Free Auto Repair Proposal Template
An auto repair proposal covers the repair route, the estimate and photo pack, optional extras, pricing, and sign-off with a fee summary.
Nobody wants a crash repair to turn into a second problem. The paint has to match in flat grey light, and the car can’t sit around for days because one person’s juggling everything. This auto repair proposal gives the insurer-ready estimate and photo set a claim needs, then pins down what happens next and what the fixed fee covers.
The client reads the scope first, not the price, which means the estimate stays tied to what’s actually on the vehicle. How I work walks through the walk-around photos, the damage map, and the insurer handoff, and Insurance estimate (pdf) breaks the pack into the written estimate, the labelled photo set, and repair route notes per panel. The template keeps the awkward bits in plain language too, like what counts as a supplement and what happens when the insurer cuts scope.
- Overview Names the estimate and photo set and frames the scope in plain language, so the claim doesn’t get stuck on vague line items.
- How I work Explains the walk-around photos, the damage map, and the insurer handoff, including where uncertainty becomes a supplement item.
- Pricing Keeps the estimate and photo set as a fixed fee, and separates any later repair work from the proposal totals.
- Optional extras Holds add-ons that can make the claim or booking simpler, without mixing them into the base scope.
- Booking hold States the 7-day hold, what details you need up front, and the payment timing for the estimate pack versus any later repair.
Overview: Names the estimate and photo set, and explains what the pack is for before any numbers show up. How I work: Describes the sequence from walk-around photos to damage map and insurer handoff, so the timing reads as a plan. Pricing: States the fixed fee for the estimate and photo set, and keeps repair work priced separately. Priced items: Lists the five line items you price and lets the client choose what to include. Booking hold: Covers what you need from the client, when payment is due, and how long a slot can be held while the claim gets reviewed. Once the figures are in place, you send the proposal, the client picks the items they want, and they sign online. The signed copy records the selection and totals in Fee summary, so both sides can point back to the same scope while the insurer makes their call.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
1) Muide Bodyworks INSURANCE ESTIMATE AND PHOTO
Front page title block for the insurer estimate and photo set proposal.
2) Overview
Explains what the estimate pack includes and what the proposal covers, in plain language an insurer can follow.
3) How I work
Gives the timeline from walk-around photos through estimate writing to the insurer handoff, including how supplement items get marked.
4) Insurance estimate (pdf)
Describes the deliverables: the written estimate, the labelled damage photo set, and one-page repair route notes per panel.
5) Supplement list (if needed)
Shows how uncertain items get separated with reasons, adds ready-to-paste submission email text, and includes a booking hold option.
6) Pricing
States the fixed fee for the estimate and photo set, while keeping any repair work priced separately.
7) Priced items
Second priced-items block for the optional extras selections.
8) Optional extras
Lists add-ons the client can choose if they want to make the claim or booking simpler.
9) Priced items
Second priced-items block for the optional extras selections.
10) Get started
Explains what happens after acceptance, including the vehicle details needed and bringing the car in for the walk-around photos.
11) Signature
Signature block for accepting the proposal.
12) Fee summary
Totals the selected items so the agreed fee matches the signed scope.
13) Booking hold
Covers the 7-day hold, payment timing, what you need from the client, and access requirements for the walk-around.
14) Insurer decisions
Clarifies that the insurer decides what gets approved, then covers timing, cancellation rules, and document ownership once paid.
Who it is for
Collision repair shops and bodywork techs who need an insurer-ready estimate and photo pack agreed before any repair booking gets locked in.
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Questions about this proposal
What should an auto repair proposal include for an insurance claim?
An auto repair proposal for an insurance claim usually includes the estimate scope, the photo set, repair versus replace notes, the pricing, and a clear sign-off. This template also covers supplement items, insurer decisions, and timing so the claim doesn’t rely on verbal follow-ups.
Do I need photos and an itemised estimate, or just one of them?
Insurers usually need both, because the photos show the damage and context while the line items show the repair route and labour and paint steps. This proposal describes a labelled damage photo set alongside the written estimate so the pack stays consistent.
What’s a supplement list in an insurance estimate?
A supplement list separates items that can’t be confirmed until trim is removed, with a reason for each one. The template keeps that list distinct from the base scope, so the insurer can see what might change after strip-down.
How do you explain repair versus replace in a proposal?
A proposal can note the intended route per panel and the steps needed to do the work cleanly, including what has to come off. This template includes repair route notes and calls out when something stays uncertain until a part is removed.
When is the estimate fee due on an insurance estimate pack?
The template states the estimate and photo set is due when the PDF and photo pack are sent. Any later repair invoice stays separate and is due on collection if the repair goes ahead.
How fast should an insurance estimate and photo set be delivered?
The template commits to sending the estimate PDF and photo set within 2 business days of the walk-around, with an exception if the car is too dirty or wet to photograph properly. The timing clause also says you’ll tell the client the same day if that’s the case.
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