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Templates / Proposal

Free Contractor Proposal Template

A contractor proposal covers the scope of work, item pricing, add-ons, start requirements, and the terms for payment, access, and change orders.

Contractor Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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A wall gets opened, something unexpected shows up, and the buyer’s biggest fear is the job turns into a string of unpriced “extras” and radio silence. This Contractor Proposal proposal keeps the scope, the unknowns, and the decision points in one place, so the client stays looped in and the work stays defined. The pages read in deep green with brick red accents under Raleway headings and Inter body text, which keeps the numbers and updates looking like records, not sales copy.

The proposal starts with What this covers and How the work runs, including written updates on what changed, what you found, what needs a decision, and what happens next. Written scope of work pins down limits, permits and inspections, plus selections and allowances, so the buyer can see what’s included before the price. The middle sections keep changes from turning into arguments, because Change order log spells out the request, reason, price, and schedule impact in writing before the work changes.

  • What this covers Frames the finished outcome, the paper trail for changes, and how unknowns get flagged before anything gets opened up.
  • Written scope of work Defines the line-item scope, permit and inspection handling, plus selections and allowances that can hold up decisions.
  • Pricing Lists the four phased priced items, leaving you to swap in your own numbers before you send the proposal.
  • Add-ons Keeps optional work priced separately so the client can include it upfront instead of mid-job.
  • Getting started Holds the signature and fee summary, and states the booking payment and start-date lock once the proposal is accepted.

What changes once the document is in your workspace is the pricing: you replace the numbers for the four priced phases, add or remove Add-ons, then send it out. The client picks what to include, signs online, and the Getting started section shows the booking payment and what happens after acceptance.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a contractor proposal

PartWhat it covers

What this covers

Explains what the finished result includes, how unknowns get called out early, and when work pauses for a priced decision point.

How the work runs

Describes the work flow and the cadence of written updates, including what gets reported and what needs a decision.

Written scope of work

Details the scope limits, permit and inspection handling, plus selections and allowances so inclusions stay clear before pricing.

Change order log

Defines how changes get recorded and approved in writing, alongside progress photos and what lands in the closeout packet.

Pricing

Carries Priced items for the core phases, which you update with your own prices before sending.

Add-ons

Carries Priced items for optional work, kept separate so the client can choose what gets added.

Getting started

Carries the Signature and Fee summary, including the booking payment requirement and the next-step notes after signing.

Payment

States the booking percentage, final payment timing, invoice due window, and the rules for change orders, hidden damage, and allowances.

Access

Covers site access and re-booking costs, communication expectations, closeout and handoff, plus when document ownership transfers.

Who it is for

General contractors and construction teams quoting renovations, new builds, or project management work where the buyer needs clear scope, pricing, and change-order terms before a start date gets set.

The proposal in full

What this covers

You’ll have a finished space you can use, with repairs handled behind the surfaces, permits signed off, and a paper trail that shows what changed, what it cost, and why.

I’ll run the trades, permits, and day to day decisions so the job keeps moving and you keep getting straight answers. The next step is for me to walk you through the scope and price, then lock a start date.

I start by confirming what is known, then I flag what is still unknown before anything gets opened up. If I find rot, water damage, or framing that is not doing its job, I stop at a clean decision point, show you what I’m seeing, and price the fix in writing before I move forward.

How the work runs

I keep the job moving with short, written updates that cover what I did, what I found, what you need to decide, and what happens next.

1. Site walk and plan Week 1 Walk the areas in scope, take photos and measurements, confirm access hours, and note anything that can change the plan once walls or exterior trim come off. Identify long lead items so ordering does not land on the critical path. 2. Permits and schedule Week 2 Pull required permits, line up inspections, and build a working schedule around trade availability and inspection windows. Confirm who is supplying fixtures and finishes, and set allowances where a selection is still open. 3. Demo and rough work Weeks 3-4 Protect floors and adjacent rooms, isolate affected utilities, and demo to the limits needed for the work. Open walls as required for plumbing, electrical, framing, and structural changes, then repair framing, rot, and water paths before closing anything back up. 4. Build back and closeout Weeks 5-8 Install drywall, trim, cabinets, tile, and finishes per the selections. Coordinate subs for paint prep and any specialty trades. Book final inspections, complete punch list items, and hand over warranty info and photos of covered repairs.

Written scope of work

A line item scope that matches what is being built or repaired, with clear limits for each area so it is easy to see what is included before the job starts.

PERMIT PACKAGE AND INSPECTION HANDLING

Permit applications submitted under my license where required, inspection scheduling, and on site meeting for inspectors during the work so approvals do not drift.

SELECTIONS AND ALLOWANCES LIST

A selections sheet that shows what is owner supplied versus supplied through me, with allowance amounts and cutoffs so choices do not stall the schedule.

Change order log

A running change order record that shows the request, the reason, the price, and the schedule impact, signed off in writing before the work changes.

PROGRESS PHOTO SET

Photos taken before cover up at repairs and rough ins, including rot repair, framing changes, and water management details, shared digitally for your records.

CLOSEOUT PACKET

A final packet with inspection sign offs, warranty info for installed materials where provided, and a completion list showing what was finished and when.

Pricing

This is a starting budget for Home remodel and repair based on the 8-week plan and the documents you’ll receive.

Priced items

Add-ons

If you want these included, I’ll price them and add them in writing before I schedule the work.

Priced items

Getting started

If the scope below matches what you want done, I can lock a start date as soon as the signed proposal and booking payment are in.

1. Sign and date this proposal. 2. Send the 30% booking payment to reserve the start date. 3. I’ll confirm the schedule and start permit intake the next business day.

Signature

Fee summary

Payment

30% of the price is due to book the work when the proposal is signed. The remaining 70% is due when the job is finished. Every invoice is payable within 14 days of its date.

Changes. If the scope changes, I’ll write it up as a change order that shows what’s changing, what it costs, and what it does to the schedule. I start changed work after you approve it in writing.

Rot and hidden damage. If I open a wall, floor, or exterior surface and find rot or water damage, I’ll stop in that area and send photos with options. I’ll price the repair and schedule impact before I proceed.

Allowances and selections. I’ll give you a selections and allowances list and use it to track finish choices. If you pick items over the allowance, I’ll document the difference before I order or schedule installation.

Permits and inspections. I’ll prepare the permit package and coordinate inspections that are part of this job. Inspection timing depends on the jurisdiction’s availability, so I’ll confirm dates as soon as I’m able to book them.

Access

You’ll provide access to the work area during scheduled working hours, including any gate codes and parking instructions. If I can’t access the site as scheduled, the timeline moves and any re-booking costs get billed.

Communication. You’ll get weekly check-ins and written updates as decisions come up. I use progress photos, a change order log, and a running list of selections so you can see what’s done and what’s next.

Closeout and handoff. At the end of the job I’ll walk the space with you, note the punch list in writing, and complete it. You’ll also get a closeout packet with the final scope, changes, and inspection handling records.

Ownership of documents. Once you’ve paid in full, the written scope of work, selections and allowances list, change order log, progress photos, and closeout packet are yours to keep and use for the property.

Questions about this proposal template

What should a contractor proposal include?

A contractor proposal usually includes the scope of work, pricing, add-ons, start requirements, and the terms for payment, access, and changes. This one also includes how unknowns get flagged and when the work pauses for a priced decision point.

How do change orders work in a contractor proposal?

Change orders work best when the request, reason, price, and schedule impact get written down and approved before the work changes. This proposal includes a change-order log section and ties changed work to written approval.

If you open a wall and find rot or hidden damage, what happens next?

Hidden damage needs a stop point, photos, options, and a written price before the job continues in that area. The payment terms in this proposal describe that pause-and-price process.

Do contractor proposals include permits and inspections?

A contractor proposal can include who pulls permits and who schedules and meets inspections, because that affects timing and responsibility. This one includes permit and inspection handling in the written scope section.

How do allowances and selections get handled in a remodeling proposal?

Allowances and selections need a clear list showing what’s owner-supplied, what’s supplied through the contractor, the allowance amounts, and the cutoff points for decisions. This proposal includes a selections and allowances list as part of the written scope.

What payment terms belong in a contractor proposal?

Payment terms usually state the deposit or booking amount, when the balance is due, and how quickly invoices must be paid. This proposal states a 30% booking payment at signing, the remaining 70% at job finish, and a 14-day invoice due window.

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