Overdue invoice chase at two, four, and six weeks
An overdue invoice chase covers a timed check for payment status and three reminder emails sent at two, four, and six weeks past due.
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An invoice goes past its due date, nothing comes in, and chasing it starts eating up time and attention. This overdue invoice chase at two, four, and six weeks runs on a timer: it waits until an invoice is 14 days overdue, checks whether it’s still unpaid, then sends the first reminder.
The automation repeats the same pattern twice more, with a 14-day wait between each stage. The client gets a “Two weeks late” email first, then “A month late”, then “Six weeks late”, and each email only goes out if the invoice still hasn’t been marked paid, so the chasing stops when the payment lands.
- Trigger Starts 14 days after the invoice due date, so the first check and reminder only happen once the payment is actually late.
- Still unpaid? Checks the invoice status before each reminder stage, so the next email only sends when the balance hasn’t been settled.
- Remind: Two weeks late Sends the first late-payment email after the initial check, and you edit the wording to match your tone and terms.
- Remind: A month late Sends the second reminder after a further 14-day wait, if the invoice still shows as unpaid.
- Remind: Six weeks late Sends the final reminder after another 14-day wait, as long as the invoice remains unpaid.
To run it, the invoice needs a due date and an email address, because the timing and reminders hang off those fields. Every step runs inside Plutio, so you don’t need a third-party account to send the sequence.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
Every step, in order
Plutio runs these 8 steps top to bottom, from the trigger through each action and condition. Every one arrives configured and stays editable. The automation is added as a draft, so it sends nothing until you turn it on.
Starts: 14 days after Invoice due date
- Still unpaid?
- Remind: Two weeks late (Still unpaid? → Yes)
- Wait 14 days
- Still unpaid?
- Remind: A month late (Still unpaid? → Yes)
- Wait 14 days
- Still unpaid?
- Remind: Six weeks late (Still unpaid? → Yes)
What happens when you install it
- This automation is copied into your workspace with all 8 steps already configured.
- It arrives as a draft, so nothing runs until you turn it on.
- Every step stays editable, so the wording, the timing and the conditions all change before or after you activate it.
Who it is for
Freelancers and studios that send invoices, payments and receipts and want late-payment follow-ups to go out on schedule without manual chasing.
Questions about this automation template
When does the first overdue reminder send?
The first stage starts 14 days after the invoice due date. The automation checks whether the invoice is still unpaid before it sends the two-week reminder email.
What happens if the client pays after the first or second email?
The automation checks “Still unpaid?” before each reminder stage. If the invoice is no longer unpaid at that check, the next reminder won’t send.
How far apart are the reminders?
The automation waits 14 days between each reminder stage. That creates reminders at roughly two weeks late, a month late, and six weeks late.
What do I need on the invoice for this to work?
The invoice needs a due date, because the trigger runs from that date. The invoice also needs an email address so the reminder emails have somewhere to go.
Do I need any email service or third-party connection?
No third-party account is required for this template. Every step runs inside Plutio.
Can I change the reminder email text?
Yes, the three reminder steps are emails with the stage labels shown in the automation. You edit the reminder content to match your payment terms and wording.
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