Free Fashion Collection Plan Template
A fashion collection plan maps the collection workflow from brief and concept through sourcing, fittings, and tech pack handover.
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Deadlines start sliding when samples come back wrong and nobody can see what changed, what got approved, and what still needs a decision. The Fashion Collection Plan keeps the collection work moving in one place, from the first brief through fit checks and factory handover, so the next step is always clear.
The board runs left to right through Brief & Line Plan, Concept and Development, Sourcing & Materials, Pattern and Toile, Sampling & Fittings, and Tech Packs and Handover, with 23 cards already written as the work that has to happen in each stage. The layout uses an indigo blue with ochre accents under Syne headings and Inter body text, so the handoffs and sign-offs read as production work, not moodboarding.
- Brief & Line Plan The first column holds the seasonal brief, range audit, and the line plan work, so the collection starts with decisions instead of loose references.
- Concept and Development This column covers concept directions, moodboards, a colour story, and the internal presentation that gets approved.
- Sourcing & Materials The sourcing stage tracks the shortlist, swatch ordering, and the final material confirmation.
- Pattern and Toile Pattern and toile work runs from first patterns to the first fitting, then captures corrections and pattern updates.
- Sampling & Fittings This stage covers first fabric samples, sample set review, amendments, a second fitting, and the final fit approval before tech packs.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
6 columns carrying 23 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Brief & Line Plan | The first column holds the seasonal brief, range audit, and the line plan work, so the collection starts with decisions instead of loose references. Dates aren’t built into the board, so you add your own deadlines for each card before work begins.
|
Concept and Development | This column covers concept directions, moodboards, a colour story, and the internal presentation that gets approved. The cards give you a place to record what got signed off before you move into materials.
|
Sourcing & Materials | The sourcing stage tracks the shortlist, swatch ordering, and the final material confirmation. Assign each card to the person doing the sourcing so approvals don’t sit unowned.
|
Pattern and Toile | Pattern and toile work runs from first patterns to the first fitting, then captures corrections and pattern updates. The cards keep fit changes tied to the point in the process where they happened.
|
Sampling & Fittings | This stage covers first fabric samples, sample set review, amendments, a second fitting, and the final fit approval before tech packs. The column makes the jump from “nearly there” to “approved” explicit, because that’s where calendars usually get burned.
|
Tech Packs and Handover | The final column lists the tech packs and spec sheets, including flats, measurements, and construction notes, then the production file handover and archiving. The close-out card gives the project a clean end instead of a lingering “final tweaks” loop.
|
What happens when you install it
- A project is created with its board, 6 columns and 23 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Fashion designers and studio teams building a ready-to-wear, bridal & occasion, or technical design & sourcing collection who need the workflow mapped from brief to factory handover.
Questions about this project template
What goes in a fashion collection plan?
A fashion collection plan lays out the stages of getting a range from brief to handover, including concept development, sourcing, patterns and fittings, and tech packs. The plan also makes the approvals and corrections visible, so each round of changes has a place to land.
How many looks do we need for a first season?
The look count depends on the category, the selling channel, and how many silhouettes can share materials and blocks without repeating. The line plan stage is where the range audit and look count get decided before time goes into sampling.
Can a collection plan start from sketches, or does it include design development too?
A collection plan can start from sketches and still include the development work that turns ideas into an approved direction. The concept stage is where moodboards, a colour story, and the approval step sit before patterns and sourcing begin.
Who sources the fabrics, and how do swatch approvals work?
Sourcing can sit with a designer, a studio assistant, or a dedicated sourcing role, as long as the responsibility is assigned. The sourcing stage tracks the shortlist through ordering and reviewing swatches, then confirms the final materials before sampling.
What happens after the first fitting when the fit is off?
Fit issues get recorded as corrections, then the pattern gets updated before the next stage continues. The pattern and toile stage is built around that loop, so changes don’t disappear between fittings.
What do you hand over to the factory at the end of collection development?
Factory handover usually includes tech packs and spec sheets with flats, measurements, and construction notes, plus the compiled production file. The final stage of this board ends on that handover, then closes and archives the project.
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