Free UI/UX Design Kanban Board Template
A UI/UX design kanban board covers the stages of a UI/UX project, from discovery through design system handoff, as a set of ordered work columns and cards.
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A product needs UI that looks right, but also behaves the way engineering will actually build it, so the work can’t turn into a week of concepts followed by surprises at shipping. The UI/UX Design Kanban Board keeps a UI/UX design project moving in one visible flow, from first audit notes through handoff, so the team can see what’s done, what’s next, and what still needs decisions.
The board runs under Zilla Slab headings with Inter body text, with dusty plum and deep green accents that stay quiet behind dense diagrams and specs. Each column holds the specific work that tends to get missed when the focus stays on screens, like usability findings, reviewed flows, prototype testing, component states, edge cases, and tokens and documentation for handoff.
- Discovery and audit Starts the work with kickoff, heuristic evaluation, and a usability findings report so the team agrees on what’s broken before design begins.
- Flows and IA Holds the site maps and user flows, with a review step that pulls in product and engineering before screens get detailed.
- Wireframes and prototyping Covers low-fidelity wireframes, a clickable prototype, and a quick usability test, then updates the prototype based on results.
- Visual design Moves into high-fidelity screens for key flows, including component states and edge cases, then prepares developer-ready Figma files.
- Design system and handoff Tracks component inventory, a Figma component library, token and documentation exports, and the final handoff meeting.
Inside Plutio, the board becomes a project you run day to day, which means you add your own dates and assign the cards to whoever’s doing the work. The columns already carry the order, so the only things that change between engagements are the people and timing.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
5 columns carrying 17 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Discovery and audit | Carries the kickoff, heuristic evaluation, and usability findings report cards, so the audit work gets finished before flows and screens start.
|
Flows and IA | Holds product metrics review, site maps and user flows, and a review step with product and engineering so interaction logic gets agreed early.
|
Wireframes and prototyping | Runs from low-fidelity wireframes through a clickable prototype and a quick usability test, then keeps the update step tied to the test results.
|
Visual design | Covers high-fidelity screens for key flows plus component states and edge cases, then ends with developer-ready Figma files.
|
Design system and handoff | Keeps the design system work and handoff in view, including a component inventory, a Figma library, exported tokens and documentation, and the handoff meeting.
|
What happens when you install it
- A project is created with its board, 5 columns and 17 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Product designers, UI/UX designers, and teams running product design work with product managers and engineers who need the stages and deliverables laid out in order.
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Questions about this project template
What are the stages in a UI/UX design kanban board?
A UI/UX design kanban board usually follows the work from discovery into flows and information architecture, then wireframes and prototyping, visual design, and finally design system work and handoff. This board uses those same stages as the columns so the work moves left to right in one sequence.
How many cards are on this UI/UX design board?
This board includes 17 cards spread across the five columns. Each card names a concrete piece of work, like a heuristic evaluation, a clickable prototype, or exporting tokens and documentation for handoff.
Do UI/UX designers design in Figma, and do we get the file?
This board assumes Figma deliverables, with cards that mention creating wireframes in Figma, building a prototype, preparing developer-ready Figma files, and creating a component library in Figma. File sharing and ownership still depends on the agreement for the work, but the handoff tasks are already on the board.
What do you need from product and engineering to start UI/UX work?
The early columns include collecting product metrics and event data and reviewing flows with product and engineering. The board makes those inputs visible as cards, so the project can’t move forward without them getting done.
How do you handle edge cases like errors, empty states, and loading in UI design?
Edge cases show up as explicit work in the visual design column, with a card for defining component states and edge cases. Keeping that card in the main flow helps stop the “nice screens first, fixes later” pattern.
Can this work with an existing design system, or does it assume a new one?
The final column includes inventorying existing UI components, then building out a component library and exporting tokens and documentation. That sequence works whether the project extends an existing system or builds a new one, because the inventory step comes first.
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