Plutio + Outlook Integration (2026): Two-Way Calendar Sync

Use Outlook for your calendar, Plutio for your projects, and see everything in one unified view. When you connect Microsoft Outlook to Plutio, task deadlines, project milestones, and client bookings sync automatically in both directions. Create a meeting in Outlook and it appears in Plutio. Add a deadline in Plutio and it shows up on your Outlook calendar. Changes made in either system update both, so you never have out-of-sync calendars again.

This integration works for freelancers and agencies in Microsoft 365 environments. If your email, calendar, and collaboration tools are all Microsoft (Outlook, Teams, SharePoint), keeping your Plutio schedule in sync with Outlook means you see your complete schedule whether you are in Outlook on your desktop, the Outlook mobile app, or your Plutio dashboard.

Last updated January 2026

Plutio

Outlook

Two-way sync

Native

5 min setup

What is Outlook?

Microsoft Outlook is the calendar and email application included in Microsoft 365 (formerly Office 365). Outlook Calendar syncs across devices including Windows, Mac, iOS, Android, and web browsers. Freelancers and agencies in Microsoft environments use Outlook to manage meetings, appointments, and personal schedules. Outlook.com personal accounts and Microsoft 365 business accounts both include calendar functionality.

TLDR: Plutio + Outlook

Plutio connects directly to Microsoft Outlook Calendar with native sync that flows both directions. Plutio deadlines appear in Outlook, Outlook meetings block time in Plutio, and changes in either system update both automatically.

Key facts: native integration (not via Zapier), works with Outlook.com and Microsoft 365, bidirectional sync runs automatically, connect in 1 minute, free on all Plutio plans.

The integration also powers Plutio's client booking system - your Outlook events block time slots so clients cannot book when you have existing meetings.

Outlook Integration

Use cases for freelancers and agencies

Keep your work schedule and project deadlines in one unified view. Freelancers and agencies in Microsoft 365 environments use the Outlook integration to prevent double-booking and see their complete schedule in either system.

Unified schedule visibility

When your Plutio task deadlines and Outlook meetings appear in the same calendar view, you see your real availability at a glance. No more flipping between apps to figure out when you're actually free. A deadline in Plutio blocks that time in Outlook. A team meeting in Outlook appears in your Plutio calendar.

Client booking availability

Plutio's scheduling system checks your Outlook calendar when clients try to book appointments. If you have an internal meeting at 2pm in Outlook, clients can't book a consultation at that time through your Plutio booking page. This prevents double-booking without you manually updating availability.

Mobile access to project schedule

Since Outlook syncs to mobile devices, your Plutio deadlines appear in the Outlook app on your phone. You can see upcoming project milestones whether you're at your desk or on the go.

Task deadline in Plutio: Appears on Outlook calendar
Meeting in Outlook: Blocks time in Plutio availability
Client booking: Creates events in both systems
Changes anywhere: Sync to both calendars automatically

How to connect Outlook to Plutio

Connecting takes about 1 minute. The integration is native - no Zapier or third-party tools required.

Step-by-step connection process

Log in to Plutio and go to Settings
Click on Integrations in the left sidebar
Find Outlook/Microsoft in the list and click Connect
Sign in with your Microsoft account when prompted
Grant Plutio permission to read and write calendar events
Select which Outlook calendars to sync
Click Save to activate the connection

Which Microsoft accounts work?

Both personal Outlook.com accounts and Microsoft 365 business accounts work with this integration. The connection process is identical for both account types.

The entire setup takes about 1 minute - most time is spent choosing which calendars to include.

Which Outlook calendars can I sync?

You choose which Outlook calendars to include during setup. After connecting, you see a list of all calendars in your Microsoft account.

Selecting calendars

Check the calendars you want to sync with Plutio, uncheck the ones you want to keep separate. Most users sync their primary work calendar. If you have separate calendars for different projects or clients, you can include those as well.

Shared and subscribed calendars

Shared team calendars: Can be synced if you have edit permissions
Subscribed calendars: Appear in the list but sync one-way (read-only)
Holiday calendars: Block time in Plutio but can't be edited

You can change which calendars come with at any time in Plutio's integration settings.

How quickly do calendar events sync?

Events typically sync within 1-2 minutes. The sync runs automatically in the background without any action needed from you.

Regular sync timing

When you create a meeting in Outlook, it appears in Plutio within a few minutes. When you add a deadline in Plutio, it shows up on your Outlook calendar shortly after. The sync is fast enough that you see updates within a normal work interval.

Real-time booking sync

Client bookings through Plutio's scheduling system sync nearly instantly because they are created in real-time as part of the booking confirmation process. The faster sync for bookings prevents any gap where a client could book a time slot that was just filled.

How does Outlook affect booking availability?

Your Outlook calendar events automatically block time in Plutio's client booking system. This prevents double-booking without manual availability management.

How availability checking works

When a client views your Plutio booking page, the system checks your connected Outlook calendars in real-time. Any time slot with an existing Outlook event is marked unavailable. Clients can only book times when you're actually free across all connected calendars.

Working hours and buffers

In addition to Outlook event blocking, Plutio lets you set:

Working hours (clients can only book within these times)
Buffer time between appointments
Minimum notice period for bookings
Maximum advance booking window

These settings combine with your Outlook availability to determine bookable slots.

Does this work with Microsoft Teams meetings?

Outlook calendar events with Teams meeting links sync to Plutio with the meeting details intact. The Teams link, meeting ID, and dial-in information are preserved.

Syncing existing Teams meetings

If you schedule a Teams meeting in Outlook, it appears in Plutio with the full meeting details. Team members can join the meeting from either Plutio's calendar view or from Outlook.

Creating Teams meetings for bookings

If you want Plutio bookings to automatically create Microsoft Teams meetings (similar to how the Zoom integration works), that requires the separate Microsoft Teams integration. The Outlook calendar integration syncs calendar events. The Teams meeting creation is handled by the Microsoft Teams integration.

For full Microsoft 365 integration, connect both Outlook (for calendar sync) and Teams (for auto-generated meeting links).

Can I use both Google Calendar and Outlook?

You connect one calendar provider per Plutio user account. Choose the calendar system you use for your primary business schedule.

Choosing your calendar provider

Microsoft 365 users: Connect Outlook for best integration with your existing tools
Google Workspace users: Connect Google Calendar instead
Mixed environment: Choose whichever you check most frequently

What if I use both equally?

If you genuinely use both calendars, consider which one contains your most important commitments. That's the one to connect to Plutio. Events on your other calendar would need to be duplicated manually or synced between Google and Outlook using a separate tool.

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Outlook integration questions

Is the Outlook integration free?

Yes. All Plutio plans include the Outlook integration at no extra cost. Your Microsoft account has its own pricing, but all Microsoft account types include access to calendar APIs.

Does this work with the Outlook desktop application?

Yes. The integration syncs with your Microsoft calendar, which is accessible from the Outlook desktop app, web app, and mobile app. The sync happens at the server level.

Can I use both Google Calendar and Outlook?

You connect one calendar provider per Plutio user. Most users choose their primary business calendar. You cannot sync both simultaneously to the same Plutio account. See also: Plutio Google Calendar integration.

How quickly do events sync?

Events typically sync within 1-2 minutes. Client bookings sync nearly instantly as part of the booking confirmation process.

Does this create Microsoft Teams meeting links?

The Outlook calendar sync transfers existing Teams meeting links. To auto-create Teams meetings for bookings, use the separate Microsoft Teams integration.

Can team members connect their own calendars?

Yes. Each team member can connect their own Outlook calendar. Bookings and availability are managed separately for each team member.

What permissions does Plutio need?

Plutio requests permission to read and write calendar events. This enables bidirectional sync between both calendars. Plutio only accesses calendars you explicitly select.

Will private events sync?

Private events block time in your Plutio availability (preventing double-booking), but the event details are not displayed to other users in shared views.

Does sync work on mobile devices?

Yes. The sync happens server-to-server. Changes made in the Outlook mobile app sync to Plutio, and vice versa.

Can I sync shared team calendars?

Shared calendars can be synced if you have edit permissions. Read-only subscribed calendars can display events but cannot be edited from Plutio.

What happens if I disconnect the integration?

Events that already synced remain in both systems. New events will not sync until you reconnect. You can reconnect at any time without losing data.

Does this work with Outlook.com and Hotmail accounts?

Yes. The integration works with all Microsoft account types including Outlook.com, Microsoft 365 personal, and Microsoft 365 business accounts.

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