Free Yoga Session Proposal Template
A yoga session proposal covers the retreat plan, what’s included, pricing, payment terms, and what happens if dates or bookings change.
A retreat week gets booked because someone wants to feel held and safe in their body, but the same person still worries the room will feel cliquey or the practice will push too hard. This yoga session proposal gives a clear plan and support level up front, so nobody has to guess what the week looks like or how their wrists, knees, or back will be handled.
The proposal opens with What this covers, then introduces the teachers in A bit about us and Meet the team, and uses A recent retreat to show how the schedule adapts when people arrive stiff or unsure about level. The middle sections spell out the arrival check-in and screen, daily yoga and Pilates sessions, breathwork and meditation, and a home-plan handover, with options framed as “teach to range, not to shapes.” Olive accents sit under Lora headings with Roboto body text, so the page reads steady while the client works through the details.
- What this covers Summarises the retreat structure and what the proposal includes, so the client understands the plan before seeing pricing.
- Arrival check-in and screen Explains the day-one mobility screen and the day-by-day rhythm, including the daily yoga sessions and downtime.
- Pricing Prices the Private Room package; you swap in your own price before sending because the client must choose one option.
- Your spot States the 30% deposit, the remaining balance due 14 days before start, payment methods, what’s included, and class size cap.
- Changes you request Covers room or package changes, cancellation refunds by timeframe, and how partner accommodation rules get approved in writing.
What happens next stays straightforward: you replace the pricing for the one package, send it, and the client signs online. The final sections hold the deposit and balance timing, what’s included, class size cap, modifications and safety notes, plus the change and cancellation terms, so the decision and the admin sit in the same place.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
1) What this covers
Explains the retreat plan, what’s included, and the general approach to options and safety.
2) A bit about us
Describes how the retreat is taught and hosted, including screening on arrival and modification-first coaching.
3) Meet the team
Introduces the on-site crew and the wider team handling scheduling and accommodation coordination.
4) A recent retreat
Gives a worked example of how a week runs for people who feel stiff or unsure about level, including wrist-friendly swaps.
5) Arrival check-in and screen
Details the day-one check-in and mobility screen, the 5-day schedule rhythm, and the daily yoga sessions.
6) Daily pilates sessions
Covers Pilates focus areas, breathwork and meditation sessions, and the home-plan handover with 20- and 40-minute versions.
7) Pricing
Holds the priced package so you can replace the template numbers and send a clear total.
8) Get started
Carries the signature and fee summary, and explains what gets confirmed after acceptance.
9) Is this okay if I’m stiff and not flexible?
Answers how the teaching adapts for stiffness and how baseline options and props get used.
10) What’s the day schedule like between sessions?
Explains the daily rhythm between sessions and how gaps and downtime stay protected.
11) Your spot
Sets deposit and balance deadlines, what’s included, class size cap, payment methods, and modification and safety notes.
12) Changes you request
Spells out change requests, cancellation terms, and how third-party accommodation rules apply when relevant.
Who it is for
Yoga and Pilates retreat hosts, studio teachers running small-group retreat weeks, and instructors offering private instruction with a structured schedule and safety notes.
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Questions about this proposal template
What should a yoga session proposal include?
A yoga session proposal usually includes what’s covered, the schedule or session structure, what’s included, and the pricing. This one also includes deposit and balance timing, class size notes, safety and modification guidance, and change and cancellation terms.
Is it okay to join a retreat if I’m stiff and not flexible?
Yes, as long as the teaching plans for range instead of pushing shapes. This proposal describes baseline options, prop use, and shorter holds so stiffness doesn’t turn into strain.
How many people are in each class on a retreat?
Class size depends on the retreat date and accommodation mix, so the cap needs to be confirmed in writing. This proposal states a cap of 16 for group classes and notes you’ll be told about any adjustment before the deposit is paid.
What does a retreat day schedule look like between sessions?
A common rhythm is a morning mat practice, a reset block like breathwork or a walk, then meals and protected downtime. This proposal describes gaps being kept on purpose so the week doesn’t feel crowded.
Do yoga and Pilates retreats modify for bad backs, knees, and wrists?
A safety-forward retreat asks about injuries on arrival, watches patterns in the first session, and offers swaps early. This proposal also notes wrist-friendly options and what to avoid if wrists, knees, or low back are flaring.
What payment terms are common for retreat bookings?
Retreat bookings often use a deposit to hold the spot and a final balance due before the start date. This proposal sets a 30% deposit and the remaining balance due 14 days before the retreat start date, with bank transfer or card as payment methods.
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