Overview
On the day, you’re not chasing suppliers or solving room problems in front of guests. You’re watching an event run to time, with the room set correctly, the AV tested, and every cue called by one person who stays across the whole schedule.
Most people call me when an event needs a date, a venue, suppliers, and someone to run it without the day drifting. You’ll have a venue locked, vendors lined up, and a run-of-show that gets followed, with one point person on-site calling cues. Next, I’ll send a venue shortlist and a draft timeline so you can pick a direction fast.
I start by getting the date, headcount range, and the point of the event clear enough to make decisions. Then I move in order: venue shortlist and site walk-through, supplier calls and quote comparison, then a run-of-show and cue sheet built around load-in, soundcheck, guest flow, and speeches. On the day, I stay on headset and on the floor, keeping every handoff on time.
Who you are working with
I’m Rania Al Masri, an event planner, and I run Jabal Rania Events as a one-person practice. I got into corporate events because the work lives in details that are easy to miss: a loading dock booking, a missing HDMI run, a chair count that does not match the seating plan. My job is to catch those early, then keep the day moving minute by minute.
Clients pick me when they want one accountable point of contact from the first venue call to the last supplier load-out. I keep decisions tight and written down, so nothing lives only in someone’s inbox. I also say no to vague timing. If a supplier cannot commit to a load-in window and a soundcheck slot, I do not book them.
Recent work
Here are a few corporate events where I handled planning and ran the show on the day.
Portfolio
Client dinner, 80 guests. Sourced a venue with a private room, built a seating plan, and coordinated catering and AV. The run-of-show held speeches to their time windows, and dinner service stayed paced around them.
Product talk, 160 guests. Managed venue options, supplier quotes, and a cue sheet for lighting, walk-on music, and screen content. Soundcheck finished on schedule, so doors opened on time.
Staff awards night, 240 guests. Planned guest flow from arrivals through awards and photos, then managed load-in, staging, and vendor timing. The awards segment landed inside its planned runtime so the venue cutoff was met.
“Everything started on time, and I didn’t have to chase anyone all day.”
Marketing lead, a company hosting a client event
On-site run-of-show lead
I’m on-site from first supplier arrival through guest departure, calling cues, tracking time, and keeping every segment moving without pulling you away from your guests.
VENDOR LOAD-IN CONTROL
I manage supplier arrivals, check-in points, and load-in order, then keep everyone to their booked windows so the room can be set, dressed, and tested on time.
AV AND STAGE COORDINATION
I coordinate with in-house AV and external suppliers for screen, sound, and lighting, then run a soundcheck and final tech check against the cue sheet before doors.
Room set and guest flow checks
I walk the room before doors for seating, signage, stage sightlines, and access paths, then adjust with venue staff so guests move the way the plan expects.
SPEAKER AND CUE HANDLING
I brief speakers on when and where to stand, how mics are handled, and what happens if timing shifts, then I cue walk-ons, slides, and music live.
ON-THE-SPOT FIXES
When something slips, I make the smallest change that saves the schedule, then tell you only what you need to know to stay confident in front of guests.
What it costs
Pick the level based on how much planning you want me to own before the day. All options include on-site run-of-show lead and on-the-day vendor control.
Priced items
Next steps
If you want me to hold the date and start venue calls, the next step is to book corporate event planning.
1. Sign the agreement on this proposal. 2. Pay the 40% retainer to hold the date. 3. Send the event brief details so I can start the venue shortlist.
Signature
Fee summary
Can you get me two or three venue options fast?
Yes. Once you send the date, a headcount range, and the kind of event it is, I’ll come back with a short venue shortlist with availability, rough cost shape, and what each option is good at.
WHO EXACTLY IS ON-SITE ON THE DAY, AND WHAT DO YOU DO HOUR BY HOUR?
I am. I arrive for load-in, check the room set, run soundcheck, cue doors, then call the timeline through the full program. I stay the point person for venue, catering, and AV until load-out.
HOW DO YOU KEEP SUPPLIERS ON TIME FOR LOAD-IN AND SOUNDCHECK?
I book specific arrival windows, confirm them again 48 hours before, and share one written load-in order so nobody guesses. On the day, I’m at check-in and on the phone, moving late arrivals into the next available slot without breaking soundcheck.
WHAT DO YOU NEED FROM US, AND BY WHEN?
I’ll ask for a date, a budget range, and a headcount range first, because that drives venue and catering quotes. After that, I’ll set clear deadlines for guest list, agenda, speakers, and any on-screen content, so suppliers can build and test properly.
Retainer
To hold the date, I take a 40% retainer when the agreement is signed. I start venue and supplier outreach once the retainer is in and I have the event date.
Balance and invoices. The remaining 60% is due before the event, based on the final numbers, by a date I’ll set in writing. Every invoice is payable within 14 days of its date.
Final numbers. Final guest numbers drive catering, seating, and staffing. I’ll set the deadline for final numbers in writing so suppliers can order, schedule, and build the room without last-minute changes.
Changes after signing. Plans change. If the date, venue direction, or run-of-show shifts after signing, I’ll update the plan and confirm any added planning time in writing before I book or confirm anything new.
Cancellations and date moves
If you cancel or move the date, I keep the retainer and may keep more depending on how close we are to the event and what has already been booked or committed. I’ll confirm the cutoffs in writing.
Client inputs. To keep suppliers on schedule, I need key inputs by the deadlines I set, including guest list, agenda, speakers, and any on-screen content. If those arrive late, the timeline and testing window may compress.
Supplier relationships. I can source, negotiate, and coordinate suppliers, but supplier contracts and performance sit with the supplier. I’ll share quotes and confirmations in writing so you can see exactly what is booked and when.
