Invoice reminders at two, four, and six weeks late
An automation for freelancers and studios that sends invoice reminder emails at two, four, and six weeks late, based on the due date.
When a client misses an invoice due date, you need a reminder sequence that keeps going without you checking every day. This automation runs 14 days after the due date and then follows up again at four and six weeks late. It is built for chasing unpaid invoices by email, using the address stored on the invoice.
It reads like a short ladder of checks and sends. Each stage asks “Still unpaid?” before sending the next email, starting with Remind: Two weeks late, then Remind: A month late, then Remind: Six weeks late. Between those reminders it waits 14 days, so the timing stays consistent; you will want to edit the reminder emails to match your tone and payment instructions.
To run it, you need invoices with a due date set and an email address on the invoice, and it does not require any third-party account. The trigger is tied to the invoice due date, so each invoice enters the sequence based on its own schedule. Every step runs inside Plutio as an automation.
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Every step, in order
Plutio runs these 8 steps top to bottom, from the trigger through each action and condition. Every one arrives configured and stays editable. The automation is added as a draft, so it sends nothing until you turn it on.
Starts: 14 days after Invoice due date
- Still unpaid?
- Remind: Two weeks late (Still unpaid? → Yes)
- Wait 14 days
- Still unpaid?
- Remind: A month late (Still unpaid? → Yes)
- Wait 14 days
- Still unpaid?
- Remind: Six weeks late (Still unpaid? → Yes)
What happens when you install it
- This automation is copied into your workspace with all 8 steps already configured.
- It arrives as a draft, so nothing runs until you turn it on.
- Every step stays editable, so the wording, the timing and the conditions all change before or after you activate it.
Who it is for
Freelancers and small studios that bill clients in Plutio and need scheduled email reminders for overdue invoices.
Questions about this automation
How do I send invoice reminders two weeks after the due date?
This automation triggers 14 days after the invoice due date. It checks if the invoice is still unpaid, then sends the first reminder email labeled Remind: Two weeks late.
Does it stop sending reminders if the client pays?
Yes, each reminder is preceded by a “Still unpaid?” check. If the invoice is no longer unpaid at that point, the reminder step will not be sent.
When do the second and third reminder emails go out?
After the first reminder, the automation waits 14 days, checks again, then sends Remind: A month late. It waits another 14 days, checks again, then sends Remind: Six weeks late.
What do I need set up on my invoices for this to work?
You need invoices with a due date set and an email address on the invoice. The timing and the reminder delivery both depend on those fields being present.
Do I need any third-party email service or account?
No, every step runs inside Plutio. The template does not require a third-party account to run the checks and send the reminder emails.
Can I change the reminder email text for each stage?
Yes, the template includes separate reminder steps for two weeks late, a month late, and six weeks late. Edit each reminder step’s email content before enabling the automation so it matches your wording and payment instructions.
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