Toggl vs Harvest: Complete Comparison (2026)

Toggl vs Harvest: which one actually runs your entire business?

Both track billable hours: start a timer, log time against a project, and see how long the work took. But once the hours are logged and the invoice needs to go out, most freelancers end up managing proposals, projects, and client communication through separate apps... because neither has proposal builders, contract management, project boards, or a client portal where clients check progress without emailing.

Toggl Track logs time with a one-click timer and a browser extension that embeds into 100+ apps like Asana, Trello, and GitHub, but there's no invoicing at all, no proposals, no contracts, no project management, and no client portal, so every tracked hour sits in Toggl until a freelancer copies the data into a separate invoicing tool.

Harvest tracks time and converts logged hours into invoices with QuickBooks and Xero sync, but there are no proposals, no contracts, no project boards for managing deliverables, and the free plan limits users to 1 seat and 2 active projects, so growing freelancers hit limits quickly.

Plutio handles time tracking, then connects it to the rest of the workflow. Proposals auto-create projects with task boards and deadlines, tracked time feeds directly into invoice line items, and clients view progress, approve deliverables, and pay invoices from a branded portal at your domain. Skip the comparison and try Plutio free.

Last updated March 2026

4.6

Quick comparison (TLDR)

Toggl Track logs hours with a one-click timer and browser extension that embeds into Asana, Trello, GitHub, and 100+ other tools. The free plan covers 5 users. Starter costs $9/user/month and adds billable rates and project earnings reports. Toggl has no invoicing, no proposals, no contracts, and no project management.

Harvest tracks time against projects and converts logged hours into invoices with QuickBooks and Xero sync. The free plan covers 1 seat and 2 projects. Teams costs $9/seat/month and removes both limits. Harvest has no proposals, no contracts, no task boards, and no client portal.

Key differences at a glance

Invoicing: Harvest creates invoices directly from tracked time entries. Toggl has no invoicing at all, so freelancers export time data into FreshBooks, QuickBooks, or another billing tool.
Browser extension: Toggl's extension embeds a timer button inside 100+ web apps. Harvest integrates with 50+ tools but focuses more on native app integrations than in-browser embedding.
Free plan: Toggl's free plan covers 5 users with unlimited projects. Harvest's free plan covers 1 seat and 2 active projects.
Expense tracking: Harvest includes expense tracking with receipt capture on all plans. Toggl has no expense tracking.
Desktop activity tracking: Toggl Premium ($18/user/month) auto-captures time from desktop activity. Harvest does not track desktop activity.
Accounting sync: Harvest syncs directly with QuickBooks and Xero. Toggl connects to accounting tools through Zapier or manual CSV exports.

The verdict? Toggl fits if you need a timer that embeds into your existing tools and you handle invoicing separately. Harvest fits if you want time-to-invoice in one tool with accounting sync. If you need time tracking connected to proposals, projects, contracts, and a branded client portal, Plutio covers everything for $19/month.

Tracking hours but still copying them into invoices?

One branded platform. Timer to invoice.

Proposals, contracts, project boards, time tracking, invoicing, and a branded client portal. All connected for $19/month.

No credit card required

Plutio - Your entire business, one login away

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Time tracking and timers

A freelancer starts work on a client project. How does each tool capture those billable hours?

Toggl

Toggl Track centers on a one-click timer that runs from the browser extension, desktop app, mobile app, or web interface. The browser extension places a timer button inside 100+ web apps, so freelancers start tracking without leaving Asana, Trello, Jira, or GitHub. Time entries tag by project, client, and task. The free plan covers 5 users with unlimited projects.

Toggl Premium ($18/user/month) adds automatic time capture from desktop activity detection, which fills in time entries when freelancers forget to start the timer. Toggl also auto-detects idle time and prompts users to keep or discard inactive periods.

One-click timer from browser extension
100+ in-browser app integrations
Desktop, web, and mobile apps
Idle detection and reminders
Auto time capture (Premium)
Free plan for 5 users

Harvest

Harvest tracks time with running timers and manual entry against projects and tasks. Each time entry includes a project, task category, and optional notes. Harvest runs as a web app, desktop app, and mobile app. The browser extension adds a timer to common tools, but fewer apps embed the timer compared to Toggl.

Harvest does not track desktop activity or auto-capture time from app usage. Freelancers who forget to start the timer fill in entries manually after the fact. The free plan covers 1 seat and 2 active projects.

Running timers and manual time entry
Project and task categorization
Desktop, web, and mobile apps
Browser extension for common tools
Free plan limited to 1 seat, 2 projects
No auto time capture from desktop activity

Invoicing and billing

The work is done and hours are logged. How do those tracked hours turn into an invoice the client can pay?

Toggl

Toggl Track has no invoicing. Tracked hours stay in Toggl as time entries and reports. Turning those hours into an invoice requires exporting the data (CSV or through an integration) and re-entering it in FreshBooks, QuickBooks, Wave, or another billing tool. Toggl does not process payments, provide invoice templates, or handle recurring billing.

For freelancers who already use a separate invoicing tool, Toggl feeds time data into that workflow. But the handoff between tracking and billing is always manual or relies on a Zapier automation that still needs configuration and monitoring.

No invoice creation
No payment processing
No recurring billing
No expense-to-invoice conversion
CSV export for manual invoice creation
Zapier connections to billing tools

Harvest

Harvest converts tracked time entries into invoices directly. At billing time, Harvest pulls unbilled hours and expenses into an invoice draft, pre-filled with project names, task descriptions, hours, and rates. Invoices go out by email, and clients pay online through Stripe or PayPal. Harvest syncs invoiced amounts to QuickBooks or Xero for accounting.

Harvest also supports recurring invoices, expense line items on invoices, and retainer tracking that carries unused hours into the next billing period.

Invoice creation from tracked time
Online payments via Stripe and PayPal
Recurring invoices
Expense line items on invoices
QuickBooks and Xero sync
Retainer tracking with rollover

Reporting and analytics

A freelancer needs to see which clients earn the most, which projects ran over budget, and where hours actually went.

Toggl

Toggl Track generates time reports grouped by project, client, team member, or tag. The Summary report shows total hours by category. The Detailed report lists every time entry with start/stop times. The Weekly report shows hours per day across a work week. Reports export as CSV or PDF for client reporting.

Toggl Starter ($9/user/month) adds project earnings reports that compare billable hours against budgets, so freelancers see when a project approaches its budget cap. Toggl does not track expenses, so reports cover hours only, not total project costs.

Summary, detailed, and weekly reports
Group by project, client, or team member
CSV and PDF export
Project earnings vs budget (Starter+)
No expense reporting
No revenue or invoice reporting

Harvest

Harvest reports cover both time and money. Project reports show hours tracked, budget consumed, costs, and revenue per project. Team reports show capacity, utilization rates, and hours per team member. The Uninvoiced report highlights billable hours that haven't been invoiced yet, which helps freelancers avoid leaving money on the table.

Harvest also includes expense reports and a budget alerts feature that notifies project owners when spending approaches the cap. Since Harvest handles invoicing, reports include revenue data that Toggl's reports can't provide.

Time, budget, and revenue reports
Team capacity and utilization
Uninvoiced hours report
Expense reports with receipt data
Budget alerts and notifications
CSV and visual chart export

Expense tracking

A contractor lunch, a software license, a client reimbursement. Where do project expenses go?

Toggl

Toggl Track has no expense tracking. Project costs beyond time (software licenses, contractor payments, travel expenses) have no place inside Toggl. Freelancers track expenses in spreadsheets, accounting tools, or separate expense apps, and those costs never appear alongside the time data in Toggl's reports.

For project budgeting, Toggl only tracks hours consumed against an hourly or fixed-fee budget. The actual cost of delivering a project, including expenses, requires pulling data from multiple sources.

No expense tracking
No receipt capture
No expense reporting
No expense-to-invoice conversion

Harvest

Harvest includes expense tracking on all plans. Team members log expenses against projects with receipt photos attached. Expenses categorize by type (travel, software, materials) and appear in project cost reports alongside tracked time. At invoicing time, expenses convert into invoice line items with descriptions and amounts pre-filled.

For agencies and freelancers who pass project costs through to clients, Harvest keeps expenses tied to the project that generated them, so expenses stay tied to the project that generated them.

Expense logging against projects
Receipt photo capture
Expense-to-invoice conversion
Project cost reports (time + expenses)
Category-based expense tracking

Integrations and ecosystem

Neither tool covers proposals, projects, or client portals. How easily does each connect to the tools that fill those gaps?

Toggl

Toggl Track's browser extension embeds a timer button inside 100+ web apps. Freelancers start timers inside Asana, Trello, Jira, GitHub, GitLab, Notion, Basecamp, and dozens of other tools without switching tabs. The extension auto-fills project and task names from the host app. Toggl also connects to 100+ tools through direct API integrations and Zapier.

For teams already using separate tools for project management, Toggl fits into the existing stack rather than replacing any part of it. The trade-off: every integration is an additional tool with its own cost and login.

Browser extension for 100+ apps
Timer embeds in Asana, Trello, Jira, GitHub
Direct API and Zapier integrations
Calendar integrations (Google, Outlook)
No accounting sync without Zapier

Harvest

Harvest offers 50+ native integrations focused on project management and accounting. Direct connections to Asana, Trello, Basecamp, Jira, and Slack let team members start timers from inside those tools. The QuickBooks and Xero integrations sync invoices, payments, and expenses automatically, which removes manual export steps for freelancers who use accounting software.

Harvest's integration library is smaller than Toggl's, but the accounting connections mean fewer manual steps between tracking time and reconciling the books.

50+ native integrations
QuickBooks and Xero accounting sync
Asana, Trello, Basecamp, Jira connections
Slack integration for timer commands
Zapier for additional connections
Fewer in-browser app embeds than Toggl

Team management and permissions

An agency with 5 team members needs everyone tracking time but only managers seeing rates and budgets. How does each handle teams?

Toggl

Toggl Track supports teams with role-based permissions on paid plans. Admins set billable rates, view all reports, and manage team members. Regular users track their own time and see their own reports. Toggl Starter ($9/user/month) adds team-level billable rates. Premium ($18/user/month) adds required fields on time entries, timesheet approval workflows, and team scheduling.

Toggl's free plan covers 5 users, though reports and billable rates require upgrading to Starter. Growing teams move to Starter when they need billable rates and project-level budgets.

Role-based permissions (admin, member)
Team billable rates (Starter+)
Timesheet approvals (Premium)
Required fields on time entries (Premium)
Free plan for 5 users
Team scheduling on Premium only

Harvest

Harvest Teams ($9/seat/month) supports unlimited team members with admin and member roles. Admins see all projects, rates, and budgets. Members track time against assigned projects and see their own entries. Project managers can be assigned per project to review time entries and manage budgets without full admin access.

Harvest's free plan covers only 1 seat, so any team usage requires the paid plan from day one. There are no timesheet approval workflows, and all team members see the same interface without configurable views or dashboards.

Admin, member, and project manager roles
Per-project manager assignment
Unlimited seats on Teams plan
Free plan limited to 1 seat
No timesheet approval workflow
No configurable team dashboards

Skip the comparison?

Time tracking that connects to the work before and after.

Proposals, contracts, project boards, and a branded client portal. All connected to time tracking and invoicing for $19/month.

No credit card required

4.6/5 Rating

4.4/5 Rating

4.6/5 Rating

4.7/5 Rating

Toggl vs Harvest pricing breakdown

Both tools cost $9/user/month on their paid plans, but what's included at that price differs significantly. Toggl covers time tracking only. Harvest adds invoicing, expense tracking, and accounting sync.

Toggl Track Pricing (2026)

Free: 5 users, unlimited projects, basic time tracking, summary reports. No billable rates, no project budgets.
Starter: $9/user/month (annual). Billable rates, project earnings reports, fixed-fee projects, saved time entry templates.
Premium: $18/user/month (annual). Auto time capture, required fields, timesheet approvals, team scheduling, project forecasting.
Enterprise: Custom pricing. Priority support, custom onboarding, advanced SSO.

Harvest Pricing (2026)

Free: 1 seat, 2 active projects. Includes time tracking, invoicing, and expense tracking within those limits.
Teams: $9/seat/month (annual). Unlimited seats, projects, clients, invoicing, expense tracking, QuickBooks/Xero sync, capacity reports.

The real cost: what freelancers actually pay

Toggl at $9/user/month still needs a separate invoicing tool ($16-25/month), a project management tool ($10-25/month), and a proposal tool ($19-35/month). Total: $54-94/month for a solo freelancer. Harvest at $9/seat/month covers time-to-invoice but still needs project management ($10-25/month) and proposals ($19-35/month). Total: $38-69/month.

All-in-one platforms like Plutio cover time tracking, invoicing, proposals, projects, and client portals starting at $19/month.

The verdict: At the same per-user price, Harvest includes invoicing and expense tracking at that price. Toggl costs less total if the free plan's 5-user limit works for your team, but invoicing requires a separate subscription.

Which tool fits your business type?

Toggl and Harvest both track time accurately, but the right fit depends on whether invoicing matters, how many tools you already use, and how large your team is.

Solo freelancers who bill by the hour

Harvest fits better for solo freelancers because tracked hours convert directly into invoices without a separate tool. One app handles the full track-to-bill cycle. Toggl requires a separate invoicing tool, which means paying for two subscriptions and copying data between them.

Developers and designers using GitHub or Figma

Toggl's browser extension embeds a timer inside GitHub, GitLab, Figma, and dozens of developer tools. Starting a timer while working on a pull request or design file takes one click. Harvest's browser extension covers fewer developer tools, so Toggl fits better for tech-focused freelancers who want in-context tracking.

Agencies with 5-10 team members

Harvest's team reports show capacity, utilization, and uninvoiced hours across all team members. Combined with built-in invoicing, agency managers handle time tracking and billing from one place. Toggl's team features require Premium ($18/user/month) for timesheet approvals, and invoicing still needs a separate tool.

Freelancers already using QuickBooks or Xero

Harvest syncs invoices, payments, and expenses directly to QuickBooks and Xero without Zapier. Toggl connects to accounting tools only through Zapier or manual export, which adds a step and a potential point of failure to the workflow.

Freelancers who need more than tracking and invoicing

Toggl and Harvest both focus on the billing side of the workflow. Neither covers proposals, contracts, project management, or client portals. Freelancers who want time tracking connected to the full client lifecycle should look at platforms like Plutio that handle the complete workflow from proposal to payment.

What both tools are missing

Toggl and Harvest both focus on tracking hours. But the freelancer workflow that generates those billable hours starts with a proposal and ends with a paid invoice in a branded portal, and neither tool covers those steps.

Proposals and contracts

Neither Toggl nor Harvest has a proposal builder, e-signature support, or contract management. Freelancers scope projects in Google Docs, send proposals through PandaDoc or Bonsai, and manually start projects in their time tracker after the agreement is signed. The hours that get tracked have no connection to the scope that was agreed on. Platforms like Plutio auto-create projects from signed proposals with tracked time feeding into invoices.

Project management

Toggl has no project management. Harvest has projects for organizing time entries but no task boards, no Kanban views, no Gantt charts, and no task dependencies. Freelancers manage deliverables in Asana, Trello, or Notion, and none of those tools connect to the billing data in Toggl or Harvest. Toggl's browser extension helps by embedding timers inside project tools, but the data flows one direction: from the project tool into Toggl, never back.

Client portals and branding

Neither Toggl nor Harvest has a client-facing portal. Harvest invoices go out by email. Toggl has no invoicing at all. Clients never see a branded workspace where they can view project progress, download files, or check invoice status. Every status update and file share happens through email or a separate communication tool.

Scheduling and booking

Neither tool includes a meeting scheduler or booking page. Freelancers use Calendly, Acuity, or email back-and-forth to schedule client calls. Those bookings don't connect to the time data in Toggl or Harvest, so meeting hours either get manually entered or go untracked.

White-labeling

Harvest invoices carry Harvest's branding unless customized with a logo. Toggl has no client-facing outputs to brand. Neither offers a custom domain, branded login, or white-labeled portal. Freelancers who want clients to see their brand instead of a third-party tool name need a separate solution.

What freelancers do when neither tool is enough

Two paths: stack separate tools on top of Toggl or Harvest, or move to one platform that covers the full workflow.

The typical workaround stack

Toggl or Harvest for time tracking ($0-18/user/month)
FreshBooks or QuickBooks for invoicing ($16-55/month)
Asana or Trello for project management ($0-25/month)
PandaDoc or Bonsai for proposals and contracts ($19-35/month)
Calendly or Acuity for scheduling ($8-16/month)

Total: $43-149/month with 4-5 separate logins and no data flowing between them.

The hidden cost: time spent on handoffs

Copying time entries from Toggl into FreshBooks takes 5-10 minutes per client per billing cycle. With 8 clients billing monthly, that's 40-80 minutes every month on data transfer alone. Add the time spent updating project status in Asana, messaging clients in Slack, and attaching files from Google Drive, and the handoff overhead adds up to 4-6 hours monthly.

The one-platform alternative

All-in-one platforms replace the multi-tool stack with one connected workspace. The trade-off: learning a new interface and migrating time tracking history. For most freelancers, the transition takes a focused weekend.

What one platform looks like in practice

Plutio covers the complete workflow from one workspace. A proposal goes out, the client signs and pays the deposit, the project auto-creates from a template with tasks and deadlines, time tracked against those tasks feeds into invoices, and the client checks progress from a branded portal at your domain. The comparison table below shows exactly where Plutio fills the gaps, and where Toggl and Harvest still handle time tracking differently. The comparison table below shows how the features stack up across all three platforms.

Final verdict: Toggl vs Harvest

Both log billable hours. The difference comes down to what happens after the hours are logged: Harvest invoices clients directly, Toggl requires a separate tool.

Toggl fits if:

You already use a separate invoicing tool and need a timer that embeds into your existing apps
Your team has 2-5 members who need a free time tracking option
You work primarily in GitHub, Jira, or Figma and want in-context timer buttons
You want auto time capture from desktop activity detection

But know that: Toggl covers time tracking only. Invoicing, proposals, contracts, project management, and client communication all need separate tools, adding $35-85/month to the total stack cost.

Harvest fits if:

You want tracked hours to convert into invoices without a separate billing tool
You use QuickBooks or Xero and want invoices and expenses to sync automatically
You track project expenses alongside time and bill both to clients
You need team capacity and utilization reports

But know that: Harvest's free plan covers 1 seat and 2 projects, so any real usage requires the paid plan from day one. Proposals, contracts, project boards, and client portals still need separate tools.

Consider switching to one platform if:

You currently use 3-4 tools to handle time tracking, invoicing, projects, and client communication
You copy time entries from one app into invoices in another
Clients ask for project updates and you reply through email instead of sharing a portal
You want proposals that convert directly into projects with time tracking already set up
You need a branded experience where clients see your domain, not a third-party tool

But know that: Switching means learning a new timer and migrating project data. For most freelancers, the transition takes a few dedicated hours.

The bottom line: Toggl provides an embeddable timer that plugs into other tools. Harvest adds invoicing and expense tracking on top of time tracking. Both handle time-to-billing but stop there, with no proposals, projects, contracts, or client portals. If your workflow already spans multiple tools, the comparison table below shows how all-in-one platforms like Plutio stack up against both.

Research & Sources

This comparison is based on direct hands-on testing, official documentation review, and analysis of user feedback across major review platforms. All data was verified in March 2026.

Research methodology

Pricing was verified from official pricing pages. Feature capabilities were confirmed through documentation and trial accounts. User feedback was analyzed from G2 and Capterra reviews, focusing on patterns in 1-3 star reviews to identify recurring complaints.

Platform ratings (March 2026)

Toggl Track: 4.6/5 on G2 (1,500+ reviews), frequently mentioned for timer functionality and browser extension, common complaints include missing invoicing and limited free plan reports
Harvest: 4.3/5 on G2 (800+ reviews), frequently mentioned for time-to-invoice workflow, common complaints include dated interface and limited project management
Plutio: 4.6/5 on G2 (200+ reviews), frequently mentioned for all-in-one coverage and white-labeling

Common user complaints (from 1-3 star reviews)

Toggl Track users frequently mention: no invoicing forces a separate billing tool, reports becoming complex with many projects, and the free plan losing features in recent updates.

Harvest users frequently mention: the interface feeling dated, limited customization on invoice templates, and the free plan being too restrictive with 1 seat and 2 projects.

Pricing sources (verified March 2026)

Toggl Track: Official pricing page
Harvest: Official pricing page
Plutio: Official pricing page

Feature verification

If you find any inaccuracies or outdated information, please let us know so we can investigate and update.

Toggl vs Harvest vs Plutio: full feature comparison

See how all three tools compare on time tracking, invoicing, project management, proposals, and client portals

PRICING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Starting price	$19/month (Core plan)	$9/user/month (Starter, annual) or $10/user/month (monthly). Free plan for up to 5 users.	$9/seat/month (Teams, annual) or $10.80/seat/month (monthly). Free plan for 1 seat and 2 projects.
Free plan	No free plan (14-day trial available)	Free plan for up to 5 users (unlimited projects, basic reports, no billable rates)	Free plan for 1 seat and up to 2 projects (unlimited time tracking and invoicing)
Trial period	14-day free trial	Free plan available (no trial needed)	30-day free trial on Teams plan
PROJECT MANAGEMENT Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Manage projects and tasks	Fully flexible project and task setup you can shape to your workflow	Basic project and task management (no kanban, no Gantt, no dependencies)	Basic project and task structure for time and budget tracking only (no kanban, no Gantt, no dependencies)
Project roles and permissions	Control exactly who can view or edit each part of a project	Admin and member roles (Premium plan adds billable rate visibility controls)	Admin and member roles only (no granular project-level permissions)
Multiple task boards	Unlimited boards to run parallel workflows in the same project	No board views (list-only task display)	No board views (list-only task display)
Embeddable project boards	Live project boards embedded into client portals or websites	No embeddable boards	No embeddable project boards
Sharable project boards	Read-only public links for sharing progress without risk	No sharable project boards	No shareable project boards
Project stages and milestones	Define custom project lifecycles for different types of work	Project status and estimates only (no milestones or stage tracking)	No project stages or milestones
Connected proposals, contracts, and invoices	Everything related stays connected to the project automatically	No proposals, contracts, or invoicing workflow	Invoices link to tracked time (no proposals or contracts)
Custom project data fields	Track, sort, filter, and report on custom project data	No custom project fields	No custom project data fields
Kanban boards	Drag-and-drop tasks across customizable columns	No kanban boards	No kanban boards
Table view	Bulk-edit tasks like a spreadsheet	Basic list/table view for tasks	Basic list view for tasks (no advanced table features)
List view	Clean task lists with clear hierarchy	Default list view for tasks	Default list view for tasks and projects
Calendar view	See tasks and deadlines on a calendar	Calendar integrations (Google/Outlook) available but no native calendar view	No calendar view for tasks
Gantt view	Plan work visually with task order and dependencies	No Gantt view	No Gantt view
Subtasks	Break work down into multiple nested levels	Tasks and checklists (no nested subtask hierarchy)	Tasks within projects (no nested subtasks)
Email to task	Turn emails into tasks without manual copying	No email-to-task feature	No email-to-task feature
Task comments	Keep discussions tied directly to each task	Comments on time entries and projects	Notes on time entries (no dedicated task comment threads)
Task attachments	Store files directly on the task they belong to	File attachments on time entries	No file attachments on tasks
Task priorities	Define priority levels that fit your workflow	No task priority levels	No task priority levels
Task labels & color coding	Use unlimited labels to visually organize tasks	Project color coding	No task labels or color coding
Multiple task assignees	Assign tasks to one or multiple teammates	Single assignee per task	Single assignee per task
Task templates	Reuse task-level structures across projects	Project templates (Starter+)	No task or project templates
Task permissions	Control access at the individual task level	Admin and member role permissions only	No task-level permissions
Task dependencies	Prevent work from starting out of order	No task dependencies	No task dependencies
Recurring tasks	Automate repeating work with flexible schedules	No recurring tasks	No recurring tasks (recurring time entries only)
Custom task data fields	Add task-level fields for tracking custom details	No custom task fields	No custom task data fields
TIME TRACKING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Time tracking system	Easily track time using timers or manual entries	Full-featured time tracker with start/stop timer, manual entry, browser extension, offline sync, and Pomodoro mode	Start/stop timer and manual time entry (browser extension, desktop, and mobile)
Task-level tracking	Log time directly against tasks and subtasks	Track time per task with start/stop timer and manual entry	Track time per task with start/stop timer and manual entry
Project-level tracking	See time spent per project and per client	Time rolled up per project with reports	Time and budget tracking per project with rollup reports and cost analysis
Billable time tracking	Clearly separate billable and non-billable time	Billable rates on Starter+ plan ($9/user/month annual)	Billable and non-billable categorization with hourly rates per person or project
Billable time invoicing	Turn tracked time into invoices without extra steps	Basic PDF invoice export (limited — no discounts, no payment tracking, Toggl branding on free)	Auto-populate invoices from tracked billable time (core Harvest feature)
Timesheet reports	View detailed time reports by task, project, or client	5 report types: Summary, Detailed, Workload, Profitability, My Reports. 11+ filter properties.	Detailed timesheet reports with filters by project, client, team member, and date range
Team timesheets	See how each team member tracks their time	Team timesheet views with member-level breakdowns (Starter+)	Team timesheet views with member-level breakdowns and capacity reporting
PROPOSALS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Create and send proposals	Create proposals clients can review, approve, and sign in one flow	No proposals	Estimates/quotes only (not full proposals with contracts or e-signatures)
Drag-and-drop proposal builder	Create custom, branded proposals without layout limits or code	Not supported	No proposal builder
Reusable proposal templates	Reuse proven proposal layouts across clients	Not supported	No reusable proposal templates
Real-time proposal analytics	See exactly when proposals are opened and reviewed	Not supported	No proposal analytics
Live messenger on proposals	Answer questions directly while clients review proposals	Not supported	No live messenger on proposals
Proposal flow automation	Move from proposal to contract, invoice, or booking automatically	Not supported	No proposal flow automation
Convert proposal to invoice	Create invoices directly from approved proposals	Not supported	No proposal-to-invoice conversion (estimates only)
Packages and add-ons	Offer upsells and add-ons directly inside proposals	Not supported	No packages or add-ons in proposals
Interactive pricing tables	Let clients choose options before approving	Not supported	No interactive pricing tables
Dynamic data and variables	Auto-fill proposal content with client and project data	Not supported	No dynamic data or variables in proposals
Expiration dates	Automatically expire proposals after a set date	Not supported	Expiration dates on estimates only (no proposals)
PDF Export	Download as branded PDFs	Not supported	PDF export available for invoices and estimates
Reusable content blocks	Create reusable proposal sections you can reuse on demand	Not supported	No reusable content blocks
Legally binding e-signatures	Collect secure electronic signatures on proposals	Not supported	No e-signatures
Custom proposal data fields	Create custom proposal data you can sort, filter, and report on	Not supported	No proposal custom data fields
CONTRACTS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Create and sign contracts	Create, send, and sign contracts in one continuous flow	No contracts	No contracts
Drag-and-drop contract builder	Create fully custom contracts with flexible layouts, no code or formatting limits	Not supported	No drag-and-drop contract builder
Legally binding e-signatures	Collect secure signatures with audit trails and signer verification	Not supported	No e-signatures on contracts
Multi-signature / signees	Collect signatures from multiple people on the same contract	Not supported	No multi-signature support
Reusable contract templates	Reuse contract structures to create new agreements faster	Not supported	No contract templates
Auto-reminders automation	Automatically follow up until contracts are signed	Not supported	No contract auto-reminders
Dynamic data/variables	Auto-fill contract content with client and project data	Not supported	No dynamic data variables in contracts
Contract automation triggers	Trigger automated workflows the moment a contract is signed	Not supported	No contract automation triggers
View notifications	See when contracts are opened and reviewed	Not supported	No contract view notifications
PDF download with signature certificate	Download signed contracts with official proof of signature	Not supported	No signed contract PDF download
Custom signer data fields	Collect structured signer information during signing	Not supported	No custom signer data fields
Custom contract data fields	Create custom contract data you can sort, filter, and report on	Not supported	No custom contract data fields
INVOICES & PAYMENTS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Create invoices and get paid	Send invoices and collect payments in one connected flow	Basic PDF invoice generation from time reports (Toggl branding on free, limited fields)	Create and send invoices from tracked time with Stripe and PayPal payment collection
Fully branded invoices	Match invoices to your brand with custom logos, colors, and layout	Toggl branding on free plan. No custom branding on paid plans either.	Branded invoices with logo and custom colors
Drag and drop invoice builder	Create custom invoice layouts visually without formatting limits	Not supported	No drag-and-drop invoice builder (template-based)
Customizable line items	Edit pricing, quantities, descriptions, and structure freely	No customizable line items (time entries only)	Customizable line items with services catalog
Item or invoice discounts	Apply discounts at the item or full invoice level	No discount fields	Discounts supported on invoices
Customizable taxes	Create tax rules that match your location and use case	No tax configuration	Custom tax rates supported on invoices
ACH payments	Accept bank transfers for lower-fee payments	Not supported	ACH bank transfers via Stripe integration
Stripe integration	Accept credit and debit cards instantly	Via Zapier or API	Native Stripe integration for invoice payments
Square integration	Collect in-person payments when needed	Not supported	No Square integration
PayPal integration	Let clients pay using PayPal	Not supported	Native PayPal integration for invoice payments
Flexible partial payments	Collect deposits and split payments across milestones	Not supported	No partial payment support
Payment plans	Break invoices into scheduled installments	Not supported	No payment plans or installment schedules
Automated recurring invoices	Automatically send invoices on a recurring schedule	No recurring invoices	Automated recurring invoices with flexible frequency options
Subscription management	Manage ongoing client subscriptions and billing	Not supported	No subscription management
Automated payment reminders	Follow up automatically until invoices are paid	No payment reminders	Automated payment reminders for overdue invoices
Reusable invoice templates	Reuse invoice layouts without rebuilding each time	Not supported	Reusable invoice templates available
Multiple currency support	Bill clients globally in their local currency	Multiple currencies in reports (no multi-currency invoicing)	Multiple currency support on invoices
Invoice automation triggers	Trigger automated workflows when invoices are sent or paid	Not supported	No invoice automation triggers
View notifications	See when invoices are opened and paid	Not supported	Email notifications when invoices are viewed and paid
Built-in expense tracking	Track project-related costs alongside invoices	No built-in expense tracking	Built-in expense tracking with receipt photos and reimbursements
Invoice deposits	Collect upfront payments before work starts	Not supported	No invoice deposit support
Auto-invoice billable time	Turn tracked time into invoices automatically	Manual export to invoice from time reports	Core feature — auto-populate invoices from tracked billable time
Custom invoice data fields	Create custom invoice data you can sort, filter, and report on	Not supported	No custom invoice data fields
INBOX Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Centralized unified inbox	Manage email, chat, and messages from one shared inbox	No unified inbox	No unified inbox
Full email integration	Connect and manage all your email accounts in one place	Not supported	No email integration
Embeddable live chat	Add real-time chat to your website and client portals	Not supported	No embeddable live chat
Instant direct messages	Message teammates privately without leaving your workspace	Not supported	No direct messaging
Contextual project conversations	Keep conversations tied directly to the project they belong to	Not supported	No project conversations
Team channels	Create shared spaces for team-wide discussions	Not supported	No team channels
Customized channels	Organize channels by team, topic, or workflow	Not supported	No customized channels
@mentions	Notify teammates instantly inside conversations	Not supported	No @mentions
Message read receipts	See when messages are read	Not supported	No message read receipts
File sharing in chat	Share files directly inside conversations	Not supported	No file sharing in chat
Shared email inbox	Collaborate on incoming emails as a team	Not supported	No shared email inbox
Inbox mobile app	Access and respond to messages on mobile	Not supported	No inbox mobile app
Email reply to inbox	Reply from your email client and keep conversations synced	Not supported	No email reply to inbox
FILES Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Store and manage files	Keep all client and project files in one organized place	No built-in file storage	No built-in file storage
Advanced folder organization	Organize files by project, client, or structure you choose	Not supported	No folder organization
Folder permissions	Control who can view or edit folders	Not supported	No folder permissions
People folders	Group files by person when needed	Not supported	No people folders
Project folders	Keep files scoped to each project	Not supported	No project file folders
In-app previews	Preview files instantly without downloading	Not supported	No in-app file previews
Custom file data fields	Capture file metadata you can sort and filter	Not supported	No custom file data fields
Built-in documents	Create and edit documents directly inside Plutio	Not supported	No built-in document editor
Comments on files and docs	Leave comments directly on files and documents	Not supported	No file comments
Bulk file actions	Move, tag, or manage many files at once	Not supported	No bulk file actions
Files search & filter	Find files quickly using search and filters	Not supported	No file search or filter
External cloud sync	Sync files with Google Drive or Dropbox	Not supported	No external cloud sync
Secure sharing controls	Restrict access with permissions or passwords	Not supported	No secure sharing controls
File sharing links	Share files externally with controlled access	Not supported	No file sharing links
SCHEDULING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Schedule meetings	Let clients book meetings directly without back-and-forth emails	No scheduling or booking feature	No scheduling or booking feature
Branded booking page	Build a fully branded, customizable booking system using a drag-and-drop editor	Not supported	No booking pages
Advanced availability management	Define flexible availability rules applied automatically to bookings	Not supported	No availability management
Automatic buffer times	Add buffer time automatically between meetings	Not supported	No buffer times
Multiple meeting types	Create unlimited booking types with different rules and setups	Not supported	No meeting types
Calendar sync (Google/Outlook)	Two-way calendar sync that stays up to date automatically	Google and Outlook Calendar integrations available	No scheduling or calendar sync
Customizable booking confirmations	Fully customizable confirmation pages with no layout or branding limits	Not supported	No booking confirmations
Redirect after booking	Send bookers anywhere after scheduling, not just a fixed thank-you page	Not supported	No booking redirects
Booking automation triggers	Trigger automated workflows the moment a meeting is booked	Not supported	No booking automation
Smart meeting reminders	Send automatic reminders without manual follow-ups	Not supported	No meeting reminders
Automatic timezone detection	Handle timezones automatically without manual adjustments	Automatic timezone detection per user	No scheduling feature
Paid appointments (Stripe/PayPal)	Collect payments during booking without extra steps	Not supported	No paid appointments
Custom booking forms	Build booking forms with full control over questions and layout	Not supported	No booking forms
Minimum notice / daily booking limits	Set booking limits to control lead time and daily volume	Not supported	No booking limits
Rescheduling and cancellation controls	Define flexible rules for rescheduling and cancellations	Not supported	No rescheduling or cancellation controls
AUTOMATION Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Automated workflows builder	Build advanced workflows visually without code or rigid templates	No workflow automation builder	No automation builder
Trigger-based workflows	Start workflows from real events across projects, clients, and payments	Not supported	No trigger-based workflows
Schedule-based workflows	Run workflows on schedules you control, not fixed intervals	Not supported	No scheduled workflows
Multi-step workflows	Chain multiple actions into one continuous automation	Not supported	No multi-step workflows
True/False branching	Create conditional paths instead of one-size-fits-all flows	Not supported	No conditional branching
Delay-based actions	Add precise timing between steps, down to minutes or days	Not supported	No delay-based actions
Create & update records	Create, update, or move records automatically across the system	Not supported	No record automation
Move & duplicate records	Reorganize work automatically without manual cleanup	Not supported	No duplicate actions
Delete & archive records	Automatically archive or remove records based on rules	Not supported	No delete automation
API calls (webhooks)	Trigger or receive real-time events from external systems	Via Zapier or REST API	REST API and webhooks available
Send emails	Send automated emails tied to real workflow events	Not supported	Automated invoice and reminder emails
Post comments	Add notes or comments automatically where work happens	Not supported	No comment automation
Complete automation logs	See exactly what ran, when, and why	Not supported	No automation logs
Auto-fill data/variables	Pass data between steps dynamically without manual mapping	Not supported	No auto-fill variables
Cross-entity connections	Run workflows that span projects, tasks, proposals, invoices, and more	Not supported	No cross-entity automation
FORMS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Create branded forms	Build fully branded forms that match your workflow and client experience	Not supported	No form builder
Drag-and-drop form builder	Design forms visually with full layout control, no code required	Not supported	No visual form builder
Reusable form templates	Reuse form structures without rebuilding from scratch	Not supported	No form templates
Custom form data fields	Collect structured data you can sort, filter, and report on	Not supported	No custom form fields
Smart conditional logic	Show or hide fields based on responses, not static forms	Not supported	No conditional logic
Instant email notifications	Get notified immediately when forms are submitted	Not supported	No form notifications
Form automation triggers	Trigger automated workflows when a form is submitted	Not supported	No form automation
Embed forms	Embed forms anywhere without layout restrictions	Not supported	No embeddable forms
Advanced field preferences	Control required, hidden, and default field behavior	Not supported	No advanced field preferences
Comprehensive field types	Collect text, files, dates, selections, and more	Not supported	No form field types
Form signature field	Collect legally binding signatures directly inside forms	Not supported	No signature field on forms
File upload fields	Accept file uploads as part of form submissions	Not supported	No form file uploads
Redirect after submission	Send submitters to a custom next step, not a fixed thank-you page	Not supported	No form redirects
CRM Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Manage clients and leads	Manage contacts and companies in one connected system	Client/project tracking in reports only (no CRM features)	Basic client and contact list (no CRM pipeline or lead tracking)
Full company management	Track organizations, not just individual contacts	Not supported	No company management
Custom contact data fields	Collect and manage structured contact data you define	Not supported	No custom contact fields
Complete activity timeline	See every interaction with a client in one place	Not supported	No activity timeline
Contacts labeling and grouping	Organize contacts flexibly without rigid pipelines	Not supported	No contact labeling or grouping
WIKI Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Comprehensive knowledge base	Create an internal wiki for processes, docs, and guides	Not supported	No knowledge base
Beautiful rich text pages	Write structured, formatted content without complexity	Not supported	No rich text pages
Unlimited nested pages	Build deep knowledge hierarchies without limits	Not supported	No nested pages
Granular page permissions	Control exactly who can view or edit each page	Not supported	No page permissions
DASHBOARDS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Custom dashboards and pages	Build dashboards around what matters to you, not fixed metrics	Basic reporting dashboard (not a customizable dashboard builder)	Basic project and time reporting dashboard (not customizable)
Drag-and-drop dashboard builder	Design dashboards visually with full layout control	Not supported	No drag-and-drop dashboard builder
Charts widget	Visualize data with customizable charts	Charts in reports only	Charts in time and budget reports only
Metrics widget	Track key numbers without manual reporting	Not supported	Time and budget metrics in reports only
Goals widget	Monitor progress toward defined goals	Not supported	No goals widget
Notes widget	Add contextual notes directly to dashboards	Not supported	No notes widget
Calendar widget	View upcoming events alongside work and metrics	Not supported	No calendar widget
Financial widgets	Track revenue and expenses in the same view	Not supported	Revenue, expense, and invoice reporting but no custom dashboard widgets
BRANDING Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
White-label and branding	Run the entire platform under your brand	No white-labeling	No white-labeling
Custom interface theme	Apply your brand colors across the system	Not supported	No interface theming
Stylesheet customization	Fine-tune styling beyond basic theming	Not supported	No CSS customization
Custom login/signup pages	Use branded authentication pages instead of generic screens	Not supported	No custom login pages
Email branding	Send all system emails with your branding	Not supported	Logo and branding on invoice emails
Custom brand fonts	Use your own fonts throughout the platform	Not supported	No custom fonts
Custom brand logos	Replace all platform logos with your own	Not supported	Logo upload on invoices and branded documents
Custom domain name	Run everything on your own domain	Not supported	No custom domain
Custom email SMTP	Send emails from your own email infrastructure	Not supported	No custom SMTP
Full workspace embedding	Embed Plutio directly into your website or product	Not supported	No workspace embedding
CUSTOMIZATION Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Flexible workspace setup	Shape the platform to match how your business works	Workspaces, projects, and clients only (no nested hierarchy)	Workspaces, projects, tasks, and clients only (no flexible hierarchy)
Main menu editor	Add, remove, or reorder navigation items freely	Not supported	Fixed menu
User-based menus	Show different navigation for different roles	Not supported	Fixed menus for all users
Custom user roles	Create role types beyond preset permissions	Admin and member roles (Premium adds rate visibility)	Admin and member roles only
Advanced user permissions	Control access at a granular level	Admin and member permissions by workspace and project	Project-level permissions only (admin and member roles)
SSO / OAuth	Support enterprise-grade single sign-on	SSO on Premium plan ($18/user/month annual)	No SSO on Teams plan (Enterprise only)
INTEGRATIONS Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Connect with other tools	Integrate with external systems without lock-in	100+ integrations via browser extension and native connections (Jira, Asana, Salesforce, QuickBooks, Trello, Todoist)	50+ native integrations including Asana, Trello, Jira, Slack, QuickBooks, Xero, Basecamp, and more
Zapier integration	Connect to thousands of apps without custom code	Full Zapier integration	Full Zapier integration
Make.com integration	Build advanced automation scenarios visually	Make.com integration via API	Make.com integration supported
Pabbly Connect	Connect services without usage-based limits	Possible via API	Possible via API
Full REST API access	Build custom integrations with full system access	Full REST API available	Full REST API available
Incoming & outgoing webhooks	Send and receive real-time events	Webhooks via API and Zapier	Incoming and outgoing webhooks supported
PLATFORM Collapse	Plutio 198/199	Toggl Track 21/199	Harvest 38/199
Mobile apps	Access your business from native mobile apps	iOS and Android apps	iOS and Android apps with timer and time tracking
iOS app	Full-featured iPhone app	Full iOS app available	Full iOS app available
Android app	Full-featured Android app	Full Android app available	Full Android app available
Mac desktop app	Native macOS app for desktop workflows	Native Mac desktop app	Mac menubar app and browser extension (no full standalone desktop app)
Windows desktop app	Native Windows app for desktop workflows	Native Windows desktop app	Windows menubar app and browser extension (no full standalone desktop app)

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Toggl vs Harvest FAQ

Is Toggl or Harvest better for freelancers?

Harvest includes invoicing alongside time tracking, so freelancers avoid a separate billing tool. Toggl fits freelancers who already handle invoicing separately and want a timer that embeds into their existing apps. Neither handles proposals, project management, or client portals.

Does Toggl Track have invoicing?

Toggl Track has no invoicing. Tracked hours stay in Toggl as time entries and reports. Creating an invoice from those hours requires exporting the data and entering it into a separate billing tool like FreshBooks, QuickBooks, or Wave. Harvest converts tracked time into invoices directly.

Which has a better free plan, Toggl or Harvest?

Toggl's free plan covers 5 users with unlimited projects, which covers real team usage without a paid plan. Harvest's free plan covers 1 seat and 2 active projects, which limits it to solo freelancers testing the tool. Toggl's free tier works for real team usage, while Harvest's is essentially a trial.

Can I track expenses in Toggl?

Toggl Track has no expense tracking. Project costs beyond billable hours (software licenses, travel, subcontractors) need to be tracked in a separate tool. Harvest includes expense tracking with receipt capture on all plans and converts expenses into invoice line items.

How much does Toggl cost compared to Harvest?

Both charge $9/user/month on their main paid plans (Toggl Starter and Harvest Teams). Toggl Premium costs $18/user/month for auto time capture and timesheet approvals. The key difference: Harvest includes invoicing and expense tracking in that $9 price. Toggl requires a separate invoicing tool that adds $16-25/month.

Does Harvest sync with QuickBooks and Xero?

Harvest syncs invoices, payments, and expenses directly to both QuickBooks and Xero. Toggl connects to accounting tools only through Zapier or manual CSV export, which adds configuration and potential sync errors.

Which has a better browser extension, Toggl or Harvest?

Toggl's browser extension embeds a timer button inside 100+ web apps, including Asana, Trello, GitHub, Jira, Figma, and Notion. Harvest's extension covers fewer apps. For freelancers who want to start timers without leaving their project management or development tools, Toggl's extension embeds into more tools.

Does Toggl have auto time capture?

Toggl Premium ($18/user/month) includes auto time capture that detects desktop app usage and suggests time entries. Auto capture fills gaps when freelancers forget to start the timer. Harvest does not have auto time capture, so forgotten hours need manual entry.

Can I migrate from Toggl to Harvest or vice versa?

Migrating between Toggl and Harvest requires exporting time entries as CSV and importing into the new tool. Client names, project structures, and task categories need manual setup in the new platform. Most freelancers complete the migration in a few focused hours.

What if neither Toggl nor Harvest fits my workflow?

Both tools focus on time tracking without covering proposals, project management, contracts, or client portals. All-in-one platforms combine time tracking with the full client workflow in one workspace. Plutio is one example, starting at $19/month with proposals, projects, invoicing, and a branded client portal connected to time tracking.

Does Harvest have project management?

Harvest organizes time entries by project and task but has no task boards, no Kanban views, no Gantt charts, and no task dependencies. Project management in Harvest means categorizing hours, not managing deliverables. Platforms like Plutio include full project management with board views and timelines connected to time tracking.

Do Toggl or Harvest have client portals?

Neither Toggl nor Harvest has a client-facing portal. Harvest sends invoices by email. Toggl has no invoicing or client-facing features at all. Clients never see a branded workspace for checking project progress or paying invoices. Platforms like Plutio include branded client portals where clients view projects, invoices, and files at your custom domain.

Tired of copying hours into invoices?

Time tracking, projects, and invoicing in one platform.

Proposals, contracts, client portals, and a branded experience. No more exporting CSVs to bill a client.

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