Moxie vs Copilot: Complete Comparison (2026)

Moxie vs Copilot: which one actually runs your entire business?

Both serve freelancers and small service businesses: proposals or contracts, invoicing, and a client portal. But once the contract is signed and deliverables begin, most users end up juggling separate apps... because neither has visual project management with Kanban boards, a fully branded portal at your own domain, or proposal-to-project automation that connects the scope to the tasks.

Moxie (formerly Hectic) handles proposals, contracts, invoicing, time tracking, and scheduling for solo freelancers, but client portals and automations are locked behind the Pro plan ($25/month), there is no Kanban or Gantt view, no task dependencies, and no white-labeled portal with a custom domain.

Copilot centers on a white-labeled client portal with invoicing, contracts, and messaging, but there is no time tracking, no proposals, no scheduling, no project management, and the Starter plan caps clients at 50 for $39/month.

Plutio handles proposals, time tracking, and client portals, then connects them to the rest of the workflow. A signed proposal auto-creates a project with Kanban boards and task assignments, tracked time feeds directly into invoices, and clients book meetings, review files, and pay invoices from a portal at your domain. Skip the comparison and try Plutio free.

Last updated March 2026

4.6

Quick comparison (TLDR)

Moxie (formerly Hectic) is a freelancer business tool covering proposals, contracts, invoicing, time tracking, scheduling, and a basic client portal. Moxie Starter costs $12/month ($10 annually). The Starter plan has no client portal, no automations, no Zapier connection, and no QuickBooks integration. The Pro plan ($25/month) unlocks portals and automations but still lacks Kanban boards, Gantt charts, task dependencies, and white-labeling.

Copilot (rebranded to Assembly in 2025) focuses on the client portal experience. Clients log into a branded workspace where invoices, messages, files, and forms appear under one login. Copilot Starter costs $39/month for up to 50 clients. Custom domains require the Professional plan at $149/month. Copilot has no time tracking, no proposals, no scheduling, and no project management beyond a basic to-do checklist.

Key differences at a glance

Time tracking: Moxie includes timers, manual entry, and billable rate management. Copilot has no time tracking at any tier.
Proposals: Moxie has a proposal builder with templates and e-signatures. Copilot has no proposal feature.
Client portal: Copilot offers a white-labeled portal with custom domain support ($149/month). Moxie has a basic portal on the Pro plan with no white-labeling.
Scheduling: Moxie includes booking pages with calendar sync. Copilot has no scheduling.
Project management: Moxie has basic task lists. Copilot has a to-do checklist. Neither has Kanban boards, Gantt charts, or task dependencies.
Pricing model: Moxie charges $12-$40/month regardless of client count. Copilot charges $39-$399/month based on client count and user seats.

The verdict? Moxie covers more freelancer features natively (time tracking, proposals, scheduling) but locks portals and automations behind the Pro plan and has no white-labeling. Copilot offers a client portal with white-labeling but lacks time tracking, proposals, scheduling, and project management entirely. For businesses that need all of these features connected from day one, Plutio covers everything for $19/month.

Tired of paying for features on one tool that the other one lacks?

One branded platform. Proposal to invoice.

Proposals, contracts, Kanban boards, time tracking, invoicing, scheduling, and white-labeled client portals. All connected for $19/month.

No credit card required

Plutio - Your entire business, one login away

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Time tracking and billable hours

Freelancers who bill hourly need a way to capture every minute of client work and turn those hours into invoices. When time tracking is missing, billable hours go unrecorded.

Moxie

Built-in time tracking with timers and manual entry. Moxie includes project-level time tracking with start/stop timers and manual hour entry. Freelancers set billable rates per project. Time reports show hours by project and date range. Tracked hours can be referenced when creating invoices.

Moxie's time tracking runs at the project level only, with no per-task breakdown. Tracked hours do not auto-populate invoice line items, so each invoice requires manual entry from the time report. Platforms like Plutio track time at the task level and feed hours directly into invoices.

Start/stop timers
Manual time entry
Billable rate management
Project-level only, no per-task tracking
Hours do not auto-populate invoices

Copilot

Copilot has no time tracking. There are no timers, no manual time entry, and no billable hour management at any Copilot tier. Freelancers who bill hourly use Toggl, Clockify, or Harvest alongside Copilot and manually compile time data when creating invoices.

The lack of time tracking means every billable hour requires a separate app to record. Quick client calls, revision rounds, and scope clarification emails go unbilled because recording them means switching to a different platform entirely.

No time tracking at any tier
No timers or manual entry
No billable hour management
Requires Toggl, Clockify, or spreadsheets

Client portal and branding

When a client logs in, what do they see? The portal experience shapes how professional your business appears to the people paying you.

Moxie

Basic client portal on the Pro plan only. Moxie's client portal lets clients view invoices, contracts, and files in one place. The portal comes with the Pro plan ($25/month) and above. Starter plan users have no portal at all, so clients receive individual email links for each document.

Moxie's portal has no white-labeling. The portal shows Moxie branding with no custom domain option, no custom colors beyond basic settings, and no way to make the environment look like your own business. For freelancers who want the client experience to carry their own brand, platforms like Plutio include a white-labeled portal on every plan.

Client portal on Pro plan ($25/month)
Clients see invoices, contracts, and files
No portal on Starter plan
No white-labeling or custom domain
Moxie branding visible to clients

Copilot

Client portal with white-labeling and custom domain support. Copilot groups invoices, contracts, messages, files, and forms behind a single client login. White-labeling removes Copilot branding on the Starter plan ($39/month). Custom domains require the Professional plan at $149/month.

The portal shows invoices and messages to clients, but there are no project boards, no task status views, and no deliverable tracking inside the portal. Clients see invoices and messages but have no visibility into where their project stands or what tasks are in progress.

White-labeled portal on Starter plan
Custom domain on Professional plan ($149/month)
Clients see invoices, contracts, messages, files
No project visibility for clients
No task boards or deliverable tracking

Proposals and contracts

How does each platform handle the pre-work phase where scope, pricing, and agreements get formalized before work begins?

Moxie

Proposal builder with templates and e-signatures. Moxie creates proposals with scope descriptions, pricing tables, and e-signature fields. Proposal templates handle repeating project types. Contracts include e-signatures with basic audit trails. Moxie includes proposals and contracts on all plans.

Moxie's proposals do not auto-create projects. When a client accepts, the scope must be rebuilt as tasks manually in a separate project. The proposal and the project stay disconnected.

Proposal builder with templates
E-signatures on proposals and contracts
Available on all plans
Proposals do not auto-create projects
Scope requires manual re-entry as tasks

Copilot

Copilot has contracts with e-signatures but no proposals. Copilot creates contracts and collects e-signatures through the platform. Contract templates handle repeating agreement types. Clients sign from the portal.

Copilot has no proposal builder, no pricing tables, no scope documents, and no way to present project options before formalizing. Freelancers who need to present pricing and scope before the contract use PandaDoc, Proposify, or another proposal tool alongside Copilot.

Contracts with e-signatures
Contract templates
No proposal builder
No pricing tables or scope documents
Separate tool needed for proposals

Invoicing and payments

How does each platform handle the billing cycle from tracked hours to payment collection?

Moxie

Invoice builder with Stripe and PayPal support. Moxie creates invoices with line items, tax calculations, and payment collection through Stripe and PayPal. Recurring invoices handle retainer clients. Invoice reminders follow up on unpaid balances. QuickBooks integration syncs invoice data for accounting, but only on the Pro plan.

Time reports can be referenced when building invoices, but tracked hours do not auto-populate line items. Each invoice requires manual entry of the hours from the time report.

Invoice builder with line items
Stripe and PayPal payments
Recurring invoices
Invoice reminders
QuickBooks sync on Pro plan only
Tracked hours do not auto-populate invoices

Copilot

Invoicing through Stripe with portal-based payment collection. Copilot creates invoices and collects payments through Stripe. Clients pay from the portal. Recurring billing handles subscription clients. The invoice interface uses the same portal template.

Copilot processes payments through Stripe only, with no PayPal option. There is no connection between invoices and tracked hours since Copilot has no time tracking. Every billable entry requires manual input.

Invoice creation with Stripe payments
Portal-based payment collection
Recurring billing
Stripe only, no PayPal
No time-to-invoice connection

Scheduling and appointments

For service businesses, scheduling client calls, consultations, and meetings is a daily workflow. When booking lives in a separate tool, calendar conflicts and missed appointments follow.

Moxie

Built-in scheduling with booking pages and calendar sync. Moxie includes booking pages where clients select available time slots and schedule meetings. Calendar sync connects to Google Calendar and Outlook. Meeting types can be configured with duration, buffer times, and availability windows.

Scheduling connects to the CRM so booked meetings appear on the client record. For solo freelancers who handle discovery calls and recurring client meetings, Moxie replaces Calendly or Acuity, but has no Kanban boards or branded portals.

Booking pages with time slot selection
Google Calendar and Outlook sync
Meeting type configuration
Scheduling connected to CRM

Copilot

Copilot has no scheduling. There are no booking pages, no calendar sync, no appointment types, and no way for clients to schedule meetings through the portal. Freelancers use Calendly, Acuity, or Cal.com alongside Copilot for client scheduling.

The scheduling data from those external tools does not connect to Copilot's client records, so there is no centralized view of client meetings alongside invoices, contracts, and messages. Platforms like Plutio include scheduling with calendar sync connected to the client portal.

No scheduling at any tier
No booking pages or calendar sync
No appointment management
Requires Calendly, Acuity, or Cal.com

Project management

After the contract is signed, how does each platform handle weeks or months of deliverables, task assignments, and deadline tracking?

Moxie

Basic task management with flat lists. Moxie includes project task lists where deliverables can be added, assigned, and checked off. Tasks have due dates and status markers. Project templates let freelancers reuse common task structures.

Moxie has no Kanban boards, no Gantt charts, no task dependencies, and no milestone tracking. Tasks appear as flat lists without visual workflow views. G2 reviewers mention tasks disappearing after platform updates. For freelancers managing multi-phase projects, Asana or Trello still fills the gap alongside Moxie.

Task lists with due dates
Project templates
No Kanban boards
No Gantt charts or task dependencies
No milestone tracking
Tasks reported disappearing after updates

Copilot

Copilot has no project management. Copilot includes a basic to-do checklist but no project templates, no task assignments, no due date tracking, no status workflows, and no visual boards. The task feature works as a personal checklist rather than a project management system.

Freelancers who manage deliverables for multiple clients use Asana, Trello, or Monday alongside Copilot. The project data in those tools does not connect to invoices, contracts, or client records in Copilot.

No project management
No task assignments or due dates
No Kanban boards or Gantt charts
No project templates
Basic to-do checklist only

Skip the comparison?

One branded platform from proposal to paid invoice

Proposals, contracts, Kanban boards, time tracking, invoicing, scheduling, and white-labeled client portals. No feature-gating. No missing features.

No credit card required

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Moxie vs Copilot pricing breakdown

Moxie charges flat monthly rates based on features. Copilot charges based on client count and user seats, with prices rising steeply as teams grow.

Moxie Pricing (2026)

Starter: $12/month ($10 annually). Proposals, contracts, invoicing, time tracking, scheduling. No client portal, no automations, no Zapier, no QuickBooks.
Pro: $25/month ($20 annually). Adds client portal, automations, Zapier integration, QuickBooks sync, and priority support.
Teams: $40/month. Adds team collaboration, role-based permissions, and multiple user seats.

Copilot Pricing (2026)

Starter: $39/month. 1 user, up to 50 clients. Portal, invoicing, contracts, forms, and messaging.
Professional: $149/month. 3 users, up to 500 clients. Custom domain and additional automation features.
Advanced: $399/month. 5 users, unlimited clients. Full white-labeling and API access.

The real cost: what users actually pay

Moxie Pro ($25/month) includes time tracking, proposals, scheduling, and a basic portal, but lacks white-labeling and visual project management. Adding Asana for project management ($11/month) brings the total to $36/month.

Copilot Starter ($39/month) includes a white-labeled portal but requires supplementary tools:

Time tracking: Toggl or Clockify ($9-$10/month per user)
Proposals: PandaDoc ($19/month per user)
Scheduling: Calendly ($10-$16/month)
Project management: Asana or Trello ($11-$13/month)

Copilot Starter + supplementary tools costs approximately $88-$98/month across five apps.

All-in-one platforms like Plutio start at $19/month with proposals, projects, time tracking, invoicing, scheduling, and a white-labeled portal at your own domain.

Which tool fits your business type?

Moxie and Copilot target different segments of the freelance market: Moxie is built for solo operators who need operational tools, while Copilot is built for client-facing presentation.

Solo freelancers billing hourly

Moxie includes time tracking and invoicing natively, so hourly billing works from one platform. Copilot has no time tracking, so solo freelancers need Toggl or Clockify alongside it. For hourly billing connected to invoicing, Moxie covers more of the workflow on its own.

Agencies with 3-10 team members

Copilot's per-user pricing scales to 3 users at $149/month and 5 users at $399/month. Moxie Teams costs $40/month for multiple seats. Neither platform has the project management depth (Kanban boards, Gantt charts, dependencies) that agencies managing complex deliverables need. Both require Asana or Monday alongside.

Service businesses that prioritize brand presentation

Copilot offers white-labeling on all plans and custom domains from $149/month. Moxie has a basic portal with no white-labeling. For businesses where the branded client experience matters, Copilot handles the presentation layer, but the operational tools behind it (time tracking, proposals, scheduling) come from other apps.

Freelancers who book client meetings regularly

Moxie includes scheduling with booking pages and calendar sync. Copilot has no scheduling. For freelancers who handle discovery calls, consultations, or recurring client meetings, Moxie covers that workflow natively.

Businesses that need accounting integration

Moxie integrates with QuickBooks on the Pro plan for invoice and expense sync. Copilot processes payments through Stripe but has no accounting integration. For businesses that need bookkeeping connected to invoicing, Moxie on the Pro plan or a platform like Plutio covers that connection.

What both tools are missing

Both Moxie and Copilot handle parts of the freelance workflow, but once deliverables begin, users open three to four other apps to manage the actual work.

Visual project management

Neither Moxie nor Copilot has Kanban boards, Gantt charts, or task dependencies. Moxie has flat task lists. Copilot has a to-do checklist. For multi-phase client projects where deliverables depend on each other, both platforms require Asana, Trello, or Monday alongside. Platforms like Plutio include Kanban boards, Gantt charts, and task dependencies connected to the rest of the workflow.

Proposal-to-project automation

Moxie has proposals, but they do not auto-create projects. When a client signs, the scope must be re-entered as tasks manually. Copilot has no proposals at all. With Moxie and Copilot, the pre-work phase and the deliverable phase stay disconnected.

Connected time-to-invoice workflow

Moxie tracks time but does not auto-populate invoice line items from tracked hours. Copilot has no time tracking at all. Neither platform offers a one-step path from logged hours to a sent invoice. The data transfer requires manual entry or export.

White-labeled portal with project visibility

Moxie's portal has no white-labeling. Copilot's portal has white-labeling but no project boards or task visibility for clients. Neither platform gives clients a branded environment where they can log in and see project progress, upcoming milestones, files, and invoices together.

Built-in scheduling on all plans

Moxie includes scheduling on all plans, but Copilot has none. For teams comparing both, the scheduling gap in Copilot adds another tool to the stack. Platforms that include scheduling with calendar sync, booking pages, and portal integration eliminate that gap.

What users do when neither tool is enough

Freelancers who outgrow Moxie or Copilot typically take one of two paths: build a multi-tool stack, or switch to a single platform that covers the full workflow.

The typical workaround stack

Moxie or Copilot for the core workflow ($12-$39/month)
Asana or Trello for project management ($11-$13/month)
Toggl or Clockify for time tracking ($9-$10/month per user) if using Copilot
Calendly for scheduling ($10-$16/month) if using Copilot
PandaDoc for proposals ($19/month per user) if using Copilot

Copilot users typically end up with four to five subscriptions totaling $88-$98/month. Moxie users typically add one to two tools for a total of $36-$50/month.

The hidden cost: time spent on handoffs

Every new client requires 10-15 minutes of manual data entry across tools. Across 20+ new clients per year, handoffs alone consume 3-5 hours of unbillable admin work per year.

What one platform looks like in practice

If you are curious: Plutio is one platform that covers proposals, contracts, Kanban-based project management, task-level time tracking, invoicing with Stripe and PayPal, scheduling with calendar sync, and a white-labeled client portal at your own domain. The comparison table below shows exactly where Plutio fills the gaps. The goal is not to push you toward Plutio specifically, but to show what a unified workflow can look like.

Final verdict: Moxie vs Copilot

Moxie and Copilot approach the freelance workflow from opposite ends: Moxie covers operational tools (time tracking, proposals, scheduling) but lacks a branded client experience. Copilot provides the branded portal but leaves operations to other apps.

Moxie fits if:

You are a solo freelancer who bills hourly and needs time tracking, proposals, and scheduling in one tool
You do not need a white-labeled client portal or custom domain
The Pro plan ($25/month) covers your needs for portals and automations
You use QuickBooks and need invoice data syncing to your accounting tool

But know that: Moxie locks portals and automations behind the Pro plan, has no Kanban boards or Gantt charts, and G2 reviewers report tasks disappearing after platform updates. The platform targets solo freelancers and runs into limits when teams grow.

Copilot fits if:

You want a branded client portal where invoices, contracts, and messages appear under one login
Your team already uses Toggl, Calendly, PandaDoc, and Asana and wants a branded layer on top
You serve fewer than 50 clients and the Starter plan ($39/month) covers your needs
Client-facing presentation matters more than operational feature depth

But know that: Copilot handles the portal only. Time tracking, proposals, scheduling, and project management all require separate subscriptions, and the combined cost typically exceeds $88/month across four to five apps.

Consider switching to one platform if:

You are tired of copying client data between multiple apps after every new engagement
You want time tracking and a white-labeled portal in the same platform
You want proposals that create projects automatically when the client signs
You need scheduling, invoicing, and project management connected to the client portal
Your monthly tool stack costs more than what a single platform charges for the same features

But know that: Switching means learning a new platform and migrating existing data. For most users, the migration takes a focused weekend.

The bottom line: Moxie handles time tracking, proposals, and scheduling but lacks a white-labeled portal and visual project management. Copilot provides a branded portal but leaves time tracking, proposals, scheduling, and project management to separate apps. Neither connects proposals to projects to time tracking to invoicing in one flow. If your workflow already spans multiple tools, the comparison table below shows how all-in-one platforms like Plutio stack up against both.

Research & Sources

This comparison is based on official documentation review, user feedback analysis across G2, GetApp, and TrustRadius, and feature-by-feature verification. All data was verified in March 2026.

Platform ratings (March 2026)

Moxie: 4.5/5 on G2 (50+ reviews). Users mention the all-in-one approach for solo freelancers. Common complaints: tasks disappearing after updates, portals and automations locked behind the Pro plan, and limited team features.
Copilot: 4.8/5 on G2 (100+ reviews). Users mention the portal focus and setup process. Common complaints: limited feature scope, no time tracking, no proposals, and client cap on the Starter plan.
Plutio: 4.6/5 on G2 (200+ reviews). Users mention all-in-one coverage and white-labeling. The most cited limitation is the learning curve for new users.

Pricing sources (verified March 2026)

Feature verification

If you find any inaccuracies or outdated information, please let us know so we can investigate and update.

Moxie vs Copilot vs Plutio: full feature comparison

See how all three tools compare on time tracking, proposals, client portals, invoicing, and scheduling

PRICING Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Starting price	$19/month (Core plan)	$12/month (Starter, $10/month annual)	$59/month (Starter plan, $39/month annual)
Free plan	No free plan (14-day trial available)	No free plan (14-day trial)	No free plan (14-day trial available)
Trial period	14-day free trial	14-day free trial	14-day free trial
PROJECT MANAGEMENT Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Projects with Table, Kanban, and Timeline views	Basic task tracking only (no Gantt, no Kanban boards, no dependencies)
Project roles and permissions	Control exactly who can view or edit each part of a project	4 project access levels (full, read-only, overview, hidden)	Client portal access controls (no granular project roles)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	Single board per project	Single task board with filtered views (My tasks, Team tasks, Client tasks)
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable project boards	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	Client portal access only (no public links)	No shareable project boards
Project stages and milestones	Define custom project lifecycles for different types of work	Custom task statuses (no formal milestones)	No project stages or milestones
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	Proposals auto-convert to contracts and projects	Contracts and invoices are separate modules (no auto-linked lifecycle)
Custom project data fields	Track, sort, filter, and report on custom project data	Custom fields on CRM objects (limited on tasks)	No custom project data fields
Kanban boards	Drag-and-drop tasks across customizable columns	Kanban board view included	Basic task board (no full Kanban columns or drag-and-drop)
Table view	Bulk-edit tasks like a spreadsheet	Table view included	No table view for tasks
List view	Clean task lists with clear hierarchy	No dedicated list view (table view used instead)	Basic task list within projects
Calendar view	See tasks and deadlines on a calendar	Homebase calendar with task dates	No calendar view for tasks
Gantt view	Plan work visually with task order and dependencies	Timeline view functions as Gantt chart	No Gantt chart view
Subtasks	Break work down into multiple nested levels	Subtasks as checkboxes (single level, not nested)	No subtasks supported
Email to task	Turn emails into tasks without manual copying	No email-to-task conversion	No email-to-task conversion
Task comments	Keep discussions tied directly to each task	Comments and @mentions on tasks	Task-level comments with activity feed
Task attachments	Store files directly on the task they belong to	File attachments (50 MB limit per file)	Task-level attachments (upload, drag-and-drop, paper clip)
Task priorities	Define priority levels that fit your workflow	No native priority levels	No task priority levels
Task labels & color coding	Use unlimited labels to visually organize tasks	No native labels or color coding	No task labels or color coding
Multiple task assignees	Assign tasks to one or multiple teammates	Single assignee per task only	No multiple task assignees
Task templates	Reuse task-level structures across projects	Project templates with tasks included	No task templates
Task permissions	Control access at the individual task level	4 access levels per project (not per task)	No task-level permissions
Task dependencies	Prevent work from starting out of order	Basic task dependencies (limited configuration options)	No task dependencies
Recurring tasks	Automate repeating work with flexible schedules	Daily, weekly, monthly, yearly recurring tasks	No recurring tasks
Custom task data fields	Add task-level fields for tracking custom details	Custom fields on CRM objects (limited on tasks)	No custom task data fields
TIME TRACKING Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Time tracking system	Easily track time using timers or manual entries	Start/stop timer and manual entry	No time tracking feature
Task-level tracking	Log time directly against tasks and subtasks	Track time by client, project, and task	No task-level time tracking
Project-level tracking	See time spent per project and per client	Track time at project level	No project-level time tracking
Billable time tracking	Clearly separate billable and non-billable time	Billable and non-billable toggle on time entries	No billable time tracking
Billable time invoicing	Turn tracked time into invoices without extra steps	Auto-populate invoices from tracked hours	No billable time invoicing
Timesheet reports	View detailed time reports by task, project, or client	Time views by project, client, and month (no exportable reports or filters)	No timesheet reports
Team timesheets	See how each team member tracks their time	Team time logging (no approval workflow)	No team timesheets
PROPOSALS Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	Drag-and-drop proposal builder	No proposal feature
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	Drag-and-drop with templates	No proposal feature
Reusable proposal templates	Reuse proven proposal layouts across clients	Pre-built professional templates	No proposal feature
Real-time proposal analytics	See exactly when proposals are opened and reviewed	No view tracking or engagement analytics	No proposal feature
Live messenger on proposals	Answer questions directly while clients review proposals	Client comments directly on proposals	No proposal feature
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	Auto-convert to contract and project on approval	No proposal feature
Convert proposal to invoice	Create invoices directly from approved proposals	Auto-create invoice when agreement is signed	No proposal feature
Packages and add-ons	Offer upsells and add-ons directly inside proposals	No interactive pricing tables or package selection	No proposal feature
Interactive pricing tables	Let clients choose options before approving	No interactive pricing tables	No proposal feature
Dynamic data and variables	Auto-fill proposal content with client and project data	Basic merge fields (no dynamic data blocks)	No proposal feature
Expiration dates	Automatically expire proposals after a set date	Expiration dates not confirmed in documentation	No proposal feature
PDF Export	Download as branded PDFs	Contracts stored in client profile (no standalone PDF export documented)	Export documents from the portal (not proposal-specific)
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No reusable content blocks	No proposal feature
Legally binding e-signatures	Collect secure electronic signatures on proposals	E-signatures on proposals	E-signatures on contracts
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	Merge fields for client and project info (no sortable custom data)	No proposal feature
CONTRACTS Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	Legally vetted contract templates	Contracts with e-signatures included
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	Pre-built legal templates	Template-based contract editor (no drag-and-drop)
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	E-signatures on contracts with audit trail	E-signatures with legal validity on contracts
Multi-signature / signees	Collect signatures from multiple people on the same contract	Single signer per contract (no multi-party signing)	Multi-party signing with completion notifications
Reusable contract templates	Reuse contract structures to create new agreements faster	Pre-built legal templates	Reusable contract templates available
Auto-reminders automation	Automatically follow up until contracts are signed	Automatic follow-up reminders	Basic reminders for pending actions
Dynamic data/variables	Auto-fill contract content with client and project data	Merge fields for client data (no dynamic data blocks)	Basic merge fields for client data
Contract automation triggers	Trigger automated workflows the moment a contract is signed	Signed contracts trigger project creation and invoice generation	Basic workflow triggers on contract events
View notifications	See when contracts are opened and reviewed	Real-time tracking (sent, viewed, paid, overdue)	Notifications when contracts are viewed or signed
PDF download with signature certificate	Download signed contracts with official proof of signature	Signed contracts stored in client profile (no signature certificate)	Download signed contracts (no signature certificate documented)
Custom signer data fields	Collect structured signer information during signing	Standard signer fields (name and email only)	Standard signer fields (name and email)
Custom contract data fields	Create custom contract data you can sort, filter, and report on	Merge fields only (no sortable or filterable custom data)	Variable input fields in contracts
INVOICES & PAYMENTS Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Customizable invoice templates with online payments	Invoicing with Stripe integration (one-time and recurring)
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Customizable templates	White-label branded invoices on higher plans
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Template-based editor (not drag-and-drop)	Template-based invoice editor (not drag-and-drop)
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Custom descriptions, quantities, and pricing per line	Customizable line items on invoices
Item or invoice discounts	Apply discounts at the item or full invoice level	Basic discount support	Basic discount support
Customizable taxes	Create tax rules that match your location and use case	Basic tax calculations (not full tax automation)	Basic tax configuration
ACH payments	Accept bank transfers for lower-fee payments	Stripe, PayPal, and ACH	ACH payments supported (including instant ACH via Plaid)
Stripe integration	Accept credit and debit cards instantly	Stripe integration included	Full Stripe integration for payment processing
Square integration	Collect in-person payments when needed	No Square integration	No Square integration
PayPal integration	Let clients pay using PayPal	PayPal integration included	No PayPal integration (Stripe only)
Flexible partial payments	Collect deposits and split payments across milestones	Deposit requests (limited installment options)	Deposit requests available
Payment plans	Break invoices into scheduled installments	Recurring invoices (no milestone-based installment schedules)	Recurring invoicing supported
Automated recurring invoices	Automatically send invoices on a recurring schedule	Recurring invoices with custom frequency	Recurring invoices with Stripe subscriptions
Subscription management	Manage ongoing client subscriptions and billing	Recurring invoices only (no subscription portal or client self-service)	Subscription billing via Stripe
Automated payment reminders	Follow up automatically until invoices are paid	Automatic follow-up reminders with late fees	Automated payment reminders included
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Customizable templates	Basic invoice templates
Multiple currency support	Bill clients globally in their local currency	81+ currencies supported	Currency support via Stripe (limited to Stripe-supported currencies)
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	Pipeline stage triggers only (Pro plan)	Basic automation triggers on invoice events
View notifications	See when invoices are opened and paid	Real-time tracking (sent, viewed, paid, overdue)	Notifications when invoices are viewed or paid
Built-in expense tracking	Track project-related costs alongside invoices	Expense tracking with receipt attachment and Plaid bank sync	No expense tracking
Invoice deposits	Collect upfront payments before work starts	Deposit requests available	Deposit requests available
Auto-invoice billable time	Turn tracked time into invoices automatically	Auto-populate invoices from tracked hours	No time tracking to invoice
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	Basic custom fields on invoices	No custom invoice data fields
INBOX Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	Communicator with email, SMS, and phone in one view (Pro plan)	Client messaging within the portal (not a unified inbox)
Full email integration	Connect and manage all your email accounts in one place	Two-way email sync via Communicator (Pro plan)	Reply via email to portal messages (no full email sync)
Embeddable live chat	Add real-time chat to your website and client portals	No embeddable live chat	No embeddable live chat
Instant direct messages	Message teammates privately without leaving your workspace	Direct messages via Communicator	No team direct messaging (client messaging only)
Contextual project conversations	Keep conversations tied directly to the project they belong to	Full conversation history in Communicator	Client messages tied to the portal context
Team channels	Create shared spaces for team-wide discussions	No team channel system	No team channels
Customized channels	Organize channels by team, topic, or workflow	No channel system	No channel system
@mentions	Notify teammates instantly inside conversations	@mentions supported in task comments	No @mentions
Message read receipts	See when messages are read	Conversation history tracked (no read receipts)	No read receipts
File sharing in chat	Share files directly inside conversations	50 MB attachments or external links (no native file storage)	File sharing within the client portal
Shared email inbox	Collaborate on incoming emails as a team	No shared team email inbox	No shared email inbox
Inbox mobile app	Access and respond to messages on mobile	iOS and Android apps	Mobile-responsive portal (no native mobile app)
Email reply to inbox	Reply from your email client and keep conversations synced	Email replies sync to Communicator threads	Reply via email to messaging notifications
FILES Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Store and manage files	Keep all client and project files in one organized place	File attachments on tasks (50 MB limit, no file manager)	File sharing and storage within the client portal
Advanced folder organization	Organize files by project, client, or structure you choose	Project-level organization (no complex hierarchy)	Basic file organization within the portal
Folder permissions	Control who can view or edit folders	4 project access levels apply to files	Client portal access controls for files
People folders	Group files by person when needed	No person-based file organization	No person-based file organization
Project folders	Keep files scoped to each project	Files organized within projects	Files organized within client portal sections
In-app previews	Preview files instantly without downloading	Basic file previews within tasks	Basic file previews in the portal
Custom file data fields	Capture file metadata you can sort and filter	No custom file metadata fields	No custom file metadata fields
Built-in documents	Create and edit documents directly inside Plutio	Proposal and contract documents only	No built-in document editor
Comments on files and docs	Leave comments directly on files and documents	Comments and @mentions on tasks	No file commenting system
Bulk file actions	Move, tag, or manage many files at once	No bulk file operations	No bulk file operations
Files search & filter	Find files quickly using search and filters	Search within project context	Basic file search within the portal
External cloud sync	Sync files with Google Drive or Dropbox	No native cloud storage sync	No native cloud storage sync
Secure sharing controls	Restrict access with permissions or passwords	4 project access levels control file visibility	Portal-based access controls for file sharing
File sharing links	Share files externally with controlled access	Share via task attachments or external links only	Files shared via client portal access
SCHEDULING Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Embeddable booking page with calendar sync	Limited scheduling via Calendly embed (not native)
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	Customizable booking page with branding	No native booking page (relies on Calendly embed)
Advanced availability management	Define flexible availability rules applied automatically to bookings	Custom availability windows with calendar blocking	No native availability management
Automatic buffer times	Add buffer time automatically between meetings	Configurable buffer between meetings	No native buffer times (relies on Calendly)
Multiple meeting types	Create unlimited booking types with different rules and setups	Multiple meeting types with unique settings	No native meeting types (relies on Calendly)
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google, Outlook, iCloud, CalDAV	No native calendar sync (relies on Calendly embed)
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	Automated confirmations and reminders	No native booking confirmations
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	Customizable confirmation pages	No native booking redirects
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	Automated reminders and confirmations	Basic workflow triggers available
Smart meeting reminders	Send automatic reminders without manual follow-ups	Automated meeting reminders	No native meeting reminders
Automatic timezone detection	Handle timezones automatically without manual adjustments	Calendar sync handles timezones (no explicit detection documented)	Portal handles timezones (no booking-specific detection)
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	Require payment before meeting is booked	No paid appointment scheduling
Custom booking forms	Build booking forms with full control over questions and layout	Custom intake forms on meeting types	No native booking forms
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	Booking limits not confirmed in documentation	No native booking limits
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	Clients can reschedule or cancel bookings	No native scheduling controls
AUTOMATION Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	Visual workflow builder (Pro plan only)	Basic workflow automations (triggers and actions)
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	Pipeline, form submission, and invoice triggers (Pro plan only)	Basic event triggers for automations
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	No independent time-based triggers	No schedule-based workflows
Multi-step workflows	Chain multiple actions into one continuous automation	Multi-step sequences with branching	Basic multi-step automations
True/False branching	Create conditional paths instead of one-size-fits-all flows	Decision widget with AND/OR logic	No conditional branching
Delay-based actions	Add precise timing between steps, down to minutes or days	Wait For conditions only (no timed delays)	No delay-based automation actions
Create & update records	Create, update, or move records automatically across the system	Create projects, send invoices, send agreements	Basic record creation via automations
Move & duplicate records	Reorganize work automatically without manual cleanup	Change pipeline stage only (no move/duplicate/archive)	No auto-move or duplicate rules
Delete & archive records	Automatically archive or remove records based on rules	No auto-delete or archive rules	No auto-delete or archive rules
API calls (webhooks)	Trigger or receive real-time events from external systems	Webhook events (Pro plan only)	API access and Zapier integration available
Send emails	Send automated emails tied to real workflow events	Send email from templates with tokens	Basic email notifications from automations
Post comments	Add notes or comments automatically where work happens	No auto-comment action	No automated comment posting
Complete automation logs	See exactly what ran, when, and why	No automation activity logs	No automation activity logs
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	Basic token replacement in emails and agreements	Basic merge fields for client data
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Pipeline-triggered only (limited cross-entity scope)	Limited cross-entity automation scope
FORMS Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Create branded forms	Build fully branded forms that match your workflow and client experience	Unlimited form creation with templates	Forms and intake (no native conditional logic)
Drag-and-drop form builder	Design forms visually with full layout control, no code required	Form builder with reusable templates	Form builder with field configuration (not full drag-and-drop)
Reusable form templates	Reuse form structures without rebuilding from scratch	Reusable form templates	Basic form templates available
Custom form data fields	Collect structured data you can sort, filter, and report on	Custom fields (text, select, radio, checkbox)	Custom fields on forms with multiple field types
Smart conditional logic	Show or hide fields based on responses, not static forms	Conditional show/hide fields with AND/OR logic	No native conditional logic (available via Typeform/Jotform embeds)
Instant email notifications	Get notified immediately when forms are submitted	Auto-responses on submission	Email notifications on form submission
Form automation triggers	Trigger automated workflows when a form is submitted	Form submissions can feed into automations (Pro plan)	Form submissions can trigger basic automations
Embed forms	Embed forms anywhere without layout restrictions	Embeddable on websites	Embeddable forms on websites
Advanced field preferences	Control required, hidden, and default field behavior	Basic field types only	Basic field settings (required/optional)
Comprehensive field types	Collect text, files, dates, selections, and more	Text, select, radio, checkbox (no regex or conditional validation)	5 question types: short text, long text, single select, multi select, file upload
Form signature field	Collect legally binding signatures directly inside forms	E-signatures via contract documents	E-signatures via contract documents (not form fields)
File upload fields	Accept file uploads as part of form submissions	File attachments (50 MB limit)	File upload fields on forms
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	Custom redirect after form submission	Basic confirmation page (limited redirect options)
CRM Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Manage clients and leads	Manage contacts and companies in one connected system	Client profiles with lifetime earnings and sales pipeline	Basic client management within the portal (no pipeline or deals)
Full company management	Track organizations, not just individual contacts	Client records (no separate company entities)	Client and company management with company-level channels
Custom contact data fields	Collect and manage structured contact data you define	Custom fields on CRM objects	Custom fields with visibility rules and client-editable options
Complete activity timeline	See every interaction with a client in one place	Historical data per client (not a formal timeline)	Basic client interaction history
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Prospect vs Client record types (no tags)	Tag-based custom fields for client segmentation
WIKI Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	No wiki or knowledge base	Client-facing helpdesk and knowledge base
Beautiful rich text pages	Write structured, formatted content without complexity	No rich text wiki pages	Rich text articles with images and embeds
Unlimited nested pages	Build deep knowledge hierarchies without limits	No nested documentation	No nested page structure
Granular page permissions	Control exactly who can view or edit each page	No wiki permissions	Tag-based article visibility rules
DASHBOARDS Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Homebase dashboard (not fully customizable)	Fixed dashboard overview (not customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	No drag-and-drop dashboard builder	No drag-and-drop dashboard builder
Charts widget	Visualize data with customizable charts	Basic pipeline and revenue charts	Basic analytics overview
Metrics widget	Track key numbers without manual reporting	Revenue and time metrics (no custom KPIs)	Basic business metrics displayed
Goals widget	Monitor progress toward defined goals	No goal tracking	No goals widget
Notes widget	Add contextual notes directly to dashboards	No notes widget on dashboard	No notes widget on dashboard
Calendar widget	View upcoming events alongside work and metrics	Calendar widget on homebase	Basic calendar overview
Financial widgets	Track revenue and expenses in the same view	Basic financial overview	Basic revenue and invoice tracking
BRANDING Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
White-label and branding	Run the entire platform under your brand	White-label on Pro plan ($25/month) only	Full white-label with custom domain on higher plans
Custom interface theme	Apply your brand colors across the system	Logo, colors, fonts on client portal (Pro plan)	Brand colors on client portal (higher plans)
Stylesheet customization	Fine-tune styling beyond basic theming	No custom CSS	No custom CSS
Custom login/signup pages	Use branded authentication pages instead of generic screens	Branded portal welcome page (Pro plan)	Branded portal login page
Email branding	Send all system emails with your branding	No custom SMTP	Basic email branding
Custom brand fonts	Use your own fonts throughout the platform	Custom fonts and logo on portal (Pro plan)	Font picker with dozens of preset fonts (not custom uploads)
Custom brand logos	Replace all platform logos with your own	Custom fonts and logo on portal (Pro plan)	Custom logos on portal and documents
Custom domain name	Run everything on your own domain	Custom domain via CNAME (Pro plan only)	Custom domain supported on higher plans
Custom email SMTP	Send emails from your own email infrastructure	SMTP configuration for sending from your own email address	Custom email domain (noreply@yourdomain.com) on Professional+ (not full SMTP)
Full workspace embedding	Embed Plutio directly into your website or product	No workspace embedding	Embeddable client portal
CUSTOMIZATION Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Flexible workspace setup	Shape the platform to match how your business works	Workspace configuration included	Configurable portal modules
Main menu editor	Add, remove, or reorder navigation items freely	Toggleable portal modules (not full menu editor)	Toggleable portal modules (not full menu editor)
User-based menus	Show different navigation for different roles	No user-based menu customization	App Visibility settings control which apps each client sees (Professional+)
Custom user roles	Create role types beyond preset permissions	Fixed roles only (no custom role creation)	Basic client and admin roles
Advanced user permissions	Control access at a granular level	No granular per-task permissions	Portal-level access controls
SSO / OAuth	Support enterprise-grade single sign-on	No SSO or OAuth	Google SSO for internal users and clients (all plans, not traditional SAML SSO)
INTEGRATIONS Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Connect with other tools	Integrate with external systems without lock-in	Native: Stripe, PayPal, QuickBooks, Google/Outlook Calendar, Zoom, Google Meet, Plaid	API on all plans; Zapier/Make on Professional+ only
Zapier integration	Connect to thousands of apps without custom code	Zapier integration (Pro plan only)	Zapier integration (Professional+ only, not on Starter)
Make.com integration	Build advanced automation scenarios visually	Make.com integration (Pro plan only)	Make.com integration (Professional+ only, not on Starter)
Pabbly Connect	Connect services without usage-based limits	Pabbly Connect integration (Pro plan only)	Pabbly Connect integration available
Full REST API access	Build custom integrations with full system access	Public API with 29 endpoints (Pro plan only)	Public API available for custom integrations
Incoming & outgoing webhooks	Send and receive real-time events	Webhook events (Pro plan only)	Outgoing webhooks available via API
PLATFORM Collapse	Plutio 198/199	Moxie 85/199	Copilot 39/199
Mobile apps	Access your business from native mobile apps	iOS and Android apps	Mobile-responsive portal (no native mobile apps)
iOS app	Full-featured iPhone app	iOS app available	No native iOS app
Android app	Full-featured Android app	Android app available	No native Android app
Mac desktop app	Native macOS app for desktop workflows	No Mac desktop app	No Mac desktop app
Windows desktop app	Native Windows app for desktop workflows	No Windows desktop app	No Windows desktop app

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Moxie vs Copilot FAQ

Is Moxie or Copilot better for solo freelancers?

Moxie covers more features natively for solo freelancers: time tracking, proposals, scheduling, and invoicing are all included from the Starter plan. Copilot focuses on the client portal but lacks time tracking, proposals, and scheduling entirely. For solo freelancers who bill hourly and need operational tools, Moxie covers more of the workflow.

Does Copilot have time tracking?

No. Copilot has no timers, manual time entry, or billable hour management at any plan level. Freelancers who bill hourly use Toggl, Clockify, or Harvest alongside Copilot and manually compile time data into invoices.

Does Moxie have a client portal?

Yes, on the Pro plan ($25/month) and above. The portal lets clients view invoices, contracts, and files. The Starter plan ($12/month) has no client portal. Moxie's portal has no white-labeling or custom domain support. For white-labeled portals, Copilot starts at $39/month, and Plutio includes custom domains on every plan from $19/month.

How much does Moxie cost vs Copilot?

Moxie Starter costs $12/month ($10 annually), Pro costs $25/month ($20 annually), and Teams costs $40/month. Copilot Starter costs $39/month for 1 user and 50 clients, Professional costs $149/month for 3 users and 500 clients, and Advanced costs $399/month for 5 users and unlimited clients.

Can I white-label Moxie or Copilot?

Copilot supports white-labeling on all plans (removes Copilot branding) and adds custom domain support on the Professional plan ($149/month). Moxie has no white-labeling or custom domain option at any tier. For white-labeled portals at a lower cost, Plutio includes custom domains on every plan from $19/month.

Does Copilot have proposals?

No. Copilot has contracts with e-signatures but no proposal builder, no pricing tables, and no scope documents. Freelancers who need to present pricing and scope before formalizing use PandaDoc, Proposify, or another proposal tool alongside Copilot. Moxie and Plutio include proposal builders natively.

Does Moxie have scheduling?

Yes. Moxie includes booking pages with calendar sync to Google Calendar and Outlook on all plans. Clients can select available time slots and book meetings directly. Copilot has no scheduling feature. Plutio also includes scheduling with booking pages and calendar sync.

Do Moxie and Copilot have project management?

Both have basic task features: Moxie has flat task lists with due dates, and Copilot has a to-do checklist. Neither has Kanban boards, Gantt charts, task dependencies, or milestone tracking. For visual project management connected to invoicing and time tracking, Plutio includes Kanban boards and Gantt charts.

Can I migrate from Moxie to Copilot or vice versa?

Migration between Moxie and Copilot requires manual work. Export client data and invoices from either platform, then import into the new one. Neither offers direct migration tools for the other. Project templates, automation rules, and proposal templates need to be recreated. Most users complete the migration in a few focused hours.

What if neither Moxie nor Copilot fits my workflow?

If Moxie's lack of white-labeling and visual project management is a problem, and Copilot's missing time tracking, proposals, and scheduling creates too many gaps, consider an all-in-one platform. Plutio includes proposals, contracts, Kanban-based project management, task-level time tracking, invoicing, scheduling, and a white-labeled portal for $19/month.

Does Moxie lock features behind higher plans?

Yes. Moxie Starter ($12/month) includes proposals, contracts, invoicing, time tracking, and scheduling, but the client portal, automations, Zapier integration, and QuickBooks sync are only available on the Pro plan ($25/month). The Teams plan ($40/month) adds multi-user collaboration.

Which has better automation, Moxie or Copilot?

Moxie includes workflow automations on the Pro plan ($25/month) that trigger actions based on client events. Copilot includes an automation builder on all plans that handles portal events like form submissions and contract signings. Both connect to external tools through Zapier. Moxie's automations cover more features since the platform has proposals, scheduling, and time tracking natively. Copilot's automations are limited to the portal features it includes.

Tired of choosing between time tracking and a branded portal?

One platform with both. Plus proposals, projects, and scheduling.

Proposals, contracts, Kanban boards, time tracking, invoicing, scheduling, and a white-labeled client portal at your domain. No more choosing between tools.

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