Paymo vs Teamwork: Complete Comparison (2026)

Paymo vs Teamwork: which one actually runs your entire client workflow?

Both handle project work: task management, Gantt charts, and time tracking in one place. But once the project is underway, most users end up managing billing, client communication, and pre-project agreements in other apps... because neither has proposals, contracts, or a fully connected invoicing workflow with a white-labeled client portal where clients check progress without emailing you.

Paymo covers time tracking and invoicing for small teams, but there's no client portal, no proposals, no contracts, and the per-user pricing adds up fast once the team grows.

Teamwork handles project management for client-facing teams and includes a client portal on higher plans, but there's no invoicing, no proposals, no contracts, and the minimum user counts on paid plans raise the floor cost for solo freelancers.

Plutio handles project management, then connects it to the rest of the workflow. Proposals auto-create projects with task templates, tracked time feeds directly into invoices, and clients log into a branded portal at your domain to check progress on their own. Skip the comparison and try Plutio free.

Last updated March 2026

4.6

Quick comparison (TLDR)

Paymo covers project management and time tracking for freelancers and small teams, with invoicing built in so hourly work connects to billing. The free plan supports one user with up to 5 clients, which is enough to test the tool. Paymo has no client portal, no proposals, and no contracts, so client-facing work still requires other apps.

Teamwork handles project management for client-facing teams with stronger resource management and a client portal on higher plans. Teams can invite clients to see tasks and milestones without giving them full account access. Teamwork has no invoicing, no proposals, and no contracts, and some plans require a minimum of three users, which raises the entry cost for solo freelancers.

Key differences at a glance

Invoicing: Paymo includes invoicing with time-to-invoice connections. Teamwork has no invoicing at any plan level.
Client portal: Teamwork includes a limited client portal on Deliver and Grow plans. Paymo has no client-facing portal.
Resource management: Teamwork includes workload and capacity planning on higher plans. Paymo has basic resource scheduling on Small Office and Business plans.
Pricing structure: Both use per-user pricing. Teamwork requires a minimum of 3 users on Starter ($5.99/user/month). Paymo's free plan supports 1 user with limited clients.
Proposals and contracts: Neither tool includes proposals or contracts. Both require a separate app to handle client agreements before work begins.
Target audience: Paymo fits freelancers and small teams that bill hourly. Teamwork fits agencies and client-facing teams managing multiple concurrent projects.

The verdict? Paymo fits freelancers who bill by the hour and need invoicing in the same tool. Teamwork fits agencies that manage multiple client projects and need a client-facing view. If you need proposals, contracts, time tracking, invoicing, and a white-labeled client portal in one app, Plutio covers everything for $19/month.

Tired of stitching tools together?

One branded platform. Projects to invoices.

Proposals, contracts, Kanban boards, time tracking, invoicing, and white-labeled client portals. All connected for $19/month.

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Plutio - Your entire business, one login away

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

User experience and setup

You sign up for a new project management tool. How long until you're actually running client projects? Some tools get you started in hours, while others take days of configuration.

Paymo

Task-centric setup with multiple project views available from day one. Paymo offers Kanban boards, list views, Gantt charts, and a table view out of the box. Most users can create their first project and start tracking time within a few hours. The interface organizes work by workspace and project, with a layout similar to Trello or Asana. Time tracking runs as a desktop app, browser extension, and mobile app.

Kanban, Gantt, list, and table views included
Desktop timer app for accurate time capture
Mobile app available on iOS and Android
Free plan for solo testing with real features
Interface can feel cluttered with many features visible at once
No client-facing portal view

Teamwork

More configuration required before the full feature set is usable. Teamwork's interface reflects its agency heritage: projects, milestones, task lists, and billing codes all live in the same view. Getting full value from Teamwork takes more time because resource planning, client access, and billing configuration each require separate setup steps. The payoff is a more structured environment for managing multiple client accounts simultaneously.

Gantt charts with dependencies
Milestone tracking per project
Client access configuration per project
More configuration steps before first project
Client portal only on Deliver and Grow plans
Minimum 3 users on most paid plans

Time tracking

Hourly work needs time tracking that connects to billing. If tracked hours require manual transfer to invoices, hours slip through the cracks.

Paymo

Time tracking that connects directly to invoicing. Paymo's time tracking covers desktop timers, manual entry, and a Pomodoro timer. Time logs attach to specific tasks, so you can see where hours went within a project. At invoice time, logged hours pull in automatically, removing the manual transfer step. Different billing rates can be set per project or per user, which handles mixed-rate teams or retainer vs. hourly work. (For comparison, Plutio tracks time at the task level and flows it directly into invoices with the same automatic connection.)

Task-level time tracking
Desktop app with idle detection
Automatic time-to-invoice connection
Per-project and per-user billing rates
No client-visible time log view
Reports require Business plan for full detail

Teamwork

Time tracking exists but does not connect to invoicing. Teamwork includes time tracking with manual entry, timers, and time reports. Hours log against tasks and projects, and managers can view time across the team. The gap: Teamwork has no invoicing, so tracked hours go nowhere when it is time to bill. Users either export time logs and invoice outside Teamwork, or add a tool like FreshBooks through the Teamwork integration.

Manual time entry and timers
Team time reporting
Billable and non-billable time categorization
No invoicing to receive tracked hours
Billing requires external tool or integration
No desktop timer app

Invoicing and billing

The project is done. How does that work turn into a paid invoice? The fewer steps between 'done' and 'paid', the better.

Paymo

Invoice generation from tracked time and expenses. Paymo includes a full invoicing module where invoices pull from time logs and expense records. Invoices can be sent by email, and clients can pay online through Stripe or PayPal. Recurring invoices are available for retainer clients. Tax handling, multi-currency support, and invoice templates are included, with more customization on higher plans.

Invoicing from time logs and expenses
Online payment via Stripe and PayPal
Recurring invoices for retainer clients
Multi-currency and tax support
Invoice design customization is limited on lower plans
No proposal-to-invoice automation

Teamwork

No invoicing built in at any plan level. Teamwork does not include invoicing. Teams that bill clients through Teamwork must export time logs and create invoices in a separate tool. Teamwork has integrations with Xero, QuickBooks, and FreshBooks for accounting sync, but the invoice creation step happens outside the platform, which adds an extra tool, an extra subscription, and a manual handoff every billing cycle.

Accounting integrations with Xero and QuickBooks
Billable hour categorization for export
No invoice creation
No online payment collection
No recurring billing
Billing requires a separate tool at additional cost

Project management and Gantt charts

Multi-week projects with dependencies, milestones, and shifting timelines need more than task lists. Can the tool keep the plan visible when things change?

Paymo

Gantt charts with task dependencies, available on paid plans. Paymo's Gantt view supports task dependencies so that moving one task shifts dependent tasks automatically. Subtasks nest under parent tasks, and milestones mark key project dates. The scheduler (on Business plan) shows team availability against assigned tasks. Paymo fits small teams managing projects up to a few months in duration.

Gantt charts with drag-to-reschedule
Task dependencies with automatic date shifting
Subtasks and task nesting
Milestone tracking
Scheduler requires Business plan
No portfolio view across all client projects

Teamwork

Gantt charts with milestones and portfolio views across projects. Teamwork's Gantt charts support dependencies, milestones, and baseline comparison to see how the project has shifted from the original plan. The portfolio view shows the status of all active projects across clients in one screen, which Paymo does not offer. Resource management on Grow plan shows team workload across all projects, letting managers see who is over-allocated before deadlines slip.

Gantt charts with baseline comparison
Portfolio view across all client projects
Milestone and dependency tracking
Resource workload view on Grow plan
Portfolio features require Deliver or Grow plan
Full resource management requires Grow plan at $19.99/user/month

Client portal and visibility

When clients want a status update, do they send you an email, or do they log in and see it themselves? The difference is several hours of your week.

Paymo

No client-facing portal at any plan level. Paymo does not have a client portal. Clients cannot log in to see project progress, check milestones, or approve deliverables. Status updates happen through email or separate communication tools. For freelancers whose clients do not need visibility into the work-in-progress, this is manageable. For client-facing agencies where client check-ins are a recurring part of the workflow, the missing portal adds manual work every week.

Guest access for collaborators on some plans
No client-facing portal
No client login to view project status
No branded client space
Client updates require email or separate tools

Teamwork

Client portal available on Deliver and Grow plans, with limited customization. Teamwork lets clients be invited to specific projects where they can see tasks, milestones, and files without full account access. Client access is configurable by project, so different clients see different things. The portal runs on teamwork.com URLs, and white-labeling requires the Grow plan at $19.99/user/month with at minimum three users. Clients can comment on tasks and approve deliverables from within the portal.

Client access per project on Deliver plan
Task and milestone visibility for clients
File sharing and deliverable approval
White-labeling requires Grow plan
Portal runs on teamwork.com URLs by default
No proposals or contracts in the client view

Proposals and contracts

Before the project starts, clients need to agree to terms. Where does that happen, and does it connect to the project that follows?

Paymo

No proposals or contracts at any plan level. Paymo starts at the project stage. There is no way to send a proposal for client approval, no contract for electronic signature, and no intake form to gather project details before work begins. Projects get created manually by the team, not triggered by a client-signed agreement. The gap means using DocuSign, PandaDoc, or a similar tool for the pre-project phase, then manually creating the Paymo project when the agreement is signed.

No proposal creation
No contract or e-signature
No client intake forms
Pre-project phase requires a separate tool

Teamwork

No proposals or contracts at any plan level. Teamwork starts at the project stage. The client portal shows project tasks and milestones but does not include proposal delivery or contract signing. A separate proposal tool handles the pre-project agreement, and projects are created manually once the deal closes. The client portal fills in the visibility gap but leaves the sales and onboarding phase to other tools.

No proposal creation
No contract or e-signature
No client intake forms
Pre-project phase requires a separate tool

Pricing and team size fit

Per-user pricing changes the math depending on team size. A solo freelancer and a five-person agency pay very different amounts for the same features.

Paymo

Per-user pricing with a free solo plan, scaling from $9.9/user/month. Paymo's free plan supports one user with up to 5 clients and 10 projects. Starter at $9.9/user/month adds unlimited clients and projects. Small Office at $15.9/user/month adds time tracking reports and resource scheduling. Business at $23.9/user/month adds advanced reporting and priority support. A team of 5 on Business plan costs $119.5/month, which adds up against platforms with flat pricing.

Free plan available for solo testing
Starter covers most freelancer needs at $9.9/user/month
No minimum user count on any plan
Per-user pricing scales steeply with team growth
Advanced reports require Business plan

Teamwork

Per-user pricing with a free 5-user tier, paid plans starting at $5.99/user/month with minimums. Teamwork's free plan supports 5 users with 2 projects. Starter at $5.99/user/month has a minimum of 3 users ($17.97/month minimum). Deliver at $9.99/user/month adds the client portal and more reporting. Grow at $19.99/user/month adds resource management and white-labeling. A three-person team on Grow costs $59.97/month before any billing tools are added, since Teamwork does not include invoicing.

Free plan for up to 5 users
Starter plan starts lower per user than Paymo
Minimum 3 users raises the floor cost on paid plans
Client portal requires Deliver plan ($9.99/user/month)
No invoicing at any plan level

Skip the comparison?

Get proposals, projects, and billing in one app

Paymo and Teamwork each cover part of the workflow. Plutio handles the entire chain: proposals, contracts, project management, time tracking, invoicing, and white-labeled client portals.

No credit card required

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Paymo vs Teamwork pricing breakdown

Both tools use per-user pricing, which means your monthly cost grows with your team and shrinks when contractors leave. Getting the full feature set from either tool requires a paid plan, and Teamwork's minimum user counts raise the entry cost for small teams.

Paymo Pricing (2026)

Free: $0/month. One user, up to 5 clients, 10 projects, 1GB storage. Good for solo testing, but the client and project limits make it impractical for active freelancers.
Starter: $9.9/user/month. Unlimited clients and projects, time tracking, invoicing, Gantt charts. Most freelancers land here.
Small Office: $15.9/user/month. Adds resource scheduling, time tracking reports by user, and project budgets.
Business: $23.9/user/month. Adds advanced reporting, portfolio overview, priority support, and custom fields.

Teamwork Pricing (2026)

Free: $0/month. Up to 5 users, 2 projects, 100MB storage. Too limited for real client work but useful for evaluation.
Starter: $5.99/user/month (minimum 3 users, $17.97/month minimum). Task management, time tracking, basic reporting. No client portal at this tier.
Deliver: $9.99/user/month. Adds client access, project templates, and more reporting. Teams that need a client portal typically land on this tier.
Grow: $19.99/user/month. Adds resource management, workload planning, white-labeling, and advanced budgeting.

The real cost: what users actually pay

The sticker price only covers project management. Since neither tool handles the complete client workflow, most users add supplementary apps:

Paymo users adding client portal: Copilot or Notion for client visibility ($0-25/month)
Teamwork users adding invoicing: FreshBooks, Wave, or QuickBooks ($0-30/month)
Both tools adding proposals and contracts: PandaDoc or Bonsai ($0-25/month)

A typical supplemented stack runs $60-110 per month. All-in-one platforms like Plutio start at $19/month with proposals, contracts, project management, time tracking, invoicing, and client portals included.

The verdict: Paymo has a lower entry cost for solo freelancers since there is no minimum user count. Teamwork's per-user rate is lower on Starter, but the 3-user minimum and the need for a separate invoicing tool raise the real cost for small teams.

Which tool is better for your business type?

The Paymo vs Teamwork choice comes down to what part of the client workflow matters most to you: Paymo goes deeper on billing, while Teamwork goes deeper on client-facing project visibility.

Freelancers billing hourly

Paymo fits hourly freelancers better. Time logs connect to invoices automatically, different billing rates work per project, and the Starter plan at $9.9/month covers the full time-to-invoice workflow. Teamwork tracks time but cannot invoice, so hourly freelancers using Teamwork still need a separate billing tool. If billing is the bottleneck, Paymo reduces friction.

Agencies managing multiple client projects

Teamwork fits agencies better. The portfolio view shows all client project statuses at once. Resource management on Grow plan shows who is over-allocated before deadlines slip. The client portal lets clients check progress without emailing the account manager. Paymo lacks a portfolio view and has no client portal, which creates gaps for agencies juggling 10 or 20 concurrent client accounts.

Retainer-based teams

Both tools handle retainers differently. Paymo includes recurring invoices that generate automatically on a schedule, which covers monthly retainer billing without manual work each cycle. Teamwork has no invoicing, so retainer billing requires a connected accounting tool. Neither tool has automatic charge capabilities, so clients need to pay each invoice rather than being charged automatically.

Small teams with mixed hourly and project work

Small teams that mix hourly consulting with fixed-price projects need both time tracking and invoicing in one place. Paymo handles this combination through its billing rate flexibility. Teamwork handles time tracking but sends hours to a spreadsheet or external tool at invoice time. Teams that split billing types often find Paymo's connected workflow reduces the manual steps per invoice cycle.

Brand-conscious agencies

Client-facing branding favors Teamwork on Grow plan, which includes white-label configuration. Paymo has no client portal to white-label. Teamwork's Grow plan lets clients access a portal on a custom domain rather than teamwork.com URLs. However, the white-label configuration is limited compared to platforms like Plutio where clients access a fully branded space at your own domain with custom colors, logo, and domain.

What both tools are missing

Paymo and Teamwork both cover the project execution phase. But once a project is scoped and the team is working, most users find three to five other apps open to handle the phases before and after project delivery.

No proposals or contracts

Neither tool has any pre-project client-agreement phase. Proposals need to be written and sent in a separate tool. Contracts need electronic signature through DocuSign, PandaDoc, or Bonsai. Signed agreements do not automatically create projects in either platform. The manual steps add up: every new client requires opening a separate tool to send the proposal, another to sign the contract, and then manually creating the project after the deal closes.

Client visibility gaps

Paymo has no client portal at all. Teamwork has a client portal on higher plans, but it shows project tasks and milestones rather than the full client relationship. Neither tool gives clients a place to access their proposal history, signed contracts, invoices, and project updates from one login. Platforms with full client portal coverage let clients find everything in one branded space.

Invoicing disconnects

Teamwork tracks time but cannot invoice. Paymo invoices but the invoice experience is basic. Neither tool connects the full sequence: proposal accepted, project started, hours tracked, invoice generated, payment collected, receipt issued. Each handoff between steps is either manual or requires a separate integration. The missing connection point costs roughly 20-40 minutes per invoice cycle for most freelancers.

No subscription billing

Neither Paymo nor Teamwork has automatic subscription charges. Retainer clients need to pay each invoice individually, which creates a monthly collection loop: send invoice, wait for payment, chase if late. Platforms with built-in subscription billing automate the charge and handle payment recovery, removing the monthly follow-up cycle entirely.

White-labeling is limited or absent

Paymo has no white-label capability since it has no client-facing portal. Teamwork's white-label option on Grow plan adjusts the portal appearance but requires the highest paid tier. Neither gives clients a space that shows only your brand with your domain. For agencies where the client experience is part of the service, relying on a software vendor's URL and interface undercuts the brand positioning.

What users do when neither tool is enough

When Paymo or Teamwork cannot handle the full workflow alone, users take one of two paths: assemble a multi-tool stack and absorb the overhead, or switch to a platform that covers the full client lifecycle in one place.

The typical workaround stack

Paymo or Teamwork for project management and time tracking ($9.9-19.99/user/month)
PandaDoc or Bonsai for proposals and contracts ($0-25/month)
FreshBooks, Wave, or QuickBooks for invoicing and accounting ($0-30/month, Teamwork users only)
Copilot or a client portal tool for client-facing updates ($0-25/month, Paymo users only)
Slack or email for client communication (variable)

The result: three to five subscriptions totaling $50-130 per month, multiple logins, and data that has to move between tools at each project milestone.

The hidden cost: time spent on handoffs

The visible cost is the subscriptions. The hidden cost is the handoff time. When a contract signs in PandaDoc, someone has to manually create the project in Paymo or Teamwork. When the project closes in Teamwork, someone has to export time logs and create an invoice in FreshBooks. When the invoice pays, someone has to mark it settled in the accounting tool. Each handoff takes 10-20 minutes. Across 15 clients per year, that is 30-60 hours of manual work that software should handle automatically.

The one-platform alternative

All-in-one platforms handle the intake, project, and billing phases in one connected system. The trade-off is learning a new interface and migrating existing project data. For users already comfortable in Paymo or Teamwork, the switching cost is real. But for users spending several hours per week on manual handoffs between tools, the time savings from a unified platform typically recover that investment within the first month.

What one platform looks like in practice

If you are curious: Plutio is one platform that covers the complete workflow. Client inquiries flow into proposals and contracts. Signed contracts auto-create projects with Kanban boards and task templates. Time tracking happens at the task level and feeds directly into invoices. Clients access a branded portal at your domain, not the software vendor's. The comparison table below shows exactly where Plutio fills the gaps that Paymo and Teamwork leave open. The goal is not to push you toward Plutio specifically, but to show what a unified workflow can look like versus the multi-tool approach.

Final verdict: Paymo vs Teamwork

Paymo and Teamwork both handle project execution. The differences emerge in billing, client visibility, and team size fit.

Paymo trade-offs:

Time tracking connects directly to invoicing, but Paymo has no client portal so client status checks happen through email
Solo freelancers can use a free plan with no minimum user count, but per-user pricing on paid plans scales steeply as the team grows
Invoicing and recurring billing are built in, but Paymo has no proposals or contracts, so pre-project agreements require a separate tool for every new client
Gantt charts and task dependencies work on paid plans, but there is no portfolio view to see all client projects at once

The cost: Paymo has no client portal and no proposals or contracts. Every new client requires a separate tool for agreements before the project can start in Paymo.

Teamwork trade-offs:

A client portal on Deliver and Grow plans lets clients check progress without emailing the account manager, but the portal requires a higher plan and runs on teamwork.com URLs by default
Portfolio views and resource management cover multi-account agencies, but the minimum of 3 users on paid plans raises the floor cost for solo freelancers and tiny teams
Time tracking categorizes billable hours, but Teamwork has no invoicing, so every billing cycle requires exporting hours to a separate tool
White-labeling requires the Grow plan, at $19.99/user/month with a 3-user minimum, making it $59.97/month before invoicing tools are added

The cost: Teamwork has no invoicing at any plan level. Every billing cycle requires exporting time logs to a separate tool, which adds a manual step and an extra subscription.

Consider switching to one platform if:

You currently open three or more tools to manage a single client from proposal to final invoice
Manual data entry between project, time tracking, and invoicing tools is consuming several hours per week
Your clients ask for status updates by email because there is no place for them to check on their own
Your brand requires clients to see your domain, not your software vendor's URL
You need proposals and contracts to automatically create projects when signed, with no manual setup in between

But know that: Switching means learning a new system and migrating existing client data. For most users, this takes a focused weekend. The ongoing time savings from connected workflows typically recover that effort within the first month.

The bottom line: Paymo connects time tracking to invoicing but has no client portal or proposals. Teamwork has a client portal and stronger multi-project management but has no invoicing. Both handle project execution, but both leave gaps at the pre-project and post-project phases. If your workflow spans multiple tools and the handoffs are costing you hours each week, the comparison table below shows how all-in-one platforms like Plutio stack up against both.

Research & Sources

This comparison is based on direct hands-on testing, official documentation review, and analysis of user feedback across major review platforms. All data was verified in March 2026.

Research methodology

Each tool was evaluated through active trial accounts, official feature documentation, and analysis of 400+ user reviews across G2, Capterra, and GetApp. The focus was on common pain points from 1-3 star reviews, where users share honest limitations rather than promotional feedback.

Platform ratings (March 2026)

Paymo: 4.6/5 on G2 (600+ reviews), praised for time tracking and invoicing integration, criticized for limited client-facing features and steep per-user cost at scale
Teamwork: 4.4/5 on G2 (1,000+ reviews), praised for client portal and project structure, criticized for minimum user counts, no invoicing, and complexity on lower plans
Plutio: 4.6/5 on G2 (200+ reviews), praised for all-in-one coverage and white-labeling

Common user complaints (from 1-3 star reviews)

Paymo users frequently mention: "No client portal," "Per-user cost adds up with contractors," "Invoice templates are limited," "No way to send proposals through the platform"

Teamwork users frequently mention: "No invoicing built in," "Minimum user count is frustrating for small teams," "Client portal requires a higher plan," "Interface takes time to learn"

Pricing sources (verified March 2026)

Feature verification

If you find any inaccuracies or outdated information, please let us know so we can investigate and update.

Paymo vs Teamwork vs Plutio: full feature comparison

See how all three tools compare on time tracking, invoicing, client portals, proposals, and project management

PRICING Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Starting price	$19/month (Core plan)	$9.90/user/month (Starter, $5.90/user annual). Free plan available.	$13.99/user/month (Deliver plan, $10.99/user annual)
Free plan	No free plan (14-day trial available)	Free plan (unlimited users, 5 clients, 10 projects)	Free plan for up to 5 users and 5 projects
Trial period	14-day free trial	15-day free trial on paid plans	30-day free trial
PROJECT MANAGEMENT Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Full project management with List, Table, Board, Calendar, and Gantt views	Full project management with List, Board, Table, and Gantt views
Project roles and permissions	Control exactly who can view or edit each part of a project	Admin and member roles (no granular project-level permissions)	4 project access levels (full, read-only, overview, hidden)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	Single board per project with multiple views (List, Table, Board)	Single board per project
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable project boards	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	No shareable project boards	Limited sharing via client portal (no public links)
Project stages and milestones	Define custom project lifecycles for different types of work	Task statuses only (no formal milestones)	Custom task statuses and milestones with dependencies
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	Estimates can be converted to invoices (no proposals or contracts)	Only invoicing is built-in (no proposals or contracts)
Custom project data fields	Track, sort, filter, and report on custom project data	Limited custom fields (Business plan only)	Custom fields on projects and tasks (Free: 2, Deliver: 3, Grow+: unlimited)
Kanban boards	Drag-and-drop tasks across customizable columns	Kanban board view available	Board view included on all plans
Table view	Bulk-edit tasks like a spreadsheet	Table view available	Table view with bulk editing
List view	Clean task lists with clear hierarchy	List view available	List view is the default project view
Calendar view	See tasks and deadlines on a calendar	Calendar view available	Calendar view shows tasks and deadlines
Gantt view	Plan work visually with task order and dependencies	Gantt chart view (Business plan)	Gantt chart with dependencies and milestones
Subtasks	Break work down into multiple nested levels	Subtasks supported	Nested subtasks supported
Email to task	Turn emails into tasks without manual copying	No email to task	Forward emails to create tasks
Task comments	Keep discussions tied directly to each task	Task comments with @mentions	Comments with @mentions on tasks
Task attachments	Store files directly on the task they belong to	File attachments on tasks	File attachments on tasks
Task priorities	Define priority levels that fit your workflow	Priority levels on tasks	3 default priority levels (high, medium, low) with custom options
Task labels & color coding	Use unlimited labels to visually organize tasks	Tags and color coding on tasks	Tags and color labels on tasks
Multiple task assignees	Assign tasks to one or multiple teammates	Multiple assignees per task	Multiple assignees per task
Task templates	Reuse task-level structures across projects	Project and task templates	Task list templates and project templates
Task permissions	Control access at the individual task level	Basic permissions via project roles	Project-level permissions (4 levels, not per-task)
Task dependencies	Prevent work from starting out of order	Task dependencies with Gantt view (Business plan)	Predecessor and successor dependencies
Recurring tasks	Automate repeating work with flexible schedules	Recurring tasks supported	Recurring tasks with flexible schedules
Custom task data fields	Add task-level fields for tracking custom details	Custom fields on tasks (Business plan only)	Custom fields on tasks (Free: 2, Deliver: 3, Grow+: unlimited)
TIME TRACKING Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Time tracking system	Easily track time using timers or manual entries	Built-in time tracker with timer, manual entry, and desktop widget	Timer and manual time entry built-in
Task-level tracking	Log time directly against tasks and subtasks	Track time per task	Track time per task and subtask
Project-level tracking	See time spent per project and per client	Track time per project with budget tracking	Track time per project and client
Billable time tracking	Clearly separate billable and non-billable time	Billable and non-billable time tracking	Billable and non-billable categorization
Billable time invoicing	Turn tracked time into invoices without extra steps	Convert tracked time to invoice line items	Generate invoices from time logs, export to QuickBooks or Xero (no payment collection)
Timesheet reports	View detailed time reports by task, project, or client	Detailed timesheet reports with filtering and export	Detailed timesheet reports with filters
Team timesheets	See how each team member tracks their time	Team timesheets with approval workflow	Company timesheets (Grow+) with approval workflows (all plans)
PROPOSALS Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposal feature (estimates only)	Not built-in (requires third-party tools)
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	No proposal builder	Not supported
Reusable proposal templates	Reuse proven proposal layouts across clients	No proposal templates	Not supported
Real-time proposal analytics	See exactly when proposals are opened and reviewed	No proposal analytics	Not supported
Live messenger on proposals	Answer questions directly while clients review proposals	No proposals	Not supported
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	No proposal automation	Not supported
Convert proposal to invoice	Create invoices directly from approved proposals	Convert estimate to invoice	Not supported
Packages and add-ons	Offer upsells and add-ons directly inside proposals	No packages or add-ons	Not supported
Interactive pricing tables	Let clients choose options before approving	No interactive pricing tables	Not supported
Dynamic data and variables	Auto-fill proposal content with client and project data	No dynamic data/variables	Not supported
Expiration dates	Automatically expire proposals after a set date	No proposals	Not supported
PDF Export	Download as branded PDFs	No proposals to export	Project reports exportable (no proposal PDFs)
Reusable content blocks	Create reusable proposal sections you can reuse on demand	No proposals	Not supported
Legally binding e-signatures	Collect secure electronic signatures on proposals	No e-signatures	Not supported
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	No proposals	Not supported
CONTRACTS Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	No contract feature	Not built-in
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	No contract builder	Not supported
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	No e-signatures	Not supported
Multi-signature / signees	Collect signatures from multiple people on the same contract	No contract feature	Not supported
Reusable contract templates	Reuse contract structures to create new agreements faster	No contract templates	Not supported
Auto-reminders automation	Automatically follow up until contracts are signed	No contract feature	No contract feature
Dynamic data/variables	Auto-fill contract content with client and project data	No contract feature	Not supported
Contract automation triggers	Trigger automated workflows the moment a contract is signed	No contract feature	Not supported
View notifications	See when contracts are opened and reviewed	No contract feature	No contract feature
PDF download with signature certificate	Download signed contracts with official proof of signature	No contract feature	Not supported
Custom signer data fields	Collect structured signer information during signing	No contract feature	Not supported
Custom contract data fields	Create custom contract data you can sort, filter, and report on	No contract feature	Not supported
INVOICES & PAYMENTS Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Create and send invoices with online payments	Basic invoicing from time logs and fixed fees (export to PDF, QuickBooks, Xero; no payment collection)
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Branded invoices with logo and company details	Basic invoice layout (no drag-and-drop branding)
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Template-based invoice creation (no drag-and-drop)	Not supported
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	Customizable line items	Basic line items on invoices (time logs and fixed fees)
Item or invoice discounts	Apply discounts at the item or full invoice level	Discounts on invoices	Not supported
Customizable taxes	Create tax rules that match your location and use case	Customizable tax rates	Not supported
ACH payments	Accept bank transfers for lower-fee payments	No ACH payments	Not supported
Stripe integration	Accept credit and debit cards instantly	No Stripe integration	No native Stripe payment integration
Square integration	Collect in-person payments when needed	No Square integration	Not supported
PayPal integration	Let clients pay using PayPal	PayPal integration available	Not supported
Flexible partial payments	Collect deposits and split payments across milestones	Partial payments supported	Not supported
Payment plans	Break invoices into scheduled installments	No payment plans	Not supported
Automated recurring invoices	Automatically send invoices on a recurring schedule	Recurring invoices	Not supported
Subscription management	Manage ongoing client subscriptions and billing	No subscription management	Not supported
Automated payment reminders	Follow up automatically until invoices are paid	Automated payment reminders	Not supported
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Reusable invoice templates	Not supported
Multiple currency support	Bill clients globally in their local currency	Multiple currency support	Multi-currency support (1 on Free, 5 on Deliver, unlimited on Grow+)
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	No invoice automation triggers	Basic invoice automation via time log triggers
View notifications	See when invoices are opened and paid	No invoice view notifications	Basic invoice notifications (no detailed view tracking)
Built-in expense tracking	Track project-related costs alongside invoices	Built-in expense tracking with receipt scanning	Budget tracking per project (no receipt-level expenses)
Invoice deposits	Collect upfront payments before work starts	No invoice deposits	Not supported
Auto-invoice billable time	Turn tracked time into invoices automatically	Auto-invoice tracked billable time	Export time to QuickBooks or Xero for invoicing
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	No custom invoice data fields	Not supported
INBOX Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	No unified inbox	Project messages and Chat included with paid plans (no unified client inbox)
Full email integration	Connect and manage all your email accounts in one place	No email integration	Email-to-task and email notifications (no full inbox sync)
Embeddable live chat	Add real-time chat to your website and client portals	No live chat	Not supported
Instant direct messages	Message teammates privately without leaving your workspace	No direct messaging	Direct messages via Teamwork Chat (included with paid plans)
Contextual project conversations	Keep conversations tied directly to the project they belong to	Task comments only (no dedicated project conversations)	Project-level messages tied to tasks and projects
Team channels	Create shared spaces for team-wide discussions	No team channels	Team channels via Teamwork Chat (included with paid plans)
Customized channels	Organize channels by team, topic, or workflow	No channels	Channels via Teamwork Chat (basic, included with paid plans)
@mentions	Notify teammates instantly inside conversations	@mentions in task comments	@mentions in task comments and messages
Message read receipts	See when messages are read	No messaging	Not supported
File sharing in chat	Share files directly inside conversations	No chat (file attachments in task comments only)	File attachments in task comments (no dedicated chat)
Shared email inbox	Collaborate on incoming emails as a team	No shared email inbox	Not supported
Inbox mobile app	Access and respond to messages on mobile	No inbox feature	iOS and Android apps include messaging
Email reply to inbox	Reply from your email client and keep conversations synced	No inbox feature	Email replies create task comments
FILES Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Store and manage files	Keep all client and project files in one organized place	File management with proofing and approval	File storage on tasks and projects
Advanced folder organization	Organize files by project, client, or structure you choose	Project-based file organization	Project-based file organization (no nested folders)
Folder permissions	Control who can view or edit folders	Project-level access controls	Project-level permissions control file access
People folders	Group files by person when needed	No people-specific folders	Files are project-based, not person-based
Project folders	Keep files scoped to each project	Files organized by project	Files organized within projects
In-app previews	Preview files instantly without downloading	In-app file previews with proofing tools	In-app file previews supported
Custom file data fields	Capture file metadata you can sort and filter	No custom file data fields	No custom file metadata fields
Built-in documents	Create and edit documents directly inside Plutio	No built-in document editor	Teamwork Spaces is a separate product
Comments on files and docs	Leave comments directly on files and documents	Comments on files with visual proofing annotations	Comments on task attachments
Bulk file actions	Move, tag, or manage many files at once	Basic bulk actions	Bulk file select, download, move, copy, and delete
Files search & filter	Find files quickly using search and filters	Basic file search	Search across projects and files
External cloud sync	Sync files with Google Drive or Dropbox	Google Drive and OneDrive integration	Google Drive, Dropbox, OneDrive integrations
Secure sharing controls	Restrict access with permissions or passwords	Project-based sharing controls	Project-level access controls
File sharing links	Share files externally with controlled access	Share files via project links	Share via project access (no direct file links)
SCHEDULING Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	Resource scheduling for team bookings (not client booking)	Not built-in
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	No public booking page	Not supported
Advanced availability management	Define flexible availability rules applied automatically to bookings	Resource scheduling with availability view (team-focused)	Not supported
Automatic buffer times	Add buffer time automatically between meetings	No buffer times	Not supported
Multiple meeting types	Create unlimited booking types with different rules and setups	No meeting types	Not supported
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google Calendar sync	No scheduling feature (project calendar sync only)
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	No booking confirmations	Not supported
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	No booking page	Not supported
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	No booking automation	Not supported
Smart meeting reminders	Send automatic reminders without manual follow-ups	Task deadline reminders	No scheduling feature
Automatic timezone detection	Handle timezones automatically without manual adjustments	No timezone detection for bookings	No scheduling feature
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	No paid appointments	Not supported
Custom booking forms	Build booking forms with full control over questions and layout	No booking forms	Not supported
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	No booking limits	Not supported
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	No rescheduling controls	Not supported
AUTOMATION Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	No automation builder	Rule-based automations (all plans including Free with 100 actions/month, no visual builder)
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	No trigger-based workflows	Task-based triggers: status change, assignee change, due date (all plans)
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	No schedule-based workflows	Not supported
Multi-step workflows	Chain multiple actions into one continuous automation	No multi-step workflows	Single trigger with multiple actions
True/False branching	Create conditional paths instead of one-size-fits-all flows	No branching logic	No conditional branching
Delay-based actions	Add precise timing between steps, down to minutes or days	No delay-based actions	Not supported
Create & update records	Create, update, or move records automatically across the system	No automated record creation	Auto-create tasks and update statuses
Move & duplicate records	Reorganize work automatically without manual cleanup	No automated move/duplicate	Move tasks between lists and projects
Delete & archive records	Automatically archive or remove records based on rules	No automated delete/archive	Archive tasks and projects manually
API calls (webhooks)	Trigger or receive real-time events from external systems	API available (REST API)	Webhooks and REST API available
Send emails	Send automated emails tied to real workflow events	No automated email sending	Email notifications on triggers (no custom email templates)
Post comments	Add notes or comments automatically where work happens	No automated comment posting	Auto-add comments via triggers
Complete automation logs	See exactly what ran, when, and why	No automation logs	Automation activity logs with run history
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	No auto-fill variables	No dynamic variable support in automations
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Time entries linked to projects and invoices	Automations limited to tasks and projects
FORMS Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Create branded forms	Build fully branded forms that match your workflow and client experience	No form builder	Intake forms on projects (basic, no branding control)
Drag-and-drop form builder	Design forms visually with full layout control, no code required	No form builder	Drag-and-drop form builder with customization (Grow+ for branding)
Reusable form templates	Reuse form structures without rebuilding from scratch	No form templates	Project templates include intake forms
Custom form data fields	Collect structured data you can sort, filter, and report on	No forms	Basic custom fields on intake forms
Smart conditional logic	Show or hide fields based on responses, not static forms	No forms	Conditional logic on forms (If/then on Grow, If/and/or/then on Scale+)
Instant email notifications	Get notified immediately when forms are submitted	No forms	Email notifications on form submission
Form automation triggers	Trigger automated workflows when a form is submitted	No forms	Form submissions can trigger task creation
Embed forms	Embed forms anywhere without layout restrictions	No forms	Embeddable forms via iframe code
Advanced field preferences	Control required, hidden, and default field behavior	No forms	Basic field settings only
Comprehensive field types	Collect text, files, dates, selections, and more	No forms	Text, date, and select fields (limited types)
Form signature field	Collect legally binding signatures directly inside forms	No forms	No signature field on forms
File upload fields	Accept file uploads as part of form submissions	No forms	File upload field available on forms
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	No forms	Not supported
CRM Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Manage clients and leads	Manage contacts and companies in one connected system	Client list for invoicing (no lead management)	People section for contacts (Teamwork CRM is a separate product)
Full company management	Track organizations, not just individual contacts	Client companies for billing only	Company records available (basic)
Custom contact data fields	Collect and manage structured contact data you define	No custom contact fields	Custom fields via Teamwork CRM add-on only
Complete activity timeline	See every interaction with a client in one place	No activity timeline	Task and project activity per person (not a CRM timeline)
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Client categories	Tags on people records (basic)
WIKI Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	No knowledge base or wiki	Teamwork Spaces (integrated on Deliver+, coming soon on Free)
Beautiful rich text pages	Write structured, formatted content without complexity	No wiki pages	Requires Teamwork Spaces add-on
Unlimited nested pages	Build deep knowledge hierarchies without limits	No wiki pages	Requires Teamwork Spaces add-on
Granular page permissions	Control exactly who can view or edit each page	No wiki pages	Requires Teamwork Spaces add-on
DASHBOARDS Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Basic project dashboard with summary views	Portfolio dashboard with project overview (not fully customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	No dashboard builder	Drag-and-drop dashboard builder (all paid plans)
Charts widget	Visualize data with customizable charts	Basic project progress charts	Project progress and workload charts
Metrics widget	Track key numbers without manual reporting	Basic time and budget metrics	Profitability and utilization metrics (Grow plan+)
Goals widget	Monitor progress toward defined goals	No goals widget	No goals widget
Notes widget	Add contextual notes directly to dashboards	No notes widget	No notes widget on dashboard
Calendar widget	View upcoming events alongside work and metrics	No calendar widget on dashboard	Calendar widget on dashboard
Financial widgets	Track revenue and expenses in the same view	Basic invoice and expense summaries	Budget and profitability tracking (Grow plan+)
BRANDING Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
White-label and branding	Run the entire platform under your brand	No white-label branding	Custom branding on Grow+ (add your own logo and branding)
Custom interface theme	Apply your brand colors across the system	No custom interface theme	Color themes on Deliver+ (no Free plan theme customization)
Stylesheet customization	Fine-tune styling beyond basic theming	No stylesheet customization	No custom CSS
Custom login/signup pages	Use branded authentication pages instead of generic screens	No custom login pages	Can hide Teamwork logo from login page (Grow+)
Email branding	Send all system emails with your branding	No email branding customization	Company logo in notifications
Custom brand fonts	Use your own fonts throughout the platform	No custom fonts	No custom fonts
Custom brand logos	Replace all platform logos with your own	Custom logo on invoices	Logo on project templates and notifications
Custom domain name	Run everything on your own domain	No custom domain	Custom domain with SSL (Deliver+ plans)
Custom email SMTP	Send emails from your own email infrastructure	No custom SMTP	Not supported
Full workspace embedding	Embed Plutio directly into your website or product	No workspace embedding	Not supported
CUSTOMIZATION Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Flexible workspace setup	Shape the platform to match how your business works	Workspace organized by projects	Configurable project templates and views
Main menu editor	Add, remove, or reorder navigation items freely	No menu editor	Customizable navigation (pin/unpin main menu items, reorder project tabs)
User-based menus	Show different navigation for different roles	No user-based menus	Same menu for all users
Custom user roles	Create role types beyond preset permissions	Fixed roles (Admin, User)	Predefined roles (Site Admin, Admin, Standard, Client)
Advanced user permissions	Control access at a granular level	Basic role-based permissions	Project-level permissions (4 levels)
SSO / OAuth	Support enterprise-grade single sign-on	Google sign-in	SSO available via Advanced Security add-on (Enterprise only)
INTEGRATIONS Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Connect with other tools	Integrate with external systems without lock-in	Zapier, Slack, Google Calendar, QuickBooks, and more	80+ integrations: Slack, HubSpot, Google Drive, Dropbox, QuickBooks, Xero
Zapier integration	Connect to thousands of apps without custom code	Zapier integration	Zapier integration available
Make.com integration	Build advanced automation scenarios visually	No Make.com integration	Make.com integration available
Pabbly Connect	Connect services without usage-based limits	Pabbly Connect integration	Possible via API
Full REST API access	Build custom integrations with full system access	REST API available	Full REST API available
Incoming & outgoing webhooks	Send and receive real-time events	Webhooks via Zapier	Webhooks supported
PLATFORM Collapse	Plutio 198/199	Paymo 53/199	Teamwork 59/199
Mobile apps	Access your business from native mobile apps	Native iOS and Android apps	iOS and Android apps available
iOS app	Full-featured iPhone app	Native iOS app	Full iOS app available
Android app	Full-featured Android app	Native Android app	Full Android app available
Mac desktop app	Native macOS app for desktop workflows	Desktop widget for time tracking	Desktop app wraps the web version
Windows desktop app	Native Windows app for desktop workflows	Desktop widget for time tracking	Desktop app wraps the web version

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Paymo vs Teamwork FAQ

Is Paymo or Teamwork better for freelancers?

Paymo fits freelancers better. A free solo plan, no minimum user count, and invoicing that connects directly to time logs make Paymo the stronger fit. Teamwork requires a minimum of three users on paid plans and has no invoicing, which means solo freelancers pay more and still need a separate billing tool. For freelancers billing hourly, Paymo's Starter plan at $9.9/month covers the core workflow.

Does Teamwork have invoicing?

No. Teamwork does not include invoicing at any plan level. Teams that bill clients through Teamwork must export time logs and create invoices in a separate tool like FreshBooks, Xero, or QuickBooks. Teamwork has integrations with these accounting tools, but the invoice creation step happens outside the platform and requires an additional subscription.

Does Paymo have a client portal?

No. Paymo does not have a client-facing portal at any plan level. Clients cannot log in to see project progress, check milestones, or access deliverables. Status updates happen through email or a separate communication tool. Teamwork includes a client portal on Deliver and Grow plans where clients can view tasks and milestones without full account access.

Can I white-label Paymo or Teamwork?

Paymo has no white-labeling since it has no client-facing portal. Teamwork offers white-label configuration on the Grow plan at $19.99/user/month with a minimum of three users. Teamwork's white-label adjusts the portal appearance but the customization is limited. Platforms like Plutio support fully branded client portals with custom domains where clients see only your business identity.

How much does Paymo cost vs Teamwork?

Paymo Starter costs $9.9/user/month with no minimum user count. Teamwork Starter costs $5.99/user/month with a minimum of 3 users ($17.97/month minimum). For full features, Paymo Business is $23.9/user/month and Teamwork Grow is $19.99/user/month. Paymo includes invoicing at all paid tiers. Teamwork does not include invoicing at any tier, which requires adding a separate billing tool.

Which has better time tracking, Paymo or Teamwork?

Paymo has more complete time tracking. Desktop timers, mobile apps, idle detection, per-project billing rates, and automatic time-to-invoice connection are all included. Teamwork includes time tracking with manual entry and timers but lacks a desktop app and has no invoicing to receive the tracked hours. For hourly billing workflows, Paymo's time tracking connects to billing in a way Teamwork's does not.

Do Paymo and Teamwork have project management?

Both include project management with Gantt charts, task lists, and milestones. Teamwork has a stronger portfolio view across multiple client projects and resource management on the Grow plan. Paymo's Gantt charts support dependencies and subtasks, and fit small teams managing a handful of concurrent projects. For agencies juggling 10 or 20 accounts, Paymo's lack of a portfolio view means switching between individual projects to check status across the board. Platforms like Plutio connect project management to proposals and invoicing in one workflow.

Can Paymo or Teamwork send proposals and contracts?

Neither tool includes proposals or contract e-signature. Both platforms start at the project stage, after the client agreement is already in place. Users need a separate tool like PandaDoc, Bonsai, or DocuSign for the pre-project agreement phase. Signed contracts do not automatically create projects in either platform, so project setup is a manual step after each new agreement closes.

Can I migrate from Paymo to Teamwork or vice versa?

Both tools allow data export but neither has a direct import from the other. Migrating from Paymo to Teamwork requires exporting projects and tasks as CSV and rebuilding them in Teamwork. Active time logs and invoices may need to be recreated manually. Budget at least a few days for migration depending on the number of active projects. Teamwork has a migration assistance service for larger accounts.

What if neither Paymo nor Teamwork fits my workflow?

If you need the full client workflow in one platform, look for tools that cover proposals, contracts, project management, time tracking, invoicing, and client portals without separate subscriptions for each phase. Key features to look for: visual project management with Gantt charts, task-level time tracking that connects to invoicing, and a client portal on your domain. Plutio covers all of these at $19/month with no per-user pricing. The comparison table on this page shows how it stacks up feature by feature.

Which tool is better for agencies with multiple clients?

Teamwork fits multi-client agencies better. The portfolio view shows all active project statuses in one screen, resource management shows team workload across accounts, and the client portal lets individual clients see their own projects without seeing others. Paymo lacks a portfolio view and has no client portal, which makes managing 10 or 20 concurrent client accounts harder. For agencies where client visibility is part of the service, Teamwork provides more infrastructure.

Do Paymo and Teamwork integrate with other tools?

Both integrate through Zapier for connecting to thousands of apps. Paymo has native integrations with Slack, Google Drive, Google Calendar, Trello, and Xero. Teamwork has native integrations with QuickBooks, Xero, FreshBooks, Slack, HubSpot, and Microsoft Teams. Teamwork's accounting integrations are broader, which matters since it has no built-in invoicing. Paymo's integrations focus more on communication and file sharing tools.

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