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Templates / Proposal

Free Branding Service Proposal Template

A branding service proposal covers the identity scope, deliverables, pricing, acceptance, and the booking and payment terms.

Branding Service Proposal template preview

Language:

en

Last updated:

October 2026

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Brand identity gets approved, and then the first supplier asks for the files, the Arabic version, and something that works at shop-sign scale. A branding service proposal gives that whole conversation a fixed order, so the scope doesn’t drift into moodboards while production questions wait until the end. The pages sit under Zilla Slab headings with Roboto body text, with teal and enamel-rust accents that keep the pricing and acceptance blocks easy to spot.

The Overview spells out what “usable” means in practice, from bilingual lockups to real-world tests like signage, packaging, uniforms, and small social formats. How we work explains the decision points and what happens when feedback arrives late or in pieces, and Brand strategy summary and Brand guidelines PDF describe what gets handed over so internal teams and suppliers don’t rebuild the identity from screenshots. The last pages cover Booking and payment and What we need from you, including supplier handoff, production responsibility, and the limits around presses, materials, and installation.

  • Overview Frames the project around a brand identity system that holds up in real uses, including bilingual Arabic and English lockups and production tests before anything gets treated as final.
  • How we work Describes the workshop, how directions get presented in context, and how rounds, decisions, and rescheduling work when feedback comes late or split across people.
  • Brand guidelines PDF Lists the practical handover, including spacing and minimum sizes, typesetting rules, and the production-ready file pack suppliers expect.
  • What it costs Contains a priced item called Identity + Rollout, which you update with your own price before sending.
  • Getting started Carries the acceptance step plus the fee summary, including the booking deposit and what has to arrive before the workshop is booked.

In Plutio, you replace the numbers on the single priced option and send the proposal to a client to accept online. Once the client signs, the accepted copy sits with the terms you agreed, plus the fee summary and signature details from the same document.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a branding service proposal

PartWhat it covers

Overview

Explains the outcome in production terms, including bilingual Arabic and English lockups and early testing across real applications like signage, packaging, and social sizes.

About us

Gives background on the studio and the kind of rollout work the proposal is designed to support, so the client knows what the team optimizes for.

Who you will work with

Clarifies the working team setup and when production support comes in, especially around supplier-ready file delivery.

Team

Introduces the named roles on the work and what each person covers, from strategy and identity design through to production artwork and supplier handoff.

Selected work

Sets context for the portfolio examples by pointing at the places that tend to expose weak identity systems first, like print, packaging, and small digital sizes.

Portfolio

Shows sample project summaries and the kinds of applications included, so the client can judge how the identity holds up beyond a logo reveal.

How we work

Walks through the workflow from workshop through identity directions and refinement, including how bilingual development is handled as one system.

Brand strategy summary

Describes the workshop write-up and the core deliverables, including the bilingual logo system and the identity toolkit that teams use as an internal brief.

Brand guidelines PDF

Details what goes into the guidelines and the file handover, including spacing rules, Arabic and English typesetting rules, and a production-ready export pack.

What it costs

Includes priced items for the identity work so you can set the price on the Identity + Rollout line before the client reviews it.

Getting started

Holds the acceptance step with a signature and fee summary, including the booking deposit and what needs to arrive before the workshop is booked.

Booking and payment

States the deposit and final payment timing, the invoice due window, and the rules around feedback, refinement rounds, and reopening closed directions.

What we need from you

Lists the inputs needed before the workshop and covers supplier handoff, what gets billed separately after approval, and who holds responsibility for final production choices.

Who it is for

Brand identity studios and freelancers pricing brand identity design or rebranding work for clients who need bilingual Arabic and English rollout-ready files.

The proposal in full

Overview

You’ll have a brand identity system your team can apply without guessing, and suppliers can produce without rebuilding, across Arabic and English from day one.

We’ll lead the brand identity design so you can approve a direction that still works on shop signs, packaging, uniforms, vehicles, and social sizes. Next, we’ll confirm scope and timing, then book the workshop.

We start by getting the decisions out of your team’s heads and into one agreed system. We run a strategy workshop, build bilingual Arabic and English logo lockups together, then test the identity in real uses like signage and packaging before anything is “final”. You see the work at print size and at WhatsApp size, so there are fewer surprises later.

About us

We’re a brand identity design studio based in Muscat. Most clients come to us when there’s real money about to go into packaging, signage, vehicles, uniforms, or a new website, and the existing brand files do not survive contact with production. We plan for that from the first round, so the identity holds up in the places it will actually live.

We get picked when the job needs more than a good-looking logo. We build bilingual lockups as one system, we set typesetting rules that a designer can repeat, and we hand over files that printers and sign shops can use without redrawing. If a supplier needs a different format or a dieline tweak, we talk to them and adjust the artwork so the output matches what you approved.

Who you will work with

You’ll have a small core team on the work, with production support behind them when files need to ship to suppliers.

Team

Salim Al Harthy, Creative director. Salim sets the creative direction and makes sure the identity works on the big stuff first, like signs, vehicles, and storefront scale.

Maha Al Balushi, Brand strategist. Maha runs the workshop, sharpens positioning and messaging, and turns early conversations into decisions your team can stand behind.

Nadia Al Lawati, Identity designer. Nadia designs the identity system, builds the logo family and lockups, and tests how the pieces behave across real layouts.

Yusuf Al Hinai, Production designer. Yusuf prepares print and production artwork, checks file builds, and coordinates the handoff with printers, sign shops, and packaging suppliers.

Selected work

Here are a few recent brand identity design projects, shown in the places that usually break a brand first: print, signage, packaging, and small digital formats.

Portfolio

Retail launch identity. Built a bilingual identity system with a logo family, type pairing, and grid rules, then rolled it into packaging labels and storefront signage so every supplier worked from one set of masters.

Restaurant refresh system. Replaced mismatched menu, delivery sticker, and social templates with one identity system and a tight set of layouts that staff could update without shifting fonts or colours.

Corporate merger identity. Unified two existing brands into one naming and identity direction, then rebuilt the core assets for presentations, site signage, and vehicle graphics so the new brand looked consistent on day one.

“Everything printed exactly like we approved, and the suppliers stopped asking basic questions.”

General manager, relaunching a multi-location brand

How we work

We keep the work decision-led and production-aware. You’ll see the identity in use early, and we’ll confirm what suppliers need before we call anything final.

1. Discovery workshop Week 1 We run a workshop to agree positioning, audience, and messaging, then capture what has to stay, what can change, and what the brand needs to do in Arabic and English. You’ll leave with a clear direction we can design against and a short decision log we both use. 2. Identity directions Weeks 2-3 We develop routes for the identity and show them in real contexts, including signage, packaging, and social sizes. We build bilingual logo lockups as part of the presentation, so you’re not approving English first and solving Arabic later. You choose a direction and tell us what to keep and adjust. 3. System build Weeks 4-5 We build the full identity system: logo family, colour, type, layout grid, and the rules that make it repeatable. We test edge cases like embroidery, stamps, low-ink printing, and small digital use, then refine spacing and weights so the system stays legible and consistent. 4. Handover and rollout Week 6 We package the final files, write the guidelines, and set up the Figma library so your team can work from the same source. If you have a printer, sign shop, or packaging supplier lined up, we can speak with them and confirm specs so the exported files match their process.

Brand strategy summary

A concise write-up of the positioning, audience notes, and messaging decisions from the workshop, written so internal teams and partners can work from the same brief.

BILINGUAL LOGO SYSTEM

Primary and secondary logo lockups in Arabic and English, plus icon or mark variants where needed, supplied as editable files and ready-to-use exports.

IDENTITY SYSTEM TOOLKIT

Colour palette, type choices, grid and layout rules, and example applications that show how to build consistent posts, pages, and printed pieces.

Brand guidelines PDF

A practical guide your team can follow, including logo spacing, minimum sizes, colour use, type hierarchy, and Arabic and English typesetting rules.

FIGMA BRAND LIBRARY

A shared Figma library with the approved logo files, colour styles, text styles, and core components so designers and marketers pull from one source.

PRODUCTION-READY FILE PACK

Print and digital exports for common handoffs, including PDF, SVG, EPS, and PNG, organised by use so a printer, sign shop, or web team can pick up the right file fast.

What it costs

Choose the tier that matches how far the identity needs to travel across print, signage, packaging, and screens. Each tier follows the same 6-week build.

Priced items

Getting started

If you’re ready to move, we can lock a workshop date and start gathering what we need from your side.

1. Sign this proposal to confirm the scope for brand identity design. 2. Pay the 40% booking invoice to reserve the schedule. 3. Send your current brand files and a list of key suppliers, then we book the workshop.

Signature

Fee summary

Booking and payment

We book the project once the proposal is signed and the 40% booking invoice is paid. The remaining 60% is due when we hand over the finished work. Invoices are payable within 14 days.

Timeline and feedback. Our 6-week timeline assumes feedback is collected and sent back as one consolidated set per round. If feedback comes in piecemeal or late, we pause and reschedule the next presentation date.

Rounds and decisions. Each direction includes up to two refinement rounds before we move into system build. If you want to revisit a previously closed direction after we have moved on, we will quote the extra time first.

Bilingual build. Arabic and English are developed together, including lockups and spacing rules, so the two scripts behave as one system. You will need to confirm the final Arabic wording before we prepare production files.

What we need from you

Before the workshop we will ask for any existing brand material, competitor references, and a list of where the identity must appear first. If these inputs change midstream, we may need to adjust the schedule.

Supplier handoff. We hand over a production-ready file pack and can join a call with your printer, sign shop, or packaging supplier to confirm file setup. Any supplier-side revisions after approval are billed separately.

Production responsibility. We design for print and fabrication, but we do not control presses, substrates, inks, embroidery, or installation. Final colour and material approval sits with you and the chosen supplier, using physical proofs where available.

Ownership and reuse. Once the final invoice is paid, you own the approved brand identity design and can use it across your business. We keep working files so we can support future rollout, updates, and new applications.

Questions about this proposal template

What should a branding service proposal include?

A branding service proposal usually includes the identity scope, what gets delivered, what it costs, and the terms that govern booking and payment. This template also covers supplier handoff, production responsibility, and what inputs have to come from the client before the workshop.

Do branding studios handle Arabic and English together?

Some studios develop Arabic and English together as one visual identity system, while others split the work across specialists. This proposal describes a bilingual build where lockups are developed together rather than approving English first and translating later.

What deliverables should a brand identity project hand over?

A typical handover includes a logo system, rules for colour and type, and files that suppliers can use without redrawing. This template describes a guidelines PDF, a shared Figma library, and a production-ready file pack with exports such as PDF, SVG, EPS, and PNG.

How many logo routes should a branding proposal offer?

Route counts vary by studio, but a proposal should say how choices get presented and how many refinement rounds are included before system build. This template states that each direction includes up to two refinement rounds and explains what happens if a previously closed direction gets reopened.

Can a branding studio talk to a printer or sign shop during rollout?

A studio can join a supplier call to confirm file setup, especially for packaging, signage, and fabrication constraints. This proposal includes supplier handoff language and notes that supplier-side revisions after approval are billed separately.

What payment terms are common for brand identity design?

Many brand identity projects use a booking deposit and a final payment at handover, with a stated invoice due window. This template includes a 40% booking invoice, the remaining 60% due on handover, and invoices payable within 14 days.

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