We work in clear stages, with written approvals before we submit anything for permission and before we move from options into detailed drawings. These terms are here to keep permit decisions, tender questions and site changes predictable for both sides while the project is live.
Scope
We will carry out architectural design for your project, from measuring what exists through permit drawings, construction drawings, tender support and site inspections, to the extent you have asked for and we have priced. The deliverables included in this project are listed below.
To do the work well, we need: access for site measure, any existing drawings and surveys you already have, and one point of contact who can make decisions. We will ask for written sign-off at two points that matter most: the option you want to proceed with, and the submission set before we file it. If the authority or the project brief changes after that, we treat it as a change and agree the next step with you before we continue.
* Existing-condition drawing set * Feasibility options pack * Building-permit drawing set * Construction drawing package * Tender addenda and clarifications * Site inspection reports and punch list
Payment
To book the work, you pay 40% of the total price when the proposal is signed. We schedule the team and start work once that booking payment is received. The remaining 60% is due when the finished work is handed over, meaning the final agreed drawing sets and documents for this project are issued to you.
We invoice in USD. Each invoice is payable within 14 days of its date. If an invoice becomes overdue, we will tell you what is outstanding and pause new work that is not yet issued, including submissions and scheduled site visits, until the account is up to date. We do this to avoid a situation where the project keeps moving but the payment position is unclear.
Changes
Our price includes two revision rounds at each design stage. A “revision round” means you send us one consolidated set of comments from your side, and we update the drawings and notes once to reflect those comments. It covers normal design development and coordination inside the agreed brief. It does not cover a rolling stream of small requests sent one by one, or new requirements introduced after sign-off.
If you change the brief, area, layout intent, or level of finish after we start, we will write back describing the change and the impact on programme and fee. We will price it and get your written approval before we do the extra work. We do not start added work on a verbal request.
Who owns what
Once the final invoice is paid, you own the issued drawing sets and documents we deliver for this project and site. You can use them to obtain prices, apply for permissions, and build the project they describe. If you want to reuse the same design on another site or for another tenant unit, ask us first so we can confirm what still fits and what needs adapting.
Our working files stay ours. That includes editable CAD/BIM files, templates, libraries, standard details and the internal checklists we use to produce and coordinate the work. We also keep the right to reuse general know-how and typical details across projects. We do not reuse your confidential information, commercial terms, or anything that identifies your project without your permission.
Portfolio
We may show the finished work as part of our portfolio. In practice this usually means a few selected drawings, diagrams, and completed-site photos, used on our website, social channels, and in credentials decks when we are pitching for similar work. We do not publish your financials, lease terms, or sensitive operational information.
If you need the project kept private, tell us in writing. We will then treat it as confidential and will not publish it. If you want a time delay before anything is shown, or you need specific elements excluded (for example the address, tenant name, or floor areas), we will follow those written instructions.
Limits
We stand behind our architectural design work, and we take coordination seriously, but there are limits to what we can control. We are responsible for the drawings and documents we issue, and for applying reasonable skill and care in interpreting the brief, the site information provided to us, and the planning and permit requirements we confirm during the project.
We are not responsible for contractor pricing, construction methods, site safety, or the workmanship of others. On site we check whether the work appears to match the drawings at the time of our visit, and we report what we see. Hidden conditions, uncovered defects, or departures that occur between visits can still affect cost and programme. Where site conditions differ from what was measured or provided, we treat the response work as a change and agree it with you before proceeding.
Ending the project
Either of us can end the project by giving written notice. In that notice we will agree, in writing, the notice period that fits what is happening on the job at that time, for example whether a submission is imminent or a site visit is already booked. We will then stop taking on new tasks after the end date, except for making the handover tidy and safe.
If the project ends, you pay for the work completed up to the end date, including any agreed extras already carried out. Once that payment is made, we will issue to you what is complete and usable at that point, along with a brief status note listing what was delivered, what decisions are outstanding, and what would be needed to continue with another team.
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