Free Wedding Planning Contract Template
A wedding planning contract covers day-of coordination services, what’s included, payment terms, revision limits, ownership, sharing, liability limits, and termination.
The wedding day arrives and the couple wants to feel off-duty, but the smallest missed cue can turn into a scramble in front of family. This wedding planning contract goes to the client so the coordinator can run the timeline, handle vendors, and keep decisions from bouncing back to the couple all day.
The agreement opens on Wedding day-of coordination services agreement, including how an accepted proposal becomes part of the deal, then moves into What you get with the exact planning documents and week-of work that get delivered. Payment spells out CAD billing, when work starts, and what happens when payments run late, while Changes and edits keeps revisions tight to the timeline and vendor contact sheet. Raleway headings sit over Roboto body text, with a printed-ink red paired with a teal accent so the page reads like a runbook before anyone reaches the signature.
- Wedding day-of coordination services agreement Ties the coordination work to any accepted proposal and frames what the client can expect you to run on the day.
- What you get Lists the deliverables like the final timeline, vendor contact sheet, venue walkthrough notes, and week-of confirmations, plus what’s excluded unless added in writing.
- Payment Covers CAD billing, when work begins, where the total and schedule live, and when non-urgent work can pause for late payment.
- Limits, in plain terms Defines what you can and can’t control, and how decisions get escalated when something slips or goes wrong on-site.
- Ending the project Explains how termination works, what gets refunded or paid for completed work, and includes the signature block.
Once the terms match your own names, dates, and rates, the contract is ready to send and get signed online. After signing, the same document acts as the shared reference for what’s included, what triggers extra time, and what happens if either side needs to end the project early.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this contract contains
1) Wedding day-of coordination services agreement
Introduces the day-of coordination scope, and folds any accepted proposal into the agreement so the date, price in CAD, and add-ons stay consistent.
2) What you get
Names the prep work and on-site coordination you handle, then calls out what stays out of scope unless it gets added to the proposal in writing.
3) Payment
Explains when work starts, how billing in CAD works, and what happens if an invoice goes past due, including when non-urgent work may pause.
4) Changes and edits
Limits included revisions to the final wedding day timeline and vendor contact sheet, then explains what triggers re-pricing and how day-of slippage gets handled.
5) Who owns what
States what the client owns after payment in full (their finished wedding documents) and what you retain (your templates and process), including rules for sharing.
6) Sharing the work
Covers what can be shown as portfolio examples, what won’t be shared without permission, and how a privacy request changes what gets posted.
7) Limits, in plain terms
Sets boundaries around vendor performance and uncontrollable disruptions, and defines your role as the on-site decision filter.
8) Ending the project
Explains how either side can end the project, how refunds and completed work get handled, and includes a signature section.
Who it is for
Wedding coordinators offering day-of coordination who need a signed agreement that matches a proposal and sets expectations for week-of and on-site work.
Questions about this contract
What should a wedding day-of coordinator contract include?
A day-of coordinator contract usually covers the services included, payment terms, revision limits for planning documents, ownership of deliverables, privacy and portfolio sharing, liability limits, and termination terms. This one also ties in any accepted proposal so the date, price in CAD, and add-ons don’t drift.
Do day-of coordinators start the week-of or just the wedding day?
The answer depends on what the service includes, so the contract needs to say it plainly. This agreement describes focused prep work in the days leading up to the wedding, plus coordination and timeline management on the day.
Does a day-of coordinator run the rehearsal?
Some coordinators include it and some treat it as an add-on, so the contract should spell it out. This agreement includes a rehearsal run-through plan as a deliverable, and anything beyond the listed scope stays out unless added in writing.
How many revision rounds should be included for the wedding timeline?
A contract can limit revisions so the timeline doesn’t turn into open-ended rewriting right before the wedding. This one includes up to two rounds of edits for the final wedding day timeline and the vendor contact sheet, with notes sent in one message per round.
What happens if a wedding vendor is late or misses a delivery?
A coordinator can manage communication and problem-solving on-site without taking responsibility for a vendor’s performance. This agreement says the coordinator isn’t responsible for missed deliveries or poor vendor work, but will press for solutions and bring only essential decisions to the couple.
What happens if the couple cancels the coordinator?
Termination terms usually cover how to end the project in writing, what gets paid for work already completed, and what gets refunded. This agreement charges for completed work up to the end date, refunds overpayment, and hands over the latest timeline and notes in the format on hand.
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