Free Massage & Bodywork Scheduler Template
A massage therapy scheduler covers the session details, available times, intake questions, and a confirmation message after booking.
Pain clients can’t shake overnight brings a different kind of booking, because the real question isn’t “does it feel nice”, it’s “will this make tomorrow better without flaring anything up.” This massage therapy scheduler gives a Book a 90-minute session overview, then moves into the Calendar so the client picks a real time for an in-person appointment at the address you set.
The flow reads like a careful intake: Before your session explains why the questions matter, then the page asks for name and email, where the pain sits, when it started, any recent injuries or diagnoses, and the pressure that feels safe. Space Grotesk headings sit over Roboto body text, with a violet base and a malachite green used where the page asks for the next step... so the client keeps moving without feeling rushed.
- Book a 90-minute session Describes the clinical massage session, including a short intake, movement check, focus areas, and home care with a follow-up plan.
- Calendar Shows available appointment times pulled from your connected calendar so the client can choose a slot.
- Before your session Introduces the intake step and explains that the questions help the therapist prepare focused work and keep the session safe.
- Preferred pressure for treatment Collects the client’s pressure tolerance so the therapist can work within it, then carries that detail into the booking.
- We have your slot Confirms the request and tells the client a therapist will review the intake, plus what to wear and bring.
Once your calendar is connected, the scheduler offers actual availability instead of placeholders, and you swap in your own meeting lengths and prices before publishing. After the client picks a time and answers the intake, the page shows Confirmation and lands on “We have your slot” so they know what happens next.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this scheduler contains
1) Book a 90-minute session
Gives the session description, including the intake and movement check, the areas worked, and the home-care and follow-up plan.
2) Calendar
Presents real appointment times from your connected calendar, leaving you to set the location and the durations you actually offer.
3) Before your session
Explains why the form asks health and pain details, so the client knows the goal is safe, focused work.
4) Your name
Captures the client’s name for the booking and the confirmation message.
5) Your email address
Captures the email address tied to the booking so the client can be contacted about the appointment.
6) Where do you feel the pain?
Asks for the pain location so the therapist can plan targeted work for the session.
7) When did this start?
Asks for onset timing to add context to the pain pattern and guide how the session begins.
8) Any recent injuries, surgeries, or diagnoses?
Flags recent medical context that can change the approach or rule out certain techniques.
9) Preferred pressure for treatment
Asks for pressure preference so treatment stays within the client’s tolerance.
10) Confirmation
Shows the client that the booking details and intake went through before the final message appears.
11) We have your slot
Confirms the slot and tells the client a therapist will review the intake, plus what to wear and what reports to bring.
Who it is for
Massage and bodywork practices booking clinical massage or sports massage sessions in person, where the intake needs to happen before the time gets held.
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Questions about this scheduler
What should a massage therapy scheduler ask before someone books?
A massage therapy scheduler usually asks for contact details, where the pain is, when it started, any recent injuries or diagnoses, and preferred pressure. That intake gives a therapist enough context to keep the work safe and focused.
How do you let clients choose real appointment times online?
The booking page needs a connected calendar so the time picker can show actual availability. With a calendar connected, the client picks from open slots instead of requesting times by message.
What intake questions help a therapist avoid flaring up pain?
Questions about pain location, onset timing, recent injuries or surgeries, and pressure tolerance help set safe boundaries. The goal is to spot anything that changes technique before hands-on work starts.
Do I need to collect pressure preference before a massage session?
Collecting pressure preference ahead of time helps the therapist start within tolerance instead of guessing in the first minutes. Pressure can still change during the session, but the intake sets a safer baseline.
What appointment lengths should a massage booking page offer?
The booking page should list the lengths you actually sell, because the slot needs to match your calendar and pricing. This template includes example lengths, and you replace them with your own.
What should the confirmation message say after booking a massage?
A confirmation message should state that the slot is held and explain what happens next, like a therapist reviewing the intake. Practical prep notes, like what to wear and what to bring, belong there too.
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