A wedding questionnaire covers contact details, event basics, venue information, bilingual needs, day-of responsibilities, and the weather backup plan.
A wedding day runs on a lot of handoffs, which means one missed detail can turn into a scramble when vendors arrive, the timeline shifts, or guests are left waiting outside. The wedding questionnaire keeps the first round of information in one place, so planning starts from answers instead of back-and-forth messages, with headings in Raleway over Inter body text, marked out in olive with plum accents.
The form opens with Wedding Questionnaire, then moves into Your name, Email address, and Phone number before it gets to Event basics. The questions cover the wedding date, ceremony and reception venue address, who should take vendor calls, which parts need both French and English, what needs managing on the day, and the weather backup plan and decision-maker... so the planning conversation starts with specifics instead of guesses.
- Wedding Questionnaire Intro text tells the couple what the form collects and what happens after the answers come in.
- Your name Required full name field so the responses are tied to the right person from the start.
- Event basics The form gathers the date, venue address, vendor point person, bilingual needs, day-of responsibilities, and the weather backup plan.
- Weather backup plan The last question asks what happens if the weather turns and who makes the call, so the decision point is written down early.
Once the wedding questionnaire is in Plutio, the form collects responses in Plutio, so the answers stay together and nothing else has to be connected.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a wedding questionnaire
| Part | What it covers |
|---|
Wedding Questionnaire | Intro text explains what the form collects and notes that the answers get reviewed before an initial planning call is arranged. |
Your name | Required full name field so the responses can be matched to the right client record. |
Email address | Required email field for follow-ups and sharing next steps. |
Phone number | Optional phone field for quick day-of or vendor-point-person contact. |
Event basics | Short prompt frames what counts as the essentials, focusing on date, place, and priorities for the day. |
Wedding date | Required date field to anchor availability and planning timelines. |
Ceremony and reception venue address | Required address field for travel, delivery, and onsite coordination details. |
Who should we contact as your primary vendor point person? | Optional text field to name the person handling vendor communication if that isn’t the couple. |
Which parts need both French and English? | Optional long-answer field to capture bilingual ceremony, signage, and supplier needs. |
What do you expect us to manage on the wedding day? | Optional long-answer field to define day-of coordination responsibilities in the couple’s words. |
What is the weather backup plan, and who decides? | Optional long-answer field to document the rain plan and the decision-maker before the week-of rush hits. |
Who it is for
Wedding planners handling full planning, day-of coordination, or destination weddings who need the couple’s key details before the first planning call.
The form in full
Wedding Questionnaire
This form gathers the essentials we need to start wedding planning. After you send it, we will review your answers and contact you to arrange an initial planning call.
- Your name (required)
- Email address (required)
- Phone number
Event basics
Tell us the date, place and a few priorities for the day.
- Wedding date (required)
- Ceremony and reception venue address (required)
- Who should we contact as your primary vendor point person?
- Which parts need both French and English?
- What do you expect us to manage on the wedding day?
- What is the weather backup plan, and who decides?
