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Templates / Proposal

Free Ghostwriting Proposal Template

A ghostwriting proposal covers the writing deliverables, pricing, confidentiality, payment schedule, and signature step for starting the work.

Ghostwriting Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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A draft can have all the right facts and still sound like a stranger wrote it, so the client hesitates to put their name on it and share anything personal. This ghostwriting proposal keeps the work specific and private, so the scope, voice process, and confidentiality terms get agreed before anyone disappears into months of pages. The pricing sits under Space Grotesk headings with bookbinding-thread blue and a deeper olive accent, so the document reads like direction, not promotion.

The proposal opens with In brief, which describes how voice gets captured and approved, and what happens next. A bit about me and Recent work frame the kind of projects the writer takes on, then Voice capture notes and Draft manuscript or full script spell out what the client receives, from a voice snapshot and chapter plan through a working draft and a revision pass, with an optional proposal and query package where the project needs it. The client reaches the price after the deliverables, which means the “what you’re buying” stays clear before the numbers show up... and confidentiality and ownership get stated in plain language rather than buried.

  • In brief States the outcome, then explains the voice interview, the outline and sample approval, and the drafting rhythm that keeps the work moving.
  • Voice capture notes Defines the voice snapshot, the outline and chapter plan, and the sample chapter or piece that gets approved before the full draft starts.
  • Draft manuscript or full script Lists the draft, the included revision pass, and when a synopsis, query letter, and book proposal get added to the scope.
  • Pricing Holds the single priced item so you can swap in your own numbers before the client signs.
  • Get started Gives the acceptance step with signature and fee summary, plus the next actions that follow the signed proposal.

In Plutio, you replace the template pricing for Manuscript, send the proposal, and the client accepts and signs online. The signed copy stays attached to the proposal, and the fee summary reflects the single required item the client is accepting.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a ghostwriting proposal

PartWhat it covers

In brief

Explains the result the client is paying for and the voice-first process that leads into an outline, sample approval, and drafting.

A bit about me

Introduces the writer’s background and working style, including how structure gets built first and what stays under the client’s control.

Recent work

Sets up recent project examples so a client can see how voice, structure, and deadlines get handled across formats.

Portfolio

Describes example outcomes across a manuscript, memoir start and outline, and founder narrative and speeches, focusing on what changed and what got delivered.

Voice capture notes

Defines the voice snapshot, chapter plan, and sample chapter or piece that the client approves before full drafting.

Draft manuscript or full script

Spells out the working draft, the included revision pass after consolidated notes, and the optional proposal and query package when needed.

Pricing

Carries a priced item so you can replace the template numbers with your own before sending.

Get started

Carries the signature and fee summary, and explains what happens after signing, including the booking invoice timing mentioned in the text.

Who owns the rights and what stays confidential?

Answers ownership and confidentiality in plain terms and explains how revision feedback gets gathered when the issue is hard to name.

Payment

States the deposit and balance timing, invoice due dates, what weekly input looks like, what’s included for revisions, and how scope changes get confirmed.

Confidentiality

Restates confidentiality, ownership timing, and how interview recordings get used and kept private.

Who it is for

Ghostwriters and editorial studios sending a scope and fee to an author, founder, or speaker for books & memoir, executive thought leadership, or speeches.

The proposal in full

In brief

You’ll have a finished piece of writing that sounds like you, says what you mean, and is organised the way a reader expects, so you can attach your name to it and send it.

I’ll pull the story into shape, write in your voice, and keep the process contained to what moves the work forward. Next is a short voice interview and a chapter-level plan.

I start by listening for how you explain things when you are not “writing”. I capture your phrasing, your pacing, and the words you repeat. Then I turn that into an outline you can react to, a sample you can approve, and a drafting rhythm that keeps the manuscript moving without you living in Google Docs.

A bit about me

I’m Eleanor McLeod, a ghostwriter at Rutledge Draft. I started in long-form editing, where my job was to find the through-line in good material buried under too much of it. Ghostwriting grew out of that work. People kept showing up with smart ideas, a deadline, and a voice that disappeared the moment they tried to sound “professional”.

I’m hired when the voice matters as much as the facts. I don’t ventriloquise and I don’t overwrite. I build the structure first, so the draft has a spine, then I draft in clean passes so you can see what changed and why. I also keep the personal parts under your control. If it does not earn its place on the page, it stays off the page.

Recent work

Here are three recent ghostwriting projects that show how I handle voice, structure, and deadlines across different formats.

Portfolio

Nonfiction book manuscript. Took a half-drafted manuscript and interview notes, rebuilt the chapter order, and drafted the missing sections so the argument landed cleanly. The author went from stalled chapters to a complete manuscript on a fixed weekly schedule.

Memoir opening and outline. Captured the narrator’s speaking voice in a recorded interview, then wrote a first chapter and a full chapter list with turning points. The writer used the package to keep drafting without losing tone or timeline.

Founder narrative and speeches. Wrote a founder story for pitches and a set of keynote scripts that matched the way the speaker talks on stage. The work focused on one clear through-line, repeatable examples, and lines that can be delivered out loud.

“It sounded like me, but it was tighter, sharper, and ready to send.”

Founder, preparing for investor conversations

Voice capture notes

A short written snapshot of your voice: phrasing to keep, phrases to avoid, and a few sample paragraphs that set tone and pacing for the draft.

OUTLINE AND CHAPTER PLAN

A chapter-by-chapter plan with the point of each section, what evidence or story belongs there, and what I need from you to draft it cleanly.

SAMPLE CHAPTER OR SAMPLE PIECE

One drafted chapter or article in your voice, so you can approve the tone and level of detail before I write the rest.

Draft manuscript or full script

A complete working draft of the agreed project, delivered in a format you can edit and share, with sections clearly labelled so nothing is hard to find.

REVISION PASS

One full revision pass after your consolidated notes, focused on structure, clarity, and voice consistency, so the piece reads as one mind from start to finish.

PROPOSAL AND QUERY PACKAGE

Where the project needs it, a complete package: synopsis, query letter, and a polished book proposal built from the manuscript and the positioning we agree on.

Pricing

These are starting points based on scope and length. Once I see your outline and deadline, I’ll confirm a fixed price for the work.

Priced items

Get started

If you want me to hold the deadline and start shaping pages, the next step is a signed agreement and a short voice call.

1. Sign and return this proposal to book the work. 2. Pay the 25% booking invoice within 14 days. 3. Send any notes or draft material, then we schedule the discovery interview.

HOW DO YOU GET MY VOICE DOWN ON THE PAGE WITHOUT ME REWRITING EVERYTHING?

I record a guided interview, then I write from that audio, not from “what a book should sound like”. You approve a sample early. Once the sample feels right, I reuse the same voice rules across the whole draft so you are not correcting tone chapter by chapter.

WHAT DO YOU NEED FROM ME EACH WEEK, AND HOW MUCH TIME DOES IT TAKE?

Most weeks I need one scheduled call or voice memo batch, plus fast answers to a short list of questions. Plan on 60 to 120 minutes in a normal week. If you have a deadline spike, I’ll tell you exactly what extra time would buy before you commit it.

Signature

Fee summary

Who owns the rights and what stays confidential?

You own the rights to the final writing once the final invoice is paid. Everything you share with me for the project stays confidential. I do not share drafts, stories, or identifying details, and I do not use your material as marketing unless you ask me to.

HOW DO YOU HANDLE REVISIONS WHEN I DON’T KNOW WHAT’S WRONG YET?

I’ll ask you for reactions in plain categories: what feels off, what feels missing, what feels too much, and where your attention drops. I can also give you two or three rewrite options for the same section, so you can choose the direction without having to diagnose the problem first.

Payment

To book the work, I invoice 25% when the proposal is signed. I invoice the remaining 75% when the finished work is handed over. Each invoice is payable within 14 days of its date.

Your time. I’ll ask for one scheduled call or a batch of voice memos most weeks, plus quick answers to a short question list. If I’m missing inputs, deadlines move by the same amount.

Revisions. The scope includes one revision pass on the full draft. If you want another pass, I’ll price it after I see the notes, based on how much needs to change.

Changes. If the outline, length, or the type of writing changes after the sample is approved, I’ll stop and confirm the new scope in writing before I draft more pages under the old price.

Confidentiality

Everything you share with me for the project stays confidential. I don’t share drafts, stories, or identifying details, and I don’t use your material as marketing unless you ask me to.

Ownership. You own the rights to the final writing once the final invoice is paid. Until then, my drafts are working files meant for this project and aren’t for reuse or publication.

Interviews and recordings. I record the discovery interview and any other guided interviews so I can write from your spoken voice. The recordings stay private and are used only to produce your pages.

Questions about this proposal template

How do you capture my voice without me rewriting everything?

A common approach is a guided voice interview and an early sample piece, so tone gets approved before the full draft begins. The process then reuses the same voice rules across the whole draft, so feedback stays focused on content instead of fixing tone chapter by chapter.

What do you need from me each week for a ghostwriting project?

Weekly input usually looks like one scheduled call or a batch of voice memos, plus quick answers to a short question list. Deadlines move by the same amount if the writer is missing inputs needed to draft the next sections.

Who owns the rights to ghostwritten work?

Ownership commonly transfers once the final invoice is paid. Until then, drafts stay working files for the project and aren’t for reuse or publication.

Is ghostwriting confidential?

Confidentiality terms usually cover drafts, stories, and identifying details, and they can also limit how any material gets used for marketing. Interview recordings can be kept private and used only to produce the pages.

How do ghostwriting revisions work if I can’t explain what’s wrong?

Feedback can be gathered in plain categories like what feels off, missing, or like too much, and where attention drops. Another option is receiving two or three rewrite directions for the same section, so you can pick the right approach without diagnosing the issue first.

How do ghostwriters structure payment?

A common schedule is a deposit when the proposal is signed and the remaining balance on delivery of the finished work, with each invoice due within a set number of days. Proposals often state what’s included for revisions and how scope changes get confirmed in writing before more pages are drafted.

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