This letter sits alongside the proposal you accepted. Together they spell out what we are doing, how we will run the cadence, and how we handle the practical stuff that can trip up finance work like late closes, unclear requests, and change orders.
Our job is to help you stay on top of cash, margins, and next-step decisions without big-company noise. We will ask for only the information you already have and turn it into a weekly and monthly rhythm you can rely on.
What we do
Fractional CFO services under this engagement are the items listed in the accepted proposal, delivered on the cadence we agreed. The setup work covers the initial diagnostic and intake through a working cash forecast and reporting baseline, then we move into the ongoing monthly rhythm.
Bookkeeping and tax filing stay with your bookkeeper and tax CPA unless we agree in writing to add or change work. If you ask for something outside the agreed cadence, we will price it and confirm the scope and fee in writing before we start, so the work and the invoice stay aligned.
Payment
Setup work is billed 40% to start and 60% when setup is complete. Ongoing work is invoiced at the start of each month as a retainer. Every invoice is payable within 7 days of the invoice date.
If an invoice goes past due, we will flag it right away and pause non-urgent work until the account is current. We will still protect anything time-sensitive we have already committed to, like a scheduled lender deliverable, as long as we have the inputs we need and you are working with us to get payment caught up.
Keeping things private
We will treat what we learn about your business as private. That includes your financials, customer and vendor information, payroll-related details, lender terms, and anything we see in your accounting system or banking reports. We ask you to treat our working methods, templates, and internal documentation the same way.
When this engagement ends, you can keep and use the models and reporting packs we built for you once invoices are paid. If you want, we will also return or delete the access and files you provided, after we have a reasonable chance to download our work papers for our records and to support any wrap-up questions.
How we are set up
We work as an independent Fractional CFO team, not as your employees. That means we decide how we staff the work across our team, we use our own tools and systems, and we are responsible for our own taxes and insurance.
You control your business decisions and approvals. We will recommend actions, explain tradeoffs in plain language, and prepare the reporting you need for owners, banks, and investors, but you remain the decision-maker. If you need us to coordinate with your bookkeeper, tax CPA, or bank, you will make the introductions and authorize the information sharing.
Monthly retainer rhythm
Ongoing Fractional CFO services run on a month-to-month retainer. We invoice at the start of each month for that month’s work, and the engagement renews automatically each month unless one of us ends it.
Either side can end the monthly retainer by giving notice in writing. We will agree the notice period with you in writing, and we will use that window to close out open action items, hand off files cleanly, and avoid leaving you mid-cycle. Ending the retainer does not cancel any unpaid invoices or any work already completed.
What we are responsible for
We stand behind our work as finance operators. We will show our assumptions, keep models and reports consistent with the data we were given, and tell you when something does not tie out or does not smell right.
We cannot promise outcomes you control, like profit, fundraising, or bank approval, and we are not responsible for errors that come from missing, inaccurate, or delayed inputs from your systems or third parties. We also are not responsible for bookkeeping or tax filing work performed by others unless we agree in writing to take that work on.
Ending the engagement
Either side can end this engagement by giving notice in writing. We will agree the notice period with you in writing, and we will use it to wrap up the month in a way that leaves you with usable numbers and a clear next step.
You will pay for work completed up to the end date, including any setup milestone that has been delivered. After paid invoices are up to date, we will hand over the current versions of the cash forecast model, reporting packs, and any board or lender packages we prepared for you, along with a brief handoff note so your team can run with it.
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