Free Sleek Scheduler Template
A therapy counselling scheduler covers a consult offer, a live calendar, five intake questions, and a confirmation message that explains what happens next.
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Somebody looks for therapy because they want a place that feels steady enough to tell the truth, but the first hurdle is booking without spiralling. A therapy counselling scheduler gives a client one clear page where they can see the consult, pick a time, and answer a few questions without feeling like they have to perform to earn the appointment.
The booking page clients pick a time from opens with Book a 15-minute consult with me, then moves into Calendar so the client chooses a real slot. Before our meeting explains why a few details matter, and the questions cover name, email, what’s bringing them in, whether they’ve tried therapy before, and whether they prefer video or in person. The page finishes on Confirmation and a short “what happens next” note, with Raleway headings over Roboto body text and a deep teal base with a worn red accent guiding the next step.
- Book a 15-minute consult with me Introduces the consult and what it’s for, so the client knows what the first call covers before they choose a time.
- Calendar Shows available times from your connected calendar, so the client picks a slot that’s actually open.
- Before our meeting Explains why the page asks a few details up front, so the intake questions feel purposeful rather than intrusive.
- Intake questions Collects name, email, what’s bringing the client in, prior therapy, and whether they prefer video or in person.
- Thanks, your time is booked Confirms the booking and tells the client you’ll send the video link or location details, with a reminder to bring insurance questions.
Once the scheduler is in your workspace, you connect a calendar, replace the meeting lengths and prices the template ships with, and set the address for in-person sessions. After that, clients book a time, the page collects the answers before the booking completes, and the confirmation screen closes the loop with the follow-up details.
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What this scheduler contains
| Part | What it covers |
|---|---|
Book a 15-minute consult with me | States that the first step is a 15‑minute phone consult and what a client can use it for, including what’s most pressing and questions about insurance and format. |
Calendar | Presents the appointment calendar so a client can pick an available time from the slots you’ve opened. |
Before our meeting | Explains that a few details help you prepare and choose the right format, so the session time stays focused on what matters. |
Your name | Asks for the client’s name so the booking and any follow-up messages address the right person. |
Your email address | Collects an email address so you can send the booking details and any follow-up information. |
What brings you in right now? | Prompts the client to share what feels most urgent so you have context before the consult starts. |
Have you attended therapy before? | Asks whether the client has been to therapy before, which helps you gauge what kind of structure and explanation they might need. |
Do you prefer video or in person? | Records the preferred format so you can plan for a video link or the in‑person address you’ve set. |
Confirmation | Shows the post-booking confirmation step so the client knows the time is reserved and the booking is complete. |
Thanks, your time is booked | Closes with next steps, including sending the video link or location details and a reminder to have insurance questions ready. |
Who it is for
Therapists and counsellors who offer a brief consult before individual therapy, couples counselling, or group therapy sessions and want intake details collected at booking.
Questions about this scheduler template
What should a therapy booking page ask before someone schedules?
A therapy booking page usually asks for contact details, what’s bringing the person in, a bit of background like prior therapy, and the session format. This template asks for a name, an email address, what brings them in right now, whether they’ve attended therapy before, and whether they prefer video or in person.
Can a client book a 15-minute therapy consult and then schedule longer sessions later?
Yes, a short consult often comes first, and longer sessions follow after fit and logistics feel clear. This template opens with a 15‑minute consult and supports multiple meeting lengths, including 45 minutes and 1.5 hours.
Do I need to connect a calendar for appointment times to show up?
Yes, the calendar needs to be connected so the page can offer real available times. Without a connected calendar, the scheduler can’t reliably show open slots.
What details should the confirmation page include after booking a therapy appointment?
A confirmation page should tell the client the booking is complete and what happens next, like where the meeting happens or how they’ll receive a video link. This template’s final message says you’ll send the video link or location details and reminds the client to have any insurance questions ready.
Should a therapy scheduler ask about insurance or superbills during booking?
Some practices cover insurance early so clients can decide whether to book, but the exact handling varies by practice. This template mentions insurance questions in the consult intro and again as a reminder on the confirmation message, rather than collecting insurance details as form fields.
Can a therapy booking page offer both video and in-person sessions?
Yes, a booking page can collect the client’s preference up front so you can prepare for the right format. This template asks “Do you prefer video or in person?” and you set the in-person address on the page.
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