Plutio vs Copilot: Complete Comparison (2026)

Copilot builds a white-labeled client portal with invoicing and messaging, but there is no project management, no time tracking, and no appointment scheduling behind it. Clients log in, see invoices, fill out forms, and send messages under a branded interface... but once actual work starts, hours go untracked, tasks get managed in spreadsheets, and booking links come from a separate tool because the portal has no operational features behind it.

Plutio handles the branded portal and the workflow that follows: project boards with Kanban and Gantt views, time tracking that flows into invoices, appointment scheduling with calendar sync, proposals that auto-create projects when signed, and a branded portal at your domain where clients check progress without emailing you.

Last updated February 2026

4.6

Quick comparison (TLDR)

Copilot (rebranded to Assembly in 2025) is a client portal platform that gives freelancers and agencies a branded, white-labeled workspace for client-facing interactions. Copilot handles invoicing through Stripe, e-signatures on contracts, intake forms, file sharing, and in-portal messaging. The Starter plan costs $39 per month for up to 50 clients, the Professional plan costs $89 per month for up to 500 clients, and the Advanced plan costs $149 per month for unlimited clients with a custom domain. Copilot holds a 4.8/5 on G2 with roughly 120 reviews. The gap: there is no built-in time tracking, no project management with task boards or Gantt charts, no appointment scheduling, and no proposal builder.

Plutio is an all-in-one client management platform where proposals, contracts, projects, invoices, time tracking, scheduling, and client portals all connect in a single workspace. When a client signs a proposal, Plutio creates the project automatically with tasks from a template. Tracked hours flow directly into invoices. Clients book meetings through built-in scheduling. The portal shows tasks, files, invoices, and conversations under your brand at your custom domain. Flat pricing starts at $19 per month for Core, $49 for Pro, and $199 for Max, with no client caps.

Key differences at a glance

Project management: Plutio includes Kanban boards, Gantt charts with dependencies, task templates, and recurring tasks. Copilot has no task management, no project views, and no way to track deliverables inside the platform.
Time tracking: Plutio has one-click timers on tasks, billable and non-billable separation, custom rates, and one-click invoicing from time logs. Copilot has no time tracking at all, so hours go untracked or end up in a separate tool.
Scheduling: Plutio includes appointment booking with calendar sync, custom availability, and automatic reminders. Copilot has no scheduling feature, so booking links require Calendly or another add-on.
Pricing model: Plutio charges $19, $49, or $199 per month with no client caps. Copilot charges $39 per month for 50 clients, $89 per month for 500 clients, and $149 per month for unlimited clients with a custom domain. Per-portal pricing means agencies running multiple brands pay multiple subscriptions.

Copilot covers the client portal as a standalone workspace when operations run through other tools. The trade-off: no built-in projects, time tracking, or scheduling. Plutio connects the portal to projects, time tracking, invoicing, and scheduling in one platform.

Client portals and white-labeling

The client portal is where the relationship lives. When clients log in, do they see your brand or your software vendor's? And once they're inside, can they actually track their project, or just view files and messages?

Copilot

Copilot's core product is a white-labeled client portal. Clients log in to a branded workspace where they can view invoices, sign contracts, submit forms, share files, and send messages. The portal design is clean, and the interface handles client-facing interactions like invoices, contracts, and messages in one view. Copilot supports custom apps and embeds inside the portal, so third-party tools can be surfaced within the client's view.

Custom domain support requires the Advanced plan at $149 per month. On the Starter ($39 per month) and Professional ($89 per month) plans, portals run on a Copilot subdomain. The full white-label add-on with custom branding throughout is an additional cost. For agencies that want clients to see only their brand at their own domain, that means $149 per month minimum before any add-ons.

White-labeled client portal
In-portal messaging
File sharing and storage
Custom apps and embeds
Custom domain (Advanced plan only, $149/mo)
Full white-label as add-on
No task or project visibility in portal
No progress tracking for clients

Plutio

A branded client portal connected to the actual work. When clients log into Plutio, they see your domain, your logo, and your colors. But the portal goes beyond files and messages. Clients see their active projects, task progress, upcoming deadlines, invoices, and conversations all in one place. They approve deliverables, upload assets, and check status without sending an email.

Custom domains, branded login pages, custom SMTP for emails, and CSS customization are available on every plan. The white-label experience is not an add-on or a premium tier, it is part of the platform from $19 per month.

Custom domain (yourcompany.com) on all plans
Full white-label (remove all Plutio branding)
Branded login and signup pages
Custom SMTP (emails from your domain)
Client task and project visibility
Deliverable approval workflow
Invoice and payment visibility
Custom CSS for complete styling control

Project and task management

A client approves a proposal. Does the project auto-create with tasks assigned and deadlines set? Or does someone open a spreadsheet and start copying scope items into rows?

Copilot

Copilot does not include project management. There are no task boards, no Kanban views, no Gantt charts, no task dependencies, and no project templates. Work tracking happens entirely outside the platform. Agencies and freelancers using Copilot manage deliverables in Asana, Trello, Monday, Notion, or spreadsheets, then switch back to Copilot for client-facing interactions.

Custom app embeds allow third-party project management tools to appear inside the portal frame, but the data doesn't connect. A task completed in an embedded tool does not update a Copilot invoice, trigger an automation, or notify the client through the portal's messaging system. The project management layer is entirely separate.

No task management
No Kanban or board views
No Gantt charts
No task dependencies
No project templates
No recurring tasks
Can embed third-party tools (no data connection)

Plutio

Project management connected to the client lifecycle. Plutio includes Kanban boards, Gantt charts with visual dependencies, List view, Table view, and Calendar view. Task templates define subtasks, dependencies, time estimates, and assignees. Recurring tasks run on daily, weekly, monthly, or custom schedules.

When a client approves a proposal, Plutio creates the project automatically with tasks mapped from the scope. The proposal defined the deliverables, so the project starts with everything in place. No copy-pasting scope items into a separate tool, no manual project setup.

5 views: Kanban, Gantt, List, Table, Calendar
Auto-create project when proposal is signed
Subtasks with unlimited nesting levels
Task dependencies with visual links
Recurring tasks (daily, weekly, monthly, custom)
Project templates with auto-task creation
Custom fields, statuses, and priorities
Time estimates and actual time per task

Time tracking and billing

When billable hours don't connect to invoices, two things happen: hours go unrecorded, and invoices go out late. Both cost money.

Copilot

Copilot has no time tracking. There are no timers, no manual time entry, no billable hour tracking, and no way to generate invoices from logged hours. Every hour spent on client work goes untracked unless a separate tool like Toggl, Harvest, or Clockify handles time logging. The data from those tools doesn't connect to Copilot's invoicing, so invoice line items are entered manually.

For service-based businesses billing by the hour, this gap means hours slip through the cracks. A 15-minute client call, a quick revision, a scope clarification email, all go unbilled because there is no friction-free way to record them inside the platform where the client relationship lives.

No time tracking
No task-level timers
No billable vs non-billable separation
No billable rate management
No time-to-invoice workflow
No time reports

Plutio

Time tracking that flows directly into paid invoices. Track time at the task level with one-click timers. Time rolls up to projects automatically. When the billing period ends, select the tracked hours, click create invoice, and Plutio generates a detailed invoice with every task listed. The client receives the invoice, clicks pay, and the money arrives through Stripe, PayPal, or Square.

Custom rates work per task, per project, or per client, so different clients or project types bill at different rates without switching tools. Team timesheet approvals ensure hours are verified before invoicing. Time reports break down hours by client, project, or team member.

One-click timer on any task
Manual entry and timer options
Task-level AND project-level tracking
Billable vs non-billable separation
Custom rates per task, project, or client
Time reports by client, project, team
One-click invoice from time logs
Team timesheet approval workflow

Invoicing and payments

Both platforms send invoices. The question is what happens before the invoice: does the platform know what hours were worked, what the agreed scope was, and what's already been paid?

Copilot

Invoicing through Stripe integration. Copilot generates invoices and processes payments through Stripe. Clients pay directly from the portal. Recurring billing and subscription invoices are supported. The invoicing interface handles the basics: line items, taxes, and payment collection.

Because there is no time tracking, every invoice line item is entered manually. There is no way to generate an invoice from tracked hours or pull task-level breakdowns into the bill. For agencies running 10-15 active projects, manually entering line items on each invoice takes time and leaves room for missed charges. Payment processing is limited to Stripe, with no PayPal or Square option.

Invoice creation with line items
Stripe payment collection
Recurring billing and subscriptions
Client payment through portal
Manual line item entry only (no time data)
No PayPal or Square
No invoice from tracked hours
No task-level breakdown on invoices

Plutio

Invoicing connected to time tracking, projects, and proposals. Plutio's invoice builder is drag-and-drop, so invoices match your brand with your layout, logo, and colors. Generate invoices from tracked time with a full task breakdown, or create fixed-fee invoices manually. Clients receive the invoice and pay directly through Stripe, PayPal, or Square.

Retainer clients get subscriptions that charge automatically every month. Large projects split into installment schedules. Payment reminders go out automatically when invoices are overdue. The full transaction history lives in the same platform as the project, the proposal, and the time logs it belongs to.

Drag-and-drop invoice builder
Stripe, PayPal, and Square integration
One-click invoice from time logs
Task-level breakdown on invoices
Subscription and auto-billing
Payment plans with installments
Automatic payment reminders
Branded invoice design

Proposals and estimates

The proposal is the first document a potential client sees. When it includes interactive pricing and auto-creates the project on approval, the next steps happen without manual setup.

Copilot

Copilot has no proposal or estimate feature. There is no way to send a proposal with pricing options, package selection, or scope details through the platform. Proposals are created in separate tools like PandaDoc, Qwilr, or Google Docs, then the outcome is manually moved into Copilot as a new client and invoice.

Without proposals, the first client interaction happens outside the portal. The client sees a branded experience once onboarded, but the sales process that leads to onboarding runs through email attachments and third-party document tools. There is no connection between the proposal and the project because neither feature exists in Copilot.

No proposal builder
No interactive pricing tables
No package or add-on selection
No proposal-to-project automation
No proposal view tracking
No estimate or quote feature

Plutio

Drag-and-drop proposals with interactive pricing. Plutio's proposal builder uses drag-and-drop sections, interactive pricing tables where clients pick packages or select add-ons, and a design that looks custom-built for each client. Clients see the proposal, choose their options, and the total updates in real time.

When they approve, the proposal can automatically create a project with tasks mapped from the scope. View tracking shows exactly when someone opened the proposal, what sections they read, and how long they spent on pricing. Proposals link to contracts and invoices in the same flow, so a single approval can trigger the contract, collect a deposit, and start the project.

Drag-and-drop proposal builder
Interactive pricing tables
Package and add-on selection
Auto-convert to project on approval
Real-time view tracking and analytics
Proposal templates library
Proposal-to-contract-to-invoice flow
Available on all plans (from $19/mo)

Contracts and e-signatures

A signed contract protects both sides. When the contract lives in the same platform as the project and the invoice, the scope, the agreement, and the work all reference each other.

Copilot

Copilot includes contracts with e-signatures. Contracts can be created and sent through the portal, and clients sign electronically. The contract module supports templates and basic customization. Signed contracts are stored in the client's portal for reference.

The contract feature covers the signing workflow, but it exists in isolation. Because there is no project management, a signed contract doesn't trigger project creation or task assignment. The contract and the work it describes live in separate systems. For tracking whether deliverables match the agreed scope, manual cross-referencing between the signed document and whatever project management tool is being used is the only option.

Contract creation and templates
E-signatures
Signed contract storage in portal
Basic contract customization
No contract-to-project automation
No connection to proposals or invoices

Plutio

Contracts built into the client workflow. Plutio's contract builder uses the same drag-and-drop editor as proposals. Add clauses, payment terms, scope descriptions, and signature fields. Clients sign electronically with a full audit trail showing IP address, timestamp, and device. Contracts attach to proposals and projects, so the scope, the agreement, and the work all live in one place.

Contract templates mean repeating agreements take seconds to send. When the contract is signed, automation can trigger project creation, send a welcome email, or generate the first invoice, all without manual steps.

Drag-and-drop contract builder
E-signatures with full audit trail
Contract templates library
Attached to proposals and projects
Auto-trigger project on signing
Custom clause and terms library
Countersigning support
Available on all plans

Scheduling and appointments

A new lead wants to book a discovery call. When the booking link, the calendar, and the client record all live in one platform, the call context is already there when the meeting starts.

Copilot

Copilot has no built-in scheduling. There is no appointment booking, no availability calendar, and no way for clients or leads to schedule meetings through the platform. Booking links come from Calendly, Acuity, or another scheduling tool, and the booked meeting has no automatic connection to the Copilot client record.

For service-based businesses that start every client relationship with a discovery call or consultation, the booking process happens outside the branded portal experience. The client sees a Calendly link instead of a booking page under the agency's brand.

No appointment scheduling
No availability calendar
No booking page
No calendar sync
No meeting reminders
Requires Calendly or similar

Plutio

Built-in scheduling connected to the client record. Plutio's scheduling feature lets clients and leads book meetings directly. Custom availability windows define when bookings are open. Calendar sync with Google Calendar, Outlook, and iCal prevents double-booking. Automatic reminders go out before the meeting.

When a lead books a discovery call, Plutio creates or links the contact record. After the call, sending a proposal, creating a project, or scheduling a follow-up all happen in the same platform. The booking page matches your brand, not a third-party scheduling tool's design.

Custom booking pages
Availability windows and buffer times
Google Calendar, Outlook, and iCal sync
Automatic meeting reminders
Connected to contact and client records
Multiple meeting types
Branded booking experience
Available on all plans

Forms and client intake

The intake form is often the first touchpoint. When form data flows into the client record, the project, and the proposal automatically, onboarding starts before anyone does anything manually.

Copilot

Copilot includes forms and intake workflows. Forms collect client information and can be embedded on websites or shared as links. Submissions appear in the portal and can trigger basic automations. The form builder covers standard field types and conditional logic.

For client intake, Copilot's forms handle the collection step. But because there is no project management or proposal system, form submissions don't automatically create projects or generate proposals. The data arrives but the next step, creating the project, sending the proposal, and assigning tasks, requires manual action in separate tools.

Form builder with standard fields
Conditional logic
Embeddable on websites
Submissions visible in portal
Basic automation triggers
No form-to-project automation
No form-to-proposal generation

Plutio

Forms connected to the full workflow. Plutio's form builder creates intake forms, questionnaires, feedback forms, and lead capture forms with conditional logic and custom field types. Forms embed on websites or share as branded links. When a lead submits an intake form, automation can create the client record, send a proposal, assign onboarding tasks, and schedule a follow-up.

Form data maps directly to client custom fields, so information collected at intake populates across the platform. Project templates reference form responses, so a website design intake form can auto-generate a project with tasks tailored to the client's answers.

Drag-and-drop form builder
Conditional logic and branching
Embeddable on websites
Form-to-project automation
Form-to-proposal automation
Custom field mapping to client records
File upload fields
Branded form design

Automation and workflows

A new client signs a contract. Does the project auto-create with tasks assigned, the welcome email sent, and the first invoice generated? Or does someone spend 20 minutes on manual setup?

Copilot

Copilot includes automations. Workflow automations trigger on form submissions, invoice events, and other portal actions. Automations can send notifications, update client records, and trigger Zapier integrations (Zapier requires the Professional plan at $89/mo or above and is not available on Starter). The automation builder covers event-based triggers with basic conditional logic.

Because project management, time tracking, and scheduling don't exist in the platform, automations can only work with the features Copilot has. There is no "when contract is signed, create project" automation because there are no projects. There is no "when task is completed, notify client" because there are no tasks. Automations handle portal-level events, not operational workflows.

Event-based automation triggers
Form submission triggers
Invoice event triggers
Zapier integration (Professional plan and above only)
Limited to portal-level events
No project-based automations
No task completion triggers
No proposal approval triggers

Plutio

Automation across the full client lifecycle. Plutio automation triggers on project status changes, task completions, form submissions, payment receipts, proposal approvals, contract signatures, and scheduled dates. The visual drag-and-drop builder makes multi-step workflows easy to create without code. Conditional logic branches handle different scenarios automatically.

When a lead fills out an intake form, automation can create the client record, send a proposal, and schedule a follow-up. When the proposal is approved, automation creates the project, assigns onboarding tasks, sends a welcome email, and generates the first invoice. Each step saves 5-10 minutes of manual work, and across 20-30 new clients per year, that adds up to 50+ hours of admin.

Visual drag-and-drop automation builder
Triggers on proposal approval
Triggers on contract signing
Triggers on payment received
Triggers on form submission
Triggers on task completion
Conditional logic branching
Webhook integrations

Pricing and value

The monthly cost matters, but what matters more is what that cost includes. A cheaper plan that requires three additional subscriptions is not cheaper.

Copilot

Per-portal pricing with client caps. Copilot's Starter plan costs $39 per month (billed annually) for up to 50 clients. The Professional plan costs $89 per month for up to 500 clients. The Advanced plan costs $149 per month for unlimited clients. Pricing is per portal, so agencies running multiple brands or workspaces pay for each separately.

The $39 Starter plan caps at 50 clients. Growing past that ceiling means jumping to $89 per month. A custom domain requires the $149 Advanced plan. The full white-label add-on adds more on top. And because there is no time tracking, no project management, and no scheduling, those features come from separate subscriptions to tools like Toggl ($10-$20 per user per month), Asana or Monday ($10-$16 per user per month), and Calendly ($10-$16 per user per month).

Starter: $39/mo (50 clients max)
Professional: $89/mo (500 clients max)
Advanced: $149/mo (unlimited clients)
Per-portal pricing (multiple brands = multiple subscriptions)
Custom domain requires Advanced ($149/mo)
No time tracking, projects, or scheduling included

Plutio

Flat pricing with everything included. Plutio's Core plan costs $19 per month, Pro costs $49 per month, and Max costs $199 per month. No client caps. No per-user fees. No per-portal charges. Custom domains and white-labeling are included on every plan. Projects, time tracking, proposals, contracts, invoicing, scheduling, forms, and the client portal are all part of the same subscription.

For a freelancer managing 60 clients, Plutio's Core plan at $19 per month covers what would cost $39+ per month on Copilot (because the Starter plan caps at 50 clients) plus the additional subscriptions for time tracking, project management, and scheduling.

Core: $19/mo (no client caps)
Pro: $49/mo (no client caps)
Max: $199/mo (no client caps)
Custom domain on all plans
White-labeling on all plans
Projects, time tracking, scheduling included
No per-user or per-portal fees
14-day free trial, no credit card required

Mobile access

A client message comes in between meetings. Can the reply, the project status check, and the time log all happen from a phone? Or does the platform require a desktop browser?

Copilot

Copilot is a web-only platform. There are no native iOS or Android apps. All access happens through a desktop or mobile browser. The web interface is responsive, so portal pages load on mobile screens, but there is no dedicated mobile experience with push notifications, offline access, or native performance.

For freelancers and agency owners who work from their phones between meetings, client calls, and site visits, web-only access means slower interactions and no push notifications for urgent client messages or payment receipts.

No iOS app
No Android app
No push notifications
Responsive web interface (mobile browser)

Plutio

Native iOS and Android apps. Plutio's mobile apps handle projects, client communication, time tracking, and invoicing on the go. Push notifications alert to client messages, payment receipts, proposal views, and task updates. The mobile experience syncs in real-time with the web platform, so work started on desktop continues on mobile without interruption.

Time gets tracked from the phone while on-site with a client, client messages get replies between meetings, timesheets get approved during a commute, and invoices go out while waiting for a flight. The mobile apps are not a stripped-down version, they cover the core workflows.

Native iOS app
Native Android app
Push notifications
Time tracking from mobile
Client messaging from mobile
Invoice management from mobile
Real-time sync with web platform

Running a client project: Copilot vs Plutio

A freelance brand strategist gets a referral. The potential client wants a brand identity package: strategy, logo, brand guidelines, and social media templates. The project is worth $5,000 and should take 6 weeks. What happens next?

With Copilot, the workflow looks like this:

The lead fills out an intake form in the Copilot portal, or more likely, sends an email because the portal is for existing clients
A proposal gets created in PandaDoc or Google Docs because Copilot has no proposal feature
The client reviews the proposal outside the portal, approves via email or PandaDoc signature
A contract is sent through Copilot's contract module, and the client signs in the portal
The freelancer manually creates the project in Asana or Trello because Copilot has no project boards
Time gets tracked in Toggl or Harvest because Copilot has no time tracking
A discovery call gets booked through Calendly because Copilot has no scheduling
After 6 weeks, invoice line items are manually entered in Copilot because time data lives in Toggl
The client pays through Stripe in the portal

With Plutio, the same project plays out differently:

The lead books a discovery call through Plutio's scheduling page, which creates the contact record
After the call, a proposal with interactive pricing goes out from Plutio, and the client picks the brand identity package
The client approves the proposal, signs the attached contract, and pays a 50% deposit through Stripe, all in one flow
Plutio automatically creates the project with tasks from a brand identity template: strategy phase, logo concepts, revisions, guidelines, social templates
Time gets tracked at the task level with one-click timers
The client logs into a branded portal to see progress, approve logo concepts, and upload reference files
At project end, tracked hours auto-populate the final invoice, and the client pays the remaining 50% through the portal

Copilot handles the client-facing portal and payment collection. But the operational side, the proposal, the project, the time tracking, and the scheduling, runs through 3-4 separate tools. Plutio handles the full lifecycle in one platform, so the 30+ minutes of manual setup per project and the context-switching between PandaDoc, Asana, Toggl, and Calendly all disappear.

Where Plutio wins (the proof)

These are verifiable differences backed by published product pages and documentation.

1. Time tracking: Plutio has it, Copilot does not

Copilot: Copilot includes invoicing, contracts, forms, messaging, and file sharing. Time tracking does not exist in the platform. Agencies and freelancers billing by the hour need a separate tool.

Plutio: One-click timers on any task, billable rate management, time reports by client and project, and one-click invoice generation from tracked hours. Time tracking and invoicing connect without data export or manual entry.

The proof: The Copilot features page lists invoicing, contracts, forms, messaging, and file sharing but makes no mention of time tracking.

2. Project management: Missing from Copilot entirely

Copilot: Task management, Kanban boards, Gantt charts, and project tracking do not exist in the platform. Third-party tools can be embedded in the portal as custom apps, but the data does not connect to Copilot's invoicing or automations.

Plutio: Five project views (Kanban, Gantt, List, Table, Calendar), task dependencies, recurring tasks, project templates, and auto-project creation when proposals are approved. Projects connect to time tracking, invoicing, and the client portal.

The proof: The Copilot features page does not list task management, Kanban boards, Gantt charts, or any project tracking capability.

3. Pricing model: Flat rate vs client-cap tiers

Copilot: Starter costs $39 per month for up to 50 clients, Professional costs $89 per month for up to 500 clients, and Advanced costs $149 per month for unlimited clients. Custom domains require the $149 Advanced plan. Per-portal pricing means agencies running multiple client-facing brands pay for each portal separately.

Plutio: $19, $49, or $199 per month with no client caps, no per-user fees, and custom domains included on every plan. The pricing page at plutio.com/pricing confirms flat monthly rates.

The proof: The Copilot pricing page confirms the tier structure with client caps on Starter (50 clients) and Professional (500 clients) plans.

4. Mobile apps: Plutio has them, Copilot does not

Copilot: Copilot is web-only with no native iOS or Android apps and no push notifications.

Plutio: Native iOS and Android apps with push notifications, time tracking, client messaging, and invoice management from mobile. Available for download from the App Store and Google Play.

The proof: The Copilot website shows no native app download links for iOS or Android.

When Copilot might be the right fit

No tool is the right fit for everyone. Copilot might be the right fit if:

The client portal is the top priority and operations already have dedicated tools. Copilot's portal organizes invoices, contracts, and messages in one client-facing view. If Asana handles projects, Toggl handles time, and Calendly handles scheduling, and those tools handle the job, Copilot adds a branded layer on top. The trade-off: data lives across 4-5 platforms with no automatic connection between them.
Custom app embeds matter. Copilot allows embedding third-party apps directly inside the client portal. If clients need access to specific tools (like a dashboard from Looker or a shared spreadsheet) within their portal, Copilot's embed system makes that possible. Plutio's portal focuses on its built-in features rather than embedding external tools.
The helpdesk module fits the support workflow. Copilot includes a helpdesk feature where clients submit tickets through the portal. For businesses that handle ongoing support requests (not just project-based work), the built-in ticketing system keeps support within the branded experience. Plutio handles client communication through inbox and messaging but does not have a dedicated ticketing system.
The business has fewer than 50 clients and does not need time tracking or projects. Copilot's Starter plan at $39 per month covers invoicing, contracts, forms, and the client portal. For consultants or coaches who don't track hours and don't manage complex projects, the portal and invoicing combination works at a reasonable price.

But for freelancers and agencies who need project boards, time tracking, scheduling, and proposals alongside the client portal, Plutio covers the full workflow in one platform at $19 per month.

Why they switched: real outcomes

What happens when freelancers switch to a connected platform?

Kelly Wade switched to Plutio and brought proposals, contracts, invoicing, and project management into one workspace. Instead of jumping between separate tools for each step of the client workflow, every document and project lived in one place. The admin hours spent moving data between platforms dropped to zero.

ZekTec moved to Plutio to connect their client workflow from first inquiry to final invoice. Time tracking linked directly to invoicing, so billing cycles that used to take a full day of data assembly shortened to minutes. Clients logged into a branded portal instead of receiving scattered email updates.

These results come from connecting the operational tools to the client-facing layer. When proposals create projects, tracked hours flow into invoices, and clients check progress in a branded portal, the tool stack shrinks to one platform and the admin work that comes with maintaining separate tools goes away.

Final verdict

Copilot and Plutio approach client management from different directions. Copilot holds a 4.8/5 on G2 with roughly 120 reviews and a 4.7/5 on Capterra with roughly 20 reviews. Plutio holds a 4.4/5 on G2. Both platforms serve freelancers and agencies, but with different strengths.

Copilot (rebranded to Assembly in 2025) has built a focused client portal platform. The Starter plan at $39 per month handles invoicing through Stripe, contracts with e-signatures, intake forms, file sharing, and messaging, all inside a branded portal. For businesses that want a clean client-facing workspace and manage operations through separate tools, Copilot delivers on that specific need. The portal is the product.

The gaps show up in operations. There is no time tracking, so billable hours go unrecorded or live in Toggl. Project management and scheduling are missing too, which means tasks end up in Asana or spreadsheets and booking links come from Calendly. Even proposals live outside the platform, in PandaDoc or Google Docs. The 50-client cap on the Starter plan means growing businesses hit the $89 per month Professional tier quickly. Custom domains require $149 per month. Per-portal pricing means multi-brand agencies multiply the cost.

Plutio handles client-facing work and operations in one platform. Projects with Kanban and Gantt views, time tracking with one-click invoicing, scheduling with calendar sync, proposals with interactive pricing, contracts with e-signatures, and a white-labeled portal at your domain. Flat pricing starts at $19 per month with no client caps and custom domains on every plan.

The bottom line: Copilot covers the client portal when operations already run through dedicated tools like Asana, Toggl, and Calendly. Plutio connects the portal to projects, time tracking, invoicing, scheduling, and proposals in one platform starting at $19 per month.

How to switch from Copilot to Plutio

Most freelancers complete the switch in a few hours of setup, then run both platforms in parallel while active Copilot projects finish.

Step 1: Export Copilot data
Export client lists, invoice history, and contract records from Copilot. Client data can typically be exported as CSV files. Invoice records and payment history may need manual documentation or Stripe export since payment data lives in Stripe's dashboard.

Step 2: Import into Plutio
Upload CSVs to Plutio. The importer maps fields like Client Name, Email, Company, and Notes directly. For agencies migrating 50+ clients, Plutio's support team can assist with bulk data mapping.

Step 3: Set up project templates
Create templates for common project types. Include tasks, subtasks, dependencies, time estimates, and automations. These templates auto-generate when proposals are signed, so every new client starts with a fully structured project. Setting up templates fills the biggest gap from Copilot, since project management now lives in the same platform as invoicing and the client portal.

Step 4: Configure the client portal
Set up your custom domain, add your branding (logo, colors, custom CSS), configure custom SMTP for emails, and choose what clients see in their portal. Invite clients to their new workspace. The branded experience starts immediately, and custom domains are included on every plan instead of requiring a $149 per month tier.

Research and sources

Every comparison and price point on this page is backed by direct research conducted in February 2026. Data is verified across official product pages, user reviews, and third-party analysis.

Pricing verification sources

Plutio: Official pricing
Copilot: Official pricing, G2 reviews (4.8/5, ~120 reviews)
Copilot Capterra: Capterra reviews (4.7/5, ~20 reviews)

Feature verification sources

Copilot features: Official features page
Copilot pricing: Official pricing page

Verification methodology

For each feature in the comparison table:

We consult official product documentation
We verify with multiple third-party sources (G2, Capterra)
We cross-reference with video demonstrations and user reviews
We update pricing monthly based on current published rates

If you find any inaccuracies, please let us know so we can investigate and update immediately.

Plutio vs Copilot: full feature comparison for 2026

Client portals, project management, time tracking, invoicing, proposals, contracts, scheduling, and automation compared side by side

PRICING Collapse	Plutio 198/199	Copilot 39/199
Starting price	$19/month (Core plan)	$59/month (Starter plan, $39/month annual)
Free plan	No free plan (7-day trial available)	No free plan (14-day trial available)
Trial period	7-day free trial	14-day free trial
PROJECT MANAGEMENT Collapse	Plutio 198/199	Copilot 39/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Basic task tracking only (no Gantt, no Kanban boards, no dependencies)
Project roles and permissions	Control exactly who can view or edit each part of a project	Client portal access controls (no granular project roles)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	Single task board with filtered views (My tasks, Team tasks, Client tasks)
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	No shareable project boards
Project stages and milestones	Define custom project lifecycles for different types of work	No project stages or milestones
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	Contracts and invoices are separate modules (no auto-linked lifecycle)
Custom project data fields	Track, sort, filter, and report on custom project data	No custom project data fields
Kanban boards	Drag-and-drop tasks across customizable columns	Basic task board (no full Kanban columns or drag-and-drop)
Table view	Bulk-edit tasks like a spreadsheet	No table view for tasks
List view	Clean task lists with clear hierarchy	Basic task list within projects
Calendar view	See tasks and deadlines on a calendar	No calendar view for tasks
Gantt view	Plan work visually with task order and dependencies	No Gantt chart view
Subtasks	Break work down into multiple nested levels	No subtasks supported
Email to task	Turn emails into tasks without manual copying	No email-to-task conversion
Task comments	Keep discussions tied directly to each task	Task-level comments with activity feed
Task attachments	Store files directly on the task they belong to	Task-level attachments (upload, drag-and-drop, paper clip)
Task priorities	Define priority levels that fit your workflow	No task priority levels
Task labels & color coding	Use unlimited labels to visually organize tasks	No task labels or color coding
Multiple task assignees	Assign tasks to one or multiple teammates	No multiple task assignees
Task templates	Reuse task-level structures across projects	No task templates
Task permissions	Control access at the individual task level	No task-level permissions
Task dependencies	Prevent work from starting out of order	No task dependencies
Recurring tasks	Automate repeating work with flexible schedules	No recurring tasks
Custom task data fields	Add task-level fields for tracking custom details	No custom task data fields
TIME TRACKING Collapse	Plutio 198/199	Copilot 39/199
Time tracking system	Easily track time using timers or manual entries	No time tracking feature
Task-level tracking	Log time directly against tasks and subtasks	No task-level time tracking
Project-level tracking	See time spent per project and per client	No project-level time tracking
Billable time tracking	Clearly separate billable and non-billable time	No billable time tracking
Billable time invoicing	Turn tracked time into invoices without extra steps	No billable time invoicing
Timesheet reports	View detailed time reports by task, project, or client	No timesheet reports
Team timesheets	See how each team member tracks their time	No team timesheets
PROPOSALS Collapse	Plutio 198/199	Copilot 39/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposal feature
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	No proposal feature
Reusable proposal templates	Reuse proven proposal layouts across clients	No proposal feature
Real-time proposal analytics	See exactly when proposals are opened and reviewed	No proposal feature
Live messenger on proposals	Answer questions directly while clients review proposals	No proposal feature
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	No proposal feature
Convert proposal to invoice	Create invoices directly from approved proposals	No proposal feature
Packages and add-ons	Offer upsells and add-ons directly inside proposals	No proposal feature
Interactive pricing tables	Let clients choose options before approving	No proposal feature
Dynamic data and variables	Auto-fill proposal content with client and project data	No proposal feature
Expiration dates	Automatically expire proposals after a set date	No proposal feature
PDF Export	Download as branded PDFs	Export documents from the portal (not proposal-specific)
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No proposal feature
Legally binding e-signatures	Collect secure electronic signatures on proposals	E-signatures on contracts
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	No proposal feature
CONTRACTS Collapse	Plutio 198/199	Copilot 39/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	Contracts with e-signatures included
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	Template-based contract editor (no drag-and-drop)
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	E-signatures with legal validity on contracts
Multi-signature / signees	Collect signatures from multiple people on the same contract	Multi-party signing with completion notifications
Reusable contract templates	Reuse contract structures to create new agreements faster	Reusable contract templates available
Auto-reminders automation	Automatically follow up until contracts are signed	Basic reminders for pending actions
Dynamic data/variables	Auto-fill contract content with client and project data	Basic merge fields for client data
Contract automation triggers	Trigger automated workflows the moment a contract is signed	Basic workflow triggers on contract events
View notifications	See when contracts are opened and reviewed	Notifications when contracts are viewed or signed
PDF download with signature certificate	Download signed contracts with official proof of signature	Download signed contracts (no signature certificate documented)
Custom signer data fields	Collect structured signer information during signing	Standard signer fields (name and email)
Custom contract data fields	Create custom contract data you can sort, filter, and report on	Variable input fields in contracts
INVOICES & PAYMENTS Collapse	Plutio 198/199	Copilot 39/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Invoicing with Stripe integration (one-time and recurring)
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	White-label branded invoices on higher plans
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Template-based invoice editor (not drag-and-drop)
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Customizable line items on invoices
Item or invoice discounts	Apply discounts at the item or full invoice level	Basic discount support
Customizable taxes	Create tax rules that match your location and use case	Basic tax configuration
ACH payments	Accept bank transfers for lower-fee payments	ACH payments supported (including instant ACH via Plaid)
Stripe integration	Accept credit and debit cards instantly	Full Stripe integration for payment processing
Square integration	Collect in-person payments when needed	No Square integration
PayPal integration	Let clients pay using PayPal	No PayPal integration (Stripe only)
Flexible partial payments	Collect deposits and split payments across milestones	Deposit requests available
Payment plans	Break invoices into scheduled installments	Recurring invoicing supported
Automated recurring invoices	Automatically send invoices on a recurring schedule	Recurring invoices with Stripe subscriptions
Subscription management	Manage ongoing client subscriptions and billing	Subscription billing via Stripe
Automated payment reminders	Follow up automatically until invoices are paid	Automated payment reminders included
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Basic invoice templates
Multiple currency support	Bill clients globally in their local currency	Currency support via Stripe (limited to Stripe-supported currencies)
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	Basic automation triggers on invoice events
View notifications	See when invoices are opened and paid	Notifications when invoices are viewed or paid
Built-in expense tracking	Track project-related costs alongside invoices	No expense tracking
Invoice deposits	Collect upfront payments before work starts	Deposit requests available
Auto-invoice billable time	Turn tracked time into invoices automatically	No time tracking to invoice
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	No custom invoice data fields
INBOX Collapse	Plutio 198/199	Copilot 39/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	Client messaging within the portal (not a unified inbox)
Full email integration	Connect and manage all your email accounts in one place	Reply via email to portal messages (no full email sync)
Embeddable live chat	Add real-time chat to your website and client portals	No embeddable live chat
Instant direct messages	Message teammates privately without leaving your workspace	No team direct messaging (client messaging only)
Contextual project conversations	Keep conversations tied directly to the project they belong to	Client messages tied to the portal context
Team channels	Create shared spaces for team-wide discussions	No team channels
Customized channels	Organize channels by team, topic, or workflow	No channel system
@mentions	Notify teammates instantly inside conversations	No @mentions
Message read receipts	See when messages are read	No read receipts
File sharing in chat	Share files directly inside conversations	File sharing within the client portal
Shared email inbox	Collaborate on incoming emails as a team	No shared email inbox
Inbox mobile app	Access and respond to messages on mobile	Mobile-responsive portal (no native mobile app)
Email reply to inbox	Reply from your email client and keep conversations synced	Reply via email to messaging notifications
FILES Collapse	Plutio 198/199	Copilot 39/199
Store and manage files	Keep all client and project files in one organized place	File sharing and storage within the client portal
Advanced folder organization	Organize files by project, client, or structure you choose	Basic file organization within the portal
Folder permissions	Control who can view or edit folders	Client portal access controls for files
People folders	Group files by person when needed	No person-based file organization
Project folders	Keep files scoped to each project	Files organized within client portal sections
In-app previews	Preview files instantly without downloading	Basic file previews in the portal
Custom file data fields	Capture file metadata you can sort and filter	No custom file metadata fields
Built-in documents	Create and edit documents directly inside Plutio	No built-in document editor
Comments on files and docs	Leave comments directly on files and documents	No file commenting system
Bulk file actions	Move, tag, or manage many files at once	No bulk file operations
Files search & filter	Find files quickly using search and filters	Basic file search within the portal
External cloud sync	Sync files with Google Drive or Dropbox	No native cloud storage sync
Secure sharing controls	Restrict access with permissions or passwords	Portal-based access controls for file sharing
File sharing links	Share files externally with controlled access	Files shared via client portal access
SCHEDULING Collapse	Plutio 198/199	Copilot 39/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Limited scheduling via Calendly embed (not native)
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	No native booking page (relies on Calendly embed)
Advanced availability management	Define flexible availability rules applied automatically to bookings	No native availability management
Automatic buffer times	Add buffer time automatically between meetings	No native buffer times (relies on Calendly)
Multiple meeting types	Create unlimited booking types with different rules and setups	No native meeting types (relies on Calendly)
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	No native calendar sync (relies on Calendly embed)
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	No native booking confirmations
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	No native booking redirects
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	Basic workflow triggers available
Smart meeting reminders	Send automatic reminders without manual follow-ups	No native meeting reminders
Automatic timezone detection	Handle timezones automatically without manual adjustments	Portal handles timezones (no booking-specific detection)
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	No paid appointment scheduling
Custom booking forms	Build booking forms with full control over questions and layout	No native booking forms
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	No native booking limits
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	No native scheduling controls
AUTOMATION Collapse	Plutio 198/199	Copilot 39/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	Basic workflow automations (triggers and actions)
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	Basic event triggers for automations
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	No schedule-based workflows
Multi-step workflows	Chain multiple actions into one continuous automation	Basic multi-step automations
True/False branching	Create conditional paths instead of one-size-fits-all flows	No conditional branching
Delay-based actions	Add precise timing between steps, down to minutes or days	No delay-based automation actions
Create & update records	Create, update, or move records automatically across the system	Basic record creation via automations
Move & duplicate records	Reorganize work automatically without manual cleanup	No auto-move or duplicate rules
Delete & archive records	Automatically archive or remove records based on rules	No auto-delete or archive rules
API calls (webhooks)	Trigger or receive real-time events from external systems	API access and Zapier integration available
Send emails	Send automated emails tied to real workflow events	Basic email notifications from automations
Post comments	Add notes or comments automatically where work happens	No automated comment posting
Complete automation logs	See exactly what ran, when, and why	No automation activity logs
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	Basic merge fields for client data
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Limited cross-entity automation scope
FORMS Collapse	Plutio 198/199	Copilot 39/199
Create branded forms	Build fully branded forms that match your workflow and client experience	Forms and intake (no native conditional logic)
Drag-and-drop form builder	Design forms visually with full layout control, no code required	Form builder with field configuration (not full drag-and-drop)
Reusable form templates	Reuse form structures without rebuilding from scratch	Basic form templates available
Custom form data fields	Collect structured data you can sort, filter, and report on	Custom fields on forms with multiple field types
Smart conditional logic	Show or hide fields based on responses, not static forms	No native conditional logic (available via Typeform/Jotform embeds)
Instant email notifications	Get notified immediately when forms are submitted	Email notifications on form submission
Form automation triggers	Trigger automated workflows when a form is submitted	Form submissions can trigger basic automations
Embed forms	Embed forms anywhere without layout restrictions	Embeddable forms on websites
Advanced field preferences	Control required, hidden, and default field behavior	Basic field settings (required/optional)
Comprehensive field types	Collect text, files, dates, selections, and more	5 question types: short text, long text, single select, multi select, file upload
Form signature field	Collect legally binding signatures directly inside forms	E-signatures via contract documents (not form fields)
File upload fields	Accept file uploads as part of form submissions	File upload fields on forms
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	Basic confirmation page (limited redirect options)
CRM Collapse	Plutio 198/199	Copilot 39/199
Manage clients and leads	Manage contacts and companies in one connected system	Basic client management within the portal (no pipeline or deals)
Full company management	Track organizations, not just individual contacts	Client and company management with company-level channels
Custom contact data fields	Collect and manage structured contact data you define	Custom fields with visibility rules and client-editable options
Complete activity timeline	See every interaction with a client in one place	Basic client interaction history
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Tag-based custom fields for client segmentation
WIKI Collapse	Plutio 198/199	Copilot 39/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	Client-facing helpdesk and knowledge base
Beautiful rich text pages	Write structured, formatted content without complexity	Rich text articles with images and embeds
Unlimited nested pages	Build deep knowledge hierarchies without limits	No nested page structure
Granular page permissions	Control exactly who can view or edit each page	Tag-based article visibility rules
DASHBOARDS Collapse	Plutio 198/199	Copilot 39/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Fixed dashboard overview (not customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	No drag-and-drop dashboard builder
Charts widget	Visualize data with customizable charts	Basic analytics overview
Metrics widget	Track key numbers without manual reporting	Basic business metrics displayed
Goals widget	Monitor progress toward defined goals	No goals widget
Notes widget	Add contextual notes directly to dashboards	No notes widget on dashboard
Calendar widget	View upcoming events alongside work and metrics	Basic calendar overview
Financial widgets	Track revenue and expenses in the same view	Basic revenue and invoice tracking
BRANDING Collapse	Plutio 198/199	Copilot 39/199
White-label and branding	Run the entire platform under your brand	Full white-label with custom domain on higher plans
Custom interface theme	Apply your brand colors across the system	Brand colors on client portal (higher plans)
Stylesheet customization	Fine-tune styling beyond basic theming	No custom CSS
Custom login/signup pages	Use branded authentication pages instead of generic screens	Branded portal login page
Email branding	Send all system emails with your branding	Basic email branding
Custom brand fonts	Use your own fonts throughout the platform	Font picker with dozens of preset fonts (not custom uploads)
Custom brand logos	Replace all platform logos with your own	Custom logos on portal and documents
Custom domain name	Run everything on your own domain	Custom domain supported on higher plans
Custom email SMTP	Send emails from your own email infrastructure	Custom email domain (noreply@yourdomain.com) on Professional+ (not full SMTP)
Full workspace embedding	Embed Plutio directly into your website or product	Embeddable client portal
CUSTOMIZATION Collapse	Plutio 198/199	Copilot 39/199
Flexible workspace setup	Shape the platform to match how your business works	Configurable portal modules
Main menu editor	Add, remove, or reorder navigation items freely	Toggleable portal modules (not full menu editor)
User-based menus	Show different navigation for different roles	App Visibility settings control which apps each client sees (Professional+)
Custom user roles	Create role types beyond preset permissions	Basic client and admin roles
Advanced user permissions	Control access at a granular level	Portal-level access controls
SSO / OAuth	Support enterprise-grade single sign-on	Google SSO for internal users and clients (all plans, not traditional SAML SSO)
INTEGRATIONS Collapse	Plutio 198/199	Copilot 39/199
Connect with other tools	Integrate with external systems without lock-in	API on all plans; Zapier/Make on Professional+ only
Zapier integration	Connect to thousands of apps without custom code	Zapier integration (Professional+ only, not on Starter)
Make.com integration	Build advanced automation scenarios visually	Make.com integration (Professional+ only, not on Starter)
Pabbly Connect	Connect services without usage-based limits	Pabbly Connect integration available
Full REST API access	Build custom integrations with full system access	Public API available for custom integrations
Incoming & outgoing webhooks	Send and receive real-time events	Outgoing webhooks available via API
PLATFORM Collapse	Plutio 198/199	Copilot 39/199
Mobile apps	Access your business from native mobile apps	Mobile-responsive portal (no native mobile apps)
iOS app	Full-featured iPhone app	No native iOS app
Android app	Full-featured Android app	No native Android app
Mac desktop app	Native macOS app for desktop workflows	No Mac desktop app
Windows desktop app	Native Windows app for desktop workflows	No Windows desktop app

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Plutio vs Copilot FAQ: common questions answered

Is Plutio better than Copilot?

Plutio and Copilot both offer client portals with white-labeling, invoicing, and contracts. The key differences: Plutio includes project management with Kanban and Gantt views, built-in time tracking with one-click invoicing, appointment scheduling with calendar sync, and proposals with interactive pricing. Copilot focuses on the client portal experience but has no project boards, no time tracking, and no scheduling. Plutio starts at $19 per month with no client caps. Copilot starts at $39 per month with a 50-client cap.

Can Plutio replace Copilot?

Yes. Plutio covers everything Copilot offers, including a white-labeled client portal, invoicing with Stripe and PayPal, contracts with e-signatures, forms, file sharing, and client messaging, then adds project management, time tracking, scheduling, and proposals. Client data can be imported via CSV. Most freelancers complete the switch in a few hours.

Does Plutio offer a free trial?

Yes. Plutio offers a 14-day free trial with full access to all features. No credit card required. The trial includes proposals, contracts, invoicing, project management, time tracking, scheduling, and client portals.

Does Copilot have time tracking?

No. Copilot does not include time tracking, timers, billable hour management, or any time logging feature. Freelancers and agencies billing by the hour must use a separate tool like Toggl, Harvest, or Clockify. The tracked hours don't connect to Copilot's invoicing, so invoice line items are entered manually. Plutio includes one-click timers on tasks with direct invoice generation from time logs.

Does Copilot have project management?

No. Copilot has no task boards, Kanban views, Gantt charts, task dependencies, or project templates. Work tracking happens outside the platform in tools like Asana, Trello, or Monday. Third-party tools can be embedded as custom apps in the portal, but the data does not connect to Copilot's invoicing or automations. Plutio includes five project views with dependencies, templates, and auto-project creation from proposals.

How much does Plutio cost compared to Copilot?

Plutio's Core plan costs $19 per month, Pro costs $49 per month, and Max costs $199 per month with no client caps and custom domains on all plans. Copilot's Starter plan costs $39 per month for up to 50 clients, Professional costs $89 per month for up to 500 clients, and Advanced costs $149 per month for unlimited clients with a custom domain. Plutio includes projects, time tracking, and scheduling at every tier. Copilot requires separate subscriptions for those features.

Can I white-label Plutio with my own branding?

Yes. Plutio includes white-labeling with custom domains, branded login pages, logo and colors throughout, custom SMTP for email, and CSS customization on every plan. Clients see the freelancer's brand, not Plutio. Copilot offers white-labeling but requires the Advanced plan at $149 per month for a custom domain.

Is Copilot or Plutio better for agencies?

For agencies managing the full client relationship, Plutio keeps projects, proposals, contracts, invoicing, time tracking, and the client portal in one platform with flat pricing. Copilot covers the client-facing portal but requires separate tools for project management, time tracking, and scheduling. Copilot's per-portal pricing also means agencies running multiple brands pay multiple subscriptions. Plutio's Max plan at $199 per month covers unlimited workspaces with no per-portal fees.

Can I import data from Copilot into Plutio?

Yes. Export client lists and contact data from Copilot as CSV files. Plutio's importer maps fields like Client Name, Email, Company, and Notes directly. Invoice history and payment records can be exported from Stripe's dashboard since Copilot processes payments through Stripe. Plutio's support team assists with bulk imports for larger accounts.

Does Copilot have a mobile app?

No. Copilot is a web-only platform with no native iOS or Android apps. Access happens through mobile browsers with no push notifications. Plutio has native iOS and Android apps with push notifications, time tracking, client messaging, and invoice management from mobile, all syncing in real-time with the web platform.

Does Copilot have appointment scheduling?

No. Copilot has no built-in scheduling, booking pages, or availability calendars. Booking links require a separate tool like Calendly or Acuity. Plutio includes scheduling with custom booking pages, availability windows, Google Calendar and Outlook sync, automatic reminders, and connection to the client record.

What is the client cap on Copilot's Starter plan?

Copilot's Starter plan at $39 per month allows up to 50 clients. Growing past 50 clients requires upgrading to the Professional plan at $89 per month, which covers up to 500 clients. The Advanced plan at $149 per month removes the client cap entirely. Plutio has no client caps on any plan, starting at $19 per month.

What integrations does Plutio support?

Plutio connects to 5,000+ apps through Zapier, including Google Calendar, Stripe, PayPal, QuickBooks, Slack, and more. Plutio also has a REST API for custom integrations. Native integrations include calendar sync, payment processors (Stripe, PayPal, Square), and email services.

Does Plutio have a mobile app?

Yes. Plutio has native iOS and Android apps for managing projects, communicating with clients, tracking time, and sending invoices on the go. The mobile apps sync in real-time with the web platform.

Is my data safe with Plutio?

Yes. All data is private, encrypted, and never used to train AI models. Plutio uses industry-standard security practices including SSL encryption, regular backups, and GDPR compliance. Data can be exported at any time.

How long has Plutio been around?

Plutio has been built and refined for over 10 years based on real freelancer and agency feedback. The platform is actively developed with regular updates and new features added based on user needs.

Does Plutio have a unified inbox?

Yes. Plutio has a unified inbox where multiple email accounts connect into one place. Client emails automatically sort into conversation threads. The whole team shares one inbox so no one misses urgent requests. Live chat can also be embedded on a website.

Did Copilot rebrand to Assembly?

Yes. Copilot rebranded to Assembly in 2025. The platform is still accessible at copilot.com. The core product, a white-labeled client portal with invoicing, contracts, forms, and messaging, remains the same under the new name. Most users still search for Copilot by its original name.

Does Copilot have proposals?

No. Copilot has no proposal builder, no interactive pricing tables, and no way to send estimates or quotes through the platform. Proposals are created in separate tools like PandaDoc or Google Docs. Plutio includes a drag-and-drop proposal builder with interactive pricing, package selection, view tracking, and auto-project creation on approval.

Can Copilot clients see project progress?

Copilot clients can view files, messages, invoices, and forms in their portal. But because Copilot has no project management, there are no task boards, progress bars, or deadline views for clients to check. Plutio's client portal includes project visibility with task status, deadlines, file access, and deliverable approvals, so clients check progress without sending an email.

Why do freelancers switch from Copilot to Plutio?

Most freelancers switch for three reasons: they need project management and time tracking in the same platform as invoicing and the client portal, instead of paying for 3-4 separate tools. They want scheduling built in instead of routing clients to Calendly. And they want flat pricing without client caps, starting at $19 per month instead of $39 per month for 50 clients. Copilot handles the portal, but the operational tools behind the portal are missing.

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