The short version
You’ll have a booked team of suppliers, a budget you can trust, and a wedding day where the timeline is owned on site, so you can stay with your guests instead of fixing problems.
We’ll take the work from ideas to signed contracts and a run sheet everyone can follow. Next, we’ll set a venue shortlist and pick a walkthrough day.
We start with a venue shortlist that fits your guest count, budget, and must-haves, then we book the key suppliers in a sensible order so dates don’t drift. As deposits go out, we keep a live budget and payment schedule, and we build a cue-to-cue run sheet that matches how the day will actually move.
About us
We plan weddings for couples who have a date to work to and no spare time for venue calls, unanswered emails, and chasing deadlines. Our work is hands-on and practical. We shortlist venues, sit down for walkthroughs, read supplier contracts before you sign, and keep one run sheet that everyone works from on the day.
We get picked when a couple wants one person accountable for the whole plan, not a folder of ideas and a hope that it all lines up. We keep decisions tied to the budget and timeline, and we keep suppliers tied to the run sheet. On the day, we’re on site early, we handle load-in and questions, and your family stays out of logistics.
Who you will work with
These are the people you’ll see in meetings, on calls with suppliers, and on site when the day arrives.
Team
Freja Hjorth, Lead wedding planner. Freja leads the planning and keeps the decisions moving, so venue, suppliers, and timeline stay aligned as the wedding takes shape.
Mikkel Sørensen, Planning coordinator. Mikkel runs the planning admin that makes the week-to-week work lighter, keeping dates, notes, and supplier follow-ups in one place.
Ida Holm, Vendor and contracts lead. Ida handles vendor sourcing and contracts, checking terms and chasing clarifications before anything is signed or a deposit is paid.
Jonas Nørgaard, On-the-day coordinator. Jonas leads on-the-day coordination, calls suppliers on arrival times, runs the cue-to-cue schedule, and fixes issues before they reach you.
Past events
A few recent weddings that show how we handle different spaces, guest counts, and timelines, while keeping the day calm for the couple.
Portfolio
Two-venue city wedding. We planned a ceremony and dinner in separate venues with a tight travel window. We built a transport plan, timed photos around light, and kept speeches on schedule so service stayed hot.
Weekend venue takeover. We ran a full weekend plan with welcome drinks, the wedding day, and a next-day brunch. We coordinated separate supplier load-ins and kept changeovers clean between events.
Large guest list reception. We managed a high guest count with a detailed seating plan and dietary tracking. We set up a check-in flow, kept bar and dinner queues moving, and held the timeline through the last toast.
“Our day ran on time, and we never had to answer a single supplier call.”
Bride and groom, a full-day wedding with multiple suppliers
On-site lead coordinator
One coordinator on site from first supplier arrival through the key moments of the day, owning the timeline and handling questions so you don’t have to.
SUPPLIER CHECK-IN AND CALLS
We confirm arrivals, direct load-in, and keep all supplier contact in our hands on the day, including quick decisions when something shifts.
CEREMONY AND RECEPTION TIMING
We run the cue-to-cue schedule for ceremony, drinks, dinner, speeches, and first dance, with time checks to keep the room and kitchen in sync.
Guest flow and seating support
We manage the table plan on site, handle last-minute seat changes, and keep guests moving where they need to be without pulling you away.
VENUE LIAISON
We work directly with the venue team on access, room turns, and practical constraints, so rules are followed and the space stays workable.
PACK-DOWN AND HANDOVER
At the end of the night we coordinate vendor pack-down and handover, and we make sure personal items, cards, and leftover pieces go where you’ve decided.
What it costs
Most couples choose the middle option if they want us owning the timeline and supplier follow-up, with you making the final calls.
Priced items
Getting started
If you’d like us to hold the date and start planning, the first step is simple and we’ll take it from there.
1. Sign the agreement to reserve the date in our calendar. 2. Pay the 40% retainer so we can begin booking work. 3. Book the first planning call so we can set the venue shortlist and walkthrough day.
IF WE SIGN WITH YOU, WHAT DO YOU HANDLE AND WHAT DO WE STILL DO?
We handle venue search support, supplier sourcing, contract checks, booking steps, timeline planning, and on-the-day coordination. You choose the direction and make the final decisions. We’ll bring options, price points, and clear deadlines so choices don’t pile up.
HOW DO YOU KEEP CONTROL OF THE BUDGET ONCE DEPOSITS START GOING OUT?
We build a working budget and a payment schedule early, then we update it every time a supplier is shortlisted, booked, or changes scope. You’ll see what’s committed, what’s still flexible, and what is due next, before money leaves your account.
Signature
Fee summary
Who’s actually on site on the day, and how many hours?
Jonas Nørgaard leads on-the-day coordination, with support from our team if your plan needs it. We set the on-site hours once the timeline is drafted and supplier load-in times are confirmed, so coverage matches the real running order.
WHAT HAPPENS IF A SUPPLIER CANCELS OR TURNS UP LATE?
We keep the key contacts, contracts, and contingency notes in one place, and we start calls as soon as timing slips. If a replacement is needed, we move quickly on available options and pricing, then we bring you a clear choice before anything is confirmed.
Retainer and invoices
To hold your date, we take a 40% retainer when the agreement is signed. We invoice as we go. Each invoice is due within 14 days of its date.
Balance due date. The remaining 60% is due before the event. We’ll set the balance due date once final numbers are agreed, so it lands ahead of the busiest week.
Final numbers. We’ll ask for your final guest count by a deadline we set. We use that number to lock the run sheet, supplier timings, and our on-site hours.
Changes after signing. If the plan changes after signing, we’ll update the budget, payment schedule, and run sheet to match. If the change adds work, we’ll price it before we proceed.
Supplier payments
You pay venue and vendor deposits and balances directly to them, unless we agree a different arrangement in writing. We’ll tell you what is due next before any payment date.
Supplier delays or cancellations. If a supplier runs late or cancels, we start calls as soon as timing slips. We’ll put forward available replacements and pricing, and you approve any new booking before we confirm it.
Moving or cancelling the date. If you need to move or cancel, tell us as soon as you can. The amount we keep depends on how far out it is, using the cancellation schedule we set for that date.
