Free Childcare & Early Years Proposal Template
A childcare & early years proposal covers the care offered, written hours, daily routines, sick policy, pricing, and the signature needed to reserve a spot.
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A parent needs childcare they can trust through a full workday, because nobody can keep getting pulled out of a shift for every rough nap or mild temperature. The harder question sits underneath: when there’s one caregiver, what happens when a child needs focused attention and something else happens at the same time. This childcare & early years proposal puts the policies in writing, so the parent can see the daily rhythm, the pickup thresholds, and the supervision plan before they ever get to the price.
The proposal starts with what care includes and who it’s for, then moves through background, an example placement, and the written routines around handoff and daily logs. Space Grotesk headings sit over Roboto body text, with cochineal red accents and a copper-gate green call-to-action, so the rules read posted and clear. Later sections answer the questions parents ask out loud, including sick policy and pickup calls, hours and closures, and “Safety when I step away,” which explains how supervision works when one adult has to step away briefly.
- What this covers Explains what care includes day to day, what gets tracked, and how updates show up at pickup.
- A bit about us Describes the setting and the single-caregiver reality, including how gaps like bathroom breaks and quick calls get handled.
- Pricing Holds the priced line for Full day, which you update to match your rates before sending.
- Get started Carries the signature and fee summary, plus the steps that reserve a spot and confirm hours and a start date.
- Safety when I step away Spells out the contained-space approach for brief step-aways, then covers supplies, schedule changes, and ending care with written notice.
In Plutio you replace the price for Full day, send the proposal, and the parent accepts and signs online. The Get started section carries the signature and a fee summary, so the agreement lands in one place with the start steps and payment terms beside it.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
| Part | What it covers |
|---|---|
What this covers | Opens with the care promise in plain language, including how feeding, diapers, naps, and end-of-day notes get handled. The section also frames what the proposal prices and what the parent should expect to read first. |
A bit about us | Gives background on the one-person setting and the routines that keep handoffs and updates predictable. The section also addresses how supervision works when one adult needs to step away. |
One recent placement | Shows a real-world scenario around reliable mornings, fewer unnecessary pickup calls, and clear supervision with one caregiver. The section explains what got put in place, like the daily log and plain-language thresholds. |
Written hours and calendar | States written opening and closing times and planned closures, plus how changes get communicated. The section also describes the daily care log and what happens at drop-off and pickup. |
Settling-in plan | Covers the first-days plan, what to bring, and what gets watched early on for naps and feeding. The section also includes sick policy thresholds and how supplies and restocks get handled. |
Pricing | Contains a priced items block for Full day, which you update with your own rates before you send it. The section frames pricing around weekly hours and starting once a deposit is in. |
Get started | Carries a signature and fee summary, then outlines the steps from reserving a spot to confirming a start date. The section also starts answering common parent questions about hours and group size. |
What’s your sick policy, and when do you call for pickup? | Answers when a pickup call happens and when an update is enough, so a parent knows what triggers action. The section also explains how naps, bottles, and diapers get tracked during the day. |
Hours and calendar | Repeats the written-hours and closures promise, then spells out deposit, weekly payment timing, and what happens if payment is late. The section also lists specific sick-policy thresholds tied to pickup. |
Safety when I step away | Explains the contained-space plan for brief step-aways so a parent knows what “one caregiver” means in practice. The section also covers supplies, schedule changes, and how ending care works with written notice. |
Who it is for
Childminders, nursery providers, and home-based childcare settings offering weekday care for infants through preschoolers, where parents need hours they can plan around and pickup calls they can trust.
Questions about this proposal template
What should a childcare proposal include?
A childcare proposal usually includes what care covers day to day, written hours and closures, daily routines like feeding and naps, the sick policy and pickup thresholds, and pricing. Many also include how supervision works when one adult needs to step away briefly.
When do childcare providers call for pickup?
Pickup calls usually happen when a child meets written sick-policy thresholds, not for every rough nap or normal fussiness. A good proposal spells out what counts as “stay home,” what counts as “watch and update,” and what triggers a call.
How do you explain one-person childcare supervision to parents?
Parents want to know what happens during bathroom breaks or necessary calls. This proposal answers that directly by describing a safe, contained space plan and stating that children aren’t left unattended in open areas.
What do parents want to see about naps, bottles, and diapers?
Parents usually look for a clear routine and a log they can scan quickly at pickup. This proposal describes real-time tracking for bottles or meals, diapers, sleep, and notes that affect the rest of the day.
How do deposits and weekly childcare payments get written down?
This template includes a deposit rule tied to holding a spot and applying it to the first week, plus weekly tuition due in advance by Monday at drop-off. The terms also state what happens if payment isn’t received by end of day Monday.
How do schedule changes work in childcare?
Most settings need a cutoff so the provider can confirm staffing and routines, even in a one-person home setting. This proposal includes a written-notice rule for weekly schedule changes and says care can end with two weeks’ written notice, with tuition due during the notice period.
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