Plutio + Zoom Integration (2026)

Plutio schedules your client meetings, and Zoom provides video conferencing with automatic link generation for every booking.

Connect your Zoom account to Plutio and every client booking creates a unique Zoom meeting automatically. The meeting link, password, and dial-in details appear in confirmation emails and calendar invites. Clients have everything they need to join the call without you sending links manually.

Freelancers and agencies use the Zoom integration to eliminate manual meeting creation. Instead of creating Zoom meetings, copying links, and pasting them into emails before every call, Plutio handles everything when the booking is confirmed. You focus on preparing for the conversation instead of setting up the video call.

Note: Plutio also integrates with Google Meet for free video calls. Last updated January 2026.

Plutio

Zoom

Auto-add links

Via Zapier

10 min setup

What is Zoom

Zoom is the most widely used video conferencing platform for business meetings. Zoom offers one-on-one calls, group meetings, webinars, screen sharing, and recording. Freelancers use Zoom for client consultations, project kickoffs, and team collaboration. Zoom's free plan includes unlimited one-on-one calls and 40-minute group meetings.

TLDR (summary)

Plutio manages your client bookings, scheduling, and meeting management. Zoom extends Plutio by providing professional video conferencing that generates unique meeting links for every booking. Together, you get professional client calls without manual meeting setup.

Key facts: native integration (no Zapier needed), unique link per booking (not your personal room), links embedded in confirmation emails and calendar invites, connect in 1 minute, free on all Plutio plans.

Connecting Zoom to Plutio takes about 1 minute. You authorize Plutio to create meetings on your behalf, then enable Zoom for your booking types. Every booking generates a unique Zoom meeting automatically.

Integration features

What you get with Plutio + Zoom

Connecting Zoom to Plutio gives you automatic video conferencing for every client booking. The integration handles meeting creation, link distribution, and calendar updates without manual steps.

Unique meeting per booking

Every booking creates its own Zoom meeting with a unique URL and password. Clients cannot accidentally join each other's calls or reuse old links. Each meeting is specific to that scheduled appointment.

Embedded meeting details

Confirmation emails include the Zoom link, meeting ID, password, and dial-in numbers. Calendar invites embed the same information. Clients have everything they need without additional messages from you.

Automatic rescheduling

When you or a client reschedules, the Zoom meeting updates to the new time. The same link remains valid, and updated calendar invites are sent. No confusion from old and new meetings existing simultaneously.

Automatic cancellation cleanup

When a booking is cancelled, the Zoom meeting is deleted from your Zoom account. The link becomes invalid, keeping your Zoom schedule clean and preventing clients from joining cancelled meetings.

Team member support

Each team member connects their own Zoom account. Bookings with that team member use their Zoom for meeting creation. The meeting appears on their Zoom schedule and uses their account settings.

Zoom settings inheritance

Meetings created by Plutio inherit your Zoom account settings: waiting rooms, passwords, recording options, and muting defaults. Configure once in Zoom, and all Plutio-created meetings follow those settings.

How do I connect Zoom to Plutio?

Connecting Zoom takes about 1 minute. Authorize Plutio in your Zoom account, then enable Zoom for your booking types.

The authorization grants Plutio permission to create, update, and delete meetings on your behalf. Plutio cannot access your existing meetings, recordings, or other Zoom data. The permission is specifically for meeting management related to bookings.

After connecting, you configure which booking types use Zoom. Discovery calls might use Zoom while phone consultations have no video link. Each booking type has its own video platform setting.

Test the connection by creating a booking yourself. Use a different email to book through your booking page. Check if the confirmation email includes a Zoom link and verify the meeting appears in your Zoom account.

Step by step

Step 1: Go to Plutio Settings → Integrations → Zoom
Step 2: Click "Connect" and log into your Zoom account when prompted
Step 3: Authorize Plutio to create meetings on your behalf
Step 4: Create or edit a booking type in Plutio
Step 5: In the booking type settings, select Zoom as the video platform. Save and test.

Should I use Zoom or Google Meet?

Use whatever your clients expect or prefer. Many clients associate "video call" with "Zoom call" because Zoom dominated during remote work expansion.

Zoom makes sense when clients expect it, you need features like breakout rooms or local recording on free plans, or you already pay for Zoom Pro. Enterprise clients may have IT policies that prefer Zoom. Some clients feel more comfortable with familiar tools.

Google Meet makes sense when you want free video calls without the 40-minute group limit (Meet limits groups to 60 minutes), your clients use Google products, or you value browser-based joining without download prompts. Meet is simpler for non-technical clients.

Many freelancers connect both platforms and use different ones for different booking types. Client discovery calls use Zoom (clients expect it), team calls use Google Meet (everyone has Google accounts). You are not locked into one platform.

Quick comparison

Group time limits: Zoom Free limits groups to 40 minutes. Google Meet Free limits groups to 60 minutes. Both have no limit for 1-on-1 calls.
Recording: Zoom Free records locally. Google Meet recording requires Workspace ($6/month).
Client experience: Zoom prompts app download (browser fallback exists). Google Meet works entirely in browser.
Cost: Zoom Free is sufficient for most. Zoom Pro is $15.99/month. Google Meet is free with any Google account.

Do I need a paid Zoom account?

The free Zoom account works for one-on-one client calls. Most freelancers use free Zoom because their calls are typically with one client at a time.

Free Zoom includes unlimited time for meetings with one other person (you and one client). Group meetings (3 or more participants) are limited to 40 minutes. If your calls occasionally run longer, the meeting simply ends at 40 minutes, and you can start a new one.

Zoom Pro ($15.99/month) removes the 40-minute limit and adds cloud recording (up to 5GB), meeting analytics, and admin controls. Zoom Business ($21.99/month per user) adds company branding and managed domains.

Calculate whether you need paid Zoom: If you have fewer than 5 group calls per month, dealing with the 40-minute limit costs less than $16/month. If you have many group calls, Pro pays for itself in convenience.

Zoom plan comparison

Zoom Free: Unlimited 1-on-1 calls, 40-minute group calls, 100 participants max, local recording only
Zoom Pro ($15.99/month): Unlimited call length, cloud recording (5GB), meeting analytics, custom personal meeting ID
Zoom Business ($21.99/user/month): Everything in Pro plus company branding, managed domains, recording transcripts

What happens when bookings are rescheduled or cancelled?

Rescheduling updates the existing Zoom meeting to the new time. Cancellation deletes the Zoom meeting entirely.

When a booking is rescheduled (by you or the client), Plutio updates the Zoom meeting time. The same meeting link remains valid. Both parties receive updated calendar invites with the new time and the same Zoom details. No confusion from having multiple meetings for one appointment.

When a booking is cancelled, Plutio deletes the Zoom meeting from your account. The meeting link becomes invalid if anyone tries to use it. Your Zoom schedule stays clean without orphaned meetings from cancelled bookings.

If you cancel a booking and want to rebook, a new Zoom meeting is created with a new link. The old link from the cancelled booking will not work. Make sure clients use the link from the new booking confirmation.

Behavior summary

Reschedule: Same Zoom link, new meeting time, updated calendar invites sent
Cancel: Zoom meeting deleted, link invalid, cancellation notifications sent
Rebook after cancel: New Zoom meeting created with new link

How do I configure Zoom meeting settings?

Configure meeting defaults in your Zoom account settings. Meetings created by Plutio inherit those defaults.

Plutio does not override your Zoom account preferences. If you enable waiting rooms in Zoom, Plutio-created meetings have waiting rooms. If you require passwords, meetings have passwords. If you auto-admit participants, they join immediately. Your Zoom settings control the meeting experience.

This design means you configure once in Zoom and every meeting follows those settings. You do not need to configure video settings separately in Plutio.

Review your Zoom settings before relying on the integration: Settings → Meeting → In Meeting (Basic). Key settings: waiting room, passcode requirements, allow participants to join before host, mute participants upon entry.

Important Zoom settings to review

Waiting room: Participants wait until you admit them (security vs convenience tradeoff)
Meeting passcode: Require password to join (Plutio includes password in confirmation email)
Join before host: Let clients join early while you are still setting up
Auto-record: Record all meetings automatically (check local laws on consent)

What if Zoom meetings fail to create?

Check your Zoom connection in Plutio settings first. Most failures come from expired authentication or Zoom account issues.

Zoom authorization tokens expire periodically, especially after password changes or security updates. Reconnecting usually resolves the issue immediately. Go to Settings → Integrations → Zoom and click "Reconnect" or "Connect" again.

If reconnecting does not help, verify your Zoom account is active and in good standing. Free accounts can be deactivated after extended inactivity. Log into Zoom directly to confirm your account works.

Plutio notifies you if meeting creation fails so you can address the issue before the scheduled call. Do not ignore these notifications. Manual intervention may be needed.

Common issues and fixes

"Authentication expired": Reconnect Zoom in Plutio Settings → Integrations. Tokens expire after password changes.
"Meeting not created": Verify your Zoom account is active by logging into zoom.us directly.
"Rate limit exceeded": Creating many bookings rapidly can hit Zoom's API limits. Space out bulk operations.
Zoom outage: Rare, but if Zoom is down during booking, create a manual meeting or use Google Meet as backup.

All integrations included free

Connect Stripe, PayPal, QuickBooks, Google Calendar, Slack, Zoom, and Zapier at no extra cost.

Start free trial

Zoom integration questions

Is the Zoom integration free?

Yes. All Plutio plans include the Zoom integration at no extra cost. Zoom has its own pricing (free tier available), but the Plutio integration does not add charges.

Do I need a paid Zoom account?

No. Zoom's free plan works for one-on-one client calls with no time limit. Group calls (3+ people) are limited to 40 minutes. Most freelancers find the free plan sufficient because their calls are typically 1-on-1.

Does each booking get a unique Zoom link?

Yes. Each booking creates its own Zoom meeting with a unique URL and password. Clients cannot join each other's calls or reuse old links. The link is specific to that booking.

Can clients join without installing Zoom?

Yes. Clients can join from their browser without installing the Zoom app. The experience is smoother with the app, but browser-based joining works. Zoom prompts for download but provides a browser fallback.

What happens when bookings are rescheduled?

The Zoom meeting updates to the new time automatically. The same link remains valid. Both you and the client receive updated calendar invites with the new time and the same Zoom details.

What happens when bookings are cancelled?

The Zoom meeting is deleted from your Zoom account. The link becomes invalid. Your Zoom schedule stays clean without orphaned meetings from cancelled bookings.

Can team members use their own Zoom accounts?

Yes. Each team member connects their own Zoom account in Plutio. Bookings with that team member use their Zoom account for meeting creation and appear on their Zoom schedule.

Are waiting rooms and passwords enabled?

Meetings inherit your Zoom account settings. Configure waiting rooms, passwords, and other options in your Zoom account settings. Plutio-created meetings follow those defaults.

Can I record meetings automatically?

Yes, if your Zoom account has auto-recording enabled. Recording settings are controlled in Zoom, not Plutio. Meetings created by Plutio follow your Zoom recording preferences.

Can I use both Zoom and Google Meet?

Yes. Connect both platforms and choose which to use for each booking type. Discovery calls might use Zoom while internal meetings use Google Meet. Each booking type has its own video setting.

What if Zoom meeting creation fails?

Plutio notifies you if meeting creation fails. Common fixes: reconnect Zoom in Settings (tokens expire), verify your Zoom account is active, check for Zoom service outages.

Can I use my personal meeting ID instead of unique links?

No. Plutio creates unique meetings for security and organization. Personal meeting IDs can cause clients to overlap or join the wrong call. If you need your personal ID, share it outside Plutio bookings.

Couldn't find answers? Contact us

Loading products...

Ready to automate your meetings?

Connect Zoom and never create a meeting link manually again

Start your free Plutio trial, connect Zoom in 1 minute, and let clients book calls that are ready to start. Unique links, automatic calendar invites, zero manual setup.

No credit card required

Plutio - Your entire business, one login away

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating