Free Personal Training Proposal Template
A personal training proposal covers the session plan, what you get afterward, pricing for the training block, and the payment and progress terms.
Adding weight starts to feel risky when squats and deadlifts don’t stay consistent, and the buyer wants somebody watching closely enough to stop a bad rep before it turns into an injury. This personal training proposal goes to the client before the first session, so the coaching, deliverables, and payment expectations land in writing before anybody touches a bar.
The client reads Overview first, which explains how the technique check runs and what gets coached rep by rep, then A bit about me backs up the style: clear cues, honest loading, and stops when form slips. The middle sections spell out what comes out of the intake, including Movement screen notes, form-check clips, and a 4-week strength block, so the scope doesn’t rely on a spoken promise. Pricing sits under blueprint-ink blue with stencil-gold accents, with Zilla Slab headings over Inter body text, which keeps the page firm and readable when the details matter.
- Overview Explains how the session runs, which lifts get coached, and what the client should expect to learn and change right away.
- Movement screen notes Records the intake and screen write-up, plus the positions you’re watching for in the main lifts and why they matter.
- 4-week strength block Defines the four-week plan structure, progression rules, and what a monthly plan update includes and doesn’t include.
- Payment States when payment is due for a single session, a 4-week block, and monthly updates, plus scheduling and cancellation terms.
- Progress and loading Sets the rules for how loads get chosen, what happens when form breaks down, and how video clips and notes get shared.
When the proposal is ready, you replace the price on the single listed item, send it, and the client signs online. The signed copy carries the fee summary and the written terms around scheduling, cancellations, payment timing, and how progress and loading get handled.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
1) Overview
Introduces the technique-check session and the coaching approach for squat, bench, and deadlift work. Use this section to match the language to the lifts you actually plan to focus on first.
2) A bit about me
Gives the client a clear picture of your coaching style and how you handle form breakdowns. Swap in details that match your own background and how you cue and load.
3) One from a recent check
Shows what a past technique check looked like, from the problem to the changes you coached. Replace the story with an example that fits your typical client and outcomes.
4) Movement screen notes
Describes the intake write-up, lift technique check, and the form-check video clips the client receives. Edit the lift focus and deliverables so the follow-up matches how you coach.
5) 4-week strength block
Covers the four-week plan, how progression works, and what a monthly plan update involves. Adjust the update cadence and what the client sends you so expectations stay tight.
6) Pricing
Frames the choice between a single session and a block, based on how much ongoing programming the client wants. Align the wording with the one priced option you’re actually offering in the proposal.
7) Priced items
Holds the single priced line item in the proposal. Replace the shipped price with your own before you send it.
8) Get started
Explains what happens after acceptance, from signing to sending lift history to showing up for the session. Edit the steps so they match how you collect intake and confirm the appointment.
9) Signature
Collects the client’s signature to approve the proposal. Check the signer details so the accepted copy matches who’s paying and training.
10) Fee summary
Shows the totals for the priced item. Review the numbers and any tax or discount settings before sending.
11) Can we train somewhere that isn’t a packed gym?
Answers the location question and lists the minimum equipment needed to run the session safely. Update the options to match where you can actually coach.
12) If my shoulder or knee acts up, what do we change that day?
Explains how you adjust constraints without throwing out the training goal, and how narrowly you can focus on one lift. Keep the examples aligned with the variations you coach.
13) Payment
Sets payment timing, scheduling rules, late-start handling, cancellations, and how training changes get made in-session. Edit the deadlines and notice periods to match your policy.
14) Progress and loading
Defines how loading decisions get made, what plan updates include, how video and notes get handled, and what the client can share. Make sure the limits on between-session coaching match what you’ll actually provide.
Who it is for
Strength coaches and personal trainers who sell technique checks and short programming blocks for squat, bench, and deadlift work.
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Questions about this proposal
What should a personal training proposal include?
A personal training proposal usually covers how the session runs, what the client receives afterward, what the training block costs, and the payment and progress terms. This template also spells out scheduling and cancellation rules, plus how video clips and notes get handled.
Do clients sign personal training proposals?
Clients can sign a personal training proposal to approve the scope, pricing, and terms before the session. This template includes a signature section and a fee summary on the accepted copy.
Can personal training proposals cover squat, bench, and deadlift coaching?
A personal training proposal can name the specific lifts being coached and the kind of cues and setup changes the session focuses on. This template talks through squat, bench, and deadlift technique work and ties it to a follow-up plan.
Can a proposal include a movement screen and form-check videos?
A proposal can describe an intake and movement screen, along with what notes and clips the client will receive after the session. This template includes movement screen notes and form-check video clips as defined deliverables.
What payment terms should a personal training proposal spell out?
Payment terms usually say when payment is due, how scheduling gets confirmed, and what happens on cancellations or late changes. This template covers due timing for single sessions, a 4-week block, and monthly updates, plus rescheduling notice.
How do personal training proposals handle progress and loading decisions?
A proposal can state who chooses loads, what happens when form breaks down, and how fast progression typically moves. This template says loads follow what the coach sees set to set, and heavy reps don’t continue when positions fall apart.
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