Overview
You’ll have sound and video that come on fast, stay stable through speeches and music, and pack up without surprises, with one person accountable from handoff through return check-in.
I’ll confirm power, distances, and inputs up front, then deliver or hand off the exact package you book with a quick signal test at setup. Next is the itemized gear list and pricing.
I start with a quick power and distance check so the package matches the room, the stage position, and the nearest outlets. Then I map a pickup or delivery handoff that fits your vehicle and load-in path. At setup I run a fast signal check and set conservative gain so the mic behaves. During the event, I keep a swap kit on standby for the items that stop a show.
Who you are working with
I’m Hannah Meyer, owner-operator of Meyer Stage Co. I do equipment rental for events that need gear that behaves on site, not just a box of parts. Most bookings start with one question: can this run on regular 120V, and will the mic stay under control. My job is to make those answers true before the event day.
I’m a good fit when you want one point of contact and an exact list, down to adapters, stands, and cable runs. I don’t guess at power or call a package “standard” and leave you to discover the gaps at setup. I write the gear list the way I pack it, then I check it back in the same way, with a damage log you can see.
Recent work
A few recent equipment rental setups where the win was simple: everything connected fast, sounded right, and had a backup plan ready.
Portfolio
Outdoor wedding PA package. Provided speakers, mixer, two wireless mics, and all stands and cabling for ceremony and toasts. Set gain structure at soundcheck and kept a swap mic and spare cables staged for speeches.
Parking-lot promo PA setup. Built a portable PA that could cut through traffic and generators without distortion. Ran power from two dedicated 120V circuits, used cable ramps for crossings, and staged a backup speaker amp module.
Projector and screen rental. Rented projector and screen with the right input adapters for a laptop-based presentation. Confirmed throw distance in advance, tested the client’s laptop output at setup, and staged a spare HDMI and power run.
“Everything was labeled, complete, and the mic worked the whole night.”
Event coordinator, a weekend wedding venue booking
How the day comes together
I plan this backwards from your event day, because the gear only behaves when power, placement, and inputs are decided early enough to pack for them.
1. Lock the date Book now You pick the package and the event day window. I’ll send an agreement with the itemized gear list, and the 40% retainer holds the date once it’s signed. I’ll also ask where the setup point is and what your main use is: speeches, music, video, or all three. 2. Power and placement Two weeks out I’ll confirm what power is available near the setup point and how far the speakers, table, and screen are from the nearest outlets. You tell me what devices plug in (laptop, phone, DJ controller) and what connections they have. I’ll match the adapters and cable lengths to those answers. 3. Handoff plan One week out I’ll confirm pickup or delivery timing and the loading plan. If you’re picking up, I’ll tell you what fits in an SUV and what needs a trailer, based on the specific package and case sizes. If I’m delivering, I’ll confirm access, stairs, and where I can park to unload. 4. Setup and standby On the day I’ll set the system, run a quick signal test, and verify every mic and input at working volume. I’ll stage a swap kit for the failure points that ruin speeches: spare mic, batteries, key cables, and an alternate input path. After strike, I’ll pack and label for return check-in.
AV equipment rental package
Speakers, mixer, microphones, stands, and the full cable set needed to connect it as quoted, including power cords and the right adapters for the inputs you confirm.
PORTABLE PA SETUP AND STRIKE
On-site setup at the agreed location, a fast signal check, and teardown after the last planned use. If access or timing changes, I’ll confirm the new plan before I roll.
PROJECTOR AND SCREEN PACKAGE
Projector, screen, and the connection kit to match your laptop or media player. I’ll verify image and audio handoff at setup so you’re not debugging during the first slide.
Stage and riser rental
Stage sections, legs, and skirts to the height and footprint you book, with a safe layout for foot traffic. I’ll confirm load-in access because stage cases need a clear path.
EVENT POWER DISTRIBUTION RENTAL
Quad boxes, stingers, cable ramps, and distribution planned around the circuits you have available. I’ll label runs so you know what can be unplugged and what can’t.
SWAP KIT STANDBY
A small, staged backup set for the items that fail most often during speeches and presentations: batteries, key cables, and a replacement mic path ready to plug in.
What it costs
Pick the package that matches your room size and how much setup help you want. These are weekend prices, starting points until I confirm power, distances, and access.
Priced items
Next steps
If you want me to hold your date and reserve the gear, the next step is a signed agreement and the retainer.
1. Sign the agreement beside this proposal to lock in the equipment rental. 2. Pay the 40% retainer to hold the date on my calendar. 3. Send your power notes and input list so I can pack the right cables.
Signature
Fee summary
What is reserved
Your date is held when I receive a signed agreement and the 40% retainer. Until then, I may book the same gear for another event on the same date.
Payment. The retainer is 40% due at signing. The remaining 60% is due before the event on the final numbers, by a date I set. Invoices are payable within 14 days of the invoice date.
Final numbers. Final numbers cover the guest count, the exact gear list, and the load-in plan. I will tell you the deadline I need, because it depends on what’s reserved and what needs staging.
Power and placement. You are responsible for providing the power and space I confirm during the power and distance check. If the available outlets or circuits change on site, I may reduce the setup to stay safe and keep audio stable.
Pickup and vehicle fit. For pickup rentals, I’ll confirm case counts and the longest item before your pickup time. You are responsible for having a vehicle that fits and for securing the load for transport.
Setup, test, and swap kit
At setup I run a quick signal test, confirm speech mic level, and verify the laptop or input connection you plan to use. If something quits mid-event, I swap from my standby kit where access allows.
Changes after signing. If you add or remove gear after signing, I’ll update the gear list and price before the event. Last-minute adds depend on what is available, and they may change delivery and setup timing.
Cancellations and date moves. If you cancel or move the date, I keep part or all of the retainer based on how close it is to the event and whether the gear can be rebooked. I will confirm the schedule I use in writing when you book.
Returns and damage. At return check-in I log missing items and visible damage against the checkout list. Normal wear is fine. If something is lost or damaged beyond normal use, you cover repair or replacement at cost.
