Free Fashion Collection Plan Template
A fashion collection plan covers the steps from range planning through sourcing, tech packs, sampling, and final handover.
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Sampling can fall apart when the line plan looks fine on paper but the specs don’t cost out, fabrics slip, and fittings drag on until the ship date evaporates. The fashion collection plan runs the work as a project board, so everyone can see what has to happen before the factory can quote, cut, and ship, with the flow called out in rust red and production teal under Raleway headings.
The columns move from Discovery and workshop into Range planning, then through Materials and sourcing and Technical specs, before the work lands in Sampling and fittings and closes out in Handover and close. Each column already has the cards that usually get missed, like recording supplier lead times, issuing tech packs for costing, and getting fit sign-off before the production bill of materials is treated as final.
- Discovery and workshop Cards for the brand workshop, research pack, and setting the season palette and fabric story.
- Range planning Cards for the line plan, hero and carryover styles, and target cost and pricing guidelines.
- Materials and sourcing Cards for shortlisting fabrics and trims, capturing composition and lead times, and confirming factory capability and initial quotes.
- Technical specs Cards for sketches and technical flats, tech packs and bill of materials, and issuing packs to the factory for costing.
- Sampling and fittings Cards for the first sample round, revisions and a second fitting, and fit sign-off with a final production BOM.
Once the board is in your workspace, you add the people doing the work and assign the cards, then put your own dates on the tasks because the board holds sequence, not a calendar. The range stays in one place from workshop notes to the final range pack, leaving fewer gaps where a vague spec turns into an expensive sample round.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
6 columns carrying 17 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Discovery and workshop | Starts the board with the workshop and research cards, then locks the season palette and fabric story before range decisions get made.
|
Range planning | Builds the line plan and range architecture, then captures hero and carryover styles alongside target cost and pricing guidelines.
|
Materials and sourcing | Tracks the fabric and trims shortlist with composition and lead times, then records factory capability checks and early quotations.
|
Technical specs | Holds the sketches, technical flats, and tech pack work, including issuing tech packs to the factory for costing.
|
Sampling and fittings | Runs the sample rounds and fittings through revision, then closes on fit sign-off and the production bill of materials.
|
Handover and close | Finishes with the final range pack handover and the close-out steps, including issuing the final invoice.
|
What happens when you install it
- A project is created with its board, 6 columns and 17 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Independent fashion designers, small brands, studios, and technical design & sourcing teams building a season range from workshop through sampling and handover.
Questions about this project template
How many styles do you need for a first season?
The style count depends on the category, budget, and how many silhouettes the factory can sample without stretching timelines. A collection plan helps by forcing decisions around hero styles, carryovers, and costing before sampling starts.
How many sample rounds should you budget for?
Sampling often takes more than one round because fit, construction, and material choices change once the first sample exists. The sampling and fittings column in a plan makes each round explicit so revisions and sign-off don’t happen ad hoc.
What do you need to start a collection plan?
The work usually starts with brand direction inputs and whatever early references exist for the season, then moves into a palette and fabric story. The board also needs the people doing the work added and assigned, plus your own dates on the tasks.
What should be in a tech pack before it goes to a factory for costing?
A costing-ready pack normally includes technical flats, measurements, construction details, and a bill of materials that names fabrics and trims. The technical specs column includes cards for creating those pieces and issuing the pack for costing.
Do you need sourcing information before you start sampling?
Sampling goes smoother when fabric composition, supplier lead times, and factory capability checks are already captured. A collection plan puts those sourcing checks ahead of sampling, so a sample doesn’t get built from unavailable or late materials.
What do you get at the end of a collection plan?
The final stage typically hands over a final range pack plus whatever production-ready decisions got signed off, like fit and the production bill of materials. The board closes out after handover and the final admin steps.
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