Line items
Payment is due on the date shown above. My pricing requires 50% to book print-on-demand merch fulfilment and the remaining 50% on delivery. If the invoice is unpaid after its due date I will contact you and hold dispatch.
Totals
Free Merch Invoice Template
A merch invoice covers the items being billed, the totals, and the payment terms for a merchandise or print order.
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Launch week gets close and the boxes need to land sellable, not in the wrong colour or with sizing that can’t be resold. A merch invoice gives the buyer one place to see what’s being charged and what happens if payment slips, so the print and fulfilment work doesn’t start on a misunderstanding. The page keeps the pricing in press-ink blue with Zilla Slab headings over Roboto body text, so the numbers read like a shop document, not a casual email.
The buyer hits the Line items first, with five placeholder rows you replace with your own descriptions and prices for custom merchandise, apparel, or wall art. Underneath, the written terms spell out “50% to book print-on-demand merch fulfilment and the remaining 50% on delivery,” plus the due-date rule and the hold on dispatch if the invoice goes unpaid.
- Line items Five placeholder rows for your own lines and prices, so the buyer can check exactly what’s being billed before they look at the totals.
- Payment is due on the date A written terms block that covers the due date, the 50% booking requirement for print-on-demand fulfilment, the remaining 50% on delivery, and when dispatch gets held.
- Totals A totals block that adds up the line items so the amount due is clear at the end of the invoice.
Once the details are in, the invoice goes to a client and can be paid online if you’ve connected a payment method. The totals update from the line items, leaving the only decisions on your side as what to charge and when the balance is due.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a merch invoice
| Part | What it covers |
|---|---|
Line items | The Line items section holds five placeholder rows you swap for your own descriptions and prices for the merch order. |
Payment is due on the date | The Payment is due on the date section carries the totals and the written payment terms, including the 50% to book and 50% on delivery split and the rule that dispatch gets held after the due date. |
Who it is for
Print shops, merch makers, and print-on-demand fulfilment studios billing for custom merchandise runs and reorders.
The invoice in full
Questions about this invoice template
What should be on a merch invoice?
A merch invoice usually lists the items being billed, shows the totals, and spells out the payment terms. This template includes line items, a totals block, and written terms covering due date, a 50/50 payment split, and holding dispatch if payment is late.
How do I invoice for print-on-demand merch fulfilment?
The invoice needs to say what’s being produced and when payment is due, because fulfilment often starts only after a deposit clears. This template’s terms state 50% is required to book print-on-demand merch fulfilment and the remaining 50% is due on delivery.
Can I take a 50% deposit on a merchandise order invoice?
Yes, an invoice can state a deposit requirement as part of its payment terms. This template already includes wording for 50% upfront and 50% on delivery, which you can keep or adjust to match your arrangement.
What happens if a merch invoice is unpaid after the due date?
An invoice can state what you’ll do if payment goes past due, as long as the buyer can read the rule up front. This template says you’ll contact the client and hold dispatch if the invoice remains unpaid after its due date.
Do I need to change the line items on an invoice template?
Yes, the line items should match the actual order so the buyer can check quantities, descriptions, and prices. The five line items in this template are placeholders, so you replace them with your own lines and prices.
Can a client pay an invoice online?
Yes, the invoice can be paid online when a payment method is connected. This template supports online payment, but you’ll need to connect a payment method if you want the client to pay that way.
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