I do the work myself, and I run it the same way every time: sample first, approvals at checkpoints, then bulk only after the pre-production sample is signed off. These terms set out how I will make, check, and hand over the order, and what I need from you so the fit and spec stay consistent from the fit sample through the finished bulk.
What I’m making
Small-run garment manufacturing covers the sampling, size work, and production run needed to deliver the finished bulk order at the approved fit and spec. The items you are buying are listed under this section.
Before I start, I need your tech pack, size chart, fabric details, trims list, and target quantities. If I am missing any of these, or if your patterns are missing or not production-ready, I will pause and tell you what needs fixing before sampling continues. Any delay in getting what I need moves the timeline by the same number of days.
* Tech pack review notes * Production-ready pattern check * Fit sample * Graded size set * Pre-production sample * Finished bulk order with QC sheet
Payment
To book the project, you pay 50% of the total price when you sign and accept the proposal. I schedule your sampling and production time after that payment is received.
The remaining 50% is due when I hand over the finished work (including the finished bulk order and the QC sheet). I invoice as each payment becomes due, and each invoice is payable within 14 days of its date. If a payment is late, I pause work and hold any handover until the account is brought up to date. Pauses for late payment push the timeline out by the number of days I am waiting for payment.
Changes and approvals
Sampling has defined checkpoints, and each one needs a written sign-off from you before I move forward: fit sample and corrections, then size set check, then pre-production sample approval. Bulk cutting and sewing only starts after you confirm pre-production approval in writing.
Included in the price are up to two rounds of corrections after the fit sample, focused on bringing the fit and key measurements in line with the spec you approve. If you change the design, measurements, sizing, construction method, or finishing after sampling starts, I will price the extra sampling or rework and get your written approval before I do it. Nothing extra is charged without your written go-ahead.
Who owns what
Once you have paid in full, you own the physical goods I deliver to you and you can sell them under your brand. Your approved spec (including any agreed measurement adjustments for shrinkage) is the spec I build to for bulk, and you can keep and use the QC sheet and measurement records I provide with the order.
My working tools stay mine. That includes my patternmaking methods, templates, manufacturing notes, and any draft or intermediate files I create while getting your style production-ready. If you need source files or editable pattern files handed over, tell me before sampling starts so I can confirm what format is possible and price it if it is outside the agreed deliverables.
Portfolio use
I may photograph or video the finished garment(s) and use the images to show my manufacturing work, for example on my website, a lookbook page, or social media. I keep it straightforward: clear photos that show construction and finish, not your customer list or sales information.
If you need the work kept private, tell me in writing before I start sampling. If you ask for privacy after I have already posted, I will take the content down from my own channels within a reasonable time, but I cannot control copies or reposts made by other people or platforms before I remove it.
Problems and limits
I am responsible for making the order to match the last written approvals you give me at the checkpoints, using the measurement spec sheet and tolerances you confirm. If something I made is clearly outside the approved spec, tell me promptly and I will review it with you and agree the practical fix, which may be repair, remake of the affected pieces, or another remedy that fits the situation.
I am not responsible for issues caused by materials or trims you supply, including dye variation, inconsistent fabric lots, hidden flaws, or trims that fail in wash. I also cannot cover losses that sit outside the manufacturing job itself, like missed launch dates, lost sales, or knock-on costs from retailer decisions.
Stopping a project
Either of us can end the project by writing to the other and setting out what is being stopped and why. Because I book time around your approvals and materials, I do not treat this as same-day cancellation. If you need to stop, I will confirm in writing the notice period that applies for where the work is up to, and what I can finish within that window.
If the project ends, you pay for the work I have completed up to the stop date, plus any non-returnable materials I have already bought with your approval. After the account is settled, I will hand over what is finished and usable at that point, along with the current spec and any notes needed to continue elsewhere. If I am waiting on overdue payments, I can keep the work until payment is made.
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