Free Childcare & Early Years Proposal Template
A childcare proposal covers care hours, settling-in plans, illness and incident calls, pricing, and the tuition payment terms.
Parents need childcare they can trust, but the hard part is knowing what happens during the day and hearing about the important stuff in time to act on it. This childcare proposal goes to a family before enrollment and covers how full-day care runs, how updates and calls work, and what tuition costs, in a terracotta and violet layout under Lora headings.
The proposal starts with The short version, then About us and Who you will work with, so a parent knows the people and the communication style before they see prices. A recent enrollment and Settling-in week plan walk through what the first days look like, including same-day handoff notes and written incident and bite reports, then the FAQs answer the questions that usually decide whether a nursery feels safe and organised.
- The short version Gives the headline promise, the coverage style, and what gets communicated about sleep, food, mood, incidents, and fever.
- Settling-in week plan Describes the first-week schedule and the same-day notes and reports that go home when something happens.
- What it costs Holds the pricing table with Toddler full-time, which you update with your own tuition amount.
- Getting started Carries the signature and fee summary, plus the steps for choosing an option and confirming the start date.
The childcare proposal sends like any proposal, and the client accepts it with an online signature. You replace the price for the single line item before sending, and the Getting started section carries the signature and fee summary so the next step stays clear once the family agrees.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
1) The short version
Opens with the coverage promise and the communication rules, so a parent knows what gets reported and when.
2) About us
Explains the nursery approach and the tone of parent communication, especially for same-day issues and follow-ups.
3) Who you will work with
Introduces the team a family meets at the door and in the classroom as a child settles in.
4) A recent enrollment
Talks through a typical start for a family enrolling multiple ages, with examples of how updates and routines get handled.
5) Settling-in week plan
Covers the first-week schedule plus daily handoff notes and written incident and bite reports sent home the same day.
6) Illness and fever calls
Repeats the call and reporting rules in one place, including contact-list escalation, privacy, transitions, and re-enrollment changes.
7) What it costs
Shows the priced item so you can swap in your tuition and keep the room choice clear.
8) Getting started
Holds the signature and fee summary, then lists the steps from acceptance through enrollment forms and the settling-in week.
9) What are your hours, and what happens if I'm late?
Answers contracted hours, late pick-up expectations, and how infant schedules get tracked and aligned day to day.
10) When do you call me for fever or a fall?
Explains the call triggers for illness and injury and how biting gets handled, reported, and prevented.
11) Tuition payment
Covers weekly billing, autopay by card or ACH, late fees, deposit and start date holds, and late pick-up charges.
12) Illness and fever calls
Repeats the call and reporting rules in one place, including contact-list escalation, privacy, transitions, and re-enrollment changes.
Who it is for
Nurseries, childminders, and childcare & early years providers sending enrollment proposals for full-day care and clear parent communication.
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Questions about this proposal
What should a childcare proposal include?
A childcare proposal usually covers how care runs day to day, how illness and incidents get reported, what the schedule looks like, and what tuition costs. This one also includes settling-in planning and payment terms like deposits, due dates, and late pick-up charges.
When do childcare providers call parents for fever or an injury?
A nursery typically calls the same day for fever, vomiting, head bumps, injuries that need more than basic first aid, or anything that needs a parent decision. The call usually covers what staff saw, what they did right away, and what they need from the parent next.
Do childcare providers give bite or incident reports?
Many childcare settings give written reports for bites, falls, and other incidents. This proposal includes same-day incident and bite reporting, with what was observed, what happened immediately after, and what staff will watch for next.
How does a settling-in week work in childcare?
A settling-in plan often starts with shorter early days and a predictable drop-off and handoff routine, then moves into the regular schedule. This proposal includes a first-week schedule and a communication plan agreed before the start date.
How do nurseries handle naps, bottles, and infant schedules?
Infant rooms often follow a baby’s own routine instead of forcing a group schedule. This proposal describes tracking bottles, sleep, and diapers through the day, then aligning the next day based on what actually happened.
How is childcare tuition usually paid?
Tuition often runs weekly or monthly and comes with a due date, a late fee policy, and a deposit to hold a start date. This proposal uses weekly billing due by Friday for the following week, includes autopay by card or ACH, and describes deposit and late-pickup terms.
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