Free Catering Invoice Template
A catering invoice covers the food and service charges, the totals, and the payment terms so the host knows what’s due and when.
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A dinner party or small event should feel like hosting, not like managing a kitchen, but the food still needs a bill that doesn’t turn into another back-and-forth. This catering invoice gives the host a clear set of charges and a due date, so the money part lands without adding friction to the night.
The page leads with Line items so the host sees what they’re paying for before they reach the totals. The payment note underneath says payment is due within 14 days, mentions a late fee after that, and flags that future bookings may be held until the balance is cleared, leaving less room for awkward follow-ups. Indigo-grey accents and Fraunces headings over Roboto body text keep the invoice feeling composed and low-key in someone else’s home.
- Line items Change the placeholder entry to match what you’re charging for, with your own descriptions, quantities, and prices.
- Payment terms The written note sets a 14-day payment window and explains what happens if payment comes in late.
- Totals Check the totals block before sending so the final amount reflects the line items you entered.
In Plutio, you replace the placeholder line with your own dishes, staffing, hire items, or service fees, then send the invoice to the client. If you connect a payment method, the same invoice can be paid online and tracked as it’s settled.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this invoice contains
| Part | What it covers |
|---|---|
Line items | The Line items section holds the charges you’re billing for, and the single starter line is there as a placeholder you replace with your own pricing. |
Please settle this invoice within 14 | This section carries the Totals and the payment note, including the 14-day due window, a late fee after that, and holding future bookings until the balance clears. |
Thanks for trusting me with your evening | The closing line signs off the invoice with a short thank-you so the document ends on the same tone the event starts with. |
Who it is for
Private chefs and caterers sending a post-event bill for a dinner party, corporate catering booking, or wedding catering service.
Questions about this invoice template
What should a catering invoice include?
A catering invoice usually includes itemised charges for food and service, a totals section, and clear payment terms. This one also states a 14-day payment window and what happens if payment is late.
How do you invoice a private chef job?
Invoice the parts the host can recognise, like dishes, staffing, hire items, and service fees, then show the total and the due date. This template keeps that structure tight, with line items first and the payment note underneath the totals.
Should a catering invoice list a late fee?
A late fee belongs on the invoice if you plan to charge one, because the client needs to see the rule before a payment slips. The payment note here mentions a late fee after the due window and that future bookings may be held until the balance is cleared.
What payment terms are normal for catering?
Many caterers set a clear due window and say what happens if payment arrives after it. This invoice states payment is due within 14 days of issue and calls out the late-payment consequences in writing.
Can a catering invoice be paid online?
Yes, if you connect a payment method before sending. The invoice can then be paid online and tracked as it’s settled.
Do I need to itemise food and service on a catering invoice?
Itemising helps the host understand what the total covers and cuts down on follow-up questions. The line items section is where you spell out each charge, then the totals block adds everything up.
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