Paymo vs Asana: Complete Comparison (2026)

Paymo vs Asana: which one actually runs your entire business?

Both handle project management: tasks, assignments, due dates, and Kanban boards. But once clients need invoices or hours need to be billed, most users end up opening extra apps... because neither has proposals, contracts, or a white-labeled client portal where clients track progress on their own without emailing you.

Paymo covers project management, time tracking, and basic invoicing in one subscription, but there are no proposals, no contracts, no client portal, and per-user pricing that adds up fast as the team grows.

Asana handles task management with portfolios, goals, and rule-based automation for internal teams, but there's no time tracking, no invoicing, no proposals, and no contracts, so billing clients requires a separate app for every step of that workflow.

Plutio handles project management, then connects it to the rest of the workflow. Tracked time feeds directly into invoices, proposals auto-create projects with task templates, and clients log into a branded portal at your own domain to check progress without emailing you. Skip the comparison and try Plutio free.

Last updated March 2026

4.6

Quick comparison (TLDR)

Paymo covers project management, time tracking, and invoicing in one subscription. Freelancers and small teams who bill hourly and need time to translate into invoices without a second app are the primary fit. The gaps appear at the client-facing end: there are no proposals, no contracts, and no white-labeled portal where clients follow progress.

Asana handles task management for internal teams, with views including lists, boards, timelines, and calendars, plus goals and portfolios for tracking work at the department level. Asana has no time tracking, no invoicing, no proposals, and no contracts, so every billing interaction requires integrations or a separate tool stack.

Key differences at a glance

Time tracking: Paymo has built-in timers and timesheet reports. Asana has no time tracking and relies on third-party integrations like Toggl or Harvest.
Invoicing: Paymo generates invoices from tracked time and fixed fees. Asana has no invoicing feature at any plan level.
Pricing model: Paymo charges per user with a free tier for one user. Asana charges per user with a free tier for up to 10 users. Both get expensive as teams scale.
Team workflows: Asana has portfolios, goals, and approval flows suited to larger internal teams. Paymo focuses on project delivery without those organizational layers.
Automation: Asana has rule-based automation on paid plans. Paymo has basic recurring tasks but no conditional logic automation.
Client facing: Neither tool has proposals, contracts, or a white-labeled client portal. Both stop at internal project management.

The verdict? Paymo covers time tracking and basic invoicing alongside project management, but has no proposals or contracts. Asana handles portfolios and goals for larger internal teams, but billing requires other apps entirely. If you need project management, proposals, contracts, time tracking, and white-labeled client portals in one place, Plutio covers everything for $19/month.

Tired of switching between apps to bill your clients?

One branded platform. Projects to payment.

Proposals, contracts, Kanban boards, time tracking, invoicing, and white-labeled client portals. All connected for $19/month.

No credit card required

Plutio - Your entire business, one login away

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

User experience and setup

You sign up for a new project management tool. How long before your first project is running and your team is actually using it?

Paymo

Dashboard-first layout with a short setup curve. Paymo's interface centers on projects, tasks, and timesheets visible from the main dashboard. New accounts can create a project and start logging time within an hour. The interface is less cluttered than Asana's at the default view, though it has fewer organizational features for teams managing many projects simultaneously. The free plan allows one user and up to five clients, which works for solo freelancers evaluating the platform before committing.

Setup takes under an hour for basic projects
Free tier for solo users (1 user, 5 clients)
Multiple project views: list, board, Gantt, table
No portfolios or cross-project goals
Per-user pricing increases cost as team grows

Asana

More views and organizational layers, but more settings to configure. Asana offers more views out of the box: list, board, timeline, calendar, and a workload view on higher plans. The free tier allows up to 10 users with unlimited tasks and projects, which gives teams more room to evaluate before paying. The trade-off is a busier interface with more settings to configure before workflows run smoothly. Most teams spend a few days mapping out their first project templates.

Free for up to 10 users
Multiple views including timeline and workload
Portfolios and goals on paid plans
More settings to configure before the first workflow
No time tracking or billing at any plan level
Per-user pricing gets costly for teams above 10

Project management features

A client signs. Now you have weeks or months of delivery work. Can you see the full timeline, manage dependencies, and know who is working on what?

Paymo

Kanban, Gantt, and table views with task dependencies. Paymo covers the core project management needs for small teams: Kanban boards, a Gantt chart with task dependencies, list view, and a table view. Task dependencies let you link tasks so one does not start until another finishes. Recurring tasks cover repeating workflows. The Gantt chart ships on all paid plans, which puts it ahead of tools that lock it behind higher tiers. Paymo lacks portfolio views and cross-project goal tracking.

Kanban boards with drag-and-drop
Gantt chart with task dependencies on paid plans
Recurring tasks for repeating workflows
File attachments on tasks
No portfolio views across all projects
No goals or OKR tracking

Asana

Multiple views, portfolios, and goals for larger team workflows. Asana offers more organizational depth than Paymo. Portfolios let you track all projects in a department from one view. Goals connect individual tasks to company objectives. Approvals route work through review stages before marking it complete. Rule-based automation fires actions when task conditions are met, cutting down manual status updates. These features make Asana a fit for internal teams managing many parallel projects, but they add complexity that solo freelancers or two-person teams do not need.

Portfolios for cross-project tracking
Goals and OKR tracking
Rule-based automation on Starter and above
Approval flows for review stages
Gantt (Timeline) only on Starter tier and above
No time tracking at any plan level

Time tracking

Hourly work needs time tracking. If any part of your services is billed by the hour, you need a way to capture that time and turn it into an invoice without manual transfer.

Paymo

Built-in timers and timesheet reports across tasks and projects. Paymo's time tracking is a core feature, not an add-on. Timers run from inside tasks, so time is attached to the specific work being done. The timesheet view shows hours logged by project, task, or team member. A Paymo desktop and mobile app lets timers run in the background. Once hours are logged, Paymo can generate invoices directly from timesheet data, so there is no manual transfer between a time tracking app and a billing tool. (For reference, Plutio also tracks time at the task level and converts it directly to line items on invoices.)

Task-level timers with desktop and mobile apps
Timesheet reports by project, task, and user
Invoice directly from logged hours
Automatic idle detection
No built-in GPS or location tracking
Timesheet approval requires Business plan

Asana

No built-in time tracking at any plan level. Asana does not track time. If you bill hourly or need to see how long tasks are taking, you need a third-party integration. The most common pairings are Toggl Track, Harvest, or Clockify. Each integration adds another login, another subscription, and another manual step when invoicing: export hours from the time app, import them into an invoicing tool, then generate the invoice. For teams where time tracking is secondary to task coordination, this is manageable. For freelancers billing by the hour, it creates a multi-step workflow every invoice cycle.

No time tracking feature
No timer or manual time entry
No time-to-invoice connection
Requires third-party app for hourly billing

Invoicing and billing

Project is done. Time to get paid. Can you send a professional invoice directly from your project management tool, or do you need to switch apps?

Paymo

Basic invoicing built in, with time-to-invoice conversion. Paymo generates invoices from tracked time, fixed fees, or a combination. Invoices include your logo and basic branding. Clients receive a payment link through Stripe or PayPal. Recurring invoices can send on a schedule, but automatic payment collection requires the client to re-enter card details each cycle. The invoicing is functional for freelancers sending 5-10 invoices per month, but it lacks expense tracking, multi-currency on lower tiers, and the kind of invoice customization larger clients expect. There are no proposals or contracts to sign before the invoice stage.

Invoice from tracked time or fixed fees
Stripe and PayPal payment integration
Recurring invoice scheduling
Basic logo and brand color customization
No proposals or contracts
No automatic subscription billing

Asana

No invoicing at any plan level. Asana does not invoice. Once a project is complete in Asana, billing happens entirely outside the platform. Most Asana users pair it with FreshBooks, QuickBooks, or Wave for invoicing, and Toggl or Harvest for time tracking, so the typical billing workflow involves three separate tools after the project is done in Asana. For internal teams where billing is handled by a finance department, this is not a daily problem. For freelancers or agencies billing clients directly, it adds steps every invoice cycle.

No invoicing feature
No payment processing
No time-to-invoice connection
No expense tracking

Client-facing features

When a client wants to check project status, review a deliverable, or pay an invoice, what do they see? Do they see your brand or your software vendor's?

Paymo

Guest access for clients, but no white-labeled portal. Paymo lets you invite clients as guest users to view their project. Guests can see tasks, files, and discussions. There is no custom domain, so clients access the project through Paymo's URL. The guest experience shows Paymo's interface and branding rather than the service provider's. There are no proposals for clients to review and sign, no contracts to execute, and no dashboard where clients can pay invoices alongside reviewing project progress. Each of those steps requires a separate touchpoint or a different tool. (Platforms like Plutio offer fully branded portals where clients see only your business.)

Guest client access to project tasks and files
Basic client notifications on task updates
No custom domain or white-labeling
No proposals or contracts
No integrated client payment portal

Asana

No client-facing portal, sharing is limited to project member access. Asana has no dedicated client portal. Clients can be added as free guests to a workspace and given access to specific projects or tasks. The experience is the same Asana interface your team uses, which means clients see internal comments, team discussions, and tool navigation that was not meant for them. There are no proposals, no contracts, and no way to accept payment through Asana. Client communication happens through comments on tasks, which is not a professional handoff experience for most service businesses.

Free guest seats for client access
Clients can comment on tasks
No dedicated client portal
No custom domain or white-labeling
No proposals, contracts, or payment collection

Team collaboration and permissions

As your team grows, can you control who sees what? Contractors, clients, and bookkeepers all need different access levels.

Paymo

Role-based access for team members and guest clients. Paymo supports multiple roles: administrator, project manager, and member. Guest clients have read-only access to their assigned projects. On the Business plan, timesheet approvals add a workflow where team members submit hours and managers approve them before invoicing. The permission system covers the basics for small teams, but it does not have the granularity that agencies with contractors, clients, and finance staff all need different views to handle without conflict.

Administrator, manager, and member roles
Guest client access per project
Timesheet approval on Business plan
No contractor-specific access levels
No role-based view permissions for finance vs delivery

Asana

Workspace roles with guest seats, but limited permission granularity. Asana supports workspace members and guest seats. Guests are free and can access only the projects they are invited to. Paid plans add admin controls over team settings and privacy. Division-level teams within Asana can be made private. But like Paymo, granular permissions such as letting a bookkeeper see only invoice-related tasks or a contractor see only their assigned work without seeing broader project details are limited. The approval flow on Business helps with review stages, but it is a workflow feature, not a permission layer.

Free guest seats for external collaborators
Private teams and projects
Admin controls on Business and above
No contractor-specific access tiers
No role-based billing or financial access separation

Automation and integrations

How much of the recurring work runs on its own? Status updates, task creation, notifications, and handoffs between stages all take time when done manually.

Paymo

Recurring tasks and Zapier integration, but no rule-based automation builder. Paymo handles repeating work through recurring tasks set on a schedule. There is no built-in automation rule engine that triggers actions based on task conditions. If you want to move a task to a new section when it is marked complete, or notify a client when a milestone is reached, you need Zapier to build those automations. Paymo has Zapier and Integromat support, plus native integrations with Slack, Google Calendar, and a few billing tools. The integration library is smaller than Asana's.

Recurring tasks on a schedule
Zapier integration for external automations
Slack and Google Calendar native integrations
No built-in rule-based automation
Smaller native integration library than Asana

Asana

Rule-based automation with a large native integration library. Asana has an automation rule builder on Starter and above: trigger an action when a condition is met, such as moving a task to a section when a due date passes, or assigning a reviewer when a task reaches a certain status. Rules reduce manual status updates for teams running repeating workflows. Asana also has a large integration library including Slack, Google Workspace, Microsoft Teams, Salesforce, and hundreds more through native connections and Zapier. The automation depth is a key reason larger teams land on Asana over simpler tools.

Rule-based automation on Starter and above
Large native integration library
Slack, Google, and Microsoft Teams integrations
Automation limits on Starter tier
No time tracking or billing automation

Skip the comparison?

Get projects, time tracking, and billing in one app

Paymo and Asana both stop at internal project management. Plutio handles the entire workflow: intake, project management, time tracking, invoicing, and white-labeled client portals.

No credit card required

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Paymo vs Asana pricing breakdown

Both tools charge per user, which means the monthly cost scales with team size. The difference is in what that cost covers: Paymo includes time tracking and invoicing, Asana does not.

Paymo Pricing (2026)

Free: $0/month. One user, up to five clients, unlimited projects and tasks. Time tracking and invoicing included. Functional for solo freelancers testing the platform.
Starter: $9.9/user/month. Unlimited users and clients, all project views including Gantt, task dependencies, and budgeting tools. The most common starting point for small teams.
Small Office: $15.9/user/month. Adds timesheet approvals, client invoicing with multiple currencies, and priority support. Suited to teams with a mix of salaried staff and hourly contractors.
Business: $23.9/user/month. Adds online payments, advanced reporting, and employee scheduling. Full feature access for teams that need billing and project delivery in one place.

Asana Pricing (2026)

Free (Personal): $0/month. Up to 10 users, unlimited tasks and projects, list, board, and calendar views. No timeline or automation.
Starter: $13.49/user/month (annual). Adds timeline view, task dependencies, rule-based automation, and project templates. Most small business teams end up here.
Advanced: $30.49/user/month (annual). Adds portfolios, goals, workload management, time tracking integrations, and advanced reporting. Suited to larger teams managing multiple departments.

The real cost: what users actually pay

Paymo's pricing looks complete on paper, but most users still need supplementary tools for proposals, contracts, and client portals. Asana requires additional tools for time tracking and invoicing from the start:

Proposals and contracts: Bonsai or PandaDoc ($0-24/month)
Time tracking (Asana users): Toggl or Harvest ($9-12/month per user)
Invoicing (Asana users): FreshBooks or Wave ($0-17/month)
Client portal: Neither platform has one; workarounds add cost

A four-tool stack for an Asana user billing clients runs $60-100 per month before team seat costs. Paymo users avoid the time tracking and invoicing costs but still need proposals and contract tools. All-in-one platforms like Plutio start at $19/month flat with no per-user pricing and no feature gating across proposals, contracts, projects, time tracking, and invoicing.

The verdict: For a solo freelancer, Paymo's free plan and $9.9 Starter are among the lowest costs for a tool that includes both project management and time-to-invoice. Asana's free plan is more generous for teams (10 users vs 1), but adds zero billing capability. At scale, both tools' per-user pricing exceeds flat-rate all-in-one platforms for teams of three or more.

Which tool is better for your business type?

The fundamental difference between Paymo and Asana is billing: Paymo covers time-to-invoice for client-facing service businesses, Asana focuses on internal team task coordination without any billing layer.

Freelancers billing hourly

Paymo has an advantage here. The combination of task-level timers, timesheet reports, and invoice generation from tracked hours covers most of what a solo freelancer needs to bill a client. The free plan works for a single user with a handful of clients. Asana has no time tracking at any tier, so hourly freelancers need Toggl or Harvest alongside Asana, then a separate invoicing tool, which adds two subscriptions and two manual data transfers per invoice cycle.

Internal creative or product teams

Asana handles internal team coordination at a depth Paymo does not match. Portfolios let a creative director see all active campaigns in one view. Goals connect individual projects to quarterly objectives. Rule-based automation moves tasks between stages without manual updates. For teams where billing is handled by a separate finance function and project management is the daily need, Asana's feature set justifies the higher Starter cost. Paymo covers the basics but lacks the organizational layers.

Small service agencies billing clients

Both tools show limitations for agencies. Paymo's invoicing works for basic client billing, but no proposals or contracts means intake is manual. Asana's automation is useful for internal workflows, but billing clients requires a full separate stack. Agencies typically land on platforms that handle intake to invoice in one workflow. Platforms like Plutio for agencies cover proposals, contracts, project management, time tracking, and invoicing in one subscription at a flat rate.

Consulting businesses with retainer clients

Retainer billing exposes gaps in both tools. Neither Paymo nor Asana has automatic subscription billing where cards are charged monthly without manual client action. Paymo can schedule recurring invoices, but clients must pay each one manually. Asana has no invoicing at all. Consultants on monthly retainers end up managing payment collection outside both platforms, typically through Stripe or a dedicated billing tool.

International businesses

Paymo supports multiple currencies on Small Office and Business plans. Payment processing goes through Stripe and PayPal, which cover most markets. Asana runs globally and imposes no geographic restrictions on team use, but since it has no billing, currency handling depends entirely on whatever invoicing tool you pair with it. For international freelancers, Paymo is the option between the two if time-to-invoice matters.

What both tools are missing

Paymo and Asana both handle internal project management. Paymo adds time tracking and basic invoicing. But once client onboarding, proposals, contracts, or a professional client portal enter the picture, both tools send users to other apps.

No proposals or contracts

Neither Paymo nor Asana has a proposal builder or contract signing. Starting a project means sending a proposal through a separate tool like PandaDoc, Bonsai, or a simple PDF, then asking the client to sign a contract through DocuSign or similar, adding two tools before the project even starts in the platform you will use to manage it. Each signed contract has to be manually converted into a project, with task templates recreated from scratch. Platforms with built-in proposals that auto-create projects on acceptance close that gap.

No white-labeled client portal

Both tools allow clients to access projects, but neither offers a branded portal on your domain. Paymo clients log into paymoapp.com. Asana guests see Asana's interface. For service businesses whose brand presentation is part of the service, this undercuts the experience. Clients see the software vendor's name, not yours, on every project access screen. True white-labeling, where the client portal runs on your domain and shows only your branding, is not available in either tool at any plan level.

Time tracking is entirely missing from Asana

Missing time tracking is the single most common reason Asana users end up with a three-tool stack. Time tracking integrations exist, but each one adds a login, a cost, and a manual step when billing. Toggl Track's Business plan runs $20/user/month. Harvest's free plan is limited to two projects. Clockify has a generous free tier but requires manual export for invoicing. Paymo solves this, but the same billing gap that Asana has appears in Paymo at the proposal and contract stage.

No automatic subscription billing

Monthly retainers are common for consultants, coaches, and agencies. Neither Paymo nor Asana has automatic recurring charges where a card is billed on a schedule without client action. Paymo can schedule recurring invoices, but clients must log in and pay each one. Asana has no billing at all. Retainer businesses end up using Stripe subscriptions separately, adding another system to manage alongside the project tool.

Limited client communication tools

Both tools allow comments on tasks. Neither has a dedicated inbox or messaging system for client communication separate from task threads. Client questions, revision requests, and file deliveries all land in task comments, which mixes client-facing messages with internal team notes. Platforms with a dedicated inbox separate client messages from internal project communication.

What users do when neither tool is enough

Most users who find Paymo or Asana incomplete take one of two paths: assemble a multi-tool stack that covers the gaps, or move to a platform that handles more of the workflow natively.

The typical workaround stack

A freelancer or small agency using Asana typically runs:

Asana for project management ($13.49/user/month on Starter)
Toggl Track or Harvest for time tracking ($9-12/user/month)
FreshBooks or Wave for invoicing ($0-17/month)
PandaDoc or Bonsai for proposals and contracts ($0-24/month)
Google Drive or Dropbox for file storage ($0-15/month)

The full stack runs $40-80 per month for a solo user before team seat costs, plus four or five logins to context-switch between daily.

A Paymo user on the Business plan at $23.9/user/month still needs proposals, contracts, and a client portal, which adds $10-24/month more depending on the tools chosen.

The hidden cost: time spent on handoffs

Each tool handoff costs time. A project signed in PandaDoc has to be manually recreated in Asana or Paymo. Toggl hours have to be exported and imported into FreshBooks for invoicing. Client emails arrive in Gmail while project updates live in Asana. Each handoff takes 5-15 minutes. Across 20 active projects per year, that is 30-60 hours of manual data transfer that software should handle automatically.

The one-platform alternative

All-in-one platforms handle intake through delivery in a single subscription. The trade-off is learning a new system and migrating existing projects and client data. For users who have invested in Asana's template library or Paymo's recurring task setup, migration takes time. For users whose multi-tool stack is actively slowing them down, the switch recovers that time within weeks.

What one platform looks like in practice

If you are curious: Plutio is one platform that covers the complete workflow. Client inquiries convert into proposals that auto-create projects. Task-level time tracking flows directly into invoices. Clients access a portal on your domain, not the software vendor's. The comparison table below shows exactly where Plutio fills the gaps Paymo and Asana leave open. The goal is not to push you toward Plutio specifically, but to show what a connected workflow looks like compared to a multi-tool approach.

Final verdict: Paymo vs Asana

Paymo and Asana both handle project management competently. The difference is everything that surrounds the project: time tracking, billing, proposals, and client-facing portals.

Paymo trade-offs:

Includes task-level time tracking and invoice generation from hours, but there are no proposals or contracts, so client onboarding still requires a separate tool
Per-user pricing at $9.9-23.9/user/month stays manageable for solo users but increases faster than flat-rate platforms for teams of three or more
Gantt chart with task dependencies ships on Starter at $9.9/user/month, while competitors lock it to higher tiers
No built-in automation rule engine, so conditional workflow logic requires Zapier and adds cost outside the Paymo subscription

But know that: Paymo's invoicing is basic and the platform has no client portal, so agencies sending final deliverables to clients still need additional tools for the client-facing experience.

Asana trade-offs:

Portfolios, goals, and rule-based automation cover internal team coordination at a depth Paymo does not match, making it a fit for larger teams with multiple parallel projects
Free tier supports 10 users, which gives teams more room to evaluate before committing to per-user costs
No time tracking at any plan level means every hourly billing workflow requires at least two additional tools
Starter at $13.49/user/month costs more than Paymo Starter at $9.9/user/month, with no billing capability in either tier

But know that: Asana focuses on internal team task coordination. Client-facing service businesses that need to track time and invoice clients will add significant cost and complexity to their workflow using Asana alone.

Consider switching to one platform if:

Your billing workflow currently touches three or more apps: a project tool, a time tracker, and an invoicing tool at minimum
Manual data transfer between tools is consuming 2-5 hours per week that could go to client work
Clients ask where they can check project status, and your answer is a manual email update
Your business sends proposals and needs those to connect directly to projects without manual recreation
Monthly retainer clients need automatic billing, not manual invoice chasing each month

But know that: Switching platforms means rebuilding templates, migrating client data, and learning a new system. For most teams, this takes a focused week. The time savings from a connected workflow typically recover that investment within the first month.

The bottom line: Paymo covers time tracking and basic invoicing alongside project management, but has no proposals, no contracts, and no client portal. Asana handles internal team task coordination with depth that Paymo lacks, but has no billing capability at all. Both tools stop well short of covering the full client lifecycle. If your workflow already spans multiple tools and you want to see what a connected approach looks like, the comparison table below shows how all-in-one platforms like Plutio stack up against both.

Research & Sources

This comparison is based on direct hands-on testing, official documentation review, and analysis of user feedback across major review platforms. All data was verified in March 2026.

Research methodology

Each tool was evaluated through active trial accounts, official feature documentation, and analysis of 500+ user reviews across G2, Capterra, and TrustRadius. The focus was on common pain points from 1-3 star reviews, where users share honest limitations rather than promotional content.

Platform ratings (March 2026)

Paymo: 4.6/5 on G2 (600+ reviews), praised for time tracking integration with project management, criticized for limited automation and no client portal
Asana: 4.4/5 on G2 (10,000+ reviews), praised for task organization and automation, criticized for no time tracking and high cost at scale
Plutio: 4.6/5 on G2 (200+ reviews), praised for all-in-one coverage and white-labeling

Common user complaints (from 1-3 star reviews)

Paymo users frequently mention: "No proposals or contracts," "Per-user pricing gets expensive," "Client portal is basic," "No automation builder"

Asana users frequently mention: "No time tracking built in," "Expensive for large teams," "Have to use multiple tools for billing," "Overwhelming for small projects"

Pricing sources (verified March 2026)

Feature verification

If you find any inaccuracies or outdated information, please let us know so we can investigate and update.

Paymo vs Asana vs Plutio: full feature comparison

See how all three tools compare on project management, time tracking, invoicing, and client portals

PRICING Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Starting price	$19/month (Core plan)	$9.90/user/month (Starter, $5.90/user annual). Free plan available.	$10.99/user/month (Starter, annual)
Free plan	No free plan (14-day trial available)	Free plan (unlimited users, 5 clients, 10 projects)	Free plan for up to 10 users
Trial period	14-day free trial	15-day free trial on paid plans	Free trial available
PROJECT MANAGEMENT Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Full project management with List, Table, Board, Calendar, and Gantt views	Multiple views with dependencies
Project roles and permissions	Control exactly who can view or edit each part of a project	Admin and member roles (no granular project-level permissions)	You can control project access per user and team
Multiple task boards	Unlimited boards to run parallel workflows in the same project	Single board per project with multiple views (List, Table, Board)	You can create multiple boards per project
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable project boards	You can embed read-only project views
Sharable project boards	Read-only public links for sharing progress without risk	No shareable project boards	You can share project links publicly
Project stages and milestones	Define custom project lifecycles for different types of work	Task statuses only (no formal milestones)	You can define custom sections and milestones
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	Estimates can be converted to invoices (no proposals or contracts)	Not supported
Custom project data fields	Track, sort, filter, and report on custom project data	Limited custom fields (Business plan only)	Full custom field support
Kanban boards	Drag-and-drop tasks across customizable columns	Kanban board view available	You can manage tasks in Kanban boards
Table view	Bulk-edit tasks like a spreadsheet	Table view available	You can view tasks in table format
List view	Clean task lists with clear hierarchy	List view available	You can view tasks in lists
Calendar view	See tasks and deadlines on a calendar	Calendar view available	You can view tasks on a calendar
Gantt view	Plan work visually with task order and dependencies	Gantt chart view (Business plan)	Timeline view functions as a Gantt chart
Subtasks	Break work down into multiple nested levels	Subtasks supported	You can break tasks into subtasks
Email to task	Turn emails into tasks without manual copying	No email to task	Included
Task comments	Keep discussions tied directly to each task	Task comments with @mentions	You can comment directly on tasks
Task attachments	Store files directly on the task they belong to	File attachments on tasks	You can attach files to tasks
Task priorities	Define priority levels that fit your workflow	Priority levels on tasks	Priorities must be modeled using custom fields
Task labels & color coding	Use unlimited labels to visually organize tasks	Tags and color coding on tasks	You can tag tasks and use color labels
Multiple task assignees	Assign tasks to one or multiple teammates	Multiple assignees per task	You can assign tasks to multiple teammates
Task templates	Reuse task-level structures across projects	Project and task templates	You can reuse task and project templates
Task permissions	Control access at the individual task level	Basic permissions via project roles	Permissions apply at project level, not per task
Task dependencies	Prevent work from starting out of order	Task dependencies with Gantt view (Business plan)	You can define task dependencies
Recurring tasks	Automate repeating work with flexible schedules	Recurring tasks supported	You can create recurring tasks
Custom task data fields	Add task-level fields for tracking custom details	Custom fields on tasks (Business plan only)	Full custom field support
TIME TRACKING Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Time tracking system	Easily track time using timers or manual entries	Built-in time tracker with timer, manual entry, and desktop widget	Native time tracking (Advanced plan only, $24.99/user/month)
Task-level tracking	Log time directly against tasks and subtasks	Track time per task	Requires external tools or custom fields
Project-level tracking	See time spent per project and per client	Track time per project with budget tracking	Requires reporting tools or integrations
Billable time tracking	Clearly separate billable and non-billable time	Billable and non-billable time tracking	Asana does not track billable time
Billable time invoicing	Turn tracked time into invoices without extra steps	Convert tracked time to invoice line items	Not supported
Timesheet reports	View detailed time reports by task, project, or client	Detailed timesheet reports with filtering and export	Requires third-party tools
Team timesheets	See how each team member tracks their time	Team timesheets with approval workflow	Requires integrations
PROPOSALS Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposal feature (estimates only)	Asana is for task management only
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	No proposal builder	Not supported
Reusable proposal templates	Reuse proven proposal layouts across clients	No proposal templates	Not supported
Real-time proposal analytics	See exactly when proposals are opened and reviewed	No proposal analytics	Not supported
Live messenger on proposals	Answer questions directly while clients review proposals	No proposals	Not supported
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	No proposal automation	Not supported
Convert proposal to invoice	Create invoices directly from approved proposals	Convert estimate to invoice	Not supported
Packages and add-ons	Offer upsells and add-ons directly inside proposals	No packages or add-ons	Pricing packages are not supported
Interactive pricing tables	Let clients choose options before approving	No interactive pricing tables	Pricing tables are not supported
Dynamic data and variables	Auto-fill proposal content with client and project data	No dynamic data/variables	Not supported
Expiration dates	Automatically expire proposals after a set date	No proposals	Not supported
PDF Export	Download as branded PDFs	No proposals to export	Tasks and projects can be exported, not proposals
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No proposals	Proposal blocks are not supported
Legally binding e-signatures	Collect secure electronic signatures on proposals	No e-signatures	E-signatures are not supported
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	No proposals	Proposals are not supported
CONTRACTS Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	No contract feature	Asana does not handle contracts
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	No contract builder	Not supported
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	No e-signatures	E-signatures are not supported
Multi-signature / signees	Collect signatures from multiple people on the same contract	No contract feature	Not supported
Reusable contract templates	Reuse contract structures to create new agreements faster	No contract templates	Not supported
Auto-reminders automation	Automatically follow up until contracts are signed	No contract feature	Not supported
Dynamic data/variables	Auto-fill contract content with client and project data	No contract feature	Not supported
Contract automation triggers	Trigger automated workflows the moment a contract is signed	No contract feature	Contracts cannot trigger workflows
View notifications	See when contracts are opened and reviewed	No contract feature	Not supported
PDF download with signature certificate	Download signed contracts with official proof of signature	No contract feature	Not supported
Custom signer data fields	Collect structured signer information during signing	No contract feature	Not supported
Custom contract data fields	Create custom contract data you can sort, filter, and report on	No contract feature	Contracts are not supported
INVOICES & PAYMENTS Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Create and send invoices with online payments	Asana does not handle billing
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Branded invoices with logo and company details	Not supported
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Template-based invoice creation (no drag-and-drop)	Invoices are not supported
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Customizable line items	Not supported
Item or invoice discounts	Apply discounts at the item or full invoice level	Discounts on invoices	Not supported
Customizable taxes	Create tax rules that match your location and use case	Customizable tax rates	Not supported
ACH payments	Accept bank transfers for lower-fee payments	No ACH payments	Asana does not process payments
Stripe integration	Accept credit and debit cards instantly	No Stripe integration	Asana does not process payments
Square integration	Collect in-person payments when needed	No Square integration	Asana does not process payments
PayPal integration	Let clients pay using PayPal	PayPal integration available	Asana does not process payments
Flexible partial payments	Collect deposits and split payments across milestones	Partial payments supported	Payments are not supported
Payment plans	Break invoices into scheduled installments	No payment plans	Not supported
Automated recurring invoices	Automatically send invoices on a recurring schedule	Recurring invoices	Not supported
Subscription management	Manage ongoing client subscriptions and billing	No subscription management	Subscriptions are not supported
Automated payment reminders	Follow up automatically until invoices are paid	Automated payment reminders	Payments are not supported
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Reusable invoice templates	Not supported
Multiple currency support	Bill clients globally in their local currency	Multiple currency support	Payments are not supported
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	No invoice automation triggers	Contracts cannot trigger workflows
View notifications	See when invoices are opened and paid	No invoice view notifications	Not supported
Built-in expense tracking	Track project-related costs alongside invoices	Built-in expense tracking with receipt scanning	Not supported
Invoice deposits	Collect upfront payments before work starts	No invoice deposits	Not supported
Auto-invoice billable time	Turn tracked time into invoices automatically	Auto-invoice tracked billable time	Asana has no invoicing
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	No custom invoice data fields	Invoices are not supported
INBOX Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	No unified inbox	Task comments act as a shared activity feed
Full email integration	Connect and manage all your email accounts in one place	No email integration	Email-to-task is supported
Embeddable live chat	Add real-time chat to your website and client portals	No live chat	Live chat is not supported
Instant direct messages	Message teammates privately without leaving your workspace	No direct messaging	Messaging exists via comments, not chat
Contextual project conversations	Keep conversations tied directly to the project they belong to	Task comments only (no dedicated project conversations)	Comments stay attached to tasks and projects
Team channels	Create shared spaces for team-wide discussions	No team channels	Channel-based chat does not exist
Customized channels	Organize channels by team, topic, or workflow	No channels	Channels are not supported
@mentions	Notify teammates instantly inside conversations	@mentions in task comments	You can mention users in comments
Message read receipts	See when messages are read	No messaging	Read receipts are not supported
File sharing in chat	Share files directly inside conversations	No chat (file attachments in task comments only)	Files attach to tasks, not chat threads
Shared email inbox	Collaborate on incoming emails as a team	No shared email inbox	Not supported
Inbox mobile app	Access and respond to messages on mobile	No inbox feature	Mobile app includes inbox
Email reply to inbox	Reply from your email client and keep conversations synced	No inbox feature	Email replies create tasks
FILES Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Store and manage files	Keep all client and project files in one organized place	File management with proofing and approval	Files are stored within tasks and projects
Advanced folder organization	Organize files by project, client, or structure you choose	Project-based file organization	Section-based, relies on cloud integrations
Folder permissions	Control who can view or edit folders	Project-level access controls	Project-level permissions only
People folders	Group files by person when needed	No people-specific folders	Files are task-attached, not person-based
Project folders	Keep files scoped to each project	Files organized by project	Files attach to projects and tasks
In-app previews	Preview files instantly without downloading	In-app file previews with proofing tools	Preview via cloud integrations
Custom file data fields	Capture file metadata you can sort and filter	No custom file data fields	You can create and reuse custom fields
Built-in documents	Create and edit documents directly inside Plutio	No built-in document editor	No built-in document editor
Comments on files and docs	Leave comments directly on files and documents	Comments on files with visual proofing annotations	Comments on task attachments
Bulk file actions	Move, tag, or manage many files at once	Basic bulk actions	Select multiple via integrations
Files search & filter	Find files quickly using search and filters	Basic file search	Search across projects and files
External cloud sync	Sync files with Google Drive or Dropbox	Google Drive and OneDrive integration	Google Drive, Dropbox, OneDrive
Secure sharing controls	Restrict access with permissions or passwords	Project-based sharing controls	Project-level permissions
File sharing links	Share files externally with controlled access	Share files via project links	Task link sharing only
SCHEDULING Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Resource scheduling for team bookings (not client booking)	Asana does not have scheduling
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	No public booking page	Not supported
Advanced availability management	Define flexible availability rules applied automatically to bookings	Resource scheduling with availability view (team-focused)	Scheduling is not supported
Automatic buffer times	Add buffer time automatically between meetings	No buffer times	Scheduling is not supported
Multiple meeting types	Create unlimited booking types with different rules and setups	No meeting types	Scheduling is not supported
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google Calendar sync	Read-only calendar integration
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	No booking confirmations	Scheduling is not supported
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	No booking page	Scheduling is not supported
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	No booking automation	Contracts cannot trigger workflows
Smart meeting reminders	Send automatic reminders without manual follow-ups	Task deadline reminders	Reminders exist for tasks only
Automatic timezone detection	Handle timezones automatically without manual adjustments	No timezone detection for bookings	Handled by external calendars
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	No paid appointments	Asana has no scheduling
Custom booking forms	Build booking forms with full control over questions and layout	No booking forms	Not supported
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	No booking limits	Scheduling is not supported
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	No rescheduling controls	Scheduling is not supported
AUTOMATION Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	No automation builder	70+ rule templates with AI Smart Rules
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	No trigger-based workflows	Rules allow task-based automation
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	No schedule-based workflows	Possible via rules and integrations
Multi-step workflows	Chain multiple actions into one continuous automation	No multi-step workflows	Complex logic requires integrations
True/False branching	Create conditional paths instead of one-size-fits-all flows	No branching logic	Limited logic without integrations
Delay-based actions	Add precise timing between steps, down to minutes or days	No delay-based actions	Delayed rules are supported
Create & update records	Create, update, or move records automatically across the system	No automated record creation	Tasks and projects only
Move & duplicate records	Reorganize work automatically without manual cleanup	No automated move/duplicate	Tasks and projects can duplicate
Delete & archive records	Automatically archive or remove records based on rules	No automated delete/archive	Deletion requires manual confirmation
API calls (webhooks)	Trigger or receive real-time events from external systems	API available (REST API)	Asana has a full API
Send emails	Send automated emails tied to real workflow events	No automated email sending	Emails require integrations
Post comments	Add notes or comments automatically where work happens	No automated comment posting	Requires integrations
Complete automation logs	See exactly what ran, when, and why	No automation logs	Logs exist at task level
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	No auto-fill variables	Variables exist inside rules
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Time entries linked to projects and invoices	Not supported
FORMS Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Create branded forms	Build fully branded forms that match your workflow and client experience	No form builder	Internal only
Drag-and-drop form builder	Design forms visually with full layout control, no code required	No form builder	Not supported
Reusable form templates	Reuse form structures without rebuilding from scratch	No form templates	Internal intake forms exist
Custom form data fields	Collect structured data you can sort, filter, and report on	No forms	You can create and reuse custom fields
Smart conditional logic	Show or hide fields based on responses, not static forms	No forms	Conditional logic is limited
Instant email notifications	Get notified immediately when forms are submitted	No forms	Requires integrations
Form automation triggers	Trigger automated workflows when a form is submitted	No forms	Contracts cannot trigger workflows
Embed forms	Embed forms anywhere without layout restrictions	No forms	Forms can be shared via links
Advanced field preferences	Control required, hidden, and default field behavior	No forms	Limited field options
Comprehensive field types	Collect text, files, dates, selections, and more	No forms	Many field types via custom fields
Form signature field	Collect legally binding signatures directly inside forms	No forms	Signatures are not supported
File upload fields	Accept file uploads as part of form submissions	No forms	Files can be uploaded
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	No forms	Redirects not supported
CRM Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Manage clients and leads	Manage contacts and companies in one connected system	Client list for invoicing (no lead management)	Asana is not a CRM
Full company management	Track organizations, not just individual contacts	Client companies for billing only	Companies are not modeled
Custom contact data fields	Collect and manage structured contact data you define	No custom contact fields	CRM structure does not exist
Complete activity timeline	See every interaction with a client in one place	No activity timeline	Activity is task-based only
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Client categories	Tags exist via custom fields
WIKI Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	No knowledge base or wiki	Pages exist but are not client-facing
Beautiful rich text pages	Write structured, formatted content without complexity	No wiki pages	Not supported
Unlimited nested pages	Build deep knowledge hierarchies without limits	No wiki pages	Not supported
Granular page permissions	Control exactly who can view or edit each page	No wiki pages	Not supported
DASHBOARDS Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Basic project dashboard with summary views	Reporting dashboards with custom charts
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	No dashboard builder	Paid ($)
Charts widget	Visualize data with customizable charts	Basic project progress charts	Included
Metrics widget	Track key numbers without manual reporting	Basic time and budget metrics	Included
Goals widget	Monitor progress toward defined goals	No goals widget	Paid ($)
Notes widget	Add contextual notes directly to dashboards	No notes widget	Not supported
Calendar widget	View upcoming events alongside work and metrics	No calendar widget on dashboard	Included
Financial widgets	Track revenue and expenses in the same view	Basic invoice and expense summaries	Not supported
BRANDING Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
White-label and branding	Run the entire platform under your brand	No white-label branding	Asana branding always visible
Custom interface theme	Apply your brand colors across the system	No custom interface theme	UI cannot be customized
Stylesheet customization	Fine-tune styling beyond basic theming	No stylesheet customization	Custom CSS is not supported
Custom login/signup pages	Use branded authentication pages instead of generic screens	No custom login pages	Login pages cannot be customized
Email branding	Send all system emails with your branding	No email branding customization	Emails cannot be branded
Custom brand fonts	Use your own fonts throughout the platform	No custom fonts	Fonts cannot be customized
Custom brand logos	Replace all platform logos with your own	Custom logo on invoices	Logos cannot be customized
Custom domain name	Run everything on your own domain	No custom domain	Not supported
Custom email SMTP	Send emails from your own email infrastructure	No custom SMTP	Not supported
Full workspace embedding	Embed Plutio directly into your website or product	No workspace embedding	Not supported
CUSTOMIZATION Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Flexible workspace setup	Shape the platform to match how your business works	Workspace organized by projects	Asana structure is templated
Main menu editor	Add, remove, or reorder navigation items freely	No menu editor	Navigation cannot be customized
User-based menus	Show different navigation for different roles	No user-based menus	Menus are the same for all users
Custom user roles	Create role types beyond preset permissions	Fixed roles (Admin, User)	Roles exist but are limited
Advanced user permissions	Control access at a granular level	Basic role-based permissions	Permissions are team-based
SSO / OAuth	Support enterprise-grade single sign-on	Google sign-in	SSO is supported on enterprise plans
INTEGRATIONS Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Connect with other tools	Integrate with external systems without lock-in	Zapier, Slack, Google Calendar, QuickBooks, and more	200+ native integrations
Zapier integration	Connect to thousands of apps without custom code	Zapier integration	Zapier is supported
Make.com integration	Build advanced automation scenarios visually	No Make.com integration	Make is supported
Pabbly Connect	Connect services without usage-based limits	Pabbly Connect integration	Possible via API
Full REST API access	Build custom integrations with full system access	REST API available	Full REST API is available
Incoming & outgoing webhooks	Send and receive real-time events	Webhooks via Zapier	Webhooks are supported
PLATFORM Collapse	Plutio 198/199	Paymo 53/199	Asana 55/199
Mobile apps	Access your business from native mobile apps	Native iOS and Android apps	Full-featured mobile apps
iOS app	Full-featured iPhone app	Native iOS app	iOS app is available
Android app	Full-featured Android app	Native Android app	Android app is available
Mac desktop app	Native macOS app for desktop workflows	Desktop widget for time tracking	Desktop app wraps the web version
Windows desktop app	Native Windows app for desktop workflows	Desktop widget for time tracking	Desktop app wraps the web version

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Paymo vs Asana FAQ

Is Paymo or Asana better for freelancers?

Paymo has an edge for freelancers who bill hourly, with time tracking and invoice generation from logged hours, so a single subscription covers project management and basic billing. Asana has no time tracking or invoicing, which means freelancers billing clients need at least two additional tools alongside Asana. The Paymo free plan allows one user with five clients, which covers most solo freelancers starting out.

Does Asana have time tracking?

No. Asana does not include time tracking at any plan level. If you need to track billable hours, you need a third-party integration such as Toggl Track, Harvest, or Clockify. Each adds a separate subscription and a manual transfer step when creating invoices. Paymo includes built-in task-level timers and timesheet reports that connect directly to invoice generation.

Which is easier to set up, Paymo or Asana?

Both have a moderate setup curve. Paymo's dashboard is straightforward and most users create their first project and start a timer within an hour. Asana has more views and organizational features, which means more settings to configure before workflows run smoothly. Most Asana teams spend a few days mapping project templates. Paymo has fewer configuration options for solo users. Asana has more views and template settings to configure before workflows run, which adds setup time for larger teams.

Can I white-label Paymo or Asana?

Neither tool offers white-labeling. Paymo clients access projects through paymoapp.com URLs. Asana guests see Asana's standard interface. Neither allows a custom domain for client access. If presenting a fully branded experience to clients matters, look at platforms like Plutio that support custom domains and complete white-labeling on every plan.

How much does Paymo cost compared to Asana?

Paymo Starter costs $9.9/user/month. Asana Starter costs $13.49/user/month (annual). Both have free tiers: Paymo free allows one user with five clients; Asana free allows up to 10 users. For full features, Paymo Business is $23.9/user/month and Asana Advanced is $30.49/user/month. Paymo is cheaper and includes time tracking and invoicing. Asana is more expensive and has neither.

Which has better automation, Paymo or Asana?

Asana has a built-in rule-based automation engine on Starter and above, letting you trigger actions when task conditions are met without external tools. Paymo has recurring tasks for scheduled repeating work but no conditional automation builder. For teams that need automated status updates and task routing, Asana's automation is meaningfully better. Paymo users wanting conditional logic need Zapier, which adds cost outside the Paymo subscription.

Do Paymo and Asana have Gantt charts?

Both have Gantt or timeline views. Paymo includes a Gantt chart with task dependencies on all paid plans starting with Starter at $9.9/user/month. Asana's Timeline view (Gantt equivalent) requires the Starter plan at $13.49/user/month. Paymo's Gantt ships at a lower price point, which benefits small teams who need visual timeline planning without moving to higher tiers.

Does Paymo have invoicing?

Yes. Paymo generates invoices from tracked time or fixed fees and sends payment links through Stripe and PayPal. Basic branding comes with invoices. Paymo does not have proposals or contracts, so client onboarding still requires a separate tool. Asana has no invoicing at any plan level. For time-to-invoice without a second app, Paymo is the option between the two.

Can I migrate from Paymo to Asana or vice versa?

Both tools support CSV export of tasks and projects. Asana accepts CSV imports for task lists. Paymo's export covers projects, tasks, and time entries. Neither has a direct import from the other, so migration involves exporting data, reformatting it, and rebuilding templates in the new tool. Budget a few days for migration and testing. Active time entries and invoice history may need to be recreated manually.

What if neither Paymo nor Asana fits my workflow?

If you need more than project management, look at platforms covering the full client lifecycle. Key features to evaluate: built-in time tracking that connects to invoicing, proposal and contract tools that create projects on signature, and a white-labeled client portal at your domain. Plutio is one platform that covers all of these at $19/month flat. The comparison table on this page shows how it stacks up against both Paymo and Asana feature by feature.

Which tool is better for agencies with multiple clients?

Asana's portfolios give agencies a cross-project view across all active client engagements, which Paymo lacks. Asana also has more automation for managing parallel workflows. But agencies billing clients hourly still need time tracking and invoicing tools alongside Asana. Paymo covers time and invoicing but lacks Asana's portfolio depth. Agencies looking for a single platform covering intake through billing often land on all-in-one options like Plutio for agencies instead.

Do Paymo and Asana integrate with each other?

There is no direct native integration between Paymo and Asana. Both integrate with Zapier, which can connect them for specific automations such as creating a Paymo task when an Asana task changes status. However, running both simultaneously adds cost and complexity. Most teams use one or the other as their primary project tool and add integrations only for specific gaps in billing or communication.

Which has better customer support?

Paymo offers email support on all plans and priority support on Small Office and Business tiers. Asana has email and chat support on paid plans, with dedicated support on Business and Enterprise. Asana has a large community forum and documentation library given its scale. Paymo has a smaller but active user community and responsive email support for most plan levels.

Can I use Paymo or Asana for client proposals?

Neither Paymo nor Asana has a proposal builder. Client proposals have to be created in a separate tool such as PandaDoc, Bonsai, or a PDF, then manually converted into a project once signed, adding a step at the start of every new client engagement. Platforms with built-in proposal tools that auto-create projects on acceptance remove that manual handoff entirely.

Which tool is better for retainer billing?

Neither Paymo nor Asana has automatic subscription billing for monthly retainers. Paymo can schedule recurring invoices, but clients must pay each one manually. Asana has no billing at all. Retainer businesses end up running Stripe or a dedicated billing tool alongside whichever project tool they use. Platforms with built-in subscription billing handle automatic monthly charges without client action each cycle.

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