Overview
You’ll know, before you file VAT or run salaries, that the books match the bank and the month is closed with the same steps every time.
We’ll take over monthly bookkeeping so VAT, payroll, and supplier bills land on time, and the numbers in your reports tie back to what left the bank. Next up is agreeing the monthly scope and start date.
We run the month on a simple checklist. We reconcile bank and card activity first, post sales and supplier activity into the ledger, then build the VAT working papers and run payroll. At month-end we close the period, check control accounts, and send the management pack with notes on anything that needs your call.
Who you are working with
We’re a bookkeeping team built around the busy part of a trading business: sales coming in, suppliers chasing, staff hours changing, and VAT and payroll deadlines that do not move. We do monthly bookkeeping, keep the ledger tidy enough to trust, and leave a clear trail from each bank line to the entry behind it.
Most people come to us when the reports look neat but the bank balance disagrees, or when a few late months have turned into a backlog. We work bank-first, because the bank is the one number you can’t argue with. We also flag issues early, especially anything that could affect VAT, payroll, or what you think you can pay out.
The team
You’ll have a named point of contact, plus the people who handle the parts of the month that have deadlines attached.
Team
Hala Saqra, Client manager. Hala keeps the month moving, chases missing items early, and makes sure you always know what we need next.
Omar Saqra, Bookkeeper. Omar handles the day-to-day bookkeeping and reconciliations, so every report line can be traced back to the bank.
Rania Khoury, Payroll officer. Rania runs payroll, checks hours and allowances against what you’ve sent, and prepares payslips and payroll journals.
Fadi Nasser, VAT and compliance support. Fadi supports VAT and compliance, keeps the VAT file clean, and helps resolve questions before anything is submitted.
Recent projects
Here are a few recent monthly bookkeeping jobs where the goal was the same: numbers that tie back to cash, with deadlines met.
Portfolio
Wholesale monthly close. Took over a month that was being held up by unreconciled card receipts and supplier payments. Reconciled the bank and card lines first, then closed the month with a clean AP/AR position the owner could use to plan payments.
Retail VAT tidy-up. Built VAT working papers from the ledger and supporting invoices, then corrected common coding errors that were pushing VAT into the wrong boxes. The next return was prepared from a file that matched the bank and the sales totals.
Services payroll handover. Moved payroll from ad hoc spreadsheet calculations into a repeatable monthly run. Set up the payroll journals and timing so salary payments, payslips, and the ledger all landed in the same period.
“Our VAT and payroll stopped being stressful because the numbers finally matched.”
Owner-manager, a trading business
How this works week to week
You’ll see the same rhythm each month: a short check-in, the bookkeeping and reconciliations, then a close and pack. We’ll tell you what we need, when we need it, and what we can do without holding up the month.
1. Monthly kick-off Month start We confirm what changed since last month: new suppliers, new staff, new payment methods, or anything you want tracked differently. We confirm the cut-off dates for VAT and payroll, and we agree when you’ll send the month’s paperwork. 2. Reconcile cash Each week We reconcile bank and card activity while the month is still in motion. We match transfers, receipts, supplier payments, and fees, then list any unknown lines with a short question beside each one so you can answer quickly. 3. Run VAT and payroll On deadlines We build the VAT working papers from the ledger and the invoices you’ve provided, and we prepare the draft return for your review. For payroll, we take the hours and changes you approve, run the payroll, prepare payslips, and post the payroll journals. 4. Close and review Month end We work through the month-end close checklist, clear remaining queries, and make sure the key balances make sense against the bank, sales totals, and supplier activity. Then we prepare the management accounts pack and note the items that need your decision.
Fees
Choose the tier that matches your monthly volume. If you are not sure, start with Standard and we will move you up or down after the first close. Prices are per month.
Priced items
Next steps
If you want us to take this over for next month, the quickest path is to lock in the monthly scope and start date.
1. Sign the proposal and confirm the month you want us to start. 2. Send last month’s bank and card access, plus your sales and supplier documents. 3. We invoice the period at the start, then we begin the first reconciliation.
Signature
Fee summary
Payment
We invoice at the start of each month of monthly bookkeeping. Each invoice is payable within 7 days of its date. If an invoice goes overdue, we pause new work until the account is up to date.
What we need from you. You send bank access or exports, sales and purchase paperwork, and payroll inputs in time for the dates you want met. If something is missing, we will list what is outstanding and what it blocks.
Deadlines when paperwork is late. We will still work to VAT and payroll deadlines, but we can only file or run payroll from the information you have sent. If key items arrive after the cut-off, we schedule them for the next run.
Changes to the work. If your volume changes or you need extra help, we will tell you what changes in the work and what it costs before we do it. The invoice only changes once you have approved the update.
Backlog and catch-up work. Catch-up bookkeeping for prior periods is priced separately from monthly bookkeeping. We will confirm the periods to be brought up to date and the order we will tackle them, so day-to-day work keeps moving.
What the reports mean
Our management accounts pack is built from the reconciled bank and card balances for the period. If something does not tie, we will show the difference, the transactions behind it, and what needs checking next.
Payroll approvals. You approve the payroll totals before we run payroll and issue payslips. If approval is delayed, payslips and payroll journals move with it, and any late payment charges from third parties stay with your business.
Confidentiality. We keep your financial and payroll information confidential and share it only with people you authorise, or where a regulator or bank requires it. We store files in access-controlled folders and keep an audit trail.
Ownership of work. Once invoices are paid, you own the outputs we prepare for you, including working papers, journals, and the management accounts pack. We may keep copies for our records and compliance requirements.
