Free Copywriting Invoice Template
A copywriting invoice covers the line items being billed, a totals block, and the payment terms your client needs to settle.
Copywriting rarely goes wrong because the words are hard to write, but because the words end up sounding like they could’ve come from anywhere. When a client wants website copy that feels specific and still converts, the admin needs to match that same standard, so a copywriting invoice can’t read like a generic template either.
This invoices layout keeps the billing clear: Line items sit up front, then the payment terms spell out a 14-day window, what happens if payment runs late, and where the client should look for the payment details. Syne headings over Roboto body text keep the page readable, with warm rose accents and a teal cue reserved for the one place the client needs to notice.
- Line items Replace the placeholder line with your own services, rates, and amounts before sending.
- Payment terms The 14-day settlement note covers late payment, pausing further drafts, and a possible late fee.
- Totals The totals block calculates what’s due from the line items so the client can see the amount owed at a glance.
- Closing note The sign-off sits under “Thanks, from your writer and account manager” to finish the invoice without adding extra conditions.
Once the numbers are in, you send the invoice, the client reads the scope and totals in order, and payment can be taken online if a payment method is connected.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this invoice contains
1) Line items
The invoice starts with Line items, where you swap in your own lines and prices instead of the placeholder entry.
2) Please settle this invoice within 14
This section carries the Totals and the payment terms, including the 14-day due window and what happens if payment runs late.
3) Thanks, from your writer and account manager
The closing note finishes the invoice with a short sign-off, without changing the billing terms above.
Who it is for
Copywriters and small content studios billing for website copy, sales & direct response work, or brand voice projects.
Questions about this invoice
What should a copywriting invoice include?
A copywriting invoice usually includes the work being billed as line items, the total due, and the payment terms. This one also states a 14-day payment window and what happens if payment is late.
How long should payment terms be on an invoice for copywriting?
Payment terms vary, but this invoice sets the due date at 14 days from the invoice date. The same section also explains that late payment can pause further drafts and may trigger a late fee.
Can an invoice say work stops if the client pays late?
An invoice can state what happens if payment is late, as long as the wording is clear. This template says work on further drafts will pause and a reminder will be sent, with a note that a late fee may be applied.
Can I take payment online from an invoice?
Online payment is possible if a payment method is connected before sending. If no payment method is connected, the invoice still includes the payment terms and directs the client to the payment details on the invoice.
Do I need a site map before you write website copy?
A site map can help, but the invoice doesn’t cover discovery inputs like a site map or interviews. The invoice focuses on billing: line items, totals, and when payment is due.
How many rounds of edits should be included in copywriting?
Edit rounds are a scope decision, and this invoice doesn’t specify a number of revisions. If revision limits need to be enforced, they belong in the line items or in a separate agreement, not implied by the invoice.
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