Free Catering Invoice Template
A catering invoice covers the line items being billed, the totals due, and the payment terms and billing contact details.
The food needs to land at the right time, in the right room, with the right counts, because nobody wants a meeting to turn into a scramble for ice and extra forks. A catering invoice keeps the billing side just as orderly, so the buyer can approve and pay without another round of emails.
The template puts Line items first, so the charges sit up front and stay easy to scan. The payment note spells out a 14-day window, what happens if payment doesn’t arrive, and who to contact for billing, with Space Grotesk headings over Inter body text and an olive-gold accent that reads like back-of-house reliability.
- Line items Replace the placeholder entry with your own catering charges and prices so the buyer sees exactly what’s being billed.
- Please pay the total shown within The totals sit with the payment terms, including the 14-day due window, follow-up step, and the billing contact field.
- Thanks for trusting us to keep your meeting on time A closing note finishes the invoice after the terms, keeping the tone focused on the handoff and schedule.
In Plutio, you fill in your lines and prices, send the invoice, and track the totals in one place. If you want to take payment online, you connect a method before sending, then the client pays from the same invoice.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this invoice contains
1) Line items
The Line items block holds the charges you’re billing, so you swap in your own items and prices before sending.
2) Please pay the total shown within
This section carries the Totals and the payment terms, including the 14-day due window and a billing contact placeholder.
3) Thanks for trusting us to keep your meeting on time
The closing line ends the invoice with a short confirmation after the numbers and terms.
Who it is for
Corporate catering teams, wedding caterers, and private chefs who need an invoice that matches a tight drop time and a precise order.
Questions about this invoice
What should a catering invoice include?
A catering invoice usually lists the items being billed, shows the totals due, and states the payment terms. This template includes line items, totals, and a written payment note with a billing contact placeholder.
How do I write invoice payment terms for catering?
Invoice payment terms name the due window and what happens if payment doesn’t arrive. The template uses a 14-day term, says you’ll call to arrange settlement, and notes that new bookings may pause until the balance clears.
How do you bill a corporate catering order with lots of small items?
A line-item invoice works best because each charge can sit on its own row and stay scannable for an office admin. The template starts with the Line items section, then shows totals and terms underneath.
Can a catering invoice be paid online?
A catering invoice can be paid online as long as a payment method is connected before sending. The template supports that setup, so payment can happen from the same invoice.
What do clients need to see first on a catering invoice?
Most clients look for what they’re being charged for before they look at the due date. The template leads with line items, then places totals and payment terms together in the next section.
Do I need to include a billing contact on an invoice?
A billing contact helps when a client needs to change a PO number, resend a receipt, or confirm where payment should go. The payment note in this template includes a billing contact placeholder so that detail doesn’t get lost.
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