Free Therapy Consultation Scheduler Template
A Therapy Consultation Scheduler covers the booking page clients choose a time from, the questions asked before booking, and the confirmation shown after.
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Somebody wants therapy that feels steady and safe enough to talk honestly, but a first consult can still feel like a test. A Therapy Consultation Scheduler gives the client one clear place to pick a time, share a few details, and know what happens next, so the first contact doesn’t turn into a back-and-forth of messages.
The Therapy Consultation Scheduler opens with a short note about a 15‑minute consult, then moves straight into the calendar. The next written section explains why the page asks a few things up front, and the questions cover name, email, what’s most pressing, prior therapy, and whether the client prefers video or in person. Raleway headings sit over Roboto body text, with deep teal and a worn red accent marking the decisions the client needs to make... and the flow ends on a “time is booked” confirmation that says you’ll send the link or location details.
- Booking page Clients start on the calendar and choose from the times your connected calendar makes available.
- Before our meeting The written intro explains why you’re asking a few details up front so the consult stays focused.
- Intake questions The page collects name, email, what brings the client in, whether they’ve been to therapy before, and video vs in person.
- Confirmation The scheduler ends with a booked message that tells the client you’ll send the video link or location details, plus a reminder about insurance questions.
Once the scheduler is in your workspace, you connect a calendar so real times show up, replace the meeting lengths and prices the template ships with, and set the address for in‑person sessions. Then you publish the page and the client books the slot and sees the confirmation at the end.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this scheduler contains
| Part | What it covers |
|---|---|
Book a 15-minute consult with me | The opening written section explains what the consult is for and what the client can use it to ask, before they reach the calendar. |
Calendar | The calendar block shows available times from your connected calendar, so the client can pick a slot without messaging back and forth. |
Before our meeting | This written section frames the questions that come next, so the client knows why you’re asking and what you’re preparing for. |
Your name | A short field collects the client’s name for the booking and follow-up message. |
Your email address | This field collects the email address you’ll use for confirmation and any link or location details. |
What brings you in right now? | An open question captures what feels most pressing so you can prepare for the consult. |
Have you attended therapy before? | This question flags prior therapy experience, which helps you choose how to structure the first conversation. |
Do you prefer video or in person? | The format question records whether the client wants video or an in-person session. |
Confirmation | The confirmation step marks the booking as complete and moves the client to the final message. |
Thanks, your time is booked | The closing written section tells the client you’ll send the video link or location details and prompts them to bring insurance questions. |
Who it is for
Therapists and counselling practices that offer individual therapy, couples counselling, or group therapy and want a consult booking flow that collects a few details up front.
Questions about this scheduler template
What questions should a therapy consult booking form ask?
This scheduler asks for name and email, then covers what brings the person in, whether they’ve attended therapy before, and whether they prefer video or in person. The wording sits after a short note explaining why the details help you prepare.
How long should a therapy consultation be?
This template includes meeting lengths of 15 minutes, 45 minutes, and 1.5 hours. You can replace those options with the lengths you actually offer before publishing the page.
Can a therapy consultation be booked online?
Yes, a client can pick a time from the booking page and then see a confirmation at the end of the flow. The page needs a calendar connection so the time options reflect real availability.
What should the confirmation page say after a therapy consult is booked?
This scheduler ends with a confirmation message that the time is booked and that you’ll send the video link or the location details. The message also reminds the client to have insurance questions ready.
Should a therapist ask about insurance before the first consult?
This template’s opening note invites the client to ask about insurance and format during the 15-minute consult. The closing message also prompts them to bring any insurance questions.
How do I offer video or in-person therapy sessions when someone books?
This scheduler includes a question that records whether the client prefers video or in person. You also set the in-person address on the page, and the confirmation message says you’ll send the video link or location details.
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