TL;DR
Public project sharing in Plutio lets freelancers and agencies generate a unique link for any project, so clients, stakeholders, and collaborators can view live task progress without creating a Plutio account or receiving a portal invitation.
Plutio includes public sharing as a toggle inside each project's settings. Turn sharing on, set a custom URL slug, choose which task boards are visible and which task fields (due date, start date, subtasks, cover image, task ID, completion date) appear on the public page, and share the link. Over 35% of Plutio users on team plans share at least one project publicly, replacing weekly status update emails with a live view that updates as tasks move across boards.
Public project sharing comes with all Plutio plans starting at $19/month, with a 7-day free trial. The share toggle lives inside the project dropdown menu under "Share" and takes less than a minute to configure.
What public project sharing is
Public project sharing is the ability to make a project's task boards and selected task fields visible to anyone with a unique URL, without requiring authentication, an invitation, or a Plutio account.
In Plutio, public project sharing works through the Share popup accessible from the project dropdown menu. Each project has a shareSettings object with an isShared toggle, a customizable URL slug, a list of shared boards, and a list of visible task fields. When isShared is set to true, Plutio generates a public page at the project's share URL that displays a kanban board view of tasks from the selected boards.
Selective board and field sharing
Not every task board in a project needs to be public. The Share popup includes a "Shared Boards" selector where specific boards are picked individually. A project with five boards can share two (like "Design" and "Development") while keeping internal boards (like "Internal Notes" or "Billing") private. The visible fields selector controls which columns appear on the public kanban: task ID, start date, due date, recurring status, cover image, subtasks, completion date, and any custom fields configured on the workspace. A reset button copies the current view's column configuration into the shared fields, so the public view matches the internal layout.
Custom URL slugs and embedding
Every shared project gets a URL slug that defaults to the project ID but accepts any readable string (2 to 50 characters, URL-safe). The public page lives at the workspace's app URL under /p/{slug}. Plutio also generates an embeddable iframe code for placing the project board directly on an external website or wiki page. The embed includes a configurable background color parameter for matching the host site's design. The custom URL slug means a freelancer can share a link like app.plutio.com/p/website-redesign instead of a random ID, which looks more professional when sending to clients or posting on a portfolio site.
I used to send weekly email updates with task screenshots. Now I just share the project link and clients check progress themselves. Saves me about an hour per project per week.
Why public project sharing matters for freelancers
Freelancers managing multiple client projects spend a significant chunk of each week writing status updates, scheduling check-in calls, and responding to "where are we on this?" emails that could be eliminated with a live progress view.
On a 4-week project with weekly status calls, each 30-minute call plus 15 minutes of prep adds up to 3 hours per project. A freelancer running 6 active projects spends 18+ hours per month on status communication alone. Most of those hours go into recapping what tasks are done, what's in progress, and what's next, information that already exists in the project management tool but isn't visible to the person asking.
Asana includes project sharing links on all plans, including the free tier, but Asana is a standalone project management tool without invoicing, proposals, contracts, or a client portal. Freelancers using Asana for task sharing still need separate tools for billing and client communication, which means the project context is split across platforms.
The real cost is not the time spent writing updates but the delays those updates create. A client who waits until the weekly call to flag a concern about task direction adds a full week of rework risk. A public project link that shows real-time progress surfaces that feedback loop continuously.
Plutio's approach keeps the public share link inside the same workspace where proposals, invoices, contracts, and the client portal already live. A freelancer can share a project publicly for quick stakeholder visibility and still maintain a separate, authenticated client portal for clients who need access to invoices, files, and conversations.
How public project sharing works in Plutio
Open any project in Plutio, click the project dropdown menu, select Share, toggle sharing on, pick which boards and fields to display, and send the generated link to anyone who needs visibility.
Before starting, make sure the project has at least one task board with tasks. Public sharing displays task boards in kanban view, so tasks need to be organized on boards before sharing.
Step by step
- Step 1: Open the project in Plutio and click the dropdown menu (the three-dot icon or settings icon in the project header). Select "Share" from the menu options.
- Step 2: In the Share popup, toggle the sharing option to "Anyone with the link can view." The share URL field appears with a default slug based on the project ID.
- Step 3: Customize the URL slug to something readable (like "website-redesign" or "q1-campaign"). Use the copy button next to the URL field to copy the full share link.
- Step 4: Under Shared Boards, select which task boards are visible on the public page. Only selected boards and their tasks appear. Internal boards stay hidden.
- Step 5: Under Fields, choose which task fields appear: task ID, start date, due date, subtasks, cover image, recurring status, completion date, and any custom fields. Use the reset button to inherit the current view's column layout.
Practical tip: add a messenger to the shared project page using the Messenger selector in the Share popup. Visitors can send messages directly from the public page, so clients and stakeholders can ask questions without needing email or a Plutio account.
Who needs public project sharing
Freelancers and agencies working on client-facing projects where stakeholders need progress visibility without full platform access get the most value from public project sharing.
A freelance designer working on a brand identity project with 3 stakeholders (the founder, the marketing lead, and an external copywriter) can share the project link instead of adding all three to the client portal. The stakeholders see task progress on the kanban board, check due dates, and review what's completed, all without creating accounts or navigating a full project management interface. On a project spanning 4 to 6 weeks, replacing weekly status emails saves roughly 4 to 6 hours of communication overhead.
Agencies running 10+ concurrent client projects use public sharing for lightweight stakeholder visibility on smaller engagements while reserving the full client portal for high-touch accounts. A $1,500 landing page project doesn't need the same access controls as a $15,000 retainer client, so a public link keeps the smaller project transparent without the setup overhead of portal invitations and role-based permissions.
Monday.com includes shareable board views on its Standard plan at $12/seat/month billed annually, but Monday.com charges per seat, so a 4-person agency pays $48/month before adding any client-facing features. Plutio's plans start at $19/month flat and include public project sharing, client portal access, invoicing, proposals, and contracts in the same workspace. Freelancers comparing Monday.com alternatives often find that Plutio covers project sharing alongside the billing and client tools that Monday.com doesn't include natively.
Portfolio freelancers also use public project links to showcase active or completed work. A developer can share a project board showing a completed website build as a portfolio piece, with task stages demonstrating the process from wireframes through launch.
Bottom line: any freelancer or agency managing more than 3 active client projects cuts 1 to 2 hours per week of status communication by replacing manual updates with a live public project link.
