This agreement covers the work described in the accepted proposal, plus any written changes we both approve as the project moves along.
My goal is simple: to turn your concept and sketches into production-ready files your pattern cutter, sample room, and factory can follow without guessing. The points below explain what I need from you, what you can expect from me, and how decisions, changes, and handover will work.
What I’m making
Garment design development covers the design-to-sample steps needed to get your styles ready for a first production run, from early concept planning through to final tech pack handover. I’ll work from your sketches and references, or from a written brief, and I’ll confirm what I still need from you in writing before Week 1 starts.
What you get is the set of deliverables listed below. Anything not listed is not included unless we add it as a written change. Fit sessions are booked around mutual availability once the toile or sample is ready, and I’ll base revisions on written fit notes from each session.
* Line plan document * Concept and mood boards * Technical flats set * Tech pack and spec sheet * Print and placement files * Fit notes summary
Payment
To book the project, you pay 50% of the total price when you sign the proposal. I schedule time and begin work once that payment is received.
The remaining 50% is due when I hand over the finished files for garment design development. I’ll send the final file pack after the final invoice is paid. Each invoice is payable within 14 days of its date.
If a payment is late, I pause work and any deadlines move with it. If there are rush dates, factory booking windows, or couriered samples involved, pausing can affect availability. I’ll always tell you in writing when I’m pausing and what I need to restart.
Revisions and fit rounds
A revision round is one cycle of updates made from a single set of fit comments on a toile or sample. That usually means I update measurements, construction notes, and any affected flats or spec pages so the next sample can be cut consistently.
Your package includes the number of fit rounds shown in the pricing. Once those rounds are used, or if the fit comments point to a bigger change (for example changing a silhouette, adding new style details, or reworking key pattern areas), I’ll quote the extra work before I start. Nothing extra begins until you approve the price and timing in writing.
Who owns what
Once the final payment is received, you own the final design and production files I created for this project. That includes the agreed tech packs and spec sheets, final flats, print and placement files, and the fit notes summary, in the formats we agreed for your factory where possible.
I keep ownership of my working files, templates, and tools, including drafts, internal construction libraries, and reusable layout systems I’ve built over time. If you want editable source files beyond what your factory needs day to day, tell me and I’ll confirm in writing what I can provide and whether it changes the price or timeline.
Showing the work
I may show finished work from this project in my portfolio, on my website, and in private presentations to potential clients. “Finished work” means the final images of flats or selected pages from the final file pack. I do not share supplier pricing, factory details, or other sensitive business information you give me.
If you need the work kept private, tell me in writing before final handover, and I will not post or share it. If you have a launch date, I’m happy to hold portfolio sharing until after launch as long as you confirm the date in writing.
What I’m responsible for
I’m responsible for delivering the deliverables listed in the scope, with production-minded detail that a factory can use: measurements, construction notes, and files organised for handover. I’m also responsible for making revisions that match the written fit notes we agree after each session.
I’m not responsible for factory results I don’t control, including how a manufacturer interprets instructions, cutting and sewing quality, grading choices made outside the agreed size spec, or changes a factory makes without checking back. If I’m sourcing fabric or trims, I’ll share options and lead times, but I can’t guarantee an exact match across dye lots. Where available, I’ll recommend lab dips or approvals to reduce that risk.
Ending the project
Either of us can end the project by writing to the other and explaining what’s driving the decision. In that note, we’ll agree the notice period in writing so we can wrap up in an orderly way and avoid leaving sampling mid-step.
If the project ends, you pay for the work I’ve completed up to the end date, including any approved extras already in progress. Once those invoices are paid, I’ll hand over what is finished and usable at that point, in an organised folder. Work that is partly done stays with me unless we agree a handover plan for it in writing.
Signature
