doesn't offer team member access on the Starter or Standard plans. Adding team members requires the Plus plan at $66/mo, and roles are limited to preset options (Admin, Member, Client). Plutio includes team features, granular custom roles, per-task permissions, and multi-workspace support on all plans, so contractors only see their assigned tasks without accessing client financials.

Does Bloom have a white-label option?

Bloom removes the "Powered by Bloom" badge on the Plus plan only ($66/mo monthly or $33/mo annual). Starter and Standard plans show Bloom branding on all client-facing pages. Custom domain support is limited to the Plus tier. Plutio offers complete white-labeling with custom domains, custom CSS, and custom SMTP as a $9/mo add-on on any paid plan.

Does Bloom have time tracking?

No. Bloom does not have time tracking on any plan. The feature has been requested by users for over two years and remains listed as "on the roadmap." Freelancers billing hourly need a separate time tracking tool alongside Bloom. Plutio includes built-in time tracking at the task level with one-click timers, billable and non-billable separation, and one-click invoice generation from time logs.

Does Bloom have a mobile app?

Yes. Bloom has an iOS app for managing your business. Plutio offers native iOS and Android apps that sync your entire project and communication workspace in real time.

Which tool is better for project automation?

Bloom is focused on automating the booking flow. Plutio extends automation past booking, where projects create themselves from templates, tasks get assigned automatically, and actions trigger based on project progress milestones.

Can I use my own domain for the client portal in Plutio?

Yes. Plutio hosts client portals at a custom domain (e.g., portal.yourbrand.com). Colors, fonts, and login pages match the existing website. Custom SMTP means emails go out from the freelancer's own domain, not from Plutio. Clients interact with what looks like a custom-built portal. White-labeling with custom domains is a $9/mo add-on on any paid plan.

Does Plutio have image galleries like Bloom?

No. Plutio focuses on business management, project tracking, and invoicing. For high-volume photography galleries, specialized tools like Pic-Time, Pixieset, or ShootProof integrate well with Plutio, which handles the contracts, scheduling, time tracking, and billing side.

What is the break point for Bloom users?

Most Bloom users hit the break point when they outgrow the Starter plan's 3-project cap and realize the upgrade path is $34/mo for Standard (still no time tracking, no Gantt, no team access) or $66/mo for Plus (adds team access and branding removal, but still no time tracking). At $34-66/mo for a platform missing core features, the cost-to-value comparison with Plutio at $19/mo becomes hard to justify.

How long has Plutio been around?

Plutio has been built and refined for over 10 years based on feedback from freelancers and agencies. The platform is stable and continuously improved to help businesses scale under their own brand.

Does Bloom have a free plan?

Bloom has a free plan, but the limit is 6 lifetime projects total (not concurrent). Once 6 projects have been created across the entire account history, the free plan locks out and requires upgrading to Starter ($14/mo). Plutio offers a 14-day free trial with full access to all features and no project cap during the trial period.

Can I migrate my data from Bloom to Plutio?

Yes. You can export clients, projects, and invoices from Bloom as CSV files and import them into Plutio. The migration maintains your client history and billing records so you do not start from scratch.

Does Bloom have project management?

Bloom has task checklists and file organization at the project level. But Bloom does not include Gantt charts, task dependencies, subtasks, recurring tasks, custom fields, or task priorities on any plan. Projects with complex timelines, multiple team members, or dependent tasks require a separate project management tool alongside Bloom.

Can clients see project progress in both tools?

In Bloom, clients can access contracts, invoices, and image galleries through a client portal. But they cannot see task progress or real-time status updates on active work. In Plutio, clients log into a branded portal at your domain where they see tasks, files, deadlines, and messages with real-time progress updates.

How much does Plutio cost compared to Bloom?

Bloom starts at $14/mo for Starter (3 project cap, 1.5% processing fee), $34/mo for Standard (unlimited projects, no fee), and $66/mo for Plus (team access, branding removal). Plutio starts at $19/mo for Core and $49/mo for Pro with time tracking, Gantt charts, and full project management included on all plans. White-labeling is a $9/mo add-on. No processing fees on any Plutio plan.

Does Plutio offer a free trial?

Yes. Plutio offers a 14-day free trial with full access to all features. No credit card required to start. You can explore proposals, contracts, invoicing, project management, and client portals before choosing a plan.

Is my data safe with Plutio?

Yes. Your data is private, encrypted, and never used to train AI models. Plutio uses industry-standard security practices including SSL encryption, regular backups, and GDPR compliance. You can export your data at any time.

What integrations does Plutio support?

Plutio connects to 5,000+ apps through Zapier, including Google Calendar, Stripe, PayPal, QuickBooks, Slack, and more. Plutio also has a REST API for custom integrations. Native integrations include calendar sync, payment processors, and email services.

Does Plutio have a unified inbox?

Yes. Plutio has a unified inbox where you connect multiple email accounts and manage all client communication in one place. Client emails automatically sort into their conversation threads alongside project discussions. The whole team shares one inbox so urgent requests don't get missed. Bloom has basic in-app messaging but no shared team inbox and no auto-sorting of client threads.

Does Bloom have recurring invoicing or subscriptions?

Bloom has basic recurring payments functionality. Plutio includes full subscription management where you set up a billing schedule once and clients are charged automatically each month, along with payment plans with installments and recurring invoices.

Can I use Plutio for team collaboration?

Yes. Plutio includes team features on all plans: shared inboxes, team channels, @mentions, task assignments, and workload views. You can create custom roles with granular permissions so team members see only what they need. Bloom has team member access but with more limited role customization.

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