Free Auto Repair Proposal Template
An auto repair proposal covers the diagnostic checks and service work, the pricing options, what changes need approval, booking details, and a signature to start.
EV faults don’t come with much warning, and the risk isn’t just a bigger bill. The wrong check can miss what’s actually going on, or make things worse around the high-voltage system, so the driver needs a clear auto repair proposal that explains what gets tested, what “safe” means, and what happens next.
This proposal starts with Overview and How we work, which spells out the evidence-first order of checks, what gets documented, and when extra work stops for approval. The middle covers the Battery health report (printed), the Charge-system check summary, and Pricing, so the client sees the records they’ll receive alongside the options they can pick. The design keeps that structure easy to scan, with Raleway headings over Roboto body text, set in a near-neutral rust with blue‑teal used to pull the key action forward.
- Overview Explains the high-voltage safety checks and Battery Health Report outcome, and frames the two questions being answered before any extra work is approved.
- How we work Details the step-by-step process from book-in and scan through HV safety checks and battery measurements, including what gets recorded and why.
- Pricing Introduces the priced service options and notes that parts get priced after the exact model spec is confirmed.
- Booking Covers the booking slot, typical time with the car, what access and charging items to bring, and how changes to the slot work.
- Changes to the work Says when work pauses for approval, when payment is due, what happens if a safety check fails, and what reports the client receives.
Once the prices are swapped for your own and the chosen items are set, the proposal goes out for online signature and returns with a signed copy and a fee summary you can file against the booking.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
1) Overview
Frames the safety and battery-performance questions the checks are meant to answer, and names the Battery Health Report deliverable the client keeps.
2) How we work
Explains the evidence-to-action workflow, including intake scan and charge checks, HV safety checks, and battery measurement steps.
3) Battery health report (printed)
Describes the printed report, the matching PDF copy, and the high-voltage safety check record tied to the odometer reading.
4) Charge-system check summary
Summarises what the scan and charge-system checks cover, plus the service log and a next-steps note that separates safety, charging, and maintenance.
5) Pricing
Introduces the pricing context for the checks and report, and flags that parts and fluids get confirmed against the vehicle spec before pricing.
6) Priced items
The table the client reads the price off. Each line carries its own wording, quantity and price, and you choose whether the client takes everything or picks the lines they want.
7) Optional extras
Lists add-on work that can be approved while the car is already in, so you only need to adjust the items and prices you actually offer.
8) Priced items
The table the client reads the price off. Each line carries its own wording, quantity and price, and you choose whether the client takes everything or picks the lines they want.
9) Get started
Tells the client what signing means, what details you still need to confirm the booking, and how the drop-off gets scheduled.
10) Signature
Where the client signs, on whatever they opened it on. The proposal records who signed and when, with nothing to print and no separate signing tool.
11) Fee summary
Totals the lines above, applies any tax or discount you set, and follows what the client selects. Accepting it can raise the invoice from the same figures.
12) Booking
Covers timing, access and charging constraints, what the client should bring, and the notice needed to move a slot.
13) Changes to the work
Explains how scope changes get approved, when deposits may apply for parts, when the job may pause for safety limits, and how reports are issued.
Who it is for
EV technicians, auto repair shops, and general mechanical garages that need a written scope and pricing for high-voltage safety checks, diagnostics, and selected service work.
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Questions about this proposal
What should an auto repair proposal include for an EV diagnostic?
An auto repair proposal for an EV usually includes the checks being run, what records the driver will receive, pricing for each option, and what needs approval if the scope changes. This template also covers high-voltage safety limits, booking details, and when payment is due.
Can a customer choose which services to approve in the proposal?
The proposal includes priced items the client can choose from, including optional extras. You replace the template prices with your own for the listed items before sending.
What documents does the customer get after the checks are done?
The proposal describes a printed Battery Health Report with a matching PDF copy, dated and tied to the intake odometer reading. It also includes a high-voltage safety check record and a charge-system check summary with next steps.
What happens if the inspection finds extra work outside the original scope?
The changes section says the job stops so the options can be explained before any additional work continues. The proposal also states that added work only goes ahead after approval of the added cost.
How long does an EV battery health check appointment usually take?
The booking section states that most Battery Health Report bookings take 3 to 5 hours. The same section also notes that extra time may be needed to complete checks safely, and that you’ll be told before work continues.
Does a repair proposal need a signature before booking the car in?
The proposal includes a signature section that confirms the client wants the checks run and selects a pricing option. After signing, the booking details get confirmed, including the earliest drop-off slot.
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