Clockify vs Harvest: Complete Comparison (2026)

Clockify vs Harvest: which one actually runs your entire business?

Both track billable hours against client projects. But once the timer stops and the work needs to be scoped, invoiced, and delivered, most freelancers end up managing proposals, projects, and client communication through separate apps... because neither has proposal builders, contract management, project boards with task dependencies, or a client portal where clients check progress without emailing.

Clockify tracks time for free with unlimited users, timesheets, and 80+ integrations, but invoicing only exists on the Pro plan ($7.99/user/month) and lacks customization, there are no proposals, no contracts, no project management, and the mobile app has reported sync delays that cause missed time entries.

Harvest tracks time and converts logged hours into invoices with QuickBooks and Xero sync built in, but there are no proposals, no contracts, no task boards for managing deliverables, the free plan limits users to 1 seat and 2 active projects, and the interface has not changed significantly in years.

Plutio handles time tracking, then connects it to the rest of the workflow. Proposals auto-create projects with task boards and deadlines, tracked time feeds directly into invoice line items, and clients view progress, approve deliverables, and pay invoices from a branded portal at your domain. Skip the comparison and try Plutio free.

Last updated March 2026

4.6

Quick comparison (TLDR)

Clockify tracks time for free with unlimited users, timesheets, and 80+ integrations. Paid tiers add features: Basic ($3.99/user/month) adds time rounding, Standard ($5.49) adds timesheets and scheduling, Pro ($7.99) adds invoicing and GPS tracking. Clockify does not include proposals, contracts, or project management.

Harvest tracks time against projects and converts logged hours into invoices with QuickBooks and Xero sync. The free plan covers 1 seat and 2 projects. Teams costs $9/seat/month and removes both limits. Harvest has no proposals, no contracts, no task boards, and no client portal.

Key differences at a glance

Free plan: Clockify's free plan covers unlimited users with time tracking and basic reports. Harvest's free plan covers 1 seat and 2 active projects.
Invoicing: Harvest creates invoices from tracked time on all plans. Clockify's invoicing requires the Pro plan ($7.99/user/month) and generates basic invoices with limited customization.
Expense tracking: Harvest includes expense tracking with receipt capture on all plans. Clockify has no expense tracking.
Accounting sync: Harvest syncs directly with QuickBooks and Xero. Clockify connects to accounting tools only through Zapier.
Kiosk mode: Clockify includes a kiosk clock-in/clock-out mode for teams in shared workspaces. Harvest has no kiosk feature.
GPS tracking: Clockify Pro includes GPS time tracking for field workers. Harvest does not track location.

The verdict? Clockify fits if you need free time tracking for a team and handle invoicing separately. Harvest fits if you want tracked hours to become invoices directly with accounting sync. If you need time tracking connected to proposals, projects, contracts, and a branded client portal, Plutio covers everything for $19/month.

Tracking hours in one tool but invoicing in another?

One branded platform. Timer to invoice.

Proposals, contracts, project boards, time tracking, invoicing, and a branded client portal. All connected for $19/month.

No credit card required

Plutio - Your entire business, one login away

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Time tracking and timers

A freelancer starts work on a client project. How does each tool capture those billable hours?

Clockify

Clockify tracks time with a running timer, manual entry, or timesheet view. The free plan supports unlimited users and projects. Time entries organize by project, client, and task, with tags for additional categorization. Clockify runs as a web app, desktop app (Windows, Mac, Linux), mobile app, and browser extension with buttons inside 80+ tools including Trello, Asana, Jira, and GitHub.

Clockify Pro ($7.99/user/month) adds GPS tracking for field workers and time entry locking to prevent edits after approval. The free tier includes a timer and basic reports, but invoicing, GPS, and time locking all require the Pro plan.

Unlimited users on free plan
Timer, timesheet, and manual entry
Browser extension for 80+ apps
Desktop apps (Windows, Mac, Linux)
GPS tracking (Pro plan)
Kiosk mode for team clock-in

Harvest

Harvest tracks time with running timers and manual entry against projects and tasks. Each time entry includes a project, task category, and optional notes. Harvest runs as a web app, desktop app, and mobile app. The browser extension adds a timer to common project management tools. The Teams plan ($9/seat/month) removes limits from the free tier's 1 seat and 2 projects.

Harvest does not include GPS tracking, kiosk mode, or timesheet views. For freelancers who bill by the hour and want time entries tied to invoicing, Harvest tracks the hours and turns them into billable line items in the same tool.

Running timers and manual time entry
Project and task categorization
Desktop, web, and mobile apps
Browser extension for common tools
Free plan limited to 1 seat, 2 projects
No GPS tracking or kiosk mode

Invoicing and billing

The work is done and hours are logged. How do those tracked hours turn into an invoice the client can pay?

Clockify

Clockify adds invoicing on the Pro plan ($7.99/user/month). Invoices pull in tracked time entries and calculate totals based on hourly rates. Invoices send by email and mark as paid manually. Clockify invoicing is basic: templates lack customization, there's no online payment processing, no recurring invoices, and no accounting sync. Freelancers who need branded invoices with payment links typically export Clockify data into FreshBooks or QuickBooks instead.

For teams on the free plan, invoicing requires a separate tool entirely. Tracked hours export as CSV for manual entry into a billing platform.

Invoicing on Pro plan only ($7.99/user/month)
Basic templates with limited customization
No online payment processing
No recurring invoices
No accounting sync
No expense line items on invoices

Harvest

Harvest converts tracked time entries into invoices on all plans, including the free tier. At billing time, Harvest pulls unbilled hours and expenses into an invoice draft, pre-filled with project names, task descriptions, hours, and rates. Invoices go out by email, and clients pay online through Stripe or PayPal. Harvest syncs invoiced amounts to QuickBooks or Xero for accounting.

Harvest also supports recurring invoices, expense line items on invoices, and retainer tracking that carries unused hours into the next billing period.

Invoice creation from tracked time
Online payments via Stripe and PayPal
Recurring invoices
Expense line items on invoices
QuickBooks and Xero sync
Retainer tracking with rollover

Reporting and analytics

A freelancer needs to see which clients earn the most, which projects ran over budget, and where hours actually went.

Clockify

Clockify generates time reports grouped by project, client, team member, task, or tag. The Summary report shows total hours by category. The Detailed report lists every time entry with timestamps. The Weekly report shows hours per day. Reports export as CSV, PDF, or spreadsheet. Clockify's free plan includes basic reports, while paid plans add saved filters, time rounding in reports, and custom date ranges.

Clockify reports cover time data only. There is no expense reporting, no revenue tracking, and no budget vs actuals comparison, so freelancers who need to understand total project costs pull data from multiple tools.

Summary, detailed, and weekly reports
Group by project, client, team, or tag
CSV, PDF, and Excel export
Saved filters on paid plans only
No expense reporting
No revenue or budget tracking

Harvest

Harvest reports cover both time and money. Project reports show hours tracked, budget consumed, costs, and revenue per project. Team reports show capacity, utilization rates, and hours per team member. The uninvoiced report highlights billable hours that haven't been billed yet, so freelancers avoid leaving money untracked.

Harvest also includes expense reports and budget alerts that notify project owners when spending approaches the budget cap. Since Harvest handles invoicing, reports include revenue data that time-only trackers lack.

Time, budget, and revenue reports
Team capacity and utilization
Uninvoiced hours report
Expense reports with receipt data
Budget alerts and notifications
CSV and visual chart export

Expense tracking

A contractor lunch, a software license, a client reimbursement. Where do project expenses go?

Clockify

Clockify has no expense tracking. Project costs beyond billable hours (software licenses, travel, subcontractors) have no place inside Clockify. Freelancers track expenses in spreadsheets, accounting tools, or separate expense apps. Project budgets in Clockify track hours only, so the true cost of delivering a project requires data from multiple sources.

No expense tracking
No receipt capture
No expense reporting
No expense-to-invoice conversion

Harvest

Harvest includes expense tracking on all plans. Team members log expenses against projects with receipt photos attached. Expenses categorize by type (travel, software, materials) and appear in project cost reports alongside tracked time. At invoicing time, expenses convert into invoice line items with descriptions and amounts pre-filled.

For agencies and freelancers who pass project costs through to clients, Harvest keeps expenses tied to the project that generated them, so billing accuracy stays consistent compared to tracking expenses in a separate tool.

Expense logging against projects
Receipt photo capture
Expense-to-invoice conversion
Project cost reports (time + expenses)
Category-based expense tracking

Team features and pricing at scale

An agency with 8 team members needs everyone tracking time but only managers seeing rates and budgets. How does each handle teams?

Clockify

Clockify's free plan supports unlimited users, but all users must be on the same paid tier to access invoicing, scheduling, or GPS. Free users get time tracking, basic reports, and project organization. Paid tiers layer on features per user: Basic ($3.99) adds time rounding, Standard ($5.49) adds scheduling and timesheets, Pro ($7.99) adds invoicing, GPS, and time locking.

For a team of 8, Clockify free costs $0/month. Clockify Pro costs $63.92/month. The per-user pricing means costs scale linearly, and mixing tiers (some users on free, some on Pro) is not supported.

Unlimited users on free plan
Kiosk mode for team clock-in/clock-out
Scheduling and timesheets (Standard+)
Time entry locking (Pro)
All users must be on the same paid tier
No timesheet approval workflow on free plan

Harvest

Harvest Teams ($9/seat/month) supports unlimited team members with admin, member, and project manager roles. Admins see all projects, rates, and budgets. Members track time against assigned projects. Project managers review time entries and manage budgets per project. Capacity reports show who has availability and who is over-allocated.

For a team of 8, Harvest costs $72/month. The flat per-seat pricing includes invoicing, expense tracking, and reporting, so no additional billing tool is needed. Harvest's free plan covers only 1 seat, so any team usage requires the paid plan from day one.

Admin, member, and project manager roles
Per-project manager assignment
Capacity and utilization reports
Invoicing and expense tracking on all seats
Free plan limited to 1 seat
No kiosk mode or GPS tracking

Integrations and ecosystem

Neither tool covers proposals, projects, or client portals. How easily does each connect to the tools that fill those gaps?

Clockify

Clockify's browser extension embeds a timer button inside 80+ web apps. Freelancers start timers inside Trello, Asana, Jira, GitHub, Notion, and dozens of other tools. Clockify also connects to tools through Zapier, Integromat, and a public API. Direct integrations focus on project management and development tools.

Clockify has no direct accounting integration. Getting time data into QuickBooks or Xero requires Zapier ($19.99/month for the Starter plan) or manual CSV export and import. For freelancers who use accounting software, the lack of a native sync adds friction and cost.

Browser extension for 80+ apps
Zapier and Integromat connections
Public API for custom integrations
No native accounting sync
Accounting connections require Zapier (paid)

Harvest

Harvest offers 50+ native integrations focused on project management and accounting. Direct connections to Asana, Trello, Basecamp, Jira, and Slack let team members start timers from inside those tools. The QuickBooks and Xero integrations sync invoices, payments, and expenses automatically without Zapier or manual exports.

Harvest's integration library is smaller than Clockify's, but the accounting connections reduce manual steps between tracking time and reconciling the books.

50+ native integrations
QuickBooks and Xero accounting sync
Asana, Trello, Basecamp connections
Slack integration for timer commands
Zapier for additional connections

Skip the comparison?

Time tracking that connects to proposals, projects, and invoicing.

Contracts, client portals, and a branded experience. All connected to time tracking for $19/month.

No credit card required

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Clockify vs Harvest pricing breakdown

Clockify starts free with unlimited users. Harvest starts free with 1 seat. Both charge $7-9/user/month for full features, but Harvest includes invoicing and expense tracking at that price.

Clockify Pricing (2026)

Free: Unlimited users, time tracking, basic reports, 80+ integrations. No invoicing, no time rounding.
Basic: $3.99/user/month. Time rounding, custom fields, decimal format.
Standard: $5.49/user/month. Timesheets, scheduling, manager roles, time off tracking.
Pro: $7.99/user/month. Invoicing, GPS tracking, time entry locking, labor cost tracking.
Enterprise: $11.99/user/month. SSO, audit logs, custom subdomain.

Harvest Pricing (2026)

Free: 1 seat, 2 active projects. Includes time tracking, invoicing, and expense tracking within those limits.
Teams: $9/seat/month (annual). Unlimited seats, projects, clients, invoicing, expense tracking, QuickBooks/Xero sync, capacity reports.

The real cost: what freelancers actually pay

Clockify Pro at $7.99/user/month still needs a separate accounting tool ($16-55/month) and a proposal tool ($19-35/month). For a solo freelancer: $43-98/month total. Harvest at $9/seat/month covers time-to-invoice but still needs project management ($10-25/month) and proposals ($19-35/month). For a solo freelancer: $38-69/month total.

Platforms like Plutio cover time tracking, invoicing, proposals, projects, and client portals starting at $19/month.

The verdict: Clockify costs less per user but requires more supplementary tools. Harvest costs slightly more per seat but reduces the total number of subscriptions by including invoicing and expense tracking.

Which tool fits your business type?

Clockify and Harvest both track time accurately, but the right fit depends on team size, invoicing needs, and how many separate tools you want to manage.

Solo freelancers who bill by the hour

Harvest converts tracked hours into invoices without a separate billing tool, handling the track-to-bill cycle in one subscription. Clockify's invoicing requires the Pro plan ($7.99/user/month) and still lacks payment processing, so most solo freelancers on Clockify add FreshBooks or QuickBooks for billing.

Small teams on a tight budget

Clockify's free plan covers unlimited users, so a team of 5 costs $0/month on Clockify vs $45/month on Harvest, though Clockify's free tier has no invoicing, no expense tracking, and no timesheet approvals. A team of 5 costs $0/month on Clockify vs $45/month on Harvest. If invoicing and expense tracking are handled elsewhere, Clockify saves the team money on time tracking.

Agencies tracking expenses and billing clients

Harvest includes expense tracking with receipt capture and converts both time and expenses into client invoices. Clockify has no expense tracking, so agencies that pass project costs through to clients need a separate expense tool alongside Clockify.

Field workers and mobile teams

Clockify Pro includes GPS tracking for field workers and a kiosk mode for clock-in/clock-out in shared workspaces. Harvest has no GPS or kiosk features. Clockify's GPS tracking logs location alongside time entries for on-site workers, though GPS requires the Pro plan at $7.99/user/month.

Freelancers who need more than tracking and invoicing

Clockify and Harvest both focus on the billing side of the workflow. Neither covers proposals, contracts, project boards, or client portals. Freelancers who want time tracking connected to the full client lifecycle should look at platforms like Plutio that handle the complete workflow from proposal to payment.

What both tools are missing

Clockify and Harvest both track hours, but the freelancer workflow that generates those billable hours starts with a proposal and ends with a client checking progress in a branded portal. Neither tool covers those steps.

Proposals and contracts

Neither Clockify nor Harvest has a proposal builder, e-signature support, or contract management. Freelancers scope projects in Google Docs, send proposals through PandaDoc or Bonsai, and manually start time tracking after the agreement is signed. The hours that get tracked have no connection to the scope that was agreed on. Platforms like Plutio auto-create projects from signed proposals with tracked time feeding into invoices.

Project management

Clockify and Harvest both organize time by project and task, but neither has task boards, Kanban views, Gantt charts, or task dependencies. Freelancers manage deliverables in Asana, Trello, or Notion, and none of those tools connect billing data back to project progress.

Client portals and branding

Neither tool offers a client-facing portal. Harvest sends invoices by email. Clockify's Pro plan generates basic invoices by email. Clients never see a branded workspace where they can view project status, download files, or communicate with the freelancer. Every status update and file share happens through email or Slack.

Scheduling and booking

Neither tool includes a meeting scheduler. Freelancers use Calendly, Acuity, or email to schedule client calls. Meeting time goes untracked or requires manual entry after the call ends.

White-labeling

Harvest invoices carry Harvest's branding by default. Clockify's Pro invoices use basic templates. Neither offers a custom domain, branded login, or white-labeled client workspace. Freelancers who want clients to see their brand need a separate solution.

What freelancers do when neither tool is enough

Two paths: stack separate tools on top of Clockify or Harvest, or switch to one platform that covers the full workflow.

The typical workaround stack

Clockify or Harvest for time tracking ($0-9/user/month)
FreshBooks or QuickBooks for invoicing ($16-55/month)
Asana or Trello for project management ($0-25/month)
PandaDoc or Bonsai for proposals and contracts ($19-35/month)
Calendly for scheduling ($8-16/month)

Total: $43-140/month with 4-5 separate logins and no data flowing between them.

The hidden cost: time spent on handoffs

Copying time entries from Clockify into FreshBooks takes 5-10 minutes per client per billing cycle. With 8 clients billing monthly, that is 40-80 minutes every month on data entry alone. Add the time spent updating project status in Asana, messaging clients in Slack, and searching for files in Google Drive, and the handoff overhead reaches 4-6 hours monthly.

The one-platform alternative

Platforms like Plutio replace the multi-tool stack with one workspace where time tracking connects to proposals, projects, and client portals.

What one platform looks like in practice

Plutio covers the complete workflow from one workspace. A proposal goes out, the client signs and pays the deposit, the project auto-creates from a template with tasks and deadlines, time tracked against those tasks feeds into invoices, and the client checks progress from a branded portal at your domain. The comparison table below shows how the features stack up across all three platforms.

Final verdict: Clockify vs Harvest

Both log billable hours. The difference comes down to what's included beyond the timer: Harvest bundles invoicing and expenses, Clockify keeps time tracking free and charges for everything else.

Clockify fits if:

You have a team that needs free time tracking with no per-user cost
You already use a separate invoicing and expense tool
You need GPS tracking or kiosk mode for field workers
You want a browser extension that embeds into 80+ apps

But know that: Clockify's invoicing (Pro plan only) lacks payment processing and invoice customization. Most freelancers on Clockify still use a separate billing tool, bringing the total stack cost to $43-98/month for a solo user.

Harvest fits if:

You want tracked hours and expenses to convert into invoices without a separate tool
You use QuickBooks or Xero and want invoices and expenses to sync automatically
You need team capacity reports and uninvoiced hours tracking
You bill expenses through to clients alongside time entries

But know that: Harvest's free plan covers 1 seat and 2 projects, so any real usage requires $9/seat/month from day one. Proposals, contracts, project boards, and client portals still need separate tools.

Consider switching to one platform if:

You currently use 3-4 tools to handle time tracking, invoicing, projects, and client communication
You copy time entries from one app into invoices in another
Clients ask for project updates and you reply through email instead of sharing a portal
You want proposals that convert directly into projects with time tracking already set up
You need a branded workspace where clients see your domain, not a third-party name

But know that: Switching means learning a new timer and migrating project data. For most freelancers, the transition takes a day or two.

The bottom line: Clockify gives teams free time tracking with GPS and kiosk options. Harvest adds invoicing, expense tracking, and accounting sync on top of time tracking. Both cover the billing side well but stop there, with no proposals, projects, contracts, or client portals. If your workflow already spans multiple tools, the comparison table below shows how connected platforms like Plutio stack up against both.

Research & Sources

This comparison is based on direct hands-on testing, official documentation review, and analysis of user feedback across major review platforms. All data was verified in March 2026.

Research methodology

Pricing was verified from official pricing pages. Feature capabilities were confirmed through documentation and trial accounts. User feedback was analyzed from G2 and Capterra reviews, focusing on patterns in 1-3 star reviews to identify recurring complaints.

Platform ratings (March 2026)

Clockify: 4.5/5 on G2 (200+ reviews), common positive mentions include free plan and browser extension, common complaints include sync delays and limited invoicing
Harvest: 4.3/5 on G2 (800+ reviews), common positive mentions include time-to-invoice workflow and accounting sync, common complaints include dated interface and limited project management
Plutio: 4.6/5 on G2 (200+ reviews), common positive mentions include all-in-one coverage and white-labeling

Common user complaints (from 1-3 star reviews)

Clockify users frequently mention: timer sync issues between mobile and desktop apps, basic invoicing that requires workarounds, and customer support being slow for billing issues.

Harvest users frequently mention: the interface feeling dated compared to newer tools, limited customization on invoice templates, and the free plan being too restrictive with 1 seat and 2 projects.

Pricing sources (verified March 2026)

Feature verification

If you find any inaccuracies or outdated information, please let us know so we can investigate and update.

Clockify vs Harvest vs Plutio: full feature comparison

See how all three tools compare on time tracking, invoicing, project management, proposals, and client portals

PRICING Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Starting price	$19/month (Core plan)	Free plan for unlimited users. Paid from $3.99/seat/month (Basic, annual).	$9/seat/month (Teams, annual) or $10.80/seat/month (monthly). Free plan for 1 seat and 2 projects.
Free plan	No free plan (14-day trial available)	Free plan for unlimited users (unlimited time tracking, basic reports, basic billable rates)	Free plan for 1 seat and up to 2 projects (unlimited time tracking and invoicing)
Trial period	14-day free trial	Free plan available (no trial needed)	30-day free trial on Teams plan
PROJECT MANAGEMENT Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Basic project and task management (no Kanban, no Gantt, no dependencies)	Basic project and task structure for time and budget tracking only (no kanban, no Gantt, no dependencies)
Project roles and permissions	Control exactly who can view or edit each part of a project	Admin, member, and project manager roles (Enterprise adds advanced controls)	Admin and member roles only (no granular project-level permissions)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	No board views (list-only task display)	No board views (list-only task display)
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable boards	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	No sharable project boards	No shareable project boards
Project stages and milestones	Define custom project lifecycles for different types of work	Project status and budget tracking (no milestone tracking)	No project stages or milestones
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	No proposals or contracts. Basic invoicing on Standard+ plan.	Invoices link to tracked time (no proposals or contracts)
Custom project data fields	Track, sort, filter, and report on custom project data	No custom project fields	No custom project data fields
Kanban boards	Drag-and-drop tasks across customizable columns	No Kanban boards	No kanban boards
Table view	Bulk-edit tasks like a spreadsheet	Basic list view for tasks and timesheets	Basic list view for tasks (no advanced table features)
List view	Clean task lists with clear hierarchy	Default list view for tasks	Default list view for tasks and projects
Calendar view	See tasks and deadlines on a calendar	Calendar view for timesheets only (not task management)	No calendar view for tasks
Gantt view	Plan work visually with task order and dependencies	No Gantt view	No Gantt view
Subtasks	Break work down into multiple nested levels	Tasks within projects (no nested subtasks)	Tasks within projects (no nested subtasks)
Email to task	Turn emails into tasks without manual copying	No email-to-task feature	No email-to-task feature
Task comments	Keep discussions tied directly to each task	Comments on tasks and time entries	Notes on time entries (no dedicated task comment threads)
Task attachments	Store files directly on the task they belong to	File attachments on tasks	No file attachments on tasks
Task priorities	Define priority levels that fit your workflow	No task priority levels	No task priority levels
Task labels & color coding	Use unlimited labels to visually organize tasks	Project color coding and tags	No task labels or color coding
Multiple task assignees	Assign tasks to one or multiple teammates	Single assignee per task	Single assignee per task
Task templates	Reuse task-level structures across projects	Project templates (Pro+)	No task or project templates
Task permissions	Control access at the individual task level	Role-based permissions (no per-task permissions)	No task-level permissions
Task dependencies	Prevent work from starting out of order	No task dependencies	No task dependencies
Recurring tasks	Automate repeating work with flexible schedules	No recurring tasks	No recurring tasks (recurring time entries only)
Custom task data fields	Add task-level fields for tracking custom details	No custom task fields	No custom task data fields
TIME TRACKING Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Time tracking system	Easily track time using timers or manual entries	Full-featured time tracker with start/stop timer, manual timesheet, kiosk clock-in, auto-tracker, offline mode, and Pomodoro mode	Start/stop timer and manual time entry (browser extension, desktop, and mobile)
Task-level tracking	Log time directly against tasks and subtasks	Track time per task with timer and timesheet entry	Track time per task with start/stop timer and manual entry
Project-level tracking	See time spent per project and per client	Time and budget tracking per project with rollup reports	Time and budget tracking per project with rollup reports and cost analysis
Billable time tracking	Clearly separate billable and non-billable time	Billable rates available on free plan (basic) and all paid plans	Billable and non-billable categorization with hourly rates per person or project
Billable time invoicing	Turn tracked time into invoices without extra steps	Invoice from tracked time on Standard+ plan ($5.49/seat/month annual). Includes taxes, discounts, recurring invoices.	Auto-populate invoices from tracked billable time (core Harvest feature)
Timesheet reports	View detailed time reports by task, project, or client	Summary, detailed, and weekly reports. Exportable. Labor cost and profit analysis.	Detailed timesheet reports with filters by project, client, team member, and date range
Team timesheets	See how each team member tracks their time	Team timesheets with member activity views and approval workflows (Standard+)	Team timesheet views with member-level breakdowns and capacity reporting
PROPOSALS Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposals	Estimates/quotes only (not full proposals with contracts or e-signatures)
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	No proposal feature	No proposal builder
Reusable proposal templates	Reuse proven proposal layouts across clients	No proposal feature	No reusable proposal templates
Real-time proposal analytics	See exactly when proposals are opened and reviewed	No proposal feature	No proposal analytics
Live messenger on proposals	Answer questions directly while clients review proposals	No proposal feature	No live messenger on proposals
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	No proposal feature	No proposal flow automation
Convert proposal to invoice	Create invoices directly from approved proposals	No proposal feature	No proposal-to-invoice conversion (estimates only)
Packages and add-ons	Offer upsells and add-ons directly inside proposals	No proposal feature	No packages or add-ons in proposals
Interactive pricing tables	Let clients choose options before approving	No proposal feature	No interactive pricing tables
Dynamic data and variables	Auto-fill proposal content with client and project data	No proposal feature	No dynamic data or variables in proposals
Expiration dates	Automatically expire proposals after a set date	No proposal feature	Expiration dates on estimates only (no proposals)
PDF Export	Download as branded PDFs	PDF export for reports and invoices	PDF export available for invoices and estimates
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No proposal feature	No reusable content blocks
Legally binding e-signatures	Collect secure electronic signatures on proposals	No e-signature feature	No e-signatures
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	No proposal feature	No proposal custom data fields
CONTRACTS Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	No contracts	No contracts
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	No contract feature	No drag-and-drop contract builder
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	No e-signature feature	No e-signatures on contracts
Multi-signature / signees	Collect signatures from multiple people on the same contract	No contract feature	No multi-signature support
Reusable contract templates	Reuse contract structures to create new agreements faster	No contract feature	No contract templates
Auto-reminders automation	Automatically follow up until contracts are signed	No contract feature	No contract auto-reminders
Dynamic data/variables	Auto-fill contract content with client and project data	No contract feature	No dynamic data variables in contracts
Contract automation triggers	Trigger automated workflows the moment a contract is signed	No contract feature	No contract automation triggers
View notifications	See when contracts are opened and reviewed	No contract feature	No contract view notifications
PDF download with signature certificate	Download signed contracts with official proof of signature	No contract feature	No signed contract PDF download
Custom signer data fields	Collect structured signer information during signing	No contract feature	No custom signer data fields
Custom contract data fields	Create custom contract data you can sort, filter, and report on	No contract feature	No custom contract data fields
INVOICES & PAYMENTS Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Invoice creation from tracked time on Standard+ plan. Includes line items, taxes, discounts.	Create and send invoices from tracked time with Stripe and PayPal payment collection
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	No custom invoice branding	Branded invoices with logo and custom colors
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	No invoice builder (generated from time data)	No drag-and-drop invoice builder (template-based)
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Line items on Standard+ invoices	Customizable line items with services catalog
Item or invoice discounts	Apply discounts at the item or full invoice level	Invoice discounts on Standard+ plan	Discounts supported on invoices
Customizable taxes	Create tax rules that match your location and use case	Tax configuration on Standard+ plan	Custom tax rates supported on invoices
ACH payments	Accept bank transfers for lower-fee payments	No payment processing	ACH bank transfers via Stripe integration
Stripe integration	Accept credit and debit cards instantly	Via Zapier or API (no native Stripe integration)	Native Stripe integration for invoice payments
Square integration	Collect in-person payments when needed	No Square integration	No Square integration
PayPal integration	Let clients pay using PayPal	No PayPal integration	Native PayPal integration for invoice payments
Flexible partial payments	Collect deposits and split payments across milestones	No partial payment support	No partial payment support
Payment plans	Break invoices into scheduled installments	No payment plans	No payment plans or installment schedules
Automated recurring invoices	Automatically send invoices on a recurring schedule	Recurring invoices (weekly, bi-weekly, monthly) on Pro+ plan	Automated recurring invoices with flexible frequency options
Subscription management	Manage ongoing client subscriptions and billing	No subscription management	No subscription management
Automated payment reminders	Follow up automatically until invoices are paid	Overdue invoice notifications	Automated payment reminders for overdue invoices
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	No invoice templates	Reusable invoice templates available
Multiple currency support	Bill clients globally in their local currency	Multi-currency invoicing on Standard+ plan	Multiple currency support on invoices
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	No invoice automation triggers	No invoice automation triggers
View notifications	See when invoices are opened and paid	No contract feature	Email notifications when invoices are viewed and paid
Built-in expense tracking	Track project-related costs alongside invoices	Expense tracking on Pro+ plan	Built-in expense tracking with receipt photos and reimbursements
Invoice deposits	Collect upfront payments before work starts	No deposit invoicing	No invoice deposit support
Auto-invoice billable time	Turn tracked time into invoices automatically	Manual generation from tracked time on Standard+ (no true automation)	Core feature — auto-populate invoices from tracked billable time
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	No custom invoice fields	No custom invoice data fields
INBOX Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	No unified inbox	No unified inbox
Full email integration	Connect and manage all your email accounts in one place	No email integration	No email integration
Embeddable live chat	Add real-time chat to your website and client portals	No live chat	No embeddable live chat
Instant direct messages	Message teammates privately without leaving your workspace	No direct messaging	No direct messaging
Contextual project conversations	Keep conversations tied directly to the project they belong to	Task comments only (not project-wide conversations)	No project conversations
Team channels	Create shared spaces for team-wide discussions	No team channels	No team channels
Customized channels	Organize channels by team, topic, or workflow	No channel feature	No customized channels
@mentions	Notify teammates instantly inside conversations	@mentions in task comments only	No @mentions
Message read receipts	See when messages are read	No read receipts	No message read receipts
File sharing in chat	Share files directly inside conversations	No chat feature	No file sharing in chat
Shared email inbox	Collaborate on incoming emails as a team	No shared inbox	No shared email inbox
Inbox mobile app	Access and respond to messages on mobile	No inbox feature	No inbox mobile app
Email reply to inbox	Reply from your email client and keep conversations synced	No inbox feature	No email reply to inbox
FILES Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Store and manage files	Keep all client and project files in one organized place	No built-in file storage	No built-in file storage
Advanced folder organization	Organize files by project, client, or structure you choose	No file management	No folder organization
Folder permissions	Control who can view or edit folders	No file management	No folder permissions
People folders	Group files by person when needed	No file management	No people folders
Project folders	Keep files scoped to each project	No file management	No project file folders
In-app previews	Preview files instantly without downloading	No file management	No in-app file previews
Custom file data fields	Capture file metadata you can sort and filter	No file management	No custom file data fields
Built-in documents	Create and edit documents directly inside Plutio	No document editor	No built-in document editor
Comments on files and docs	Leave comments directly on files and documents	No file management	No file comments
Bulk file actions	Move, tag, or manage many files at once	No file management	No bulk file actions
Files search & filter	Find files quickly using search and filters	No file management	No file search or filter
External cloud sync	Sync files with Google Drive or Dropbox	No cloud sync	No external cloud sync
Secure sharing controls	Restrict access with permissions or passwords	No file sharing	No secure sharing controls
File sharing links	Share files externally with controlled access	No file sharing	No file sharing links
SCHEDULING Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Employee scheduling on Pro+ (not client booking)	No scheduling or booking feature
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	No booking pages	No booking pages
Advanced availability management	Define flexible availability rules applied automatically to bookings	Staff availability on Pro+	No availability management
Automatic buffer times	Add buffer time automatically between meetings	No buffer time settings	No buffer times
Multiple meeting types	Create unlimited booking types with different rules and setups	No meeting type feature	No meeting types
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google Calendar sync available	No scheduling or calendar sync
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	No booking confirmations	No booking confirmations
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	No booking system	No booking redirects
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	No booking automation	No booking automation
Smart meeting reminders	Send automatic reminders without manual follow-ups	No meeting reminders	No meeting reminders
Automatic timezone detection	Handle timezones automatically without manual adjustments	Automatic timezone detection per user	No scheduling feature
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	No paid appointments	No paid appointments
Custom booking forms	Build booking forms with full control over questions and layout	No booking forms	No booking forms
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	No booking limits	No booking limits
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	No scheduling controls	No rescheduling or cancellation controls
AUTOMATION Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	No workflow automation builder	No automation builder
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	No automation triggers	No trigger-based workflows
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	No schedule-based automation	No scheduled workflows
Multi-step workflows	Chain multiple actions into one continuous automation	No multi-step automation	No multi-step workflows
True/False branching	Create conditional paths instead of one-size-fits-all flows	No conditional logic	No conditional branching
Delay-based actions	Add precise timing between steps, down to minutes or days	No delay-based actions	No delay-based actions
Create & update records	Create, update, or move records automatically across the system	No record automation	No record automation
Move & duplicate records	Reorganize work automatically without manual cleanup	No record automation	No duplicate actions
Delete & archive records	Automatically archive or remove records based on rules	No record automation	No delete automation
API calls (webhooks)	Trigger or receive real-time events from external systems	Incoming webhooks via API (Zapier for complex flows)	REST API and webhooks available
Send emails	Send automated emails tied to real workflow events	No automated emails	Automated invoice and reminder emails
Post comments	Add notes or comments automatically where work happens	No automated comments	No comment automation
Complete automation logs	See exactly what ran, when, and why	No automation logs	No automation logs
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	No data auto-fill	No auto-fill variables
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Projects link to clients and time entries (limited scope)	No cross-entity automation
FORMS Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Create branded forms	Build fully branded forms that match your workflow and client experience	No form builder	No form builder
Drag-and-drop form builder	Design forms visually with full layout control, no code required	No form feature	No visual form builder
Reusable form templates	Reuse form structures without rebuilding from scratch	No form feature	No form templates
Custom form data fields	Collect structured data you can sort, filter, and report on	No form feature	No custom form fields
Smart conditional logic	Show or hide fields based on responses, not static forms	No form feature	No conditional logic
Instant email notifications	Get notified immediately when forms are submitted	No form feature	No form notifications
Form automation triggers	Trigger automated workflows when a form is submitted	No form feature	No form automation
Embed forms	Embed forms anywhere without layout restrictions	No form feature	No embeddable forms
Advanced field preferences	Control required, hidden, and default field behavior	No form feature	No advanced field preferences
Comprehensive field types	Collect text, files, dates, selections, and more	No form feature	No form field types
Form signature field	Collect legally binding signatures directly inside forms	No form feature	No signature field on forms
File upload fields	Accept file uploads as part of form submissions	No form feature	No form file uploads
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	No form feature	No form redirects
CRM Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Manage clients and leads	Manage contacts and companies in one connected system	Client and project tracking (no CRM pipeline or contact management)	Basic client and contact list (no CRM pipeline or lead tracking)
Full company management	Track organizations, not just individual contacts	No company management	No company management
Custom contact data fields	Collect and manage structured contact data you define	No custom contact fields	No custom contact fields
Complete activity timeline	See every interaction with a client in one place	No activity timeline	No activity timeline
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	No contact labeling or grouping	No contact labeling or grouping
WIKI Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	No knowledge base	No knowledge base
Beautiful rich text pages	Write structured, formatted content without complexity	No wiki feature	No rich text pages
Unlimited nested pages	Build deep knowledge hierarchies without limits	No wiki feature	No nested pages
Granular page permissions	Control exactly who can view or edit each page	No wiki feature	No page permissions
DASHBOARDS Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Basic reporting dashboard (not a customizable dashboard builder)	Basic project and time reporting dashboard (not customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	No custom dashboard builder	No drag-and-drop dashboard builder
Charts widget	Visualize data with customizable charts	Charts in reports only	Charts in time and budget reports only
Metrics widget	Track key numbers without manual reporting	Time and cost metrics in reports	Time and budget metrics in reports only
Goals widget	Monitor progress toward defined goals	No goals widget	No goals widget
Notes widget	Add contextual notes directly to dashboards	No notes widget	No notes widget
Calendar widget	View upcoming events alongside work and metrics	No calendar widget	No calendar widget
Financial widgets	Track revenue and expenses in the same view	Labor cost and profit reports (not financial widgets)	Revenue, expense, and invoice reporting but no custom dashboard widgets
BRANDING Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
White-label and branding	Run the entire platform under your brand	No white-labeling	No white-labeling
Custom interface theme	Apply your brand colors across the system	No interface customization	No interface theming
Stylesheet customization	Fine-tune styling beyond basic theming	No CSS customization	No CSS customization
Custom login/signup pages	Use branded authentication pages instead of generic screens	No custom login pages	No custom login pages
Email branding	Send all system emails with your branding	No email branding	Logo and branding on invoice emails
Custom brand fonts	Use your own fonts throughout the platform	No custom fonts	No custom fonts
Custom brand logos	Replace all platform logos with your own	Custom logo on reports and invoices (Pro+)	Logo upload on invoices and branded documents
Custom domain name	Run everything on your own domain	No custom domain	No custom domain
Custom email SMTP	Send emails from your own email infrastructure	No custom SMTP	No custom SMTP
Full workspace embedding	Embed Plutio directly into your website or product	No workspace embedding	No workspace embedding
CUSTOMIZATION Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Flexible workspace setup	Shape the platform to match how your business works	Workspaces, projects, and clients (no nested hierarchy)	Workspaces, projects, tasks, and clients only (no flexible hierarchy)
Main menu editor	Add, remove, or reorder navigation items freely	No menu customization	Fixed menu
User-based menus	Show different navigation for different roles	No per-user menu control	Fixed menus for all users
Custom user roles	Create role types beyond preset permissions	Admin, project manager, and member roles (Enterprise adds custom roles)	Admin and member roles only
Advanced user permissions	Control access at a granular level	Role-based permissions by project (Enterprise adds advanced controls)	Project-level permissions only (admin and member roles)
SSO / OAuth	Support enterprise-grade single sign-on	SSO on Enterprise plan ($11.99/seat/month annual)	No SSO on Teams plan (Enterprise only)
INTEGRATIONS Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Connect with other tools	Integrate with external systems without lock-in	80+ native integrations including Jira, Asana, ClickUp, Monday.com, Notion, QuickBooks, Google Drive	50+ native integrations including Asana, Trello, Jira, Slack, QuickBooks, Xero, Basecamp, and more
Zapier integration	Connect to thousands of apps without custom code	Full Zapier integration (2,900+ additional apps)	Full Zapier integration
Make.com integration	Build advanced automation scenarios visually	Make.com integration	Make.com integration supported
Pabbly Connect	Connect services without usage-based limits	Possible via API	Possible via API
Full REST API access	Build custom integrations with full system access	Full REST API available	Full REST API available
Incoming & outgoing webhooks	Send and receive real-time events	Outgoing webhooks via API (limited)	Incoming and outgoing webhooks supported
PLATFORM Collapse	Plutio 198/199	Clockify 23/199	Harvest 38/199
Mobile apps	Access your business from native mobile apps	iOS, Android apps plus kiosk mode	iOS and Android apps with timer and time tracking
iOS app	Full-featured iPhone app	Full iOS app available	Full iOS app available
Android app	Full-featured Android app	Full Android app available	Full Android app available
Mac desktop app	Native macOS app for desktop workflows	Desktop app available (Mac and Windows)	Mac menubar app and browser extension (no full standalone desktop app)
Windows desktop app	Native Windows app for desktop workflows	Desktop app available (Mac and Windows)	Windows menubar app and browser extension (no full standalone desktop app)

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Clockify vs Harvest FAQ

Is Clockify or Harvest better for freelancers?

Harvest fits freelancers who want time tracking and invoicing in one tool with accounting sync. Clockify fits freelancers who want free time tracking for a team and handle invoicing separately. Neither covers proposals, project management, or client portals.

Does Clockify have invoicing?

Clockify adds invoicing on the Pro plan ($7.99/user/month). Clockify invoices pull in tracked time but lack customization, online payment processing, and recurring billing. Most freelancers on Clockify use a separate invoicing tool like FreshBooks or QuickBooks for billing clients.

Which has a better free plan, Clockify or Harvest?

Clockify's free plan covers unlimited users with time tracking, basic reports, and 80+ integrations. Harvest's free plan covers 1 seat and 2 active projects. For teams, Clockify's free tier is significantly more generous. For solo freelancers, Harvest's free plan includes invoicing and expense tracking that Clockify's free plan lacks.

Can I track expenses in Clockify?

Clockify has no expense tracking. Project costs beyond billable hours need to be tracked in a separate tool. Harvest includes expense tracking with receipt capture on all plans and converts expenses into invoice line items.

How much does Clockify cost compared to Harvest?

Clockify's free plan covers unlimited users. Paid plans range from $3.99 to $11.99/user/month. Harvest Teams costs $9/seat/month. At comparable feature levels (Clockify Pro at $7.99 vs Harvest at $9), Harvest includes more: invoicing, expense tracking, and accounting sync. Clockify Pro lacks payment processing and expense management.

Does Harvest sync with QuickBooks and Xero?

Harvest syncs invoices, payments, and expenses directly to both QuickBooks and Xero without Zapier. Clockify has no native accounting integration and requires Zapier ($19.99+/month) or manual CSV export to connect to accounting tools.

Does Clockify have GPS tracking?

Clockify Pro ($7.99/user/month) includes GPS tracking that logs location alongside time entries. Clockify also includes a kiosk mode for team clock-in/clock-out in shared workspaces. Harvest does not have GPS tracking or kiosk features.

Which has better reporting, Clockify or Harvest?

Harvest reports cover time, expenses, budgets, and revenue in one view. Clockify reports cover time data only, with no expense reporting, no revenue tracking, and no budget vs actuals comparison. For freelancers who need to see total project costs and billing status, Harvest reports provide a fuller picture.

Can I migrate from Clockify to Harvest or vice versa?

Migrating between Clockify and Harvest requires exporting time entries as CSV and importing into the new tool. Client names, project structures, and task categories need manual setup in the new platform. Most freelancers complete the migration in a few focused hours.

What if neither Clockify nor Harvest fits my workflow?

Both tools focus on time tracking without covering proposals, project management, contracts, or client portals. Connected platforms combine time tracking with the full client workflow in one workspace. Plutio is one example, starting at $19/month with proposals, projects, invoicing, and a branded client portal connected to time tracking.

Does Harvest or Clockify have project management?

Neither has project management. Both organize time entries by project and task, but there are no task boards, no Kanban views, no Gantt charts, and no task dependencies. Managing deliverables requires Asana, Trello, or a similar tool alongside the time tracker. Platforms like Plutio include full project management connected to time tracking and invoicing.

Do Clockify or Harvest have client portals?

Neither Clockify nor Harvest has a client-facing portal. Harvest sends invoices by email. Clockify's Pro plan generates basic invoices by email. Clients never see a branded workspace for checking project progress or paying invoices. Platforms like Plutio include branded client portals at your custom domain.

Exporting CSVs to bill a client?

Time tracking, projects, and invoicing in one platform.

Proposals, contracts, client portals, and a branded experience. No more copying hours between tools.

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