Free Architecture Scheduler Template
Drawings can look fine right up until plan review and the trades start marking them up for code misses, egress and ADA gaps, or roof details that don’t match the snow loads. Then the schedule slips, the season changes, and a small office has to prove it won’t vanish when the hard questions land. This architecture scheduler gives clients a clear way to book a site test-fit and puts the prep and follow-up in writing, so decisions get nailed down early.
The page opens with Book a site test-fit, then moves into a Calendar that shows real availability. Before anyone books, the Help me prepare text explains why the questions matter, and the form asks for contact details, the project address and type, lease status, and what the visit needs to cover. The confirmation finishes the flow by saying you’ll review the details, confirm the appointment, and list what to have ready.
- Book a site test-fit Names the visit and explains what gets checked during the test-fit, so the client knows what the appointment is for.
- Calendar Shows available times once a calendar is connected, so clients pick a slot that’s actually open.
- Help me prepare Explains the purpose of the pre-booking questions and sets the context for zoning, permits, and site checks.
- Question fields Collects name, email, project address, project type, lease status, and what the client needs from the visit.
- Confirmation Tells the client you’ll confirm the appointment and what to have ready, including the lease, floor plans, and photos.
In Plutio, this runs as a scheduler: you connect a calendar, replace the meeting lengths and prices, and set the address where the meeting happens. Then you publish the booking page and share the link, and each booking comes through with the answers attached. Raleway headings over Inter body text sit in violet-leaning indigo with anodised-metal green accents, which keeps the page feeling like documentation, not marketing.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this scheduler contains
1) Book a site test-fit
I visit the space or talk by phone to measure, test-fit layout, and flag code and plan-review risks so you can decide before you sign a lease.
2) Calendar
The times a visitor can actually pick, drawn from your connected calendar so a slot you are busy in is never offered.
3) Help me prepare
These details let me check zoning, past permits, and the site so I arrive ready to make the visit count.
4) Your name
5) Your email address
6) Project address
7) Project type
8) Lease status
9) What do you need from the visit?
10) Confirmation
What the visitor reads once the slot is held, and where the meeting details land.
11) I will review your details, confirm…
I will review your details, confirm the appointment, and list what to have ready: lease, floor plans, and photos.
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Questions about this scheduler
How long are the meetings on a booking page?
This one offers 30 minutes and an hour and 1.5 hours. The lengths are yours to change once the template is in your workspace, and each one can carry its own price.
Can you charge for a booking?
Yes, per session. This page keeps the first conversation free and prices the longer one, which is how most of these pages are set up: nothing stands between somebody and a first call, and the work itself is paid for. Payment is collected when the slot is held.
Where does the meeting actually happen?
This page books in person, at an address you set. The location is a setting on the page rather than something written into it, so changing it changes every booking made from then on.
What can you ask someone before they book?
This page asks 6 questions before the slot is held, so the answers arrive with the booking rather than in a follow-up email.
How does an online booking page work?
A visitor opens the page, picks a time from the calendar, answers whatever the page asks, and the slot is held. The times offered come from your connected calendar, so a slot you are already busy in is never shown.
Does it connect to a real calendar?
Yes. Plutio reads your connected calendar to work out what to offer, and writes the booking back to it, so the page and your week never disagree.
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