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Templates / Proposal

Free Architecture Proposal Template

An architecture proposal covers the scope of architectural services, the drawings you’ll receive, the pricing, and the terms for approvals, changes, and payment.

Architecture Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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The space looks promising, but the real risk sits in what can’t be seen yet: odd levels, damp, services in the wrong place, and approvals that stall because the submission didn’t answer the right questions. An architecture proposal gives the project one written reference for what gets designed, what gets issued for permits, and what a contractor will actually price, so costs and decisions don’t drift as the building reveals its quirks.

The proposal opens with In brief, then backs the work up with A bit about us, Meet the team, Team, and examples under Recent work and Portfolio. The middle sections define what gets produced at each step, from Feasibility note through Planning submission set, so the buyer can see how survey, layouts, approvals, and construction drawings connect. Pricing sits under Pricing with a single Planning line item, and the back half answers the usual questions about feasibility, approvals, who measures, and when tender-ready information shows up, followed by Payment and Existing conditions so the change points are on paper before anything starts.

  • In brief Frames the job in plain terms, including the survey-first approach and the push to keep one coordinated drawing set through permits and construction drawings.
  • Feasibility note Describes the early checks, the measured survey drawings, and the concept layout options, so unknowns get written down before a full set gets priced.
  • Planning submission set Covers the Comune submission set and integration updates, then connects that work to construction drawings and tender support so the permit set and the build set stay aligned.
  • Pricing Holds a single priced item called Planning, which you edit to match your own fee before you send the proposal.
  • Get started Carries the signature and fee summary, and states the next steps like locking the survey date and sharing any existing plans and landlord requirements.

In Plutio, you replace the template numbers with your own price for the one item, then send the proposal to a client to accept online. Once the client agrees, Get started collects the signature and shows the fee summary, so both sides leave with the same version of the scope and terms.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in an architecture proposal

PartWhat it covers

In brief

Summarises the outcome the client is buying and how the work moves from survey to coordinated drawings and permit answers, without splitting the drawing set across different files.

A bit about us

Explains how the studio avoids scope and cost drift by keeping one coordinated set of drawings and tracking open decisions until they’re closed before pricing.

Meet the team

Makes it clear the client deals with the people doing the drawing and review work rather than a departmental handoff.

Team

Names the roles responsible for design leadership, day-to-day coordination, permits, and construction drawings, so responsibilities stay visible.

Recent work

Introduces examples meant to show drawings holding up from survey through permits and into site work.

Portfolio

Gives short project snapshots that point to survey constraints, layout testing, permit alignment, and tender-ready information.

Feasibility note

Defines what the early written view covers and what gets issued as measured survey drawings and concept layout options.

Planning submission set

Describes the Comune submission set and integration responses, then outlines the construction drawing pack and tender comparison format.

Pricing

Contains a priced item table for Planning, which you edit to your own fee before sending.

Get started

Includes the signature and a fee summary, and states the immediate next steps like booking the survey and sharing existing plans.

Can you tell me upfront if this is even doable?

Answers how feasibility gets checked and how approvals get mapped once the address and intended use are known.

Who measures the existing space, you or the builder?

States that the studio measures and issues the referenced base drawings, and explains when tender-ready construction drawings arrive.

Payment

Spells out the 25% booking invoice on signing, the 75% on handover, what counts as finished work, and how scope changes and client decisions get handled.

Existing conditions

Sets expectations for hidden conditions, approvals timing, third-party formats and response times, and how revised drawings get treated as a scoped change.

Who it is for

Architecture studios and independent architects quoting residential architecture and commercial architecture work where permits, measured drawings, and tender pricing need to stay tied to one coordinated set.

The proposal in full

In brief

You’ll have a set of drawings and decisions that a contractor can price with confidence, and a permit set that answers the Comune’s questions before they become delays on site.

You’re looking for drawings the landlord, the Comune, and a contractor will all accept, even when the existing building shows its quirks once opened up. If you’d like, we can start with a quick feasibility call and book the survey.

We start by measuring what’s there and writing down what we’re assuming. Then we test a few layout options against access, fire, services, and structure, before we draw anything “final”. As we move into permits and then construction drawings, we keep one coordinated set of plans so the price, the approvals, and the work on site stay aligned.

A bit about us

We’re a small architecture studio based in Bologna, and most of our work starts the same way: an exciting new unit or apartment, and a building that refuses to behave like a blank box. We handle architectural design from feasibility through permits, construction drawings, tender support, and site inspections, so the drawings that get approved are the same drawings that get built.

We get chosen when the risk is drift. Drift happens when measurements live in one file, the permit set in another, and the contractor prices from a third. We keep one coordinated drawing set, we record every open item as a decision with an owner, and we close those items before pricing. That is how we avoid the mid-site discovery that turns into a redraw, a delay, and a bigger invoice.

Meet the team

You’ll deal with the people drawing and reviewing your set, not a handoff between departments.

Team

Giulia Fabbri, Architect, studio lead. Giulia leads the project and signs off key decisions, so design, approvals, and buildability stay tied to the same intent.

Matteo Rinaldi, Project architect. Matteo runs the day-to-day design work and coordinates the drawing set, so updates land once and carry through every plan.

Elena Conti, Planning and permits. Elena handles planning and permits, and writes the integration responses, so the Comune gets clear answers with matching drawings.

Paolo Venturi, Construction drawings lead. Paolo leads construction drawings, turning decisions into details a contractor can build, price, and check on site.

Recent work

A few recent projects that show how our drawings hold up from first survey through permits and into site work.

Portfolio

Restaurant fit-out under porticoes. Measured an irregular shell, tested three layouts against kitchen routes and exits, then issued a coordinated permit set and tender pack. The contractor priced from our drawings without provisional “TBC” allowances for core items.

Apartment renovation in a palazzo. Surveyed out-of-square rooms and mismatched floor levels, then developed a detailed plan and section set that made the slab steps and damp-affected areas explicit before tender. Variations on site were limited to client-led changes.

Small shop refurbishment and signage set. Designed a simple, buildable layout and produced drawings that aligned landlord requirements, permit needs, and contractor scope. The tender comparison used the same drawing revision for every bidder, so pricing was comparable line by line.

“The permit set was clear, and the contractor priced it without guessing.”

Shop owner, taking over a new unit

Feasibility note

A short written view on what looks doable, what looks risky, and what we need to confirm on site before you spend time on a concept.

MEASURED SURVEY DRAWINGS

Existing plans and key sections based on our site survey, with dimensions that you, the Comune, and a contractor can reference consistently.

CONCEPT LAYOUT SET

A small set of layout options with a recommended direction, so you can choose before we invest time in full permit documentation.

Planning submission set

The drawing set prepared for the Comune, plus the usual integration updates when comments come back, kept aligned to one revision trail.

CONSTRUCTION DRAWING PACK

Detailed plans, sections, and key details that turn decisions into buildable information, so a contractor can price properly and build without guesswork.

TENDER AND BID COMPARISON SHEET

A tender issue package plus a side-by-side comparison format, so you can see where bids differ in scope, exclusions, and assumptions.

Pricing

Choose the tier that matches how far you need architectural design to go, from early feasibility through a tender-ready drawing pack and bid comparison.

Priced items

Get started

If you’d like us to begin architectural design, the next step is to lock in the survey date and get the first decisions on paper.

1. Sign this proposal to book the work. 2. Pay the 25% booking invoice within 14 days. 3. Send any existing plans and the landlord’s requirements so we can schedule the survey.

Signature

Fee summary

Can you tell me upfront if this is even doable?

Yes. We start with a feasibility check based on what you want to achieve, what the space appears to be, and what we can confirm quickly on site. We’ll list any unknowns as specific checks, not vague risks.

WHAT APPROVALS DO WE NEED HERE, AND HOW LONG DO THEY USUALLY TAKE?

We’ll map the approvals once we know the address, the current use, and the intended use. For timing, we’ll give you a typical range and the steps inside it, including likely requests for integrations.

Who measures the existing space, you or the builder?

We do. Our survey and measured drawings become the base for every later drawing, so we keep the responsibility with us and issue one referenced set to the team.

WHEN WILL I HAVE DRAWINGS A CONTRACTOR CAN PRICE PROPERLY?

Once the concept direction is chosen, we move into a construction drawing pack sized for tender pricing. In most projects, that is the point where bids stop relying on allowances for key items.

Payment

To book architectural design, we invoice 25% when you sign. We invoice the remaining 75% when we hand over the finished work. Each invoice is payable within 14 days of its date.

What counts as done. Finished work means the agreed set for your tier is issued as PDFs, plus any referenced drawing register we’ve used so the contractor can price from one consistent set.

Changes to scope. If you ask for work outside the agreed tier, we’ll describe the added drawings or meetings in writing before we do them. We start the extra work after you approve the change.

Client decisions. We’ll keep momentum by sending layouts and key questions as a short decision list. You’ll need to confirm choices like layout direction, fixtures, and finishes before we lock drawings for permits or pricing.

Existing conditions

Our survey and measured drawings are based on what we can see and measure on site. If hidden conditions show up during opening works, we’ll record them and issue revised drawings or details as a scoped change.

Approvals timing. We’ll map the approvals once we have the address and intended use, and we’ll give a typical time range. Approval timing still depends on authority review and any requested integrations.

Third parties. Contractors, landlords, building administrators, and authorities can require their own formats or extra information. We’ll coordinate and integrate comments that relate to our drawings, but we can’t guarantee third-party response times.

Ownership and use. Once the final invoice is paid, you own the right to use our architectural design documents for this project at this address. We keep the right to reuse general details and know-how on other projects.

Questions about this proposal template

What should an architecture proposal include?

An architecture proposal usually includes what you’ll deliver, how the work moves from survey to permits and construction drawings, the pricing, and the terms around payment and changes. This proposal also spells out existing conditions and third-party dependencies so the risk points are written down early.

Can an architect tell you if a project is feasible before doing full drawings?

A feasibility check can give a written view on what looks doable, what looks risky, and what needs confirming on site. The feasibility section here also describes measured survey drawings and concept layout options so early decisions don’t rely on guesses.

Who should measure the existing building, the architect or the contractor?

Measured survey responsibility needs to be clear because every later drawing references that base. This proposal states the architect does the survey and issues the measured drawings as the referenced set for later permit and construction work.

What drawings does a contractor need to price an architecture project properly?

Contractors price best from a construction drawing pack that turns decisions into buildable information, supported by a consistent drawing register. This proposal links tender-ready pricing to the point after a concept direction is chosen and the construction drawing pack is issued.

How do architecture fees get paid on a proposal?

Fee timing varies, but the payment section needs to say what triggers invoices, when they’re due, and what counts as finished work. This proposal invoices 25% on signing and 75% on handover, with each invoice payable within 14 days.

What happens if hidden conditions show up during renovation work?

Hidden conditions usually trigger a documented change because the original survey can only cover what was visible and measurable at the time. This proposal says hidden conditions get recorded and revised drawings or details get issued as a scoped change.

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