Plutio vs Clockify: Complete Comparison (2026)

Clockify tracks hours for free, but once those hours need to reach an invoice with a payment link, a signed proposal, or a client portal where someone can check project status, the rest of the workflow requires separate tools because Clockify has no invoicing with payment processing, no proposals, no contracts, and no client-facing environment at any price. Freelancers who use Clockify for time tracking typically run FreshBooks or QuickBooks for invoicing, PandaDoc or Bonsai for proposals, and email for every status update, so the tracked hours never connect to the billing or the scope that defined them.

Plutio handles time tracking and the client workflow that surrounds it: proposals that convert to projects on client signature, tracked hours that flow directly into payable invoices with Stripe and PayPal collection, contracts with e-signatures that protect scope before work starts, and a branded portal at your domain where clients check progress without emailing you.

Last updated March 2026

4.6

Quick comparison (TLDR)

Clockify is a free time tracking tool used by over 4 million people. The free plan gives unlimited users access to timers, manual timesheets, and basic reports. Paid plans ($3.99-$11.99/user/month) add features like invoicing from tracked time, project budgets, kiosk mode, and approval workflows. Clockify has no proposals, no contracts, no client portal, no white-labeling, and no payment processing at any plan level. Invoicing on the Standard plan ($5.49/user/month) generates invoices but has no Stripe or PayPal integration, so clients cannot pay directly from the invoice.

Plutio covers the same time tracking and adds the client workflow that surrounds it. When a client accepts a proposal in Plutio, Plutio creates a project automatically with the agreed scope loaded. Tracked hours flow into invoice line items in one click. Clients log into a branded portal at your domain to review work, sign documents, and pay invoices, so they stop emailing for status updates.

Key differences at a glance

Invoicing: Plutio includes full billing with Stripe and PayPal payment processing, automated reminders, and recurring invoices. Clockify generates invoices from tracked time on the Standard plan ($5.49/user/month) but has no payment processing, no payment tracking, and no automated reminders.
Proposals and contracts: Plutio includes a proposal builder, interactive pricing tables, e-signatures, and contract templates on every plan. Clockify has no proposals or contracts at any plan level.
Client portal: Plutio includes a white-labeled portal at your own domain. Clockify has no client-facing environment at any plan level.
Project management: Plutio includes Kanban boards, task dependencies, milestones, and project templates connected to time tracking and invoicing. Clockify has basic task lists with no Kanban boards, no Gantt charts, and no dependencies.
Pricing model: Plutio starts at $19/month for one user covering every feature. Clockify is free for time tracking, but adding invoicing, proposals, and a portal through separate tools pushes the real cost to $50-$90/month.

Clockify fits if your team already runs separate invoicing and project management tools and needs time tracking layered on top at no cost. Plutio fits if you want time tracking, proposals, contracts, invoicing, and a branded client portal in one place at a lower total monthly cost than running Clockify alongside three to four separate tools.

Time tracking

Both tools track hours. The difference is what happens to those hours after you stop the timer.

Clockify

Free time tracking with multiple entry methods. Clockify includes a one-click timer on web, desktop (Mac, Windows, Linux), and mobile (iOS, Android). Manual timesheet entry fills in hours after the fact. A kiosk mode (on paid plans) lets team members clock in from a shared device. The Pomodoro timer breaks work into focused intervals. Offline tracking syncs when the connection returns. Auto-tracker (Pro plan, $7.99/user/month) logs which apps and websites are used during work hours.

You set billable rates at the workspace, project, and member level. Clockify tracks hours, but once the timer stops, those hours sit in reports. Converting tracked time into an invoice with a payment link, attaching hours to a signed proposal, or showing a client the project status requires separate tools that Clockify does not connect to.

One-click timer on web, desktop, and mobile
Manual timesheet entry
Kiosk clock-in mode (paid plans)
Pomodoro timer
Offline tracking with auto-sync
Auto-tracker (Pro plan only, $7.99/user/month)
Tracked hours do not flow into payable invoices

Plutio

Plutio's time tracking connects directly to projects and invoices. A timer starts from any task in any project. Tracked hours count toward the project budget in real time and flow into invoice line items without a manual export step. You set billable rates per user, per project, or per task. Time logs attach to the specific task they belong to, so a client reviewing the invoice can see exactly what work each hour covered. Manual time entry lets you log hours you forgot to track in the moment.

Because time tracking and invoicing share the same platform, there is no export step. One click turns tracked hours into a branded invoice with a payment link.

Timer from any task, with real-time project budget tracking
Tracked hours populate invoice line items in one click
Configurable billable rates per user, project, or task
Manual time entry for hours logged after the fact
Time log connects to the task it belongs to for client-visible detail
Available on every plan from $19/month

Invoicing and billing

The timer stops. Now you need to bill the client. Can the platform handle the full billing cycle, or does the invoice live somewhere else?

Clockify

Invoicing from tracked time on the Standard plan ($5.49/user/month). Clockify generates invoices from tracked time with line items, taxes, and discounts. The Pro plan ($7.99/user/month) adds recurring invoices. Overdue notifications remind clients about unpaid invoices. Multi-currency invoicing handles international clients.

Clockify has no payment processing. Invoices go out, but there is no Stripe, no PayPal, and no way for clients to pay directly from the invoice. Clients pay through bank transfer, manual PayPal, or another tool outside Clockify. There is no payment tracking inside Clockify, so knowing which invoices are paid requires checking a separate system. Invoice branding is limited with no custom templates.

Invoice generation from tracked time (Standard+ plan)
Recurring invoices (Pro+ plan)
Multi-currency invoicing (Standard+ plan)
No payment processing (no Stripe, no PayPal)
No payment tracking inside Clockify
No custom invoice branding or templates
No automated payment reminders beyond overdue notices

Plutio

Plutio's invoicing covers the full billing cycle. Tracked hours flow directly into invoice line items without a manual export step. Invoices go out branded with your logo and colors, not Plutio's. Payment collection runs through Stripe and PayPal, so clients pay directly from the invoice. Automatic payment reminders send on a schedule for unpaid invoices. Recurring invoices handle ongoing retainer clients. The invoice connects to the project it came from, so the client can see the scope, the work, and the payment history in one place.

Invoice generation directly from tracked hours
Branded invoices with your logo and colors
Online payment via Stripe and PayPal
Automated payment reminders on a schedule
Recurring invoices for retainer clients
Full invoice history accessible in the client portal

Proposals and contracts

How does each tool handle the work before the project starts? The proposal defines the scope, the contract protects it, and the deposit locks in commitment.

Clockify

Clockify has no proposal or contract functionality at any plan level. Freelancers who need to send a project scope and collect a signature before work begins use separate tools: PandaDoc, Bonsai, DocuSign, or Google Docs. The signed document lives outside Clockify. When the project starts in Clockify, the link between the proposal scope and the tracked hours does not exist. Clockify has no proposal builder, no interactive pricing tables, no contract templates, and no e-signature workflow at any plan level, including Enterprise at $11.99/user/month.

No proposal builder at any plan level
No contract templates or e-signature capability
No proposal-to-project conversion on client acceptance
Separate tools required for proposals and contracts

Plutio

Plutio's proposals and contracts connect directly to the project that follows. A proposal in Plutio includes a scope narrative, line items with pricing, and optional deposit collection. The client receives a branded link and signs using a built-in e-signature field. Acceptance creates a project automatically with the agreed scope loaded as tasks. A contract can attach to the same proposal or send separately. Every signed document gets a timestamped audit trail.

Because proposals and projects share the same platform as time tracking, you track hours against the exact tasks that were scoped in the proposal, then generate an invoice from those tracked hours in one click.

Proposal builder with branded delivery and e-signatures
Interactive pricing tables and scope narratives
Proposal acceptance automatically creates a project
Contract templates with e-signature and audit trail
Deposit collection on proposal acceptance
Connected to time tracking and invoicing in the same workflow

Project management

Can each tool manage the actual work, or does it only log the time spent doing it?

Clockify

Clockify has basic task management inside projects. Tasks sit inside projects as flat lists with no nesting. Team members log time against tasks. Project budgets track estimated versus actual hours. Project templates (Pro plan) duplicate task structures for repeating project types. Color coding and tags organize projects.

Clockify lacks visual boards, timeline views, task dependencies, subtasks, milestones, and recurring tasks, so work stays in flat lists with no way to map how deliverables connect. Single assignee per task means collaborative work requires splitting into separate entries. Task priority levels are missing, so there is no way to flag urgent deliverables inside the tool. Clockify's project view logs time against flat task lists but cannot map task order, dependencies, or visual progress.

Task lists inside projects (flat, no nesting)
Project budget and time estimates
Project templates (Pro plan, $7.99/user/month)
No Kanban boards or visual task workflow
No Gantt charts or timeline views
No task dependencies or milestones
Single assignee per task

Plutio

Plutio's project management connects tasks directly to time tracking and billing. Projects include Kanban boards with custom statuses, task dependencies, file attachments, comments, and milestone tracking. A task you work for two hours adds two hours to the time log automatically, without switching apps. Project templates pre-populate tasks and scope for recurring project types, and a signed proposal loads the matching template automatically when the client accepts.

Budget tracking shows how much of the quoted scope has been consumed as hours accumulate. For freelancers managing multiple clients simultaneously, the project list shows all active work with status, budget health, and upcoming deadlines in one place.

Kanban boards with custom statuses and drag-and-drop
Task dependencies and milestone tracking
Time tracking attached to individual tasks
Project templates that auto-populate on proposal signature
Budget tracking connected to time logs
File attachments and comments on every task

Client portal and communication

When a client wants to know the status of their project, where do they go? If the answer is email, both of you lose time.

Clockify

Clockify has no client-facing environment at any plan level. Clients have no way to check project progress, access files, review proposals, sign contracts, or pay invoices inside Clockify, so every client interaction happens through email or a separate tool. Clockify offers no client-facing environment: no portal, messaging, or file sharing, so clients never interact with project data inside the platform, even on the Enterprise plan at $11.99/user/month.

No client portal at any plan level
Clients cannot see project status or task progress
No file sharing or deliverable delivery
No messaging or client communication tools
Client contact happens outside Clockify entirely

Plutio

Plutio includes a white-labeled client portal at your own domain. Clients log in to a branded environment that carries your logo, colors, and domain name, not Plutio's. Inside the portal, clients see project progress, review and comment on files, sign documents, and pay invoices, all without digging through email threads. Messaging between the freelancer and client stays inside the portal, keeping communication attached to the relevant project.

Clients log in once and see your name, your colors, and your domain. The first touchpoint is a branded proposal and the last is a receipt, both inside the same environment.

White-labeled portal at your own custom domain
Clients see project progress, tasks, and milestones
File sharing and deliverable review inside the portal
Document signing (proposals, contracts) in the portal
Invoice payment directly inside the portal
Messaging thread attached to each project

Reporting and analytics

Where did your time go, how much did you earn, and which clients are actually worth the effort?

Clockify

Clockify has detailed time and labor reports. Summary reports break down time by project, client, task, and team member. Detailed reports show individual time entries. Weekly reports display team timesheets. Labor cost and profit analysis compare billable revenue to cost per hour. Scheduled reports send automatically by email. Reports export as PDF, CSV, and XLS.

Clockify's reports cover time and labor data, but cannot show revenue collected, payment status, proposal conversion rates, or how much each project actually earned tied to actual invoices because invoicing and payments happen outside the platform. Knowing how much a client owes versus how much they have paid requires checking a separate accounting tool.

Summary, detailed, and weekly time reports
Labor cost and profit analysis
Scheduled email reports
Export as PDF, CSV, XLS
No revenue or payment tracking
No proposal conversion reporting
No invoice status in reports

Plutio

Plutio connects time data, project data, and billing data in the same reporting environment. A freelancer can see billable hours tracked against a project, how much of the quoted budget those hours consumed, and whether the invoice went out on time. Payment reports show unpaid invoices, average payment time, and revenue by client. The business dashboard surfaces active projects, unbilled hours, pending payments, and upcoming deadlines.

Proposals, time logs, and invoices all live in Plutio, so reports show hours tracked, budgets consumed, and payments collected without pulling data from another tool.

Business dashboard with project and payment metrics
Time reports by project, client, and task
Budget vs actuals tracking per project
Payment and revenue reporting by client
Unbilled hours summary for open projects
Connected data across proposals, time logs, and invoices

Team management and collaboration

When your team grows from one freelancer to three or ten, how does each tool handle multiple people on multiple projects?

Clockify

Clockify supports unlimited team members on the free plan. Team timesheets show hours logged by each member. Approval workflows on the Standard plan ($5.49/user/month) let managers review and approve timesheets before billing. The kiosk mode lets field teams clock in from a shared device. Admin, member, and project manager roles control access. The Enterprise plan ($11.99/user/month) adds advanced access controls.

Per-seat pricing on paid plans means a team of 10 on the Standard plan costs $54.90/month for time tracking and basic invoicing alone, with no proposals, contracts, or client portal included. Adding those features through separate tools multiplies the per-person cost across the team.

Unlimited users on free plan
Team timesheets and activity views
Timesheet approval workflows (Standard+)
Kiosk clock-in mode (paid plans)
Per-seat pricing on paid plans
No team proposals or contract workflows
No shared client portal for team members

Plutio

Plutio includes team features on every plan with per-seat pricing for additional users. Team members share access to projects, tasks, and client records based on role permissions. The unified inbox shows all client communication across the team, so nothing gets missed when someone is unavailable. Time tracking runs per person per task, so managers see who worked on what and how much it cost.

The full workflow runs through one platform for the team: proposals go out under the brand, contracts get signed, projects auto-create, time gets tracked, and invoices go out with payment collection. Adding a team member adds them to the entire workflow, not just the time tracker.

Role-based permissions for team access
Unified inbox shared across the team
Per-person time tracking across all projects
Team members access proposals, projects, and billing
White-labeled portal shows your brand to all clients
Full workflow access, not just time tracking

Pricing

What does each tool actually cost when you factor in everything you need to run a client business?

Clockify

Clockify has a free plan and four paid tiers. The Free plan covers unlimited users with time tracking, basic reports, and basic billable rates. The Basic plan at $3.99/user/month adds time audits, project templates (limited), and bulk editing. The Standard plan at $5.49/user/month adds invoicing from tracked time, timesheet approvals, and project budgets. The Pro plan at $7.99/user/month adds expense tracking, auto-tracker, and recurring invoices. The Enterprise plan at $11.99/user/month adds advanced permissions and control logs.

Clockify covers time tracking and basic invoicing only. Proposals, contracts, a client portal, payment processing, and white-labeling each require a separate tool and a separate subscription.

Free plan: unlimited users, full time tracking
Standard: $5.49/user/month, adds invoicing and approvals
Pro: $7.99/user/month, adds expenses and auto-tracker
Per-user pricing grows with team size
Invoicing lacks payment processing
Proposals, contracts, and portal require separate tools

Plutio

Plutio starts at $19/month for one user with access to every feature on the platform. That single subscription covers proposals, contracts, e-signatures, project management, time tracking, invoicing, a white-labeled client portal, messaging, forms, scheduling, and a business dashboard. Higher plans add more seats and storage rather than locking features behind tiers. See Plutio pricing for the full breakdown.

A freelancer running Clockify Standard ($5.49/user/month) alongside FreshBooks for invoicing ($17/month), Bonsai for proposals and contracts ($21/month), and a client portal tool ($39/month) pays approximately $82/month for the combined stack. Plutio covers time tracking, proposals, contracts, invoicing with payment processing, and a client portal for $19/month.

All features from $19/month: no feature tiers
Proposals, contracts, time tracking, invoicing, portal all included
14-day free trial, no credit card required
Lower total cost than Clockify plus supplementary tools
No per-seat pricing at the entry level
White-labeling included at no additional cost

Running a client project: Clockify vs Plutio

A new client reaches out to hire a web designer for a website redesign project. What happens next?

With Clockify, the workflow usually looks like this:

Open a separate proposal tool (PandaDoc, Bonsai, or a Google Doc) to draft and send the project scope and pricing.
The client signs in the proposal tool. Start a new project in Clockify manually with the agreed budget in hours.
Create tasks inside the Clockify project as flat list items. Track time against each task. Budget burn shows in real time.
When the project ends, generate an invoice from tracked hours on the Standard plan. Email the invoice manually. The client pays by bank transfer or through another tool because Clockify has no payment processing.
Follow up on unpaid invoices by email. Check a separate accounting tool to verify payment arrived. Deliver final files through email or Google Drive.

With Plutio, the same project goes like this:

Draft a branded proposal in Plutio with the project scope, pricing, and a deposit request. The client receives a link to a proposal under your domain and branding.
The client signs and pays the deposit. Plutio creates the project automatically with the agreed scope loaded as tasks on a Kanban board.
Track time against tasks inside the same project. Budget burn calculates against the quoted scope. No tab switching between tools.
At project completion, generate an invoice from tracked hours. The invoice carries your branding, goes out with a Stripe or PayPal payment link, and sends automated reminders until paid.
The client accesses everything, including project files, signed contract, invoice, and final deliverables, through a branded portal at your domain.

Clockify handles step three (time tracking). Plutio handles all five steps in one platform.

Verifiable differences between Clockify and Plutio

1. Clockify has no proposals or contracts

Clockify: The features page at clockify.me lists time tracking, project management, reporting, scheduling, and invoicing. Proposals, contracts, and e-signatures do not appear anywhere in the feature list or documentation.

Plutio: Proposals with e-signatures, interactive pricing tables, and project creation on acceptance. Contracts with audit trail. Both included at $19/month.

Check it yourself: Clockify features page. Proposals and contracts are not listed under any plan.

2. Clockify invoicing has no payment processing

Clockify: Invoicing on the Standard plan generates invoices from tracked time, but there is no Stripe integration, no PayPal integration, and no way for clients to pay directly from the invoice. Payment happens outside the platform.

Plutio: Full invoicing with Stripe and PayPal payment processing, automated reminders, recurring invoices, and payment tracking in one dashboard.

Verify on Clockify's pricing: Clockify pricing page. No plan tier mentions payment processing or Stripe/PayPal integration for invoicing.

3. Clockify plus supplementary tools costs more than Plutio alone

Clockify: Free or $5.49/user/month (Standard) for time tracking and invoicing. FreshBooks for billing adds $17/month. Bonsai for proposals and contracts adds $21/month. A client portal tool adds $39/month. Total: approximately $82/month for four tools.

Plutio: $19/month covering time tracking, proposals, contracts, invoicing with payment processing, and a white-labeled client portal.

The pricing pages confirm this: Clockify pricing. The free and paid plans cover time tracking with basic invoicing only.

When Clockify is the right fit

Clockify makes sense in narrow scenarios, but each comes with trade-offs:

You need free time tracking for an unlimited team. Clockify's free plan covers unlimited users for time tracking with basic reports and billable rates, but adds no invoicing, no proposals, and no client portal. The free plan covers hour logging with basic reports, but adds no invoicing, no project budgets, and no expense tracking.
Your team already has invoicing, proposals, and project management in other tools. If QuickBooks handles billing, PandaDoc handles proposals, and Asana handles project management, Clockify adds time tracking on top without disrupting the existing workflow.
You need kiosk mode for on-site teams. Clockify's kiosk lets team members clock in from a shared device in a physical workspace. For field service, construction, or office environments where individual logins are impractical, kiosk mode fills a specific gap.
Budget is the top priority and you handle fewer than 5 clients per year. Clockify is free for time tracking. If the volume of proposals and invoices is low enough to manage through email and Google Docs, the cost of separate tools stays minimal.

But for freelancers who need proposals, contracts, a client portal, or full invoicing with payment processing alongside time tracking, Clockify requires three to four additional tools. Plutio handles all of that under one login at a lower total monthly cost.

Freelancers who switched to Plutio

Freelancers who switch to Plutio typically replace three to five separate tools with one subscription.

West7th Design Studio consolidated five separate tools into Plutio, cutting their subscriptions from five line items to one. The studio had been using separate apps for project management, time tracking, invoicing, contracts, and client communication. Moving to Plutio connected those workflows, so proposals, time logs, invoices, and client messages all live in one place rather than five separate logins.

Yaz Marketing used Plutio to professionalize the client experience from the first touchpoint. Proposals, contracts, and project portals all carry the Yaz brand rather than the brand of whichever tool hosts each document. Clients receive proposals, sign contracts, review deliverables, and pay invoices inside the same branded environment.

Both studios were using a stack of specialist tools before switching. The common pattern: each tool worked on its own. The problem was manually copying data between them at the end of every billing cycle.

Final verdict

Clockify is a free time tracking tool used by teams that already run separate invoicing and project management tools. The time tracker includes timers, timesheets, kiosk mode, and reports on the free plan. Clockify holds a 4.5/5 on G2 (170+ reviews), with reviewers citing the free plan and time tracking depth alongside complaints about limited invoicing and no payment processing.

What Clockify covers: a one-click timer on web, desktop, and mobile with offline sync, kiosk mode for on-site teams, Pomodoro intervals, and detailed time reports with labor cost analysis. The Standard plan adds invoicing from tracked time, and the Pro plan adds expense tracking and auto-tracker.

Where Clockify falls short for freelancers: everything before the timer starts and after the invoice is sent. A freelancer who needs to send a proposal, collect a signature, deliver a branded invoice with a payment link, show a client their project progress in a branded environment, and maintain a consistent client experience uses three to four additional tools alongside Clockify. The combined stack costs more and requires manual data entry between systems at every billing cycle.

Plutio covers the time tracking and reporting that Clockify covers, and adds proposals, contracts, a full billing system with payment processing, Kanban-based project management, a white-labeled client portal, messaging, and scheduling in the same subscription. For a solo freelancer whose work runs from proposal to final invoice, Plutio at $19/month costs less than Clockify plus the three extra tools needed to match the same scope.

The bottom line: Clockify adds free time tracking on top of existing tools, but the combined subscription cost of separate invoicing, proposal, and portal tools and the manual data entry between them offsets the savings. Plutio fits if you want proposals, contracts, time tracking, full invoicing with payment processing, and a branded client portal in one platform at $19/month, with the complete workflow connected rather than split across separate subscriptions.

How to switch from Clockify to Plutio

Most freelancers complete the switch in a few hours of setup, then run both tools in parallel while active Clockify projects finish billing.

Step 1: Export Clockify data
In Clockify, go to Reports and export your time entries as CSV. The export includes project name, client, task, hours, and date. You can also export client and project data from workspace settings.

Step 2: Import into Plutio
Upload the time entry CSV into Plutio's import tool. Plutio maps Clockify's project and client fields to the corresponding Plutio fields. Create client records first, then import projects and time entries against those clients.

Step 3: Set up project templates
Create templates for the project types you run most often. In Plutio, these templates load automatically when a client signs a proposal, filling in tasks and scope without manual setup.

Step 4: Configure the client portal
Connect your custom domain to Plutio's client portal. Add your logo, brand colors, and a welcome message. Invite existing clients to the portal. From that point, clients log into your branded environment rather than receiving invoices by email with no payment link.

Research & Sources

Every comparison and price point on this page is backed by direct research conducted in March 2026. We verify data across official product pages, user reviews, and third-party analysis to ensure accuracy.

Pricing verification sources

Plutio: Official pricing page
Clockify: Official pricing page

Platform ratings (March 2026)

Clockify: 4.5/5 on G2 (170+ reviews). Reviewers mention the free plan and time tracking depth. Common complaints include limited invoicing, no payment processing, and no client-facing features.
Plutio: 4.6/5 on G2 (200+ reviews). Reviewers mention all-in-one coverage and white-labeling. The most cited limitation is the learning curve for new users.

How we verify

For each feature in the comparison table:

We check official product docs
We verify with multiple third-party sources (G2, Capterra, TrustRadius)
We compare against user reviews and help center articles
We update pricing based on current published rates

Feature verification

If anything looks wrong, let us know and we will fix it.

Plutio vs Clockify: full feature comparison for 2026

Time tracking, invoicing, proposals, contracts, client portal, and project management compared

PRICING Collapse	Plutio 198/199	Clockify 23/199
Starting price	$19/month (Core plan)	Free plan for unlimited users. Paid from $3.99/seat/month (Basic, annual).
Free plan	No free plan (14-day trial available)	Free plan for unlimited users (unlimited time tracking, basic reports, basic billable rates)
Trial period	14-day free trial	Free plan available (no trial needed)
PROJECT MANAGEMENT Collapse	Plutio 198/199	Clockify 23/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Basic project and task management (no Kanban, no Gantt, no dependencies)
Project roles and permissions	Control exactly who can view or edit each part of a project	Admin, member, and project manager roles (Enterprise adds advanced controls)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	No board views (list-only task display)
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable boards
Sharable project boards	Read-only public links for sharing progress without risk	No sharable project boards
Project stages and milestones	Define custom project lifecycles for different types of work	Project status and budget tracking (no milestone tracking)
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	No proposals or contracts. Basic invoicing on Standard+ plan.
Custom project data fields	Track, sort, filter, and report on custom project data	No custom project fields
Kanban boards	Drag-and-drop tasks across customizable columns	No Kanban boards
Table view	Bulk-edit tasks like a spreadsheet	Basic list view for tasks and timesheets
List view	Clean task lists with clear hierarchy	Default list view for tasks
Calendar view	See tasks and deadlines on a calendar	Calendar view for timesheets only (not task management)
Gantt view	Plan work visually with task order and dependencies	No Gantt view
Subtasks	Break work down into multiple nested levels	Tasks within projects (no nested subtasks)
Email to task	Turn emails into tasks without manual copying	No email-to-task feature
Task comments	Keep discussions tied directly to each task	Comments on tasks and time entries
Task attachments	Store files directly on the task they belong to	File attachments on tasks
Task priorities	Define priority levels that fit your workflow	No task priority levels
Task labels & color coding	Use unlimited labels to visually organize tasks	Project color coding and tags
Multiple task assignees	Assign tasks to one or multiple teammates	Single assignee per task
Task templates	Reuse task-level structures across projects	Project templates (Pro+)
Task permissions	Control access at the individual task level	Role-based permissions (no per-task permissions)
Task dependencies	Prevent work from starting out of order	No task dependencies
Recurring tasks	Automate repeating work with flexible schedules	No recurring tasks
Custom task data fields	Add task-level fields for tracking custom details	No custom task fields
TIME TRACKING Collapse	Plutio 198/199	Clockify 23/199
Time tracking system	Easily track time using timers or manual entries	Full-featured time tracker with start/stop timer, manual timesheet, kiosk clock-in, auto-tracker, offline mode, and Pomodoro mode
Task-level tracking	Log time directly against tasks and subtasks	Track time per task with timer and timesheet entry
Project-level tracking	See time spent per project and per client	Time and budget tracking per project with rollup reports
Billable time tracking	Clearly separate billable and non-billable time	Billable rates available on free plan (basic) and all paid plans
Billable time invoicing	Turn tracked time into invoices without extra steps	Invoice from tracked time on Standard+ plan ($5.49/seat/month annual). Includes taxes, discounts, recurring invoices.
Timesheet reports	View detailed time reports by task, project, or client	Summary, detailed, and weekly reports. Exportable. Labor cost and profit analysis.
Team timesheets	See how each team member tracks their time	Team timesheets with member activity views and approval workflows (Standard+)
PROPOSALS Collapse	Plutio 198/199	Clockify 23/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposals
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	No proposal feature
Reusable proposal templates	Reuse proven proposal layouts across clients	No proposal feature
Real-time proposal analytics	See exactly when proposals are opened and reviewed	No proposal feature
Live messenger on proposals	Answer questions directly while clients review proposals	No proposal feature
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	No proposal feature
Convert proposal to invoice	Create invoices directly from approved proposals	No proposal feature
Packages and add-ons	Offer upsells and add-ons directly inside proposals	No proposal feature
Interactive pricing tables	Let clients choose options before approving	No proposal feature
Dynamic data and variables	Auto-fill proposal content with client and project data	No proposal feature
Expiration dates	Automatically expire proposals after a set date	No proposal feature
PDF Export	Download as branded PDFs	PDF export for reports and invoices
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No proposal feature
Legally binding e-signatures	Collect secure electronic signatures on proposals	No e-signature feature
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	No proposal feature
CONTRACTS Collapse	Plutio 198/199	Clockify 23/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	No contracts
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	No contract feature
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	No e-signature feature
Multi-signature / signees	Collect signatures from multiple people on the same contract	No contract feature
Reusable contract templates	Reuse contract structures to create new agreements faster	No contract feature
Auto-reminders automation	Automatically follow up until contracts are signed	No contract feature
Dynamic data/variables	Auto-fill contract content with client and project data	No contract feature
Contract automation triggers	Trigger automated workflows the moment a contract is signed	No contract feature
View notifications	See when contracts are opened and reviewed	No contract feature
PDF download with signature certificate	Download signed contracts with official proof of signature	No contract feature
Custom signer data fields	Collect structured signer information during signing	No contract feature
Custom contract data fields	Create custom contract data you can sort, filter, and report on	No contract feature
INVOICES & PAYMENTS Collapse	Plutio 198/199	Clockify 23/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Invoice creation from tracked time on Standard+ plan. Includes line items, taxes, discounts.
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	No custom invoice branding
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	No invoice builder (generated from time data)
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Line items on Standard+ invoices
Item or invoice discounts	Apply discounts at the item or full invoice level	Invoice discounts on Standard+ plan
Customizable taxes	Create tax rules that match your location and use case	Tax configuration on Standard+ plan
ACH payments	Accept bank transfers for lower-fee payments	No payment processing
Stripe integration	Accept credit and debit cards instantly	Via Zapier or API (no native Stripe integration)
Square integration	Collect in-person payments when needed	No Square integration
PayPal integration	Let clients pay using PayPal	No PayPal integration
Flexible partial payments	Collect deposits and split payments across milestones	No partial payment support
Payment plans	Break invoices into scheduled installments	No payment plans
Automated recurring invoices	Automatically send invoices on a recurring schedule	Recurring invoices (weekly, bi-weekly, monthly) on Pro+ plan
Subscription management	Manage ongoing client subscriptions and billing	No subscription management
Automated payment reminders	Follow up automatically until invoices are paid	Overdue invoice notifications
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	No invoice templates
Multiple currency support	Bill clients globally in their local currency	Multi-currency invoicing on Standard+ plan
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	No invoice automation triggers
View notifications	See when invoices are opened and paid	No contract feature
Built-in expense tracking	Track project-related costs alongside invoices	Expense tracking on Pro+ plan
Invoice deposits	Collect upfront payments before work starts	No deposit invoicing
Auto-invoice billable time	Turn tracked time into invoices automatically	Manual generation from tracked time on Standard+ (no true automation)
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	No custom invoice fields
INBOX Collapse	Plutio 198/199	Clockify 23/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	No unified inbox
Full email integration	Connect and manage all your email accounts in one place	No email integration
Embeddable live chat	Add real-time chat to your website and client portals	No live chat
Instant direct messages	Message teammates privately without leaving your workspace	No direct messaging
Contextual project conversations	Keep conversations tied directly to the project they belong to	Task comments only (not project-wide conversations)
Team channels	Create shared spaces for team-wide discussions	No team channels
Customized channels	Organize channels by team, topic, or workflow	No channel feature
@mentions	Notify teammates instantly inside conversations	@mentions in task comments only
Message read receipts	See when messages are read	No read receipts
File sharing in chat	Share files directly inside conversations	No chat feature
Shared email inbox	Collaborate on incoming emails as a team	No shared inbox
Inbox mobile app	Access and respond to messages on mobile	No inbox feature
Email reply to inbox	Reply from your email client and keep conversations synced	No inbox feature
FILES Collapse	Plutio 198/199	Clockify 23/199
Store and manage files	Keep all client and project files in one organized place	No built-in file storage
Advanced folder organization	Organize files by project, client, or structure you choose	No file management
Folder permissions	Control who can view or edit folders	No file management
People folders	Group files by person when needed	No file management
Project folders	Keep files scoped to each project	No file management
In-app previews	Preview files instantly without downloading	No file management
Custom file data fields	Capture file metadata you can sort and filter	No file management
Built-in documents	Create and edit documents directly inside Plutio	No document editor
Comments on files and docs	Leave comments directly on files and documents	No file management
Bulk file actions	Move, tag, or manage many files at once	No file management
Files search & filter	Find files quickly using search and filters	No file management
External cloud sync	Sync files with Google Drive or Dropbox	No cloud sync
Secure sharing controls	Restrict access with permissions or passwords	No file sharing
File sharing links	Share files externally with controlled access	No file sharing
SCHEDULING Collapse	Plutio 198/199	Clockify 23/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Employee scheduling on Pro+ (not client booking)
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	No booking pages
Advanced availability management	Define flexible availability rules applied automatically to bookings	Staff availability on Pro+
Automatic buffer times	Add buffer time automatically between meetings	No buffer time settings
Multiple meeting types	Create unlimited booking types with different rules and setups	No meeting type feature
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google Calendar sync available
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	No booking confirmations
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	No booking system
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	No booking automation
Smart meeting reminders	Send automatic reminders without manual follow-ups	No meeting reminders
Automatic timezone detection	Handle timezones automatically without manual adjustments	Automatic timezone detection per user
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	No paid appointments
Custom booking forms	Build booking forms with full control over questions and layout	No booking forms
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	No booking limits
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	No scheduling controls
AUTOMATION Collapse	Plutio 198/199	Clockify 23/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	No workflow automation builder
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	No automation triggers
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	No schedule-based automation
Multi-step workflows	Chain multiple actions into one continuous automation	No multi-step automation
True/False branching	Create conditional paths instead of one-size-fits-all flows	No conditional logic
Delay-based actions	Add precise timing between steps, down to minutes or days	No delay-based actions
Create & update records	Create, update, or move records automatically across the system	No record automation
Move & duplicate records	Reorganize work automatically without manual cleanup	No record automation
Delete & archive records	Automatically archive or remove records based on rules	No record automation
API calls (webhooks)	Trigger or receive real-time events from external systems	Incoming webhooks via API (Zapier for complex flows)
Send emails	Send automated emails tied to real workflow events	No automated emails
Post comments	Add notes or comments automatically where work happens	No automated comments
Complete automation logs	See exactly what ran, when, and why	No automation logs
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	No data auto-fill
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Projects link to clients and time entries (limited scope)
FORMS Collapse	Plutio 198/199	Clockify 23/199
Create branded forms	Build fully branded forms that match your workflow and client experience	No form builder
Drag-and-drop form builder	Design forms visually with full layout control, no code required	No form feature
Reusable form templates	Reuse form structures without rebuilding from scratch	No form feature
Custom form data fields	Collect structured data you can sort, filter, and report on	No form feature
Smart conditional logic	Show or hide fields based on responses, not static forms	No form feature
Instant email notifications	Get notified immediately when forms are submitted	No form feature
Form automation triggers	Trigger automated workflows when a form is submitted	No form feature
Embed forms	Embed forms anywhere without layout restrictions	No form feature
Advanced field preferences	Control required, hidden, and default field behavior	No form feature
Comprehensive field types	Collect text, files, dates, selections, and more	No form feature
Form signature field	Collect legally binding signatures directly inside forms	No form feature
File upload fields	Accept file uploads as part of form submissions	No form feature
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	No form feature
CRM Collapse	Plutio 198/199	Clockify 23/199
Manage clients and leads	Manage contacts and companies in one connected system	Client and project tracking (no CRM pipeline or contact management)
Full company management	Track organizations, not just individual contacts	No company management
Custom contact data fields	Collect and manage structured contact data you define	No custom contact fields
Complete activity timeline	See every interaction with a client in one place	No activity timeline
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	No contact labeling or grouping
WIKI Collapse	Plutio 198/199	Clockify 23/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	No knowledge base
Beautiful rich text pages	Write structured, formatted content without complexity	No wiki feature
Unlimited nested pages	Build deep knowledge hierarchies without limits	No wiki feature
Granular page permissions	Control exactly who can view or edit each page	No wiki feature
DASHBOARDS Collapse	Plutio 198/199	Clockify 23/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Basic reporting dashboard (not a customizable dashboard builder)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	No custom dashboard builder
Charts widget	Visualize data with customizable charts	Charts in reports only
Metrics widget	Track key numbers without manual reporting	Time and cost metrics in reports
Goals widget	Monitor progress toward defined goals	No goals widget
Notes widget	Add contextual notes directly to dashboards	No notes widget
Calendar widget	View upcoming events alongside work and metrics	No calendar widget
Financial widgets	Track revenue and expenses in the same view	Labor cost and profit reports (not financial widgets)
BRANDING Collapse	Plutio 198/199	Clockify 23/199
White-label and branding	Run the entire platform under your brand	No white-labeling
Custom interface theme	Apply your brand colors across the system	No interface customization
Stylesheet customization	Fine-tune styling beyond basic theming	No CSS customization
Custom login/signup pages	Use branded authentication pages instead of generic screens	No custom login pages
Email branding	Send all system emails with your branding	No email branding
Custom brand fonts	Use your own fonts throughout the platform	No custom fonts
Custom brand logos	Replace all platform logos with your own	Custom logo on reports and invoices (Pro+)
Custom domain name	Run everything on your own domain	No custom domain
Custom email SMTP	Send emails from your own email infrastructure	No custom SMTP
Full workspace embedding	Embed Plutio directly into your website or product	No workspace embedding
CUSTOMIZATION Collapse	Plutio 198/199	Clockify 23/199
Flexible workspace setup	Shape the platform to match how your business works	Workspaces, projects, and clients (no nested hierarchy)
Main menu editor	Add, remove, or reorder navigation items freely	No menu customization
User-based menus	Show different navigation for different roles	No per-user menu control
Custom user roles	Create role types beyond preset permissions	Admin, project manager, and member roles (Enterprise adds custom roles)
Advanced user permissions	Control access at a granular level	Role-based permissions by project (Enterprise adds advanced controls)
SSO / OAuth	Support enterprise-grade single sign-on	SSO on Enterprise plan ($11.99/seat/month annual)
INTEGRATIONS Collapse	Plutio 198/199	Clockify 23/199
Connect with other tools	Integrate with external systems without lock-in	80+ native integrations including Jira, Asana, ClickUp, Monday.com, Notion, QuickBooks, Google Drive
Zapier integration	Connect to thousands of apps without custom code	Full Zapier integration (2,900+ additional apps)
Make.com integration	Build advanced automation scenarios visually	Make.com integration
Pabbly Connect	Connect services without usage-based limits	Possible via API
Full REST API access	Build custom integrations with full system access	Full REST API available
Incoming & outgoing webhooks	Send and receive real-time events	Outgoing webhooks via API (limited)
PLATFORM Collapse	Plutio 198/199	Clockify 23/199
Mobile apps	Access your business from native mobile apps	iOS, Android apps plus kiosk mode
iOS app	Full-featured iPhone app	Full iOS app available
Android app	Full-featured Android app	Full Android app available
Mac desktop app	Native macOS app for desktop workflows	Desktop app available (Mac and Windows)
Windows desktop app	Native Windows app for desktop workflows	Desktop app available (Mac and Windows)

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Plutio vs Clockify FAQ: common questions answered

Does Plutio replace Clockify?

For freelancers who need proposals, contracts, full invoicing with payment processing, a client portal, and project management alongside time tracking, Plutio handles proposals, contracts, invoicing with payment processing, a client portal, and project management alongside time tracking in one subscription. Clockify adds time tracking on top of an existing tool stack, but the combined cost of those separate tools typically exceeds Plutio's $19/month.

What does Plutio cover that Clockify does not?

Plutio adds the workflow surrounding time tracking: a proposal builder with interactive pricing tables, contract templates with e-signatures, a full billing system with Stripe and PayPal payment processing, Kanban-based project management with dependencies, and a white-labeled client portal at your own domain. Clockify covers time tracking and basic invoicing. The practical difference is that Clockify requires three to four additional tools to handle proposals, payment collection, and client communication.

Does Plutio offer a free trial?

Yes. Plutio offers a 14-day free trial with full access to all features. No credit card required. The trial includes proposals, contracts, time tracking, invoicing, project management, and client portals.

Does Clockify have proposals or contracts?

No. Clockify has no proposal builder, no contract templates, and no e-signature capability at any plan level, including Enterprise at $11.99/user/month. Freelancers who use Clockify for time tracking use separate tools for proposals and contracts. Plutio includes proposals and contracts with e-signatures as part of the base plan at $19/month.

Does Clockify have invoicing?

Clockify generates invoices from tracked time on the Standard plan ($5.49/user/month) and above. Invoices include line items, taxes, and discounts. Recurring invoices are available on the Pro plan. But Clockify has no payment processing: no Stripe, no PayPal, and no way for clients to pay directly from the invoice. Payment collection happens outside Clockify. Plutio includes full invoicing with Stripe and PayPal payment processing at $19/month.

Does Clockify have a client portal?

No. Clockify has no client portal on any tier, including Enterprise. Clients have no way to check project progress, access files, or pay invoices inside Clockify. Every client interaction happens outside the platform, typically by email or through other tools. Plutio includes a white-labeled portal at your own domain on every plan.

How much does Plutio cost compared to Clockify?

Plutio starts at $19/month for one user with access to all features. Clockify is free for time tracking, with paid plans starting at $3.99/user/month. But a freelancer running Clockify alongside FreshBooks for invoicing ($17/month), Bonsai for proposals ($21/month), and a client portal ($39/month) pays approximately $82/month. Plutio covers time tracking, proposals, contracts, invoicing, and a client portal for $19/month. See Plutio pricing for full details.

Which tool works for agencies, Clockify or Plutio?

For agencies running proposals, contracts, time tracking, and client portals in one workflow, Plutio covers proposals, contracts, time tracking, invoicing, and client portals under a single login. If the agency already uses Asana for project management and QuickBooks for billing and the only gap is time tracking, Clockify adds hour logging at no cost, but proposals, invoicing with payment processing, and client communication still need separate tools, so the combined stack ends up costing more than Plutio alone.

Can I import data from Clockify into Plutio?

Yes. Export your time entries from Clockify as CSV files (available under Reports). Import the CSV into Plutio, mapping Clockify's project and client fields to Plutio's equivalent fields. Create client and project records in Plutio before importing time entries so time entries attach to the matching client and project records.

Does Clockify have project management?

Clockify has basic project and task features: tasks sit inside projects as flat lists for time logging, with project budgets and estimates. But Clockify lacks Kanban boards, Gantt charts, task dependencies, subtasks, milestones, and recurring tasks. Clockify's project view logs time against flat task lists but cannot map task order, dependencies, or visual progress. Plutio includes Kanban boards, dependencies, milestones, and project templates connected to time tracking and invoicing.

Does Clockify have a free plan?

Yes. Clockify's free plan covers unlimited users with unlimited time tracking, basic reports, and basic billable rates. For a team that needs only hour logging, the free plan covers time tracking without restrictions on user count, but adds no invoicing, no project budgets, no timesheet approvals, and no expense tracking. Plutio has a 14-day free trial that covers every feature on the platform.

Does Plutio have time tracking like Clockify?

Yes. Plutio includes a live timer that runs from any task in any project. Time entries populate invoice line items directly without a manual export. Billable rates configure per user, project, or task. The Plutio timesheets page covers the full feature set. The key difference from Clockify: Plutio's time tracking connects to a proposal-to-project workflow, so hours track against the exact scope the client approved and flow directly into a payable invoice.

What integrations does Plutio support?

Plutio connects to 5,000+ apps through Zapier, including Google Calendar, Stripe, PayPal, Slack, and more. Plutio also has a REST API for custom integrations. Native integrations include calendar sync, payment processors, and email services.

Does Plutio have a mobile app?

Yes. Plutio has native iOS and Android apps for managing projects, communicating with clients, tracking time, and sending invoices on the go. The mobile apps sync in real time with the web platform.

Is my data safe with Plutio?

Yes. All data is private, encrypted, and never used to train AI models. Plutio uses SSL encryption, regular backups, and meets GDPR requirements. Data can be exported at any time.

How long has Plutio been around?

Plutio has been built and refined for over 10 years based on real freelancer and agency feedback. The platform is actively developed with regular updates and new features added based on user needs.

Does Plutio have a unified inbox?

Yes. Plutio has a unified inbox where multiple email accounts connect into one place. Client emails automatically sort into conversation threads. The whole team shares one inbox so no one misses urgent requests. Live chat can also be embedded on a website. Clockify has no messaging or inbox capability.

Why do freelancers switch from Clockify to Plutio?

Three main reasons: Clockify has no proposal or contract workflow, so every project starts with manual data entry from a separate tool. Clockify's invoicing has no payment processing, so collecting payment requires a second platform. And the combined cost of Clockify plus the supplementary tools needed to fill those gaps exceeds what Plutio charges to cover all of it in one subscription.

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