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Templates / Proposal

Free Branding Service Proposal Template

A branding service proposal covers the project overview, who’s on the team, what gets delivered, pricing, and the booking, payment, and sign-off terms.

Branding Service Proposal template preview

Language:

en

Last updated:

October 2026

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A new identity gets approved, and then the real test starts when the files have to hold up on shop signs, packaging, uniforms, vehicles, and tiny social sizes. This branding service proposal keeps the work out of vague direction talk by spelling out the bilingual scope up front, what gets delivered, and what happens at booking and handoff, with anodised teal accents under Zilla Slab headings.

The proposal opens with Overview, then About us and the people involved, so the buyer sees how the work gets led before they get to the price. How we work explains the workshop and how directions get reviewed, and the deliverables move from a strategy summary into guidelines and production files, including Arabic and English lockups as one system. The pricing sits in What it costs as a single package, and the later sections cover what triggers booking, when the balance is due, how feedback affects timing, and what you still need from the client and their suppliers to get production-ready outputs.

  • Overview Frames the bilingual brand identity work in real applications like signage, packaging, uniforms, vehicles, and small digital sizes, so the scope ties back to production from the start.
  • How we work Explains the workshop-led process, how identity directions get presented in context, and how decisions and refinement rounds move the work forward.
  • Brand guidelines PDF Defines the usage rules your client’s team and suppliers follow, including spacing, minimum sizes, colour use, and Arabic and English typesetting rules.
  • What it costs Prices the work as Identity + Rollout, so you only change the amount before sending and the client signs against a single package.
  • Getting started Holds the acceptance step with a signature and fee summary, alongside the booking steps the client needs to complete to start.

In Plutio, you replace your own price for Identity + Rollout, send the proposal, and the client accepts and signs online. Once the signature is in, the fee summary reflects the amounts in the template, leaving you with an agreed scope and written terms you can point back to during delivery.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a branding service proposal

PartWhat it covers

Overview

States what the buyer is approving and how the identity gets tested across real uses, including Arabic and English lockups.

About us

Explains the studio’s focus on production-ready brand identity design, including supplier handoff and files that hold up in fabrication.

Who you will work with

Describes how the core team stays small, with extra production support when supplier-ready files need to go out.

Team

Introduces the named roles on the project, from strategy and identity design through to production artwork and supplier coordination.

Selected work

Positions the portfolio examples around where identities usually break first, like print, signage, packaging, and small digital formats.

Portfolio

Shows recent identity projects in context, so the buyer can judge how the work performs once it hits real layouts and production.

How we work

Spells out the decision-led process, including the workshop, how directions get reviewed in context, and how Arabic and English are developed together.

Brand strategy summary

Defines the written outputs that come out of discovery, plus the identity system toolkit the work builds from.

Brand guidelines PDF

Lists the practical rules the client’s team follows and the file library and export pack that support day-to-day use and supplier handoff.

What it costs

Contains a priced items table for Identity + Rollout, which you update with your own amount before you send it.

Getting started

Carries the signature and fee summary the client accepts, alongside the booking steps that follow approval.

Booking and payment

Sets the booking trigger, deposit and balance timing, invoice due window, feedback expectations, and how extra rounds or reopened decisions get handled.

What we need from you

Asks for inputs before the workshop, explains the supplier handoff support, and clarifies what sits with the client and supplier for final production approvals.

Who it is for

Brand identity studios, logo designers, and rebranding teams sending a scope and price for bilingual Arabic and English identity work that has to survive real production.

The proposal in full

Overview

You’ll have a brand identity system your team can apply without guessing, and suppliers can produce without rebuilding, across Arabic and English from day one.

We’ll lead the brand identity design so you can approve a direction that still works on shop signs, packaging, uniforms, vehicles, and social sizes. Next, we’ll confirm scope and timing, then book the workshop.

We start by getting the decisions out of your team’s heads and into one agreed system. We run a strategy workshop, build bilingual Arabic and English logo lockups together, then test the identity in real uses like signage and packaging before anything is “final”. You see the work at print size and at WhatsApp size, so there are fewer surprises later.

About us

We’re a brand identity design studio based in Muscat. Most clients come to us when there’s real money about to go into packaging, signage, vehicles, uniforms, or a new website, and the existing brand files do not survive contact with production. We plan for that from the first round, so the identity holds up in the places it will actually live.

We get picked when the job needs more than a good-looking logo. We build bilingual lockups as one system, we set typesetting rules that a designer can repeat, and we hand over files that printers and sign shops can use without redrawing. If a supplier needs a different format or a dieline tweak, we talk to them and adjust the artwork so the output matches what you approved.

Who you will work with

You’ll have a small core team on the work, with production support behind them when files need to ship to suppliers.

Team

Salim Al Harthy, Creative director. Salim sets the creative direction and makes sure the identity works on the big stuff first, like signs, vehicles, and storefront scale.

Maha Al Balushi, Brand strategist. Maha runs the workshop, sharpens positioning and messaging, and turns early conversations into decisions your team can stand behind.

Nadia Al Lawati, Identity designer. Nadia designs the identity system, builds the logo family and lockups, and tests how the pieces behave across real layouts.

Yusuf Al Hinai, Production designer. Yusuf prepares print and production artwork, checks file builds, and coordinates the handoff with printers, sign shops, and packaging suppliers.

Selected work

Here are a few recent brand identity design projects, shown in the places that usually break a brand first: print, signage, packaging, and small digital formats.

Portfolio

Retail launch identity. Built a bilingual identity system with a logo family, type pairing, and grid rules, then rolled it into packaging labels and storefront signage so every supplier worked from one set of masters.

Restaurant refresh system. Replaced mismatched menu, delivery sticker, and social templates with one identity system and a tight set of layouts that staff could update without shifting fonts or colours.

Corporate merger identity. Unified two existing brands into one naming and identity direction, then rebuilt the core assets for presentations, site signage, and vehicle graphics so the new brand looked consistent on day one.

“Everything printed exactly like we approved, and the suppliers stopped asking basic questions.”

General manager, relaunching a multi-location brand

How we work

We keep the work decision-led and production-aware. You’ll see the identity in use early, and we’ll confirm what suppliers need before we call anything final.

1. Discovery workshop Week 1 We run a workshop to agree positioning, audience, and messaging, then capture what has to stay, what can change, and what the brand needs to do in Arabic and English. You’ll leave with a clear direction we can design against and a short decision log we both use. 2. Identity directions Weeks 2-3 We develop routes for the identity and show them in real contexts, including signage, packaging, and social sizes. We build bilingual logo lockups as part of the presentation, so you’re not approving English first and solving Arabic later. You choose a direction and tell us what to keep and adjust. 3. System build Weeks 4-5 We build the full identity system: logo family, colour, type, layout grid, and the rules that make it repeatable. We test edge cases like embroidery, stamps, low-ink printing, and small digital use, then refine spacing and weights so the system stays legible and consistent. 4. Handover and rollout Week 6 We package the final files, write the guidelines, and set up the Figma library so your team can work from the same source. If you have a printer, sign shop, or packaging supplier lined up, we can speak with them and confirm specs so the exported files match their process.

Brand strategy summary

A concise write-up of the positioning, audience notes, and messaging decisions from the workshop, written so internal teams and partners can work from the same brief.

BILINGUAL LOGO SYSTEM

Primary and secondary logo lockups in Arabic and English, plus icon or mark variants where needed, supplied as editable files and ready-to-use exports.

IDENTITY SYSTEM TOOLKIT

Colour palette, type choices, grid and layout rules, and example applications that show how to build consistent posts, pages, and printed pieces.

Brand guidelines PDF

A practical guide your team can follow, including logo spacing, minimum sizes, colour use, type hierarchy, and Arabic and English typesetting rules.

FIGMA BRAND LIBRARY

A shared Figma library with the approved logo files, colour styles, text styles, and core components so designers and marketers pull from one source.

PRODUCTION-READY FILE PACK

Print and digital exports for common handoffs, including PDF, SVG, EPS, and PNG, organised by use so a printer, sign shop, or web team can pick up the right file fast.

What it costs

Choose the tier that matches how far the identity needs to travel across print, signage, packaging, and screens. Each tier follows the same 6-week build.

Priced items

Getting started

If you’re ready to move, we can lock a workshop date and start gathering what we need from your side.

1. Sign this proposal to confirm the scope for brand identity design. 2. Pay the 40% booking invoice to reserve the schedule. 3. Send your current brand files and a list of key suppliers, then we book the workshop.

Signature

Fee summary

Booking and payment

We book the project once the proposal is signed and the 40% booking invoice is paid. The remaining 60% is due when we hand over the finished work. Invoices are payable within 14 days.

Timeline and feedback. Our 6-week timeline assumes feedback is collected and sent back as one consolidated set per round. If feedback comes in piecemeal or late, we pause and reschedule the next presentation date.

Rounds and decisions. Each direction includes up to two refinement rounds before we move into system build. If you want to revisit a previously closed direction after we have moved on, we will quote the extra time first.

Bilingual build. Arabic and English are developed together, including lockups and spacing rules, so the two scripts behave as one system. You will need to confirm the final Arabic wording before we prepare production files.

What we need from you

Before the workshop we will ask for any existing brand material, competitor references, and a list of where the identity must appear first. If these inputs change midstream, we may need to adjust the schedule.

Supplier handoff. We hand over a production-ready file pack and can join a call with your printer, sign shop, or packaging supplier to confirm file setup. Any supplier-side revisions after approval are billed separately.

Production responsibility. We design for print and fabrication, but we do not control presses, substrates, inks, embroidery, or installation. Final colour and material approval sits with you and the chosen supplier, using physical proofs where available.

Ownership and reuse. Once the final invoice is paid, you own the approved brand identity design and can use it across your business. We keep working files so we can support future rollout, updates, and new applications.

Questions about this proposal template

What should a branding service proposal include?

A branding service proposal usually covers the scope and process, what gets delivered, pricing, and the terms for booking, payment, feedback, and handoff. This one also spells out what the team needs from the client and how supplier coordination is handled.

Do branding proposals usually include deliverables like brand guidelines and production files?

Yes, deliverables often include a written strategy summary, brand guidelines, and a file pack for print and digital use. This proposal names those deliverables and describes what each one is for, including bilingual Arabic and English logo lockups.

Do we need Arabic and English logo lockups built together?

Building Arabic and English together avoids approving one version that can’t be matched in the other language later. This proposal describes bilingual lockups as one system and ties the design to real applications like signage, packaging, and small digital sizes.

How many logo concepts or identity directions should a proposal promise?

A proposal should say how directions get presented and how many refinement rounds are included before moving into system build. This one explains the direction stage and includes a limit on refinement rounds, with a note about quoting extra time for reopened decisions.

Should a branding proposal explain how feedback affects the timeline?

Yes, because feedback cycles usually drive the schedule more than design time does. This proposal asks for consolidated feedback per round and explains that late or piecemeal feedback can pause and reschedule the next presentation date.

Should the branding studio talk to printers and sign shops during rollout?

Supplier handoff often needs a short back-and-forth to match file formats, dielines, and production constraints. This proposal says the studio can join a call with suppliers to confirm file setup, while also clarifying what production factors remain outside the designer’s control.

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